وظائف سكرتارية في السعودية

<p class="isSelectedEnd"><strong>Location:</strong> Riyadh Province – near Muzahmiya<br><strong>Accommodation:</strong> A private studio on the premises is provided.</p><p class="isSelectedEnd">We are looking for a <strong>young, motivated Assistant Secretary / Administrative &amp; Marketing Assistant</strong> to work under the supervision of our existing Executive Secretary in a company specializing in <strong>art, antiques and collectibles</strong>.</p><p class="isSelectedEnd">The position combines <strong>office administration, secretarial duties, marketing and commercial follow-up</strong>. Previous experience in art or antiques is <strong>not required</strong>, but the candidate should be motivated, responsible, willing to learn, and interested in developing knowledge of art, antiques and collectibles.</p><h3>Main Responsibilities</h3><ul data-spread="false"><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><h3>Salary &amp; Accommodation</h3><p class="isSelectedEnd"><strong>Starting salary:</strong> Approximately <strong>SAR 3,000 per month + private studio accommodation</strong>.</p><p class="isSelectedEnd">Following a successful probation and training period of approximately <strong>3–4 months</strong>, the salary may increase to approximately <strong>SAR 4,000 per month</strong>, depending on performance, progress and suitability for the position.</p><h3>How to Apply</h3><p class="isSelectedEnd">Interested candidates are invited to contact&nbsp;for further information and to submit their CV.</p><p class="isSelectedEnd"><br></p><p>Please send your <strong>CV and a brief introduction about yourself</strong> when contacting us.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The role of Administrative Secretary is crucial in ensuring the smooth operation of our accounting firm in Khobar, Saudi Arabia. As an Administrative Secretary, you will be the backbone of our administrative team, providing essential support that facilitates efficient office operations. This position is not just about managing schedules and paperwork; it’s about contributing to a dynamic environment where your organizational skills can shine and make a significant impact on our team’s productivity.</p><p>We believe in fostering a culture of growth and development for all our employees. As an Administrative Secretary, you will have the opportunity to enhance your skills through ongoing training and professional development programs tailored to your career goals. Working closely with experienced professionals in the accounting industry, you will gain valuable insights and knowledge that can propel your career forward. Our team is collaborative and supportive, ensuring that every member feels valued and empowered to contribute their best work.</p><p>In addition to career growth, we emphasize the importance of a positive work environment. You will be joining a team that celebrates achievements and encourages innovative ideas. We understand that a motivated team leads to exceptional service for our clients, and we are committed to creating an atmosphere where everyone can thrive. If you are looking for a role that offers both challenges and rewards, this is the perfect opportunity for you.</p><p><b>Responsibilities:</b></p><ol><li>Manage and organize the daily schedules of the senior management team, ensuring that meetings and appointments are efficiently coordinated to maximize productivity.</li><li>Prepare and maintain comprehensive filing systems, both electronic and physical, to facilitate easy access to important documents and enhance office organization.</li><li>Act as the first point of contact for clients and stakeholders, providing exceptional service and ensuring all inquiries are addressed promptly and professionally.</li><li>Assist in the preparation of reports and presentations, utilizing software tools to create visually appealing and informative materials for meetings and client interactions.</li><li>Support the accounting team by coordinating necessary documentation and ensuring compliance with internal policies and external regulations.</li><li>Oversee office supplies inventory, placing orders as needed to ensure that all necessary materials are readily available for staff use.</li><li>Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation, while adhering to budget guidelines.</li><li>Facilitate communication between departments, ensuring that information flows smoothly and that all team members are informed of relevant updates and changes.</li><li>Participate in team meetings and contribute ideas for improving office processes and enhancing overall team efficiency.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Proficient in Microsoft Office Suite, with advanced skills in Excel and PowerPoint for effective data management and presentation.</li><li>Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Excellent verbal and written communication skills, essential for interacting with clients and team members professionally.</li><li>Familiarity with accounting software and tools, enabling efficient collaboration with the accounting team.</li><li>Attention to detail, ensuring accuracy in documentation and communication.</li><li>Ability to work independently and as part of a team, contributing positively to the workplace culture.</li><li>Time management skills, allowing for the effective handling of deadlines and project timelines.</li></ul></div>

