وظائف سكرتارية في السعودية

Responsibilities: Organize and archive company documents and records using the Enterprise Resource Planning (ERP) system. Manage document numbering, version control, and logs for outgoing and incoming documents. Follow up on submitted attachments, documents, Requests for Information (RFIs), and technical correspondence between departments. Ensure documents are stored and archived securely for easy retrieval when needed. Coordinate meetings and accurately prepare meeting minutes. Receive and distribute correspondence and tasks among departments. Prepare and draft official correspondence and administrative reports. Prepare periodic reports on the status of documents, submissions, and pending transactions. Maintain the confidentiality of company documents, projects, and sensitive information. Provide general administrative support to the team.<br><br>Requirements: Previous experience working with Enterprise Resource Planning (ERP) systems, preferably with Microsoft Dynamics. Proficiency in Microsoft Office programs, including Word, Excel, and Outlook. Good command of written and spoken English. Project Management Professional (PMP) certification is preferred. Excellent organizational and communication skills. High accuracy in work and commitment to deadlines. For non-Saudi applicants: A valid residency permit (Iqama) that is transferable is required. Ability to join immediately or within a short notice period.<br>How to apply: Please send your CV to the following email: F.aldasem@badie.sa<br>It is mandatory to write the job title (Document Controller and Secretary) in the email subject line, as applications that do not match the announced job title will not be considered.

Location: Riyadh, Saudi Arabia We are looking a highly motivated Executive Assistant to join our Riyadh office. This role is perfect for a detail-oriented professional who excels in administrative tasks and can deliver polished presentations in English. What You’ll Do:Manage and streamline administrative tasks to ensure smooth operations and support business objectives. Coordinate with various teams and stakeholders to ensure projects and tasks are executed efficiently. Prepare, design, and deliver professional presentations in English for internal and external audiences. Maintain office organization, filing systems, and records with precision. Qualifications & Requirements:Fluent in English with exceptional communication and presentation skills. Proven experience in administrative support. Practical experience in sales. Strong organizational, multitasking, and time management abilities. The position is open to Saudi nationals only. Currently residing in Saudi Arabia. Interested candidates are invited to submit their CV : HR1@mi-jo.net

<p>We are looking for an organized and enthusiastic administrative assistant to join our team to support daily operations. You will perform various tasks including managing correspondence, organizing meetings, and accurate data entry. We look forward to someone with excellent communication skills and the ability to work efficiently in a fast-paced environment.</p>

We are looking for an enthusiastic and organized administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, organizing meetings, and maintaining accurate records. If you have excellent communication skills, multitasking ability, and are looking for a supportive work environment, we invite you to apply.<br><br>Tasks and Responsibilities:<br>* Organizing and managing appointments and meetings.<br>* Handling incoming and outgoing correspondence (email, letters).<br>* Maintaining and organizing important files and documents.<br>* Supporting the team in various administrative tasks.<br>* Responding to inquiries and providing necessary information.

