وظائف سكرتارية - جدة السعودية

The Arabian Poultry Breeders Company (Ommat) is a Saudi company specialized in the poultry sector. It was established in 1989 and possesses over 35 years of experience in the sector. The company operates in the field of producing hatching eggs and day-old chicks, and it is keen on implementing quality and biosecurity standards while developing its operations and human competencies to support the sustainability of its business and serve the poultry sector in the Kingdom. Responsibilities <br> Fulfill the changing requirements of the organization through effective communication with senior management. • Act as a point of contact between the Executive Director and internal and external clients. • Coordinate with other departments and employees and follow up with them. • Manage the agenda and professional and personal appointments. • Organize and manage multiple databases. • Create and maintain an electronic and paper filing system. • Track and organize expenses. • Schedule meetings and take accurate and comprehensive notes. • Organize social events and occasions. • Prepare and draft correspondence such as emails, memos, and letters. • Read and analyze incoming memos and requests and distribute them as needed. • Prepare presentations and reports. • Assist in daily time management. • Execute requested tasks and errands. • Arrange travel plans, including flights, accommodation, activities, meals, and ground transportation. • Commit to professional business ethics ensuring the protection of confidential information belonging to the company and the Executive Director. <br> Qualifications Bachelor's degree in Secretarial, Administration, or a related field. <br> Skills • Fluency in both English and Arabic. • Excellent verbal, written, and presentation skills. • Possess relevant practical experience in administration. • Good knowledge of technology and confidence in using computer, web, and mobile applications. • Proficient in touch typing in both English and Arabic, at a minimum of 45 words per minute. • Proficiency in using Microsoft Outlook, PowerPoint, and Excel. • High level of organization with strong time management skills. • Ability to work within a team with attention to detail. • Possess a driver's license. • Commitment to confidentiality and information security. <br> Please apply via the following link to the company's recruitment portal, Malhr: https://ommat.malhr.com/ar/recruitmentportal/job/details/2b05f82e-390c-429b-ac71-90d01bab0a9e

<h3>Executive Secretary&nbsp;</h3><p>Every fashion label starts with an idea…<br>From choosing fabric and details, to the first piece carrying the brand identity. ✨</p><p>We are looking for a <strong>Executive Secretary</strong> to help organize administrative work for a university academy and monitor the steps to establish <strong>a new luxury fashion brand</strong>.</p><p><strong>Job responsibilities:</strong></p><ul><li><p>Organizing appointments, meetings, correspondence, and files.</p></li><li><p>Following up on transactions and administrative tasks related to academic work.</p></li><li><p>Following up on tasks and procedures related to establishing the brand.</p></li><li><p>Searching for suppliers, factories, service providers, and coordinating with them.</p></li><li><p>Preparing proposals and files and following up on work schedules.</p></li><li><p>Using Canva and AI tools to prepare and organize work.</p></li><li><p>Following up on tasks and ensuring they are completed on time.</p></li></ul><p><strong>Required skills:</strong></p><ul><li><p>High organizational, follow-up, and time-management skills.</p></li><li><p>Proficiency in written and spoken Arabic and English.</p></li><li><p>Proficiency in Microsoft Office and Canva.</p></li><li><p>Ability to use AI tools at work.</p></li><li><p>Research, gathering, and organizing information skills.</p></li><li><p>Interest in fashion and keeping up with fashion trends and brands.</p></li><li><p>Initiative and ability to work independently and solve problems.</p></li></ul><p>A suitable opportunity for those who want to gain hands-on experience that combines <strong>executive secretarial work, entrepreneurship, and participation in founding a fashion brand from its inception.</strong></p>