<p><b>Position Overview</b> We are looking for a reliable and detail-driven Entry-Level Administrative Assistant to support remote operations and administrative workflows across regional teams serving in the MENA region such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through. In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into administration, operations support, or coordination roles , with clear expectations and room to grow. No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear.</p><p>Primary Responsibilities</p><p>Administrative Data Management</p><ul><li>Update and maintain spreadsheets and internal records on a daily basis</li><li>Ensure data accuracy by reviewing entries for completeness and consistency</li><li>Standardize formatting across records (names, contact details, regions, notes, identifiers)</li><li>Identify and correct obvious errors, duplicates, or incomplete entries</li><li>Flag missing or inconsistent information for follow-up</li><li>Maintain clean, structured datasets that support downstream operations and reporting</li></ul><p>Task &amp; Request Coordination</p><ul><li>Review incoming administrative requests and categorize them appropriately</li><li>Assign or route tasks to the correct team members based on established workflows</li><li>Track task progress from assignment through completion</li><li>Follow up on overdue or incomplete items to ensure timely resolution</li><li>Maintain clear documentation of task status and outcomes</li></ul><p>Tracking, Logs, and Daily Reporting</p><ul><li>Maintain operational trackers for completed work, pending items, and in-progress tasks</li><li>Log daily activity, including updates made, issues identified, and items requiring follow-up</li><li>Prepare brief daily or periodic summaries outlining progress and outstanding items</li><li>Identify recurring issues or data gaps and escalate patterns to the team for improvement</li></ul><p>Scheduling &amp; Coordination Support</p><ul><li>Assist with basic scheduling support when requested, including confirming availability</li><li>Update calendars or internal schedules based on provided instructions</li><li>Send reminders or confirmations to help ensure deadlines and steps are not missed</li><li>Track completion of internal checklists, onboarding steps, or operational milestones</li></ul><p>Quality Assurance &amp; Record Accuracy</p><ul><li>Review work prior to submission to ensure accuracy and compliance with guidelines</li><li>Maintain consistent file naming, folder structure, and documentation standards</li><li>Ensure records remain organized, accessible, and up to date</li><li>Support overall operational efficiency by keeping systems clean and reliable</li></ul><p>Performance Expectations</p><ul><li>High level of accuracy with minimal errors</li><li>Consistent daily output and dependable task completion</li><li>Clear and timely communication when blocked or missing information</li><li>Strong organizational habits and attention to file hygiene</li><li>Ability to follow standard operating procedures (SOPs) precisely</li></ul><p>Required Qualifications</p><ul><li>Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)</li><li>Strong attention to detail and ability to follow written instructions</li><li>Basic written communication skills</li><li>Ability to work independently in a remote environment</li><li>Reliable internet connection and access to a computer suitable for remote work</li><li>Entry-level candidates welcome; training and guidance provided</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><ul><li>Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)</li><li>Strong attention to detail and ability to follow written instructions</li><li>Basic written communication skills</li><li>Ability to work independently in a remote environment</li><li>Reliable internet connection and access to a computer suitable for remote work</li><li>Entry-level candidates welcome; training and guidance provided</li></ul>

<h3 >About PIS Walls and Floors</h3> <p >PIS Walls and Floors is seeking a dedicated and organized <strong >Administrative Secretary</strong> to join its team in Riyadh, Saudi Arabia. This full-time position is central to supporting the company's daily operations and ensuring efficient administrative functions.</p> <h3 >Role Overview</h3> <p >The Administrative Secretary will be responsible for managing a range of administrative tasks, handling documentation, and coordinating office activities. This role provides essential support to both management and the sales team, contributing to the smooth running of the company's administrative processes.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage daily administrative and general office tasks.</li> <li >Handle incoming and outgoing emails, phone calls, correspondence, and document filing.</li> <li >Prepare quotations, various documents, reports, and other administrative paperwork.</li> <li >Maintain and update company records and databases accurately.</li> <li >Enter and update information within the ERP system.</li> <li >Prepare and maintain Excel sheets and reports.</li> <li >Coordinate meetings, appointments, and internal communications.</li> <li >Follow up with clients, suppliers, and internal departments as required.