Secretary General of the Endowment – Riyadh<br>The Sulaiman bin Saleh Al-Othaim Endowment announces its desire to attract distinguished leadership and administrative talent to fill the position of Secretary General of the Endowment, to contribute to managing the endowment's operations, developing its assets, enhancing the efficiency of its administrative and investment work, and ensuring the implementation of the Board of Trustees' directives and decisions to achieve the endowment's goals and mission.<br>Job Overview: The Secretary General is responsible for overseeing and managing the endowment's assets and contributing to their development, supervising administrative and supervisory activities, and working towards achieving the endowment's desired goals. The Secretary General also participates in developing short, medium, and long-term plans and strategies, following up on the implementation of work plans across the endowment, developing business and staff, contributing to the preparation of estimated budgets, and enhancing the governance of financial and administrative procedures in accordance with the current and future stage of the endowment.<br>Key Duties and Responsibilities: Prepare agendas and minutes of the Board of Trustees and committee meetings, work on their approval, and follow up on the implementation of their recommendations. Manage the endowment's operations efficiently and effectively to achieve its goals. Supervise the financial and administrative affairs of the endowment. Preserve and maintain the endowment's assets, develop its revenues, address distressed cases, and follow up on legal matters. Participate in defining the strategic direction of the endowment, including analyzing the current situation and future foresight. Participate in the work of the Investment Committee and ensure that investment operations are executed in accordance with approved investment policies and established regulations and conditions. Prepare annual plans and estimated budgets, monitor their implementation, and measure performance according to the endowment's strategic directions. Represent the endowment before official authorities within the scope of powers granted by the Board of Trustees. Prepare quarterly reports, the annual achievement report, and reports requested by the Board of Trustees or official authorities. Supervise the safekeeping and circulation of the endowment's administrative and financial documents and periodic reports in accordance with applicable regulations. Prepare administrative, financial, and organizational regulations, procedure manuals, and the delegation of authority matrix, and submit them to the Board of Trustees for approval. Attract distinguished talent to manage the endowment. Issue decisions regulating workflow within the limits of approved powers. Disburse endowment proceeds in accordance with the grant timeline. Build distinguished relationships and partnerships with external parties, whether individuals or institutions. Execute any other tasks stipulated by the endowment deed or the regulations approved by the Board of Trustees.<br>Required Qualifications and Experience: Bachelor's degree as a minimum. Minimum age of 40 years. At least 15 years of experience in administrative work. At least 8 years of professional experience must be in the charitable sector. Preference is given to those with experience in the granting or endowment sector. Full-time dedication to the position. Work location: Riyadh city.<br>Required Knowledge: Detailed knowledge of relevant regulations, policies, and regulatory bodies for the endowment sector. Knowledge of modern management methods and their developments. Good knowledge of the non-profit sector. Knowledge of grant-making and its methods.<br>Required Skills: High leadership and administrative skills. Strong ability to analyze and make decisions. Effective communication skills. Advanced planning and organizational skills. Ability to supervise, monitor, and follow up. Meeting management skills. Project management skills. Ability to manage priorities and lead teams. Proficiency in using basic computer programs, including Word, Excel, and PowerPoint.<br>We are looking for: A leadership personality with administrative maturity and the ability to manage multiple files, work efficiently with the Board of Trustees, committees, and external parties, and possess the ability to combine strategic planning with execution, monitoring, and governance, with a high attention to detail and results achievement.<br>Job Title: Secretary General of the Endowment<br>Direct Manager: Chairman of the Board of Trustees<br>Work Location: Riyadh<br>Employment Type: Full-time

Company Description Aseeb I عسيب is a specialized company focused on swimming pool and landscape projects, delivering tailored solutions for residential and commercial clients. The company is committed to quality design, reliable execution, and ongoing maintenance services that enhance outdoor spaces. Team members collaborate closely with clients and partners to ensure that projects are completed efficiently and safely. Working at Aseeb I عسيب offers the opportunity to contribute to visually appealing, functional environments and grow within a professional, service-oriented organization.<br>Role Description The Administrative Coordinator will provide comprehensive administrative support to ensure smooth daily operations in the office and on projects. This full-time, on-site role in Riyadh includes managing correspondence, scheduling meetings, maintaining records, and coordinating with internal teams and external partners. Responsibilities also include organizing documents, preparing basic reports, handling phone calls and inquiries, and assisting with office supplies and logistics. The role requires maintaining accurate filing systems, supporting HR and finance with administrative tasks when needed, and ensuring that communication flows effectively across departments.<br>Qualifications<br> Strong administrative and organizational skills, including scheduling, document management, and record keeping. Proficiency in office software (e.g., MS Office or equivalent) and basic data entry and report preparation. Effective communication skills in written and spoken English; Arabic language skills are an advantage. Ability to coordinate with multiple stakeholders, prioritize tasks, and meet deadlines in a fast-paced environment. Attention to detail and a commitment to accuracy, confidentiality, and professional conduct. Previous experience in administrative or coordination roles; experience in construction, landscaping, or facility services is a plus. Ability to work on-site in Riyadh, demonstrate reliability, and collaborate positively within a diverse team. Relevant diploma or bachelor’s degree

We are seeking an Administrative Coordinator to join the Center team, responsible for organizing and following up on daily administrative tasks and supporting workflow. Responsibilities include scheduling and coordinating meetings and daily task follow-up. Organizing files and records and safeguarding documents. Coordinating between departments and following up on work requirements. Assisting in managing social media accounts and monitoring advertising campaigns. Performing other administrative tasks as needed by the business. Qualifications: Recent graduates; bachelor's degree. Proficiency in computer use and Microsoft Office programs. Proficiency in English.