Responsibilities: Organize and archive company documents and records using the Enterprise Resource Planning (ERP) system. Manage document numbering, version control, and logs for outgoing and incoming documents. Follow up on submitted attachments, documents, Requests for Information (RFIs), and technical correspondence between departments. Ensure documents are stored and archived securely for easy retrieval when needed. Coordinate meetings and accurately prepare meeting minutes. Receive and distribute correspondence and tasks among departments. Prepare and draft official correspondence and administrative reports. Prepare periodic reports on the status of documents, submissions, and pending transactions. Maintain the confidentiality of company documents, projects, and sensitive information. Provide general administrative support to the team.<br><br>Requirements: Previous experience working with Enterprise Resource Planning (ERP) systems, preferably with Microsoft Dynamics. Proficiency in Microsoft Office programs, including Word, Excel, and Outlook. Good command of written and spoken English. Project Management Professional (PMP) certification is preferred. Excellent organizational and communication skills. High accuracy in work and commitment to deadlines. For non-Saudi applicants: A valid residency permit (Iqama) that is transferable is required. Ability to join immediately or within a short notice period.<br>How to apply: Please send your CV to the following email: F.aldasem@badie.sa<br>It is mandatory to write the job title (Document Controller and Secretary) in the email subject line, as applications that do not match the announced job title will not be considered.

Location: Riyadh, Saudi Arabia We are looking a highly motivated Executive Assistant to join our Riyadh office. This role is perfect for a detail-oriented professional who excels in administrative tasks and can deliver polished presentations in English. What You’ll Do:Manage and streamline administrative tasks to ensure smooth operations and support business objectives. Coordinate with various teams and stakeholders to ensure projects and tasks are executed efficiently. Prepare, design, and deliver professional presentations in English for internal and external audiences. Maintain office organization, filing systems, and records with precision. Qualifications & Requirements:Fluent in English with exceptional communication and presentation skills. Proven experience in administrative support. Practical experience in sales. Strong organizational, multitasking, and time management abilities. The position is open to Saudi nationals only. Currently residing in Saudi Arabia. Interested candidates are invited to submit their CV : HR1@mi-jo.net

We are looking for an enthusiastic and organized administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, organizing meetings, and maintaining accurate records. If you have excellent communication skills, multitasking ability, and are looking for a supportive work environment, we invite you to apply.<br><br>Tasks and Responsibilities:<br>* Organizing and managing appointments and meetings.<br>* Handling incoming and outgoing correspondence (email, letters).<br>* Maintaining and organizing important files and documents.<br>* Supporting the team in various administrative tasks.<br>* Responding to inquiries and providing necessary information.

Secretary General of the Endowment – Riyadh<br>The Sulaiman bin Saleh Al-Othaim Endowment announces its desire to attract distinguished leadership and administrative talent to fill the position of Secretary General of the Endowment, to contribute to managing the endowment's operations, developing its assets, enhancing the efficiency of its administrative and investment work, and ensuring the implementation of the Board of Trustees' directives and decisions to achieve the endowment's goals and mission.<br>Job Overview: The Secretary General is responsible for overseeing and managing the endowment's assets and contributing to their development, supervising administrative and supervisory activities, and working towards achieving the endowment's desired goals. The Secretary General also participates in developing short, medium, and long-term plans and strategies, following up on the implementation of work plans across the endowment, developing business and staff, contributing to the preparation of estimated budgets, and enhancing the governance of financial and administrative procedures in accordance with the current and future stage of the endowment.<br>Key Duties and Responsibilities: Prepare agendas and minutes of the Board of Trustees and committee meetings, work on their approval, and follow up on the implementation of their recommendations. Manage the endowment's operations efficiently and effectively to achieve its goals. Supervise the financial and administrative affairs of the endowment. Preserve and maintain the endowment's assets, develop its revenues, address distressed cases, and follow up on legal matters. Participate in defining the strategic direction of the endowment, including analyzing the current situation and future foresight. Participate in the work of the Investment Committee and ensure that investment operations are executed in accordance with approved investment policies and established regulations and conditions. Prepare annual plans and estimated budgets, monitor their implementation, and measure performance according to the endowment's strategic directions. Represent the endowment before official authorities within the scope of powers granted by the Board of Trustees. Prepare quarterly reports, the annual achievement report, and reports requested by the Board of Trustees or official authorities. Supervise the safekeeping and circulation of the endowment's administrative and financial documents and periodic reports in accordance with applicable regulations. Prepare administrative, financial, and organizational regulations, procedure manuals, and the delegation of authority matrix, and submit them to the Board of Trustees for approval. Attract distinguished talent to manage the endowment. Issue decisions regulating workflow within the limits of approved powers. Disburse endowment proceeds in accordance with the grant timeline. Build distinguished relationships and partnerships with external parties, whether individuals or institutions. Execute any other tasks stipulated by the endowment deed or the regulations approved by the Board of Trustees.<br>Required Qualifications and Experience: Bachelor's degree as a minimum. Minimum age of 40 years. At least 15 years of experience in administrative work. At least 8 years of professional experience must be in the charitable sector. Preference is given to those with experience in the granting or endowment sector. Full-time dedication to the position. Work location: Riyadh city.<br>Required Knowledge: Detailed knowledge of relevant regulations, policies, and regulatory bodies for the endowment sector. Knowledge of modern management methods and their developments. Good knowledge of the non-profit sector. Knowledge of grant-making and its methods.<br>Required Skills: High leadership and administrative skills. Strong ability to analyze and make decisions. Effective communication skills. Advanced planning and organizational skills. Ability to supervise, monitor, and follow up. Meeting management skills. Project management skills. Ability to manage priorities and lead teams. Proficiency in using basic computer programs, including Word, Excel, and PowerPoint.<br>We are looking for: A leadership personality with administrative maturity and the ability to manage multiple files, work efficiently with the Board of Trustees, committees, and external parties, and possess the ability to combine strategic planning with execution, monitoring, and governance, with a high attention to detail and results achievement.<br>Job Title: Secretary General of the Endowment<br>Direct Manager: Chairman of the Board of Trustees<br>Work Location: Riyadh<br>Employment Type: Full-time