</li> <li >Organize and maintain both physical and digital files.</li> <li >Provide comprehensive administrative support to the management and sales team.</li> <li >Assist with additional office-related tasks as needed.</li> </ul> <h3 >Required Experience and Qualifications</h3> <p >Candidates should possess <strong >0-1 years of relevant experience</strong> in an administrative or secretarial role. A strong foundation in office administration practices and document management is essential for this position.</p> <h3 >Candidate Profile and Skills</h3> <ul > <li >Demonstrated attention to detail and a commitment to accurate work.</li> <li >Motivated, responsible, and eager to learn and develop new skills.</li> <li >Ability to work effectively both independently and as an integral part of a team.</li> </ul> <h3 >Location and Work Type</h3> <p >This is a <strong >full-time position</strong> based in <strong >Riyadh, Riyadh, Saudi Arabia</strong>. The role offers an opportunity to contribute to a dynamic work environment.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p></div>

We are looking for a *Secretary / Office Support Assistant* to provide administrative and secretarial support to managers and department personnel in an office environment. The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations.<br>Key Responsibilities Manage calendars, appointments, meetings, and meeting room bookings for managers. Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel. Process gate passes, corporate service requests, taxi requests, and other office-related requests. Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries. Prepare and maintain timesheets, e-leave applications, and employee leave records. Coordinate business travel requests, travel arrangements, and related services for employees. Prepare expense reports and support miscellaneous payment-related requests. Collect reports and provide general administrative, secretarial, and office support to managers and department staff.<br>Requirements Associate Diploma or higher qualification is preferred. Bachelor's degree is an advantage.3-5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role. Experience in office administration, reception, help desk support, or expediting is preferred. Basic knowledge of Microsoft Office applications and standard office equipment. Good telephone etiquette and the ability to receive and convey messages accurately. Good English communication skills, both written and verbal. Strong organizational, coordination, and follow-up skills. Ability to manage multiple administrative tasks and work effectively in an office environment.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are looking for a *Secretary / Office Support Assistant* to provide administrative and secretarial support to managers and department personnel in an office environment.<br> The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations.<br> Key Responsibilities Manage calendars, appointments, meetings, and meeting room bookings for managers.<br> Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel.<br> Process gate passes, corporate service requests, taxi requests, and other office-related requests.<br> Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries.<br> Prepare and maintain timesheets, e-leave applications, and employee leave records.<br> Coordinate business travel requests, travel arrangements, and related services for employees.<br> Prepare expense reports and support miscellaneous payment-related requests.<br> Collect reports and provide general administrative, secretarial, and office support to managers and department staff.<br> Associate Diploma or higher qualification is preferred.<br> Bachelor’s degree is an advantage.<br> 3–5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role.<br> Experience in office administration, reception, help desk support, or expediting is preferred.<br> Basic knowledge of Microsoft Office applications and standard office equipment.<br> Good telephone etiquette and the ability to receive and convey messages accurately.<br> Good English communication skills, both written and verbal.<br> Strong organizational, coordination, and follow-up skills.<br> Ability to manage multiple administrative tasks and work effectively in an office environment.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p><strong>JOB PURPOSE:</strong><br>To provide documentation management support to the plant technical teams, including filing, archiving, managing databases and retrieval, using ACWA NOMAC s document management system, to ensure the timely and effective documentation control in compliance with defined policies and procedures.</p><p><strong>KEY ACCOUNTABILITIES:</strong></p><p><strong>Document Management</strong></p><p>Conduct registration, classification, scanning, filing and transmission of electronic files / physical paper copies, financial documents, invoices, plant procedures and other controlled documents to ensure proper tracking of information and documents as required by the department.</p><p>Operate filing units which include receiving requests for files withdrawal from various departments, checking for required authorization, retrieving files from filing unit and recording movement of files to ensure proper follow up on borrowed files and their prompt return.