<p>Job Description: Administrative Affairs Specialist</p><p>Job Objective: Ensure the continuity of all records, licenses, and statutory permits for the company and its hotels and restaurants, ensuring their timely renewal in advance, as well as managing violations and suggestions, supervising company vehicles via the Tam platform, and ensuring data accuracy and completeness in the ERP system, under the direct supervision of the HR Operations Manager.</p><p><br>Key Tasks and Responsibilities:<br>Management of records and statutory licenses<br>Follow up on commercial records, municipal licenses, civil defense and safety licenses, licenses from the Ministry of Tourism for hotels and restaurants, and initiate renewal procedures at least 60 days before expiration.<br>Follow up on health and food licenses, ensuring the validity of health certificates for workers in coordination with the restaurant management and human resources and raise early alerts.<br>Management of auxiliary permits for restaurants (signage, outdoor seating, kitchen, food service outlets).<br>Verify and ensure that the activities registered in the documents match the actual activity of each branch, and review name, address, and number data before renewal.</p><p>Management of violations and objections<br>Daily monitoring of platforms and government notifications to detect violations as soon as they are issued.<br>Monitoring and disputing violations issued by competent authorities (municipality, civil defense, and tourism surveillance) within statutory periods.<br>Update data and documents in the ERP system<br>Enter records, licenses, violations, and vehicles data accurately and classify them by establishment type (hotel, restaurant, administrative office).<br>Upload up-to-date electronic copies of documents upon issuance or renewal, and update dates, authorities, status, and numbers.<br>Replace expired documents with new ones in the operational log with archival of previous documents historically.<br>Update vehicle and actual user data on the Tam platform upon any change.</p><p>General administrative services and follow-up<br>Prepare periodic reports for the HR Operations Manager detailing the status of licenses (valid, near expiration, under renewal, expired).<br>Monitor contracts, administrative services, suppliers, and supervise assets and public facilities.<br>Prepare administrative reports, monitor decision implementation, and coordinate between departments to meet operational needs.</p><p><br>Qualifications and Required Experience:<br>Bachelor’s degree in Business Administration, Public Administration, or a related field.<br>At least 5 years of experience in administrative affairs (preferably in hospitality and restaurant sectors).<br>Proficient in ERP systems and managing e-services via the Tam platform and related government platforms.</p>

<strong>For Saudis Only</strong><br><br><strong>Duties and Responsibilities:</strong><ul><li>Manage and organize all incoming and outgoing official correspondence (letters, emails, memos), and follow up on responses within specified timelines.</li><li>Document and archive technical and administrative documents, including drawings, reports, meeting minutes, and change requests, using an organized and easily retrievable filing system.</li><li>Prepare and submit periodic reports (weekly and monthly) to management and decision-makers regarding project progress, in coordination with engineering teams to collect necessary data.</li><li>Prepare meeting minutes, distribute them to relevant parties, and follow up on the implementation of agreed-upon items and actions.</li><li>Manage and update the central Correspondence Log and Document Register, maintaining clear and accurate reference numbers.</li><li>Coordinate between all stakeholders (owner, consultant, contractor, suppliers) to ensure seamless information exchange and efficient communication.</li><li>Monitor schedules and send reminders for deadlines regarding deliverables and administrative requirements.</li><li>Provide administrative support to the project team and perform any other related tasks as per business needs.</li></ul><strong>Qualifications and Requirements:</strong><ul><li>Bachelor’s degree in Business Administration, Quality, or a related field.</li><li>Practical experience in a similar role, preferably within engineering or construction projects.</li><li>Proficiency in Microsoft Office programs, particularly Excel and Word.</li><li>Familiarity with document management systems such as Aconex, SharePoint, or similar systems is preferred.</li><li>Excellent skills in preparing correspondence and reports in both Arabic and English.</li><li>High level of accuracy, organization, and the ability to manage priorities and work under pressure to meet deadlines.</li><li>Effective communication and coordination skills to work with multidisciplinary teams.</li></ul><strong>Core Skills:</strong><ul><li>Organization and document management.</li><li>Communication and coordination skills.</li><li>Time management and punctuality.</li><li>Report preparation and follow-up.</li><li>Attention to detail and problem-solving.</li><li>Teamwork.</li></ul>