Company Description Aseeb I عسيب is a specialized company focused on swimming pool and landscape projects, delivering tailored solutions for residential and commercial clients. The company is committed to quality design, reliable execution, and ongoing maintenance services that enhance outdoor spaces. Team members collaborate closely with clients and partners to ensure that projects are completed efficiently and safely. Working at Aseeb I عسيب offers the opportunity to contribute to visually appealing, functional environments and grow within a professional, service-oriented organization.<br>Role Description The Administrative Coordinator will provide comprehensive administrative support to ensure smooth daily operations in the office and on projects. This full-time, on-site role in Riyadh includes managing correspondence, scheduling meetings, maintaining records, and coordinating with internal teams and external partners. Responsibilities also include organizing documents, preparing basic reports, handling phone calls and inquiries, and assisting with office supplies and logistics. The role requires maintaining accurate filing systems, supporting HR and finance with administrative tasks when needed, and ensuring that communication flows effectively across departments.<br>Qualifications<br> Strong administrative and organizational skills, including scheduling, document management, and record keeping. Proficiency in office software (e.g., MS Office or equivalent) and basic data entry and report preparation. Effective communication skills in written and spoken English; Arabic language skills are an advantage. Ability to coordinate with multiple stakeholders, prioritize tasks, and meet deadlines in a fast-paced environment. Attention to detail and a commitment to accuracy, confidentiality, and professional conduct. Previous experience in administrative or coordination roles; experience in construction, landscaping, or facility services is a plus. Ability to work on-site in Riyadh, demonstrate reliability, and collaborate positively within a diverse team. Relevant diploma or bachelor’s degree

<p>Job opportunity: Administrative Coordinator – Jeddah</p><p>&nbsp;</p><p>Are you organized and possess strong administrative abilities?&nbsp;</p><p>&nbsp;</p><p>Join our team in Jeddah as an Administrative Coordinator for daily follow-up and ensuring smooth workflow.</p><p>&nbsp;</p><p>Requirements:</p><p>&nbsp;</p><p>• Bachelor's degree</p><p>• Administrative experience</p><p>• Proficiency in Arabic and English</p><p>• Saudi nationality</p><p>• Own a car&nbsp;</p>