</p><p>Open new files as requested which include receiving file opening request and providing reference number as appropriate in order to update filing lists and periodically circulate new lists to departments concerned for reference.</p><p>Ensure maintenance of a proper sequential numbering system in each and every document to ensure easy retrieval and management of information in accordance with NOMAC s procedures.</p><p>Recommend optimal solutions to improve document management control procedures for plant activities.</p><p><strong>Policies, Processes, Systems &amp; Procedures</strong></p><p>Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.</p><p><strong>Continuous Improvement</strong></p><p>Contribute in the identification and implementation of change initiatives, programmes and projects in line with the organisation s standards.</p><p><strong>Health, Safety, Security &amp; Environment</strong></p><p>Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.</p><p><strong>Related Assignments</strong></p><p>Perform any other duties which the line manager may require to be carried out.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>QUALIFICATIONS, EXPERIENCE, &amp; SKILLS:</strong></p><p><strong>Minimum Qualifications:</strong></p><p>A technical certificate / Diploma in Business Administration.</p><p><strong>Minimum Experience:</strong></p><p>13 years experience in document control</p><p><strong>Skills:</strong></p><p>Planning and organizing skills</p><p>Experience using a computerized document control management system</p><p>Familiar with technical drawings and tender documents</p><p>Ability to changes, multi-task, organize, and prioritize</p><p>Ability to follow workflows and standards</p><p>Have strong attention to detail</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a skilled Secretary to enhance our team, where you will organize administrative and office tasks, coordinate between departments, and track communications and appointments while maintaining confidentiality of information and adhering to required assignments.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Organizing and tracking appointments and meetings.</li><li>Receiving calls and communications and responding professionally.</li><li>Preparing and coordinating correspondence, documents, and reports.</li><li>Maintaining and organizing files and documents, both physical and electronic.</li><li>Tracking administrative transactions and requests, coordinating with various departments.</li><li>Entering data and updating records and files.</li><li>Welcoming visitors and providing administrative support as needed.</li><li>Executing required administrative tasks from management.</li><li>Maintaining confidentiality of sensitive information and work-related documents.</li></ul></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Secretary Job </span> <br> <br> <br> <br> <span>Date:&nbsp; </span> <span>30 Jul 2026 </span> <br> <br> <br> <br> <span>Custom Field 1:&nbsp; </span> <span>534268 </span> <br> <br> <br> <br> <span>Location:&nbsp; </span> <span> </span><p> <span>Riyadh, SA </span> </p><br><br> #job-location.job-location-inline { display: inline; } <br> <br> <br> <br> <span>Facility:&nbsp; </span> <span>Others </span> <br> <br> <br> <br> <span> <span> </span></span><p><strong><span>OVERVIEW</span></strong></p><br><br> <br> <p><strong><span>Job Title</span></strong></p><br><br> <p><span>Secretary</span></p><br><br> <p><strong><span>Job Code</span></strong></p><br><br> <p><span>534268</span></p><br><br> <p><strong><span>Grade</span></strong></p><br><br> <p><em><span>I2</span></em></p><br><br> <br> <p><strong><span>Group</span></strong></p><br><br> <p><span>Integrated Solutions</span></p><br><br> <p><strong><span>Division</span></strong></p><br><br> <p><span>Digital Solutions</span></p><br><br> <br> <p><strong><span>Department</span></strong></p><br><br> <p><span>Digital Solutions</span></p><br><br> <p><strong><span>Unit</span></strong></p><br><br> <p><span>Digital Solutions</span></p><br><br> <br> <br> <p><strong><span>ROLE PURPOSE</span></strong></p><br><br> <p><em><span>The aim is to state the overall significance of the job from the organization’s perspective.</span></em></p><br><br> <br> <p><strong><span>The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department. The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism.</span></strong></p><br><br> <br> <br> <p><strong><span>KEY ACCOUNTABILITIES &amp; ACTIVITIES</span></strong></p><br><br> <p><em><span>This section describes <u>the principal outputs</u> required from the job.</span></em></p><br><br> <br> <p><strong><span>Key Accountabilities</span></strong></p><br><br> <p><strong><span>Key Activities</span></strong></p><br><br> <br> <ol> <li><span>Daily Operations</span></li> </ol> <p><span>• Manage daily administrative and clerical tasks to support department operations.</span></p><br><br> <p><span>• Organize and maintain calendars, appointments, and schedules.</span></p><br><br> <p><span>• Prepare, format, and review letters, memos, reports, presentations, and other documents.</span></p><br><br> <p><span>• Maintain filing systems and ensure documents are properly stored, updated, and easily accessible.</span></p><br><br> <p><span>• Receive visitors, answer phone calls, and handle general inquiries professionally.</span></p><br><br> <p><span>• Arrange meetings, prepare meeting rooms, and provide required administrative support.