<p>Restaurant Manager Key responsibilities of a restaurant manager:</p><ul><li>Daily operations management: Overseeing the dining room and kitchen, organizing shifts, and scheduling staff.</li><li>Financial management and budgeting: Monitoring costs, managing payroll, and reviewing profit and loss statements to increase profitability and reduce waste.</li><li>Human resources management: Hiring, training, and mentoring the team, leading by example to maintain a motivating and productive work environment.</li><li>Customer service and satisfaction: Engaging with guests and responding quickly and effectively to complaints to ensure an exceptional experience.</li><li>Inventory and supplier management: Tracking orders and supplies, evaluating product quality, and managing supplier relationships for the best prices.</li><li>Health and safety standards: Ensuring full compliance with health regulations and food safety systems within the restaurant.</li><li>Reporting: Submitting periodic reports to senior management regarding sales volume, revenue, and operational performance.</li></ul>

Our company is looking for an outstanding administrative employee to join our team, providing the necessary support for daily operations. Organizing and managing paper and electronic files and records, providing administrative support to employees and management. Managing correspondence, and assisting with various office tasks to ensure the smooth running of work. Proficiency in working on computers and software is required.

Al-Radeef Car Rental Company is looking for an administrative and secretarial employee with sufficient or intermediate experience in administrative business management.

<p>Seasoned human resources professional who combines providing executive support to the HR Manager with efficiently managing payroll workflows and financial entitlements.</p><p>Focuses on accurately entering and updating employee data, and following up on all daily administrative transactions to ensure workflow compliance with labor law and internal regulations.</p><p>&nbsp;</p><p><strong>Main tasks and responsibilities:</strong> </p><ul><li><strong>Payroll and entitlements management:</strong><ul><li>Prepare and review monthly payroll statements and audit deductions, allowances, and overtime.</li><li>Calculate leave entitlements and settle end-of-service benefits in accordance with labor system.</li><li>Monitor registration and updates in wage protection and social insurance systems.</li></ul></li><li>&nbsp;</li><li><strong>Data entry and file management:</strong><ul><li>Regularly enter and update employee data in HR systems (HRMS / ERP).</li><li>Archive files both physically and electronically and ensure confidentiality and integrity of employee records.</li></ul></li><li>&nbsp;</li><li><strong>HR Manager support:</strong><ul><li>Assist the manager in preparing periodic reports, administrative letters, and organizational decisions.</li><li>Participate in coordinating interview processes and preparing onboarding procedures for new hires.</li></ul></li><li>&nbsp;</li><li><strong>Administrative and service tasks:</strong><ul><li>Monitor employees' daily requests (introduction letters, leaves, medical insurance).</li><li>Follow up on electronic government transactions related to employees (e.g., Ghub platforms, Madad, insurances).</li></ul></li></ul>

We are looking for a highly competent administrative employee to join our team and contribute to the smooth running of daily operations. Your responsibilities will include organizing appointments, managing correspondence, preparing letters, and being proficient in computer work and supporting the team in various office tasks. We look forward to a person with strong organizational skills and the ability to work independently and effectively, and registration with insurance is required.

<p>Overview</p><p>We are looking for an outstanding administrative professional to join our team. You will play a pivotal role in supporting daily operations and ensuring that regulatory and licensing procedures are executed efficiently in accordance with the rules and regulations applicable in the Kingdom of Saudi Arabia.</p><p>Responsibilities and Duties</p><ul><li>Follow up on and renew government and municipal licenses required for the company's operations regularly.</li><li>Coordinate with relevant government entities to ensure compliance with all administrative requirements.</li><li>Prepare and process files and documents required for official transactions.</li><li>Provide comprehensive administrative support to the team and ensure documents are archived in an organized and secure manner.</li><li>Monitor legislative updates related to licensing and inform management of any significant changes.</li><li>Perform daily office tasks that contribute to enhancing the efficiency of the work environment.</li></ul><p>Qualifications and Requirements</p><ul><li>Proficiency in dealing with electronic government platforms (such as Balady, Ministry of Commerce platforms, etc.).</li><li>Familiarity with administrative rules and regulations applied in the Kingdom.</li><li>Ability to work under pressure and manage multiple tasks simultaneously.</li><li>Full commitment to deadlines and accuracy in execution.</li></ul><p>Required Skills</p><ul><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in using Microsoft Office suite.</li><li>Strong organizational skills and the ability to prioritize tasks.</li><li>Ability to solve administrative problems with flexibility and professionalism.</li></ul><p>Benefits and Perks</p><ul><li>Competitive salaries commensurate with experience and skills.</li><li>Comprehensive medical insurance for the employee.</li><li>A professional work environment that encourages continuous professional development.</li><li>Opportunities for learning and growth within an ambitious team.</li></ul>