<strong>For Saudis Only</strong><br><br><strong>Duties and Responsibilities:</strong><ul><li>Manage and organize all incoming and outgoing official correspondence (letters, emails, memos), and follow up on responses within specified timelines.</li><li>Document and archive technical and administrative documents, including drawings, reports, meeting minutes, and change requests, using an organized and easily retrievable filing system.</li><li>Prepare and submit periodic reports (weekly and monthly) to management and decision-makers regarding project progress, in coordination with engineering teams to collect necessary data.</li><li>Prepare meeting minutes, distribute them to relevant parties, and follow up on the implementation of agreed-upon items and actions.</li><li>Manage and update the central Correspondence Log and Document Register, maintaining clear and accurate reference numbers.</li><li>Coordinate between all stakeholders (owner, consultant, contractor, suppliers) to ensure seamless information exchange and efficient communication.</li><li>Monitor schedules and send reminders for deadlines regarding deliverables and administrative requirements.</li><li>Provide administrative support to the project team and perform any other related tasks as per business needs.</li></ul><strong>Qualifications and Requirements:</strong><ul><li>Bachelor’s degree in Business Administration, Quality, or a related field.</li><li>Practical experience in a similar role, preferably within engineering or construction projects.</li><li>Proficiency in Microsoft Office programs, particularly Excel and Word.</li><li>Familiarity with document management systems such as Aconex, SharePoint, or similar systems is preferred.</li><li>Excellent skills in preparing correspondence and reports in both Arabic and English.</li><li>High level of accuracy, organization, and the ability to manage priorities and work under pressure to meet deadlines.</li><li>Effective communication and coordination skills to work with multidisciplinary teams.</li></ul><strong>Core Skills:</strong><ul><li>Organization and document management.</li><li>Communication and coordination skills.</li><li>Time management and punctuality.</li><li>Report preparation and follow-up.</li><li>Attention to detail and problem-solving.</li><li>Teamwork.</li></ul>

We are looking for a highly competent administrative employee to join our team and contribute to the smooth running of daily operations. Your responsibilities will include organizing appointments, managing correspondence, preparing letters, and being proficient in computer work and supporting the team in various office tasks. We look forward to a person with strong organizational skills and the ability to work independently and effectively, and registration with insurance is required.

<p><strong>Job Title:</strong> Operations Executive Assistant</p><p><strong>Department:</strong> COO Office</p><p><strong>Direct Supervisor:</strong> Chief Operating Officer (COO)</p><p><strong>Work Location:</strong> Jeddah</p><p><strong>Contract Type:</strong> Full-time</p><p><strong>About the Role:</strong></p><p>We are seeking a promising administrative professional to join the COO Office as an "Operations Executive Assistant." The incumbent will serve as an arm for support, organization, and follow-up with various departments (HR, Legal, and Support Services), to review and filter transactions and decisions, and monitor their implementation to ensure operational efficiency.</p><p><strong>Key Tasks and Responsibilities:</strong></p><ul><li>Review and filter administrative requests, HR transactions, and labor files before submitting them to the COO.</li><li>Coordinate with the Legal Counsel, review contracts and agreements administratively, and prepare brief summaries of them.</li><li>Monitor the implementation of decisions and circulars issued by the COO with various department heads.</li><li>Draft official letters, administrative decisions, and circulars in both Arabic and English.</li><li>Prepare <strong>Decision Sheets</strong> for administrative and legal matters to facilitate decision-making.</li></ul><p><strong>Qualifications and Requirements:</strong></p><ul><li><strong>Education:</strong> Bachelor's degree in Business Administration, Law, Human Resources, or a related field.</li><li><strong>Experience:</strong> Fresh graduate or up to two years of experience (0 - 2 years).</li><li><strong>Languages:</strong> <strong>Full proficiency in English and Arabic</strong> (speaking and writing) — <i>mandatory requirement</i>.</li><li><strong>Skills:</strong> High proficiency in drafting, MS Office, strong organizational and follow-up skills, and fast learning ability.</li></ul>

Our center announces a job vacancy for the position of (HR Assistant). Requirements: A diploma or higher in Human Resources or Business Administration. At least one year of experience in the HR field. Experience in the medical sector (mandatory requirement). Immediate availability to join. Flexibility and ability to work under pressure. Saudi national.