</span></p><br><br> <p><span>• Record and distribute meeting minutes when required.</span></p><br><br> <br> <ol> <li><span>Coordination &amp; Communication</span></li> </ol> <p><span>• Coordinate communication between the manager, employees, internal departments, and external parties.<br>• Receive, screen, and redirect emails, calls, and official correspondence as needed.<br>• Follow up on assigned tasks, pending documents, and required approvals.<br>• Support travel arrangements, hotel bookings, transportation, and related logistics when required.<br>• Ensure timely communication and proper documentation of requests and responses.</span></p><br><br> <br> <ol> <li><span>Policies, Processes &amp; Procedures</span></li> </ol> &nbsp; <br> <ul> <li><span>• Follow approved administrative policies, processes, and procedures.<br>• Ensure all documents and correspondence comply with internal standards and approval requirements.<br>• Support the implementation of office procedures to improve efficiency and organization.<br>• Maintain confidentiality of sensitive information and official documents.<br>• Identify administrative issues and escalate them to the direct manager when needed.</span></li> </ul> <br> <br> <br> <ol> <li><span>Information Security</span></li> </ol> <p><span>• Maintain the confidentiality, integrity, and availability of documents and information.<br>• Handle sensitive and confidential information in accordance with company policies.<br>• Ensure proper access control for files, records, and official correspondence.<br>• Avoid unauthorized sharing, copying, or disclosure of company information.<br>• Report any suspected information security incidents or breaches to the relevant department.</span></p><br><br> <br> <br> <p><strong><span>JOB SPECIFICATIONS</span></strong></p><br><br> <br> <p><strong><span>Academic and professional qualifications</span></strong></p><br><br> <p><span>Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field.</span></p><br><br> <br> <p><strong><span>Years and Nature of Experience</span></strong></p><br><br> <p><span>• 2 to <strong><span>4</span></strong> years of experience in secretarial, administrative, or office support roles.</span></p><br><br> <br> <br> <br> <br> <br> <br> <p> <span> <br><strong>Job Segment: </strong> <span>Secretary, Clerical, Administrative Assistant, Office Manager, Information Security, Administrative, Technology </span> </span> </p><br><br> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><br></p><p>• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.</p><p>• Prepare, format, and distribute reports, letters, presentations, and other documents.</p><p>• Schedule meetings, appointments, and maintain managers' calendars.</p><p>• Arrange meeting logistics, prepare agendas, and record meeting minutes.</p><p>• Organize, maintain, and update department filing systems (electronic and hard copy).</p><p>• Coordinate with internal departments and external parties regarding administrative matters.</p><p>• Track pending actions and follow up on assigned tasks to ensure timely completion.</p><p>• Assist in preparing departmental reports, presentations, and documentation.</p><p>• Handle office supplies and coordinate administrative requirements.</p><p>• Maintain confidentiality of company information and sensitive documents.</p><p>• Ensure compliance with company policies and document control procedures.</p><p>• Perform any other administrative duties assigned by the Department Manager.</p><p>&nbsp;</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Required Skills</p><ul><li>Advanced Microsoft Excel Skills</li><li>Advanced Microsoft Word Skills</li><li>Professional Email &amp; Correspondence Skills</li><li>Data Entry &amp; Documentation</li><li>Report &amp; Document Preparation</li><li>File Management &amp; Organization</li><li>Strong Administrative &amp; Organizational Skills</li><li>Attention to Detail &amp; Accuracy</li><li>Time Management &amp; Task Prioritization</li><li>Professional Communication Skills</li></ul><p><br></p></div>

<p><strong>Job description</strong></p><p>Integrate is a marketing-focused distributor in the fast-moving consumer goods (FMCG) market, specializing in building and promoting brands through diverse branding activities.&nbsp;</p><p>The company drives significant impact on retail and HoReCa (hotel, restaurant, café) sales through a large, dedicated field team.&nbsp;</p><p>Integrate differentiates itself as a distributor by prioritizing brand visibility, in-store execution, and promotional campaigns.&nbsp;</p><p>The organization is also expanding its presence in home delivery channels, offering growth opportunities for team members in a dynamic market environment.</p><p>&nbsp;</p><p><strong>Role Description</strong></p><p>The Secretary role at Integrate is a full-time, on-site position based in Jeddah.&nbsp;</p><p>This role is responsible for managing daily administrative tasks, including organizing schedules, coordinating meetings, preparing documents, and maintaining records.&nbsp;</p><p>The Secretary will handle phone calls, emails, and visitor inquiries, ensuring professional and timely communication with internal teams and external partners.&nbsp;</p><p>The role supports executives with travel arrangements, meeting logistics, and follow-up on action items, while helping maintain an efficient and well-organized office environment.