Jobs / Architect Jobs / Administrative Project Coordinator
On-site Full Time
BEEAH Planners, Architects and Engineers -
Saudi , Jeddah
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BEEAH Planners, Architects and Engineers

Job Details

Employment Full Time
Category Telecom & Technology
Industry Architecture & Planning
For Saudis Only

Duties and Responsibilities:
  • Manage and organize all incoming and outgoing official correspondence (letters, emails, memos), and follow up on responses within specified timelines.
  • Document and archive technical and administrative documents, including drawings, reports, meeting minutes, and change requests, using an organized and easily retrievable filing system.
  • Prepare and submit periodic reports (weekly and monthly) to management and decision-makers regarding project progress, in coordination with engineering teams to collect necessary data.
  • Prepare meeting minutes, distribute them to relevant parties, and follow up on the implementation of agreed-upon items and actions.
  • Manage and update the central Correspondence Log and Document Register, maintaining clear and accurate reference numbers.
  • Coordinate between all stakeholders (owner, consultant, contractor, suppliers) to ensure seamless information exchange and efficient communication.
  • Monitor schedules and send reminders for deadlines regarding deliverables and administrative requirements.
  • Provide administrative support to the project team and perform any other related tasks as per business needs.
Qualifications and Requirements:
  • Bachelor’s degree in Business Administration, Quality, or a related field.
  • Practical experience in a similar role, preferably within engineering or construction projects.
  • Proficiency in Microsoft Office programs, particularly Excel and Word.
  • Familiarity with document management systems such as Aconex, SharePoint, or similar systems is preferred.
  • Excellent skills in preparing correspondence and reports in both Arabic and English.
  • High level of accuracy, organization, and the ability to manage priorities and work under pressure to meet deadlines.
  • Effective communication and coordination skills to work with multidisciplinary teams.
Core Skills:
  • Organization and document management.
  • Communication and coordination skills.
  • Time management and punctuality.
  • Report preparation and follow-up.
  • Attention to detail and problem-solving.
  • Teamwork.
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About BEEAH Planners, Architects and Engineers
Saudi, Jeddah
Architecture & Planning
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