An institute in Jeddah governorate announces the availability of job vacancies (men/women) to work in the city of Jeddah.<br>•Electrical Instructor Assistant<br>⚪️ General Requirements:- The applicant must be of Saudi nationality.- Bachelor's degree in the required specialization or equivalent.- Proficiency in English, both spoken and written.<br>✅ Benefits:- Expected salary: 8,000 Saudi Riyals.- Job Type: Full-time.- Working days: 5 days per week (8 hours per day).- Professional and advanced work environment.<br>⚪️ How to apply:- Through the following link: https://forms.gle/Mwc8UR1xr3nj5x Lu9

An institute in Jeddah Governorate announces the availability of job vacancies (men/women) to work in Jeddah.<br>⚪️ Available job opportunities:<br>• Supply Chain Assistant Instructor<br>⚪️ General Requirements:<br>- The applicant must be a Saudi national.<br>- Bachelor's degree in the required specialization or equivalent.<br>- Proficiency in English (spoken and written).<br>✅ Benefits:<br>- Expected salary: 8,000 SAR.<br>- Work type: Full-time.<br>- Working days: 5 days a week (8 hours daily).<br>- Professional and advanced work environment.<br>⚪️ How to apply:<br>- Through the following link:<br>https://forms.gle/zw8ny W2mmg HNYjs28<br>Or send your CV to the email:<br>cv3@hipit.edu.sa<br>(Please write the job title + current city in the email subject line).

<p><strong>Overview of the Job and the Company</strong></p><p>We are a leading company in the sales and distribution sector of upholstery fabrics and curtains in the Kingdom of Saudi Arabia. We are looking for a Sales/Sales Administrator to join our team in Jeddah.</p><p>Our role contributes to strengthening relationships with customers and achieving growth objectives by managing daily sales operations, coordinating activities between different teams, and providing effective administrative support to ensure smooth operation with efficiency and professionalism.</p><p>&nbsp;</p><p><strong>Main Responsibilities and Duties</strong></p><ul><li>Prepare and organize quotations and handle customer requests according to approved pricing policies.</li><li>Coordinate order processes from placement to delivery, ensuring documentation and compliance.</li><li>Follow up with current customers and develop relations with them to ensure their satisfaction and stimulate repeat business.</li><li>Coordinate schedules with the sales, commercial teams and direct manager to ensure monthly and quarterly plans are executed.</li><li>Prepare monthly sales reports, analyze performance, and provide improvement recommendations.</li><li>Provide necessary administrative support to the sales team, including organizing meetings, preparing presentations, and logistical coordination.</li></ul><p>&nbsp;</p><p><strong>Qualifications and Requirements</strong></p><ul><li>University degree in a related field (please specify the major during application).</li><li>Experience from 4 to 10 years in the sales sector or sales administration, with proven experience in the Saudi market.</li><li>Proficiency in written and spoken Arabic, and ability to negotiate and communicate effectively with internal and external customers.</li><li>Proficiency in using Microsoft Office programs and Customer Relationship Management (CRM) systems and fundamentals of administrative reporting.</li><li>Strong organizational skills, ability to manage priorities and multitask in a fast-paced environment.</li><li>Team spirit, strong motivation to achieve sales targets and provide innovative solutions.</li></ul><p>&nbsp;</p><p><strong>Required Skills</strong></p><ul><li>Strong communication and high negotiation skills.</li><li>Ability to build relationships with customers and understand their needs to provide suitable solutions.</li><li>Time management, meeting deadlines, and inter-department coordination.</li><li>Attention to detail and sales data analysis, and practical action plans.</li><li>Flexibility in work and professional handling of multiple situations.</li></ul><p>&nbsp;</p><p><strong>Benefits and Perks</strong></p><ul><li>Competitive salary with performance incentives and monthly bonuses.</li><li>Health insurance and social coverage in accordance with Saudi labor regulations.</li><li>Opportunities for professional development and internal and external training to advance career path.</li><li>A professional and collaborative work environment with a distinguished sales and services team.</li></ul>

<h2>Application Requirements</h2><p>• High school diploma or diploma and above.<br>• Field experience in customs clearance and ports (no less than two years) is required.<br>• Good knowledge of port customs procedures and the Fasah platform.<br>• Experience in following up on inspection, examination, release procedures, and container withdrawal.<br>• Knowledge of delivery order procedures and exit permits.<br>• Ability to deal directly with customs officials, port staff, and relevant authorities.<br>• Speed in follow-up and solving field problems.<br>• Ability to work under pressure.</p><h2>Job Responsibilities</h2><p>• Follow up on customs clearance transactions in the field within the port.<br>• Review and follow up on transactions with customs and relevant authorities.<br>• Follow up on the procedures for inspection, examination, and surveying of containers and shipments.<br>• Follow up on customs remarks and work on completing the required requirements.<br>• Follow up on the issuance of delivery orders and exit permits.<br>• Follow up on the readiness of containers and complete the procedures for their withdrawal from the port.<br>• Direct coordination with port, customs, and transport staff to resolve any obstacles facing the shipment.<br>• Follow up on containers with remarks or additional requirements and work to finalize them.<br>• Ensure that required procedures are implemented in a timely manner to avoid delays and additional fees.<br>• Receive and deliver documents related to transactions between the competent authorities and the department.<br>• Provide continuous updates to the direct supervisor on the status of shipments and field transactions.<br>• Immediate escalation in case of any obstacle that requires administrative intervention.<br>• Coordinate with office staff to provide them with any documents or information obtained in the field.</p>