</p><p>The Secretary is expected to collaborate closely with colleagues across departments and uphold confidentiality and professionalism at all times.</p><p>&nbsp;</p><p><strong>Qualifications</strong></p><ul><li>Candidates should possess strong clerical skills, including document preparation, filing, data entry, and calendar management.</li><li>Candidates should possess excellent communication and customer service skills to interact professionally with colleagues, clients, and partners.</li><li>Candidates should possess experience in company secretarial work, such as drafting correspondence, preparing meeting minutes, and handling confidential information.</li><li>Candidates should possess executive administrative assistance capabilities, including coordinating meetings, managing travel arrangements, and supporting senior management.</li><li>Candidates should ideally have proficiency in MS Office (Word, Excel, PowerPoint) and basic computer applications.</li><li>Candidates should demonstrate strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.</li><li>Candidates should have a high school diploma or equivalent; a diploma or degree in business administration or a related field is an advantage.</li><li>Candidates should be able to work on-site in Jeddah and collaborate effectively as part of a diverse, inclusive team</li></ul>

<h3><strong>About the Opportunity</strong></h3><p>Acwa NOMAC is seeking a dedicated <strong>Secretary Document Controller &amp; Admin</strong> to join our team in Saudi Arabia. This full-time position is crucial for maintaining efficient information flow and requires a professional with 13 years of relevant experience in documentation management and administrative support.</p><h3><strong>Role Overview</strong></h3><p>The primary objective of this role is to provide comprehensive documentation management support to the plant technical teams. This involves meticulous filing, archiving, database management, and retrieval processes, all conducted through ACWA NOMAC’s established document management system. The role ensures timely and effective documentation control, strictly adhering to defined company policies and procedures.</p><h3><strong>Key Responsibilities</strong></h3><ul><li>Conduct registration, classification, scanning, filing, and transmission of electronic files, physical paper copies, financial documents, invoices, and plant procedures to ensure proper tracking.</li><li>Operate filing units, including receiving requests for file withdrawals, verifying authorization, retrieving files, and recording their movement to ensure proper follow-up and prompt return.</li><li>Open new files as requested, providing appropriate reference numbers and updating filing lists for periodic circulation to concerned departments.</li><li>Ensure the maintenance of a proper sequential numbering system for all documents to facilitate easy retrieval and management of information in accordance with NOMAC’s procedures.</li><li>Recommend optimal solutions to improve document management control procedures for plant activities.</li></ul><h3><strong>Operational Compliance and Support</strong></h3><ul><li>Adhere to all relevant organizational and departmental policies, processes, standard operating procedures, and instructions to ensure consistent work standards.</li><li>Contribute to the identification and implementation of change initiatives, programs, and projects in line with the organization’s standards.</li><li>Comply with all relevant health, safety, security, and environmental procedures, instructions, and controls to guarantee employee safety and environmental compliance.</li><li>Perform any other duties as required by the line manager.</li></ul><h3><strong>Required Experience</strong></h3><p>Candidates for this role must possess a minimum of <strong>13 years of experience</strong> in a document control, secretarial, or administrative support capacity, ideally within a technical or plant environment.</p><h3><strong>About Acwa NOMAC</strong></h3><p>Acwa NOMAC is committed to operational excellence and maintaining high standards across all its plant activities. This role is integral to supporting the technical teams through meticulous and compliant documentation management, contributing to the overall efficiency and success of our operations.</p>

تعلن شركة فيصل بن سعيدان للاستثمار والتطوير العقاري عن توفر شاغر وظيفي للانضمام إلى فريق العمل، وذلك بمسمى:سكرتير???? موقع العمل: الرياض<br>المتطلبات والمؤهلات:خبرة عملية لا تقل عن سنتين في مجال السكرتارية التنفيذية أو الإدارية.إجادة اللغتين العربية والإنجليزية تحدثًا وكتابة.مهارات متميزة في تنظيم المواعيد والاجتماعات وإدارة المراسلات.إجادة استخدام برامج Microsoft Office.إلمام جيد بأدوات الذكاء الاصطناعي (AI) وتوظيفها بفعالية في الأعمال الإدارية وإعداد التقارير والمراسلات.القدرة على استخدام Power BI وإعداد التقارير ولوحات المعلومات وتحليل البيانات الأساسية.مهارات قوية في التواصل والمتابعة وإدارة الوقت.القدرة على العمل بمهنية عالية والمحافظة على سرية المعلومات والتعامل باحترافية مع المستويات الإدارية العليا.القدرة على إعداد العروض التقديمية والتقارير والملخصات التنفيذية.أن يكون المتقدم/المتقدمة مقيمًا في مدينة الرياض.<br>المزايا الوظيفية:العمل ضمن بيئة مهنية ومحفزة.فرص للتطوير والنمو الوظيفي.راتب ومزايا تنافسية تُحدد وفقًا للخبرة والكفاءة.<br>نتطلع لانضمام الكفاءات المميزة إلى فريق شركة فيصل بن سعيدان للاستثمار والتطوير العقاري.

