وظائف سكرتارية في السعودية

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Who We Are</b></p><br><br><br><p>At JINGDONG Logistics (JD Logistics), part of JD.com, we are a leading technology-driven supply chain and logistics solutions provider under JD.com. Built on deep expertise in automation, smart fulfilment, and data intelligence, we operate end-to-end logistics services that empower businesses and enhance customer experience. Our integrated networks span warehouse management, line-haul transportation, last-mile delivery, bulky items logistics, cold chain, and cross-border operations, ensuring speed, reliability, and precision at every stage.</p><br><br><br><p><b>Our Global Reach</b></p><br><br><br><p>JINGDONG Logistics has developed one of the most extensive logistics infrastructures in the world, managing more than 3,600 warehouses with over 34 million square meters of space. Our Global Smart Supply Chain Network combines highly automated warehousing with robust international transportation solutions, enabling seamless cross-border movement. Today, we operate 130+ bonded, direct mail, and overseas warehouses across 23 countries and regions, supported by our global brands, JoyLogistics and JoyExpress, as we continue scaling JD.com’s international logistics footprint.</p><br><br><br><p>Learn more about who we are and what we do: <span><u>https://www.jingdonglogistics.com/</u></span></p><br><br><br><p><b>What We Offer</b></p><br><br><br><p>Joining JD Logistics means helping shape the future of global supply chain and logistics. You’ll work with smart warehousing, autonomous delivery, and innovative technology that keeps goods moving worldwide. With a competitive salary, great locations, and a supportive, people-first culture, you’ll have the space to take on meaningful challenges, grow your skills, and make a real impact in a fast-evolving industry.</p><br><br><br><p><b>About The Team</b></p><br><br><br><p>You’ll be joining the JINGDONG Logistics team, which values collaboration, ownership, and a commitment to delivering high-quality results in a fast-paced, dynamic environment.</p><br><br><br><br><br><ul><li><b>Full Lifecycle Asset Management:</b> Responsible for the full lifecycle management of assets, from procurement, acceptance, usage, reallocation to disposal. Establish and improve management systems, conduct regular inventory checks to ensure consistency between records and physical assets, allocate resources rationally, and enhance asset utilization efficiency and effectiveness.</li><li><b>Inventory Management Optimization:</b> Conduct research on inventory usage scenarios, develop management measures and standardized processes, coordinate inventory management across business departments, promote digitalization, analyze data and generate reports to improve inventory management efficiency.</li><li><b>Logistics and Service Support:</b> Plan, build, and manage facilities such as dormitories, dining services, and supporting logistics infrastructure. Supervise and evaluate property management and service providers, handle emergency incidents, and enhance employee experiences in accommodation, dining, and facility usage.</li><li><b>Administrative Project Operations:</b> Lead the planning and implementation of administrative projects, such as office leasing, renovation, and administrative service upgrades. Coordinate internal and external resources to ensure projects are delivered on schedule and meet business and employee needs.</li><li><b>Supplier and Expense Management:</b> Establish a supplier evaluation system, manage supplier service quality, define expense allocation rules, monitor expense data, issue early warnings for anomalies, and control administrative operating costs and risks.</li><li><b>Process and System Development:</b> Optimize administrative operational processes, establish and improve the administrative management system, support digital transformation, facilitate cross-department communication, ensure alignment between administrative work and business objectives, and enhance team professional capabilities.</li></ul><br><p><i>At JINGDONG Logistics, we’re committed to building a diverse and inclusive workplace where everyone can thrive. We’re proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic.</i></p><br><br><br><p><b>Ready to apply?</b></p><br><br><br><p>Take the next step in your career, apply now and explore the opportunities we have to offer.</p><br><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 1+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>About Us: Platinumlist.<br>net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009.<br> As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Qatar, and Kuwait from our Dubai-based headquarters.<br> Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including Large and Small Entertainment Events Comprehensive Business Events, including Visitor Registration Services and Badging Diverse Sports Event Ticketing Tourism Attraction Ticketing Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas Innovative Marketing Solutions for Event Promotion Key Responsibilities: Coordinate with vendors and suppliers for office maintenance and services.<br> Manage office logistics, including courier services and mail distribution.<br> Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.