Al-Awael Gulf Holding Company announces a job vacancy for the position of:<br>Executive Office Manager<br>We are looking for a professional and organized candidate with a high capacity for managing and organizing executive office tasks, as well as following up and coordinating with various departments efficiently and professionally.<br>Key Responsibilities:* Organizing and managing appointments, meetings, and the executive schedule.* Preparing and coordinating official letters, correspondence, and reports.* Preparing meeting minutes and following up on decisions and assignments.* Professional organization of files, documents, and archiving.* Monitoring tasks and ensuring their completion on schedule.* Preparing presentations and periodic reports for management.* Coordinating between executive management and various company departments.* Handling information and correspondence with high confidentiality and professionalism.<br>Skills and Requirements:* Excellent proficiency in Microsoft Word for formatting documents and official letters.* Strong proficiency in Microsoft Excel for creating spreadsheets and organizing data and reports.* Excellent proficiency in Microsoft PowerPoint for preparing professional presentations.* Proficiency in using Microsoft Outlook for managing emails, appointments, and meetings.* Excellent proficiency in using Microsoft Office / Microsoft 365 applications in general.* High skills in organization, time management, and prioritizing tasks.* High accuracy, attention to detail, and speed in follow-up.* Excellent communication, drafting, and official correspondence skills.* Ability to manage multiple tasks simultaneously and work efficiently under pressure.* Previous experience in office management or executive secretarial work is preferred.<br>

Al-Widad Charity Association for Orphan Care<br>Job Objective: To ensure the management of new elements, parts, and active components according to approved project management methodologies, including achieving strategic goals, necessity, value, and return on projects.<br>Required Skills: Advanced skills in planning, time management, and priority setting. Skills in analyzing various data on indicators. Skills in handling high-level functional relationships. Skill in using project management tools and indicators. Skill in empowering project teams.<br><br><br>Required Competencies:&nbsp;Leading and directing work teams and following up on project implementation.&nbsp;Preparing timelines and ensuring adherence to deliverables and budgets.&nbsp;Building and applying project management methodologies and manuals.&nbsp;Skill in preparing reports and executive presentations for senior management level.&nbsp;Risk analysis and developing mitigation and follow-up plans. High communication and stakeholder management skills.&nbsp;Strategic understanding of linking projects to the entity's goals and performance indicators.<br><br>Key Duties: Developing the Project Management Framework and Methodology: Preparing and updating project management policies and templates. Adopting appropriate methodologies (PMBOK / Agile / Hybrid). Standardizing follow-up and reporting templates. Developing the project governance manual. Documenting lessons learned and improvements. Annual Project Planning and Prioritization: Receiving proposed projects from departments and analyzing their scope. Evaluating strategic impact and determining priorities. Estimating resources and budgets required for projects. Preparing the annual schedule. Submitting the plan to senior management for approval. Following up on project execution and directing project managers: Holding periodic follow-up meetings. Analyzing deviations in time and cost. Addressing obstacles and escalating as necessary. Improving the performance of project execution teams. Monitoring adherence to quality standards. Preparing Executive Reports and Performance Indicators: Preparing Dashboards and performance measurement boards. Analyzing monthly achievement data. Preparing reports for senior management on the executive status. Providing early warnings about risks and delays. Proposing applicable corrective solutions. Ensuring Strategic Alignment and Value Management: Ensuring the alignment of projects with organizational goals. Ensuring compliance with policies and regulations. Evaluating the value and return of projects. Documenting knowledge and transferring it to internal stakeholders. Delivering project results to the operational environment efficiently.