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >تبحث شركة بيوند إكسبيرينس عن <strong >سكرتير</strong> للانضمام إلى فريقها في جدة، مكة المكرمة. يهدف هذا الدور إلى تقديم الدعم الإداري للمدير أو الإدارة، والمساهمة في تنسيق المشاريع الأساسية وإدارة المهام اليومية لضمان سير العمل بكفاءة.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >الإشراف على موظفي الدعم والاستقبال لضمان الأداء الفعال.</li> <li >إدارة وتأمين مستلزمات المكتب وضمان صيانة المرافق.</li> <li >مراقبة المصاريف الإدارية والالتزام بالميزانية المحددة.</li> <li >تطوير وتطبيق السياسات والإجراءات الداخلية لتعزيز الكفاءة.</li> <li >تنظيم مواعيد المدير، الاجتماعات، وحجوزات السفر.</li> <li >استقبال المكالمات والبريد وتوجيهها إلى الأقسام المعنية.</li> <li >حفظ وأرشفة الملفات (الورقية والإلكترونية) مع الحفاظ على السرية التامة.</li> <li >كتابة التقارير وتدوين محاضر الاجتماعات بدقة.</li> <li >تدوين الملاحظات بطريقة الاختزال (الكتابة السريعة)، ونسخ المراسلات والتقارير ومحاضر الاجتماعات، ومراجعتها وتنسيقها وفقاً لمعايير المكتب.</li> <li >تلقي المكالمات الهاتفية من الموظفين والعملاء الخارجيين وفرزها وتوجيهها، واستلام الرسائل الهاتفية والإجابة على أسئلة المتصلين وتحويل المكالمات إلى الشخص المناسب.</li> <li >التعامل مع البريد الوارد والصادر، وفحص المراسلات البريدية وتسجيلها وتوزيعها.</li> <li >فحص طلبات الاجتماعات والمواعيد، وتنسيق جداول المشاركين في الاجتماعات، وتحديد أوقات الاجتماعات، وتأمين قاعة الاجتماعات وتحضير جدول الأعمال.</li> <li >إنشاء أنظمة لحفظ الملفات والسجلات وصيانتها، وحفظ جميع المستندات بشكل منتظم.</li> </ul> <h3 >المؤهلات والخبرات المطلوبة</h3> <ul > <li >خبرة عملية تتراوح بين <strong >سنتين إلى خمس سنوات</strong> في دور سكرتارية أو إداري مشابه.</li> <li >القدرة على كتابة الوثائق وإدارة المكالمات الهاتفية والزوار بفعالية.</li> <li >مهارات ممتازة في تنظيم المواعيد وإدارة جداول الأعمال.</li> </ul> <h3 >المهارات والكفاءات</h3> <ul > <li >مهارات تواصل كتابية وشفوية قوية.</li> <li >القدرة على العمل بشكل مستقل وكجزء من فريق.</li> <li >إتقان استخدام برامج مايكروسوفت أوفيس (Word, Excel, Outlook, PowerPoint).</li> <li >القدرة على التعامل مع المهام المتعددة وتحديد الأولويات.</li> <li >الالتزام بالسرية المهنية.</li> </ul> <h3 >نوع الوظيفة وموقع العمل</h3> <p >هذه وظيفة <strong >بدوام كامل</strong> ومقرها في <strong >جدة، مكة المكرمة</strong>. يتطلب الدور التواجد في المكتب لتقديم الدعم الإداري المطلوب.</p> <h3 >تقديم الطلبات</h3> <p >ندعو المهتمين الذين يستوفون المتطلبات المذكورة أعلاه إلى تقديم طلباتهم لهذه الفرصة في شركة بيوند إكسبيرينس.</p></div>

<h1>منسقة إدارية ومكتبية</h1><p class="isSelectedEnd"><strong>أيام العمل:</strong> من السبت إلى الخميس</p><p class="isSelectedEnd"><span >نبذة عن الوظيفة</span><br></p><p class="isSelectedEnd">نبحث عن منسقة إدارية ومكتبية لتنظيم الأعمال اليومية وتقديم الدعم الإداري ومتابعة التواصل مع الجهات المختلفة.</p><h2>المهام</h2><ul data-spread="false"><li>الرد على المكالمات والرسائل والبريد الإلكتروني.</li><li>تنظيم المواعيد والاجتماعات.</li><li>التواصل مع المؤسسات والجهات المختلفة ومتابعة الطلبات والاستفسارات.</li><li>توثيق نتائج التواصل ورفع التحديثات.</li><li>ترتيب الملفات والمستندات.</li><li>إعداد الخطابات والتقارير البسيطة.</li><li>متابعة المهام والمواعيد النهائية.</li><li>التنسيق مع العملاء والموظفين ومقدمي الخدمات.</li><li>استقبال الزوار وتقديم الدعم الإداري.</li></ul><h2>المتطلبات</h2><ul data-spread="false"><li>إجادة أساسيات برامج Microsoft Office.</li><li>اللباقة في التواصل وإجراء المكالمات.</li><li>مهارات جيدة في التنظيم والمتابعة.</li><li>القدرة على إنجاز أكثر من مهمة.</li></ul>