<div dir="rtl"><h3 >About the Role</h3> <p >Ash Salon is seeking an <strong >HR Manager and Administrative Affairs</strong> to join its team in Madinah. The holder of this role will be responsible for overseeing all aspects of human resources and administrative operations to ensure an organized and efficient work environment. The position is full-time and requires 5 to 10 years of experience in the field, with a monthly salary ranging from 5,625 to 7,500 SAR.</p> <h3 >Key Tasks and Responsibilities</h3> <ul > <li >Oversee recruitment and hiring processes, including determining needs, conducting interviews, and selecting suitable competencies.</li> <li >Develop and implement performance management and employee appraisal programs to ensure objectives are met.</li> <li >Prepare and update HR and administrative policies and procedures in line with the regulations.</li> <li >Manage payroll and entitlements, ensuring accurate calculation and timely payments.</li> <li >Monitor attendance records and ensure compliance with internal regulations and labor law.</li> <li >Promote positive working relationships and effectively resolve disputes to ensure a stable work environment.</li> </ul> <h3 >Required Qualifications and Experience</h3> <ul > <li >Practical experience of 5 to 10 years in HR and administrative affairs.</li> <li >Excellent and comprehensive knowledge of the Saudi Labor Law and its executive regulations.</li> <li >Familiarity with government platforms related to HR and work in Saudi Arabia.</li> </ul> <h3 >Technical Skills</h3> <ul > <li >Proficient in using <strong >Microsoft Office</strong> programs (Word, Excel, PowerPoint) with high efficiency.</li> <li >Experience using HRIS systems to facilitate operations.</li> </ul> <h3 >Leadership and Administrative Skills</h3> <ul > <li >High-level leadership and administrative capabilities, with the ability to guide teams.</li> <li >Proven ability to build and manage an effective team and motivate them to achieve objectives.</li> <li >Excellent communication, problem-solving, and strategic decision-making skills.</li> </ul> <h3 >Work Environment</h3> <p >The HR Manager and Administrative Affairs role works within the Ash Salon team in Medina, in a dynamic work environment requiring full-time commitment. The role aims to support employee growth and development and ensure compliance with local regulations, contributing to achieving the organization's operational goals.</p></div>

<p>We are launching a car wash project and are looking for a reliable and proactive operations assistant to help with the project’s daily activities, including administrative tasks, government transactions, marketing, operations, and customer service.</p><p><strong>Requirements:</strong></p><ul><li>Has a personal car</li><li>Available to work 3 to 4 hours per day</li><li>Hardworking, responsible, trustworthy</li><li>Basic English language and computer skills</li><li>Willing to undertake a variety of project-related tasks</li></ul><p>There is an opportunity to convert the role to full-time as the project expands.</p>

<p><strong>Job Title:</strong> Operations Executive Assistant</p><p><strong>Department:</strong> COO Office</p><p><strong>Direct Supervisor:</strong> Chief Operating Officer (COO)</p><p><strong>Work Location:</strong> Jeddah</p><p><strong>Contract Type:</strong> Full-time</p><p><strong>About the Role:</strong></p><p>We are seeking a promising administrative professional to join the COO Office as an "Operations Executive Assistant." The incumbent will serve as an arm for support, organization, and follow-up with various departments (HR, Legal, and Support Services), to review and filter transactions and decisions, and monitor their implementation to ensure operational efficiency.</p><p><strong>Key Tasks and Responsibilities:</strong></p><ul><li>Review and filter administrative requests, HR transactions, and labor files before submitting them to the COO.</li><li>Coordinate with the Legal Counsel, review contracts and agreements administratively, and prepare brief summaries of them.</li><li>Monitor the implementation of decisions and circulars issued by the COO with various department heads.</li><li>Draft official letters, administrative decisions, and circulars in both Arabic and English.</li><li>Prepare <strong>Decision Sheets</strong> for administrative and legal matters to facilitate decision-making.</li></ul><p><strong>Qualifications and Requirements:</strong></p><ul><li><strong>Education:</strong> Bachelor's degree in Business Administration, Law, Human Resources, or a related field.</li><li><strong>Experience:</strong> Fresh graduate or up to two years of experience (0 - 2 years).</li><li><strong>Languages:</strong> <strong>Full proficiency in English and Arabic</strong> (speaking and writing) — <i>mandatory requirement</i>.</li><li><strong>Skills:</strong> High proficiency in drafting, MS Office, strong organizational and follow-up skills, and fast learning ability.</li></ul>