<br> Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.<br> Maintain an efficient filing and record-keeping system.<br> Be the central point of contact between Sales, Admin and Finance Department.<br> A competitive salary and benefits package.<br> Comprehensive health insurance.<br> Opportunities for professional development and career growth.<br> A supportive and inclusive work environment.<br> Must be a Saudi national.<br> High School Diploma required.<br> A diploma or degree in Business Administration, Office Management, or a related field is highly preferred.<br> Fluency in Arabic and professional proficiency in English (both written and spoken) is essential.<br> Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<br> Excellent time management and the ability to prioritize multiple tasks seamlessly.<br> A keen eye for detail and a commitment to accuracy.<br> A self-starter who can work independently and maintain strict confidentiality.<br> A professional and friendly demeanor with strong communication skills.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3>Job Description</h3><h4>Office PA / Office Administrator</h4><p>We are currently hiring an <strong>Office PA / Office Administrator</strong> to join our team.</p><h4>Key Roles</h4><ul><li>Assist management with all types of administrative tasks and correspondence.</li><li>Carry out daily administrative duties.</li><li>Organize and maintain invoices and receipts.</li><li>Coordinate with government entities.</li><li>Assist in business correspondence.</li><li>Report directly to management.</li></ul><h4>Skills</h4><ul><li>Strong organizational skills.</li><li>English fluency (compulsory).</li><li>Polite and professional demeanor.</li><li>Excellent presentation skills.</li></ul><h4>Preferred Candidate</h4><ul><li><strong>Years of Experience:</strong> 3+ years</li><li><strong>Degree:</strong> Bachelor's Degree / Higher Diploma</li><li><strong>Career Level:</strong> Entry Level</li></ul>

<p><span ><b>Key Responsibilities</b></span></p><p>Administrative Data Management &amp; Record Keeping</p><p>You will play a central role in maintaining clean, structured, and reliable administrative datasets that support internal reporting and operational decision-making. Your responsibilities will include:</p><ul><li>Updating and maintaining spreadsheets and internal databases on a daily basis using Google Sheets or Microsoft Excel</li><li>Reviewing data entries for completeness, formatting consistency, and accuracy</li><li>Standardizing information across records (names, phone numbers, email formats, region identifiers, internal notes)</li><li>Identifying duplicate records, obvious errors, inconsistencies, or missing fields</li><li>Flagging incomplete or unclear data for clarification and follow-up</li><li>Ensuring structured file naming conventions and folder organization</li><li>Supporting reporting functions by maintaining reliable and well-organized datasets</li><li>Maintaining accurate logs of updates made and corrections implemented</li></ul><p>This role requires strong data accuracy, file hygiene, and administrative quality control skills .</p><p>Task &amp; Administrative Request Coordination</p><p>You will support workflow organization and ensure administrative requests are handled efficiently and on time. Responsibilities include:</p><ul><li>Reviewing incoming administrative requests and categorizing them according to established workflows</li><li>Assigning or routing tasks to the appropriate team members</li><li>Tracking task progress from initial assignment through final completion</li><li>Following up on overdue, stalled, or incomplete items</li><li>Maintaining clear documentation of task status and updates</li><li>Communicating clearly when information is missing or when clarification is required</li></ul><p>Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.</p><p>Tracking Systems, Logs &amp; Reporting</p><p>Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting. Key responsibilities:</p><ul><li>Updating operational trackers for completed, pending, and in-progress work</li><li>Logging daily activities including changes made, issues identified, and follow-up items</li><li>Preparing brief daily or periodic progress summaries</li><li>Monitoring recurring data issues or process gaps</li><li>Escalating patterns that indicate workflow inefficiencies</li><li>Supporting internal reporting processes with organized, up-to-date documentation</li></ul><p>This aspect of the role strengthens internal visibility, accountability, and performance measurement.</p><p>Scheduling &amp; Coordination Support</p><p>When required, you will provide light coordination support to help ensure timelines and administrative milestones are met. Tasks may include:</p><ul><li>Confirming availability across teams</li><li>Updating calendars based on provided instructions</li><li>Sending reminders for deadlines or required steps</li><li>Tracking onboarding progress, checklist completion, or milestone achievement</li><li>Supporting internal coordination efforts to prevent missed steps</li></ul><p>This requires reliability, responsiveness, and attention to deadlines.</p><p>Quality Assurance &amp; Documentation Standards</p><p>Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards. Responsibilities include:</p><ul><li>Reviewing work prior to submission for compliance and formatting consistency</li><li>Maintaining standardized folder structures and naming conventions</li><li>Ensuring documents remain accessible, organized, and easy to locate</li><li>Supporting internal process documentation updates when necessary</li><li>Helping maintain SOP (Standard Operating Procedure) compliance</li></ul><p>Strong quality control habits are essential to success in this role.</p><p>Performance Expectations</p><p>We are looking for consistent, dependable performance. Successful candidates will demonstrate:</p><ul><li>High level of accuracy with minimal data-entry errors</li><li>Strong attention to detail and consistency in repetitive tasks</li><li>Reliable daily output and task completion</li><li>Clear, professional communication when blocked</li><li>Proactive follow-up on missing or unclear information</li><li>Strong organizational habits and digital file management discipline</li><li>Ability to follow structured SOPs precisely</li><li>Accountability in a fully remote work environment</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><ul><li>Comfortable working with Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow written instructions carefully</li><li>Detail-oriented mindset with strong organizational habits</li><li>Comfortable performing repetitive administrative tasks with consistency</li><li>Ability to work independently in a remote, work-from-home environment</li><li>Reliable high-speed internet connection</li><li>Access to a computer suitable for remote administrative work</li></ul><p>Entry-level candidates welcome training and onboarding support provided No advanced technical background required. This role focuses on reliability, structure, and accuracy.</p>

Role Description The Administrative Manager is a full-time, on-site role based in Jeddah. This role is responsible for overseeing daily office operations, including coordination of administrative staff, managing schedules and calendars, and maintaining organized records and documentation. The Administrative Manager will prepare reports, handle correspondence, and support budgeting and procurement activities as needed. The role includes monitoring office procedures for efficiency, ensuring compliance with internal policies, and coordinating with other departments to support smooth business operations. The Administrative Manager will also assist with on-boarding processes, vendor management, and continuous improvement of administrative workflows.<br>Qualifications Proficiency in office administration, including scheduling, correspondence handling, and document management. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Experience supervising or coordinating administrative staff and supporting cross-functional teams. Solid knowledge of basic budgeting, procurement, and vendor coordination processes. Comfort using office productivity software and tools (e.g., word processing, spreadsheets, email, and communication platforms). Clear written and verbal communication skills in English; Arabic proficiency is an advantage. Ability to work on-site in Jeddah and collaborate effectively in a diverse, inclusive work environment. Bachelor’s degree in Business Administration, Management, or a related field; relevant experience in an administrative or office management role is preferred. Knowledge and experience in HR, general compliance, finance and accounting will be an added advantage.

Company Description Bravo International Co. is a modern retail company focused on offering unique designs for contemporary lifestyles. The company operates luxurious showrooms that introduce a new concept in the retail sector. Bravo International Co. aims to be a pioneer in providing a distinguished shopping experience. Its product range includes home essentials, personal items, and décor solutions designed to elevate everyday living. Role Description The Administrative Officer is a full-time, on-site role based in Jeddah. This role is responsible for managing day-to-day office operations, including handling correspondence, maintaining records, and preparing documents and reports. The Administrative Officer will support management and teams with scheduling, meeting coordination, and follow-up on action items. The role also involves greeting visitors, responding to inquiries, and coordinating with internal and external stakeholders to ensure smooth workflow. The Administrative Officer will help maintain office supplies, support basic HR and finance administration as needed, and contribute to a professional, organized, and service-oriented work environment. Qualifications Candidates should possess strong General Administration and Administrative Assistance skills. Candidates should possess excellent Communication and Customer Service skills. Candidates should possess solid Organization Skills and attention to detail. Proficiency in MS Office (Word, Excel, Power Point, Outlook) or similar productivity tools. Ability to prioritize tasks, manage time effectively, and work under minimal supervision. Previous experience in an administrative or office support role is preferred. High school diploma required; a diploma or degree in Business Administration or a related field is an advantage. Professional demeanor, reliability, and commitment to maintaining confidentiality.