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >يبحث مكتب راشد مسعود بن راشد الدوسري للمحاماة عن <strong >سكرتير</strong> للانضمام إلى فريقه في الدمام، المنطقة الشرقية. يهدف هذا الدور بدوام كامل إلى تقديم الدعم الإداري للمدير والإدارة، بما في ذلك إدارة الوثائق والمكالمات الهاتفية والزوار، والمساعدة في تنسيق المشاريع الأساسية وإدارة جداول الأعمال.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >تدوين الملاحظات والمراسلات والتقارير ومحاضر الاجتماعات، ومراجعتها وتنسيقها وفقاً لمعايير المكتب.</li> <li >تلقي المكالمات الهاتفية وفرزها وتوجيهها، والتعامل مع الرسائل والإجابة على استفسارات المتصلين.</li> <li >التعامل مع البريد الوارد والصادر، وفحص المراسلات وتسجيلها وتوزيعها.</li> <li >تنسيق جداول الاجتماعات والمواعيد، وتحديد أوقات الاجتماعات، وتأمين القاعات، وتحضير جداول الأعمال.</li> <li >إنشاء وصيانة أنظمة حفظ الملفات والسجلات، وأرشفة جميع المستندات إلكترونياً وورقياً.</li> <li >إدارة وتنظيم المواعيد والاجتماعات والجلسات.</li> <li >تنظيم أعمال الفريق وتوزيع المهام ومتابعة إنجازها.</li> <li >إعداد تقارير دورية حول المهام المنجزة والمتأخرة.</li> <li >استقبال العملاء وتنظيم مواعيدهم وتوثيق بيانات التواصل معهم.</li> <li >إدارة المراسلات والخطابات والبريد الإلكتروني والاتصالات.</li> <li >إعداد محاضر الاجتماعات ومتابعة القرارات والتكليفات.</li> <li >تنظيم ملفات القضايا والعقود والمستندات.</li> <li >متابعة الإجراءات والمعاملات الإدارية وتحديث حالتها باستمرار.</li> <li >متابعة عقود العملاء والفواتير واستحقاقات الأتعاب بالتنسيق مع الإدارة.</li> <li >المحافظة التامة على سرية معلومات المكتب والعملاء والقضايا.</li> </ul> <h3 >المؤهلات والخبرة</h3> <ul > <li >خبرة تتراوح من 0 إلى 1 سنة في مجال السكرتارية أو الدعم الإداري.</li> <li >القدرة على تدوين الملاحظات بطريقة الاختزال (الكتابة السريعة).</li> <li >مهارات تنظيمية وإدارية ممتازة.</li> </ul> <h3 >المهارات المطلوبة</h3> <ul > <li >مهارات تواصل شفهية وكتابية قوية.</li> <li >القدرة على إدارة الوقت وتحديد الأولويات بفعالية.</li> <li >إتقان استخدام برامج الحاسوب المكتبية.</li> <li >القدرة على العمل ضمن فريق وتحت الضغط.</li> <li >الالتزام بالسرية التامة للمعلومات.</li> </ul> <h3 >بيئة العمل</h3> <p >هذا الدور بدوام كامل في مكتب راشد مسعود بن راشد الدوسري للمحاماة في مدينة الدمام، المنطقة الشرقية، ويوفر بيئة عمل منظمة وداعمة.</p> <h3 >معلومات إضافية</h3> <p >الراتب لهذا المنصب سيتم تحديده بناءً على الخبرة والمؤهلات بعد المقابلة.</p></div>

We are looking for a Secretary to provide administrative and coordination support to the Quality & Safety Department and ensure smooth and organized daily operations.<br>Key Responsibilities:Manage daily administrative activities, including meetings, appointments, correspondence, and scheduling. Maintain and control Quality & Safety documents, records, registers, and tracking systems. Coordinate document distribution and ensure proper version control and confidentiality. Prepare meeting agendas, record minutes, track action items, and follow up with relevant stakeholders. Assist in preparing weekly and monthly Quality & Safety reports, dashboards, and presentations. Maintain inspection, audit, incident, corrective action, and training trackers. Coordinate with HSE, HR, Operations, and project/site teams on administrative and documentation requirements. Support internal and external audits by organizing and submitting required documentation. Maintain employee training records, certifications, inductions, and competency documentation. Prepare reports, presentations, and administrative documents using Microsoft Word, Excel, Outlook, and Power Point. Ensure accuracy, proper filing, and timely completion of administrative and documentation tasks.<br><br>Education & Experience:Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.3–5 years of experience as a Secretary, Coordinator, Document Controller, or Administrative Assistant. Fluent in English, both written and spoken.