<b>Join a Leading Global Carrier with a Vision for Innovation</b><br>Pacific International Lines (PIL) is on the lookout for a proactive Administration Manager to oversee administrative functions in our Dammam operations. With over 55 years of leadership in global shipping, we strive to drive innovation and sustainability in the industry.<br><br><b>Key Responsibilities:</b><br><ul><li><b>Government &amp; Regulatory Compliance:</b><ul><li>Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem).</li><li>Ensure timely processing of work permits, visa renewals, and regulatory obligations.</li><li>Maintain accurate records for compliance audits.</li></ul></li><li><b>Administrative Operations:</b><ul><li>Oversee office administration including facilities management and procurement.</li><li>Manage document control and filing of contracts and licenses.</li><li>Coordinate with HR for onboarding and employee transfers.</li></ul></li><li><b>Financial &amp; Reporting Support:</b><ul><li>Monitor administrative budgets and prepare compliance reports.</li></ul></li><li><b>Stakeholder Coordination:</b><ul><li>Liaise with internal teams and resolve administrative issues.</li><li>Support management in policy implementation.</li></ul></li></ul><br><b>Qualifications:</b><br><ul><li>Bachelor’s degree in Business Administration or related field.</li><li>5-7 years of experience in administration, preferably in shipping or logistics.</li><li>Strong knowledge of Saudi labor laws and government processes.</li><li>Proficiency in MS Office and ERP systems.</li><li>Fluency in English and Arabic is required.</li></ul><br><b>Why Join Us?</b><br>Be part of a leading organization with a focus on sustainability and professional development. Join a dynamic community that values your contributions and fosters growth.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Position Overview We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to join our expanding remote operations team. This role plays a key part in supporting administrative functions across regional teams in the MENA region, including the UAE, Qatar, and Saudi Arabia. This is an entry-level position designed for individuals looking to build a strong foundation in administrative support, operations coordination, data management, and workflow organization. The ideal candidate is comfortable working in structured environments, values precision, and takes pride in maintaining reliable, well-organized systems. You will contribute to the smooth execution of daily operations by managing records, maintaining trackers, monitoring workflows, and ensuring documentation is accurate and up to date. Your work will directly support operational efficiency by keeping information consistent, complete, and easily accessible. No prior professional experience is required full training and structured guidance will be provided. Success in this role depends on attention to detail, consistency, accountability, and clear written communication. Key Responsibilities Administrative Data Management &amp; Record Keeping Maintain and update spreadsheets and internal databases (Google Sheets / Excel) Ensure data accuracy, completeness, and consistent formatting Standardize records (names, contacts, regions, notes, etc.) Identify and resolve duplicates, errors, or missing information Flag incomplete or unclear data for follow-up Organize files using structured naming conventions and folder systems Maintain logs of changes, updates, and corrections Task &amp; Workflow Coordination Review and categorize incoming administrative requests Assign or route tasks to the appropriate team members Track task progress from assignment to completion Follow up on overdue or pending items Maintain clear status updates and documentation Request clarification when needed to ensure accuracy Tracking, Logs &amp; Reporting Update operational trackers for ongoing, pending, and completed tasks Record daily activities, issues, and follow-ups Prepare concise progress summaries Identify recurring issues or workflow gaps Escalate inefficiencies or process concerns when necessary Support reporting with organized, accurate data Scheduling &amp; Coordination Support Assist with calendar updates and team availability tracking Send reminders for deadlines and required actions Track onboarding steps, milestones, and checklist completion Support coordination to ensure all processes are followed correctly Quality Assurance &amp; Documentation Review work for accuracy and compliance before submission Maintain consistent file structures and naming standards Ensure documentation is organized and easily accessible Support updates to internal SOPs and documentation Uphold high standards of data quality and organization Performance Expectations Maintain high levels of accuracy with minimal errors Demonstrate strong attention to detail Deliver consistent and reliable task completion Communicate clearly and professionally Proactively follow up on missing or unclear information Maintain strong organizational habits Adhere to structured processes and SOPs Stay accountable in a remote work environment Required Qualifications Basic proficiency in Google Sheets or Microsoft Excel Strong written communication skills Ability to follow instructions carefully and consistently Strong organizational and detail-oriented mindset Comfortable with repetitive administrative tasks Ability to work independently in a remote setting Reliable internet connection and computer access Entry-level applicants are welcome (training provided) Work Details Location: Fully Remote Region Supported: MENA REGION (UAE, Qatar, Saudi Arabia) Schedule: Flexible, with consistent availability required Hours: Full-time or part-time depending on workload Compensation: Based on experience and engagement Ideal Candidate Profile Beginning a career in administration or operations Prefers structured, process-driven environments Enjoys organizing information and maintaining systems Values consistency, accuracy, and reliability Interested in long-term remote career development Growth &amp; Career Development You will gain hands-on experience in: Remote operations and workflow coordination Data and task management systems Internal reporting and documentation Potential career progression paths include: Senior Administrative Assistant Operations Coordinator Quality Assurance Specialist Workflow Analyst Team Lead Operations Supervisor Why Join Us? 100% remote work environment Entry-level friendly with full training provided Clear expectations and structured workflows Supportive, growth-oriented team culture Exposure to MENA regional operations Long-term career development opportunities If you are organized, detail-oriented, and looking for a stable remote role with growth potential, we encourage you to apply.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Basic proficiency in Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow instructions carefully and consistently</li><li>Strong organizational and detail-oriented mindset</li><li>Comfortable with repetitive administrative tasks</li><li>Ability to work independently in a remote setting</li><li>Reliable internet connection and computer access</li><li>Entry-level applicants are welcome (training provided)</li></ul><p></p></section>

<p>Position Overview We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join our growing remote operations team. This position plays a critical role in supporting administrative workflows and operational processes across regional teams serving the MENA region , including the UAE, Qatar, and Saudi Arabia . This is an excellent opportunity for individuals looking to build a strong foundation in administrative support, operations coordination, remote data management, and workflow optimization . The role is ideal for candidates who thrive in structured environments, enjoy organizing information, value accuracy, and take pride in maintaining clean, reliable systems. As a Remote Administrative Assistant, you will contribute to the efficiency of day-to-day business operations by maintaining organized records, updating internal trackers, monitoring workflow progress, and ensuring documentation standards are consistently met. You will help create clarity, reduce operational friction, and support teams by ensuring information is complete, accurate, and accessible. No extensive prior professional experience is required. This is a true entry-level opportunity with structured guidance and training. Success in this role depends on strong attention to detail, consistency, organizational discipline, accountability, and clear written communication especially when identifying missing or unclear information.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Comfortable working with Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow written instructions carefully</li><li>Detail-oriented mindset with strong organizational habits</li><li>Comfortable performing repetitive administrative tasks with consistency</li><li>Ability to work independently in a remote, work-from-home environment</li><li>Reliable high-speed internet connection</li><li>Access to a computer suitable for remote administrative work</li><li>Entry-level candidates welcome training and onboarding support provided</li><li>No advanced technical background required. This role focuses on reliability, structure, and accuracy.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Africa. We value collaboration, efficiency, integrity, and continuous learning. Our remote-first culture empowers team members to contribute meaningfully while developing professionally in a supportive and inclusive environment. We are looking for a motivated, detail-oriented, and organized Entry-Level Administrative Professional to join our Operations team. This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, solving day-to-day operational challenges, and ensuring smooth business operations.</p><p>As an Entry-Level Administrative Professional, you will provide essential administrative and operational support to various departments across the organization. You will coordinate schedules, manage documentation, assist with internal communications, organize meetings, maintain accurate records, and help improve administrative processes. This position requires excellent organizational skills, strong written and verbal communication, attention to detail, and the ability to work independently in a fully remote environment.</p><p>Key Responsibilities</p><strong>Administrative Support</strong><ul><li>Provide day-to-day administrative assistance to managers and cross-functional teams.</li><li>Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.</li><li>Maintain accurate digital filing systems and document repositories.</li><li>Organize and archive company records while ensuring confidentiality.</li><li>Monitor shared inboxes and distribute requests to appropriate team members.</li><li>Assisat with data entry and record maintenance across multiple internal systems.</li></ul><strong>Operations Support</strong><ul><li>Coordinate internal workflows and administrative processes.</li><li>Assist with tracking operational tasks and project milestones.</li><li>Help prepare operational reports using company templates.</li><li>Monitor task completion and follow up on outstanding action items.</li><li>Support onboarding activities for new employees.</li><li>Assist in maintaining standard operating procedures (SOPs) and internal documentation.</li></ul><strong>Calendar &amp; Meeting Coordination</strong><ul><li>Schedule meetings across multiple time zones.</li><li>Send meeting invitations and reminders.</li><li>Prepare agendas and meeting materials.</li><li>Record meeting notes and distribute action items.</li><li>Coordinate virtual events and internal team sessions.</li></ul><strong>Communication Support</strong><ul><li>Draft professional emails and internal announcements.</li><li>Coordinate communication between departments.</li><li>Respond to routine inquiries professionally and promptly.</li><li>Support internal knowledge-sharing initiatives.</li></ul><strong>Office &amp; Administrative Coordination</strong><ul><li>Maintain digital office systems and shared resources.</li><li>Track administrative supplies and software subscriptions where applicable.</li><li>Assist with vendor documentation and administrative records.</li><li>Support travel planning and expense documentation when required.</li><li>Ensure administrative processes remain organized and efficient.</li></ul><strong>Data &amp; Reporting</strong><ul><li>Update internal databases and spreadsheets.</li><li>Compile weekly and monthly administrative reports.</li><li>Perform quality checks on records for accuracy and completeness.</li><li>Generate routine reports for management.</li></ul><strong>Process Improvement</strong><ul><li>Identify opportunities to improve administrative workflows.</li><li>Recommend efficiencies in documentation and communication.</li><li>Participate in projects aimed at improving operational effectiveness.</li><li>Assist in implementing new administrative tools and procedures.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma required; Associate's or Bachelor's degree in Business Administration, Management, Communications, or a related field is preferred.</li><li>0-2 years of administrative, office support, customer service, internship, or similar experience.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>High attention to detail and accuracy.</li><li>Ability to manage priorities and meet deadlines.</li><li>Comfortable working independently in a remote environment.</li><li>Professional attitude with strong interpersonal skills.</li><li>Willingness to learn new systems and administrative processes.</li></ul><strong>Preferred Qualifications</strong><ul><li>Previous internship or administrative support experience.</li><li>Experience working remotely or in a virtual team.</li><li>Familiarity with project coordination.</li><li>Knowledge of business communication standards.</li><li>Arabic language proficiency is a plus.</li></ul><strong>Technical Skills</strong>Candidates should have experience or familiarity with:<ul><li>Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Google Workspace (Docs, Sheets, Slides, Drive, Calendar)</li><li>Video conferencing platforms (Zoom, Microsoft Teams, Google Meet)</li><li>Collaboration tools (Slack or similar)</li><li>Task management platforms (Asana, Trello, ClickUp, or Monday.com)</li><li>Cloud document management systems</li></ul><strong>Core Competencies</strong><ul><li>Organization and planning</li><li>Time management</li><li>Communication</li><li>Professionalism</li><li>Confidentiality</li><li>Problem-solving</li><li>Adaptability</li><li>Collaboration</li><li>Initiative</li><li>Accountability</li><li>Attention to detail</li><li>Customer service mindset</li></ul><p></p></section>

الغرض من الوظيفة:يقوم الإداري المساعد الأول بتقديم دعم إداري ومكتبي أساسي في أحد المكاتب القيادية في الجامعة لضمان سير العمليات اليومية للقسم بكفاءة.ويتولى من خلال هذا الدور إدارة الفريق، وتنسيق المواعيد والاتصالات، وتسجيل محاضر الإجتماعات وإعداد الخطابات والوثائق باللغتين العربية والإنجليزية، ودعم العمليات الداخلية بما يساهم في انسيابية سير العمل وتنفيذ المهام في الوقت المناسب.<br>المسؤوليات الرئيسية:إدارة المهام الإدارية اليومية، بما في ذلك المراسلات وإعداد الوثائق والأرشفة واستقبال المراجعين والرد على الاستفسارات لضمان سير العمل بسلاسة داخل القسم.تنسيق الجداول وتنظيم الاجتماعات وإعداد جداول الأعمال، والمحاضر، وإجراءات المتابعة بحسب الحاجة.الحفاظ على سجلات منظمة وقواعد بيانات وملفات مشتركة لضمان سهولة ودقة استرجاع المعلومات.التعامل مع الاتصالات الواردة والصادرة، بما في ذلك الرسائل الإلكترونية والمكالمات الهاتفية والطلبات الداخلية.طباعة جميع الخطابات الصادرة ومتابعة تصديرها للوحدات المعنية باللغتين العربية والإنجليزية.دعم تنسيق الجوانب اللوجستية مثل حجز القاعات والتحضير للفعاليات.إعداد وتنسيق التقارير والعروض التقديمية والوثائق الرسمية بما يتوافق مع معايير الجهة.المساعدة في طلبات المشتريات، ومعالجة الفواتير، وإدخال البيانات الأساسية عند الحاجة.ضمان السرية وحسن التعامل مع المعلومات والوثائق الحساسة.تقديم الدعم لأعضاء الفريق والمساهمة في تحسين الإجراءات الإدارية وتعزيز الكفاءة.تنفيذ ما يكلف به من أعمال أخرى داخل نطاق العمل.<br>المؤهلات والخبرات المطلوبة:درجة البكالوريوس في إدارة الأعمال، الإدارة، أو أي مجال ذي صلة.خبرة لا تقل عن 3سنوات في نفس المجال.إجادة تامة للغتين العربية والإنجليزية قراءةً وكتابةً وتحدثًا.إتقان مهارات الحاسب الآلي والتعامل مع برامج مايكروسوفت أوفيس.امتلاك سمات شخصية ومهارات تواصل متميزة.القدرة على إدارة الفريق والوقت وتنظيم المهام والعمل تحت الضغط بكفاءة.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>This position involves creating effective interactions with accounting software and requires proficiency in English. Candidates should have experience in administrative tasks and be able to communicate effectively.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Proficiency in accounting software</p></div>

Project Administration Manager – Oil & Gas (EPC) About the Role NSH Saudi Arabia is seeking an experienced Project Administration Manager to oversee all project administration functions for large-scale Oil & Gas EPC projects. The ideal candidate will ensure smooth coordination between project teams, clients, subcontractors, and corporate departments while maintaining compliance with project requirements, company policies, and contractual obligations. Key Responsibilities Manage all project administration activities throughout the project lifecycle. Coordinate with Project Managers, Construction Managers, Engineering, Procurement, HR, Finance, and Commercial teams to ensure efficient project execution. Maintain project documentation, records, correspondence, and document control systems. Monitor project manpower mobilization, onboarding, accommodation, transportation, and administrative support. Prepare and manage project reports, dashboards, meeting minutes, and progress updates. Coordinate with clients and subcontractors regarding administrative and contractual documentation. Ensure compliance with company policies, client requirements, and project procedures. Support project budgeting, cost tracking, invoices, timesheets, and resource planning. Oversee office administration, logistics, travel arrangements, and site facilities. Manage vendor and subcontractor documentation and coordinate approvals. Support audits, inspections, and quality management activities. Identify administrative risks and implement process improvements to enhance project efficiency. Lead and supervise the project administration team to ensure timely delivery of administrative support. Requirements Bachelor's Degree in Business Administration, Engineering, Project Management, or a related discipline. Minimum 10–15 years of experience in Project Administration within Oil & Gas, Petrochemical, or EPC projects. Minimum 5 years in a managerial or supervisory role. Strong experience in large-scale EPC construction projects. Excellent knowledge of project administration, document control, contracts, and reporting. Proficiency in MS Office and ERP systems such as SAP, Oracle, or similar platforms. Strong communication, coordination, leadership, and organizational skills. Experience working with Saudi Aramco, SABIC, ADNOC, or other major Oil & Gas clients is preferred. Gulf/Middle East experience is highly preferred.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are looking for a talented Administrative Manager to enhance our team at Al Yasamin Company. This role requires an individual with strong management experience and the ability to lead teams effectively. You will be responsible for ensuring the smooth operation of daily processes while focusing on improving efficiency and increasing productivity. Joining our team means being part of a dynamic work environment that values creativity and strategic thinking.</p><p>You will have the opportunity to develop your skills in team management and achieve work objectives. We believe that continuous learning is the key to success, which is why we offer advanced training programs to help you enhance your leadership skills. Our company culture encourages collaboration and open communication, allowing you to exchange ideas and contribute to strategic decision-making. You will find yourself in an environment that supports personal and professional growth, opening new horizons in your career journey.</p><p>In this managerial role, you will work towards achieving the company’s vision by leading multiple teams and ensuring that all activities align with strategic objectives. We are looking for someone with a clear vision and the ability to influence across different departments. This is your chance to implement new strategies and guide innovation, contributing to strengthening our market position.</p><p><b>Responsibilities:</b></p><ol><li>Lead and manage the daily operations of the company, focusing on improving efficiency and productivity through effective management tools.</li><li>Develop and implement operational strategies that support the company’s overall goals and enhance sustainable growth.</li><li>Coordinate activities between different departments to ensure the achievement of shared objectives effectively.</li><li>Manage budgets and financial reports to ensure optimal resource utilization and achieve financial goals.</li><li>Guide and train teams to ensure high performance and motivate employees towards innovation.</li><li>Evaluate employee performance and provide necessary feedback to improve individual and team performance.</li><li>Communicate with external partners and suppliers to ensure efficient work requirements.</li><li>Analyze data and reports to identify opportunities and challenges and improve current operations.</li><li>Provide strategic guidance and oversee project implementation to ensure desired outcomes.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Strong leadership skills and ability to motivate teams to achieve objectives.</li><li>Strong analytical skills for performance evaluation and informed decision-making.</li><li>Experience in managing budgets and financial planning.</li><li>Strong communication skills to build effective relationships with employees and partners.</li><li>Ability to think strategically and develop innovative work plans.</li><li>Proficiency in using modern management tools and digital technologies.</li><li>Ability to handle challenges and solve problems effectively.</li></ul></div>

Primary objective:The Academic Administration Officer primary responsibility is to act as the initial point of contact for telephone callers and visitors, providing administrative support to the office team. They make the safeguarding and well-being of all students their number one priority and follow the school’s statutory policies. They demonstrate excellent customer service in all that they do, within a fast-paced work environment.<br>Areas of responsibility:Answer incoming telephone calls courteously and put them through to the requested staff members or the appropriate staff according to the assistance required by the callers. Receive and greet visitors to the school warmly and provide them with the appropriate information and assistance. Realize and implement the emergency and evacuation procedures as required effectively. Support the nurse with any medical evacuations or communication necessary for the school. Maintain all areas of the Front Desk area including majlis, parents cafe, nannies cafe and liaise with FM to maintain refreshments for these areas and well-presented at all times, tidying up as necessary. Liaise closely with other departments such as Security to coordinate accurate communication takes place for events and students arrivals/dismissals. Realize the school’s health and safety policies. Assist with administrative tasks such as filing, data entry, and scheduling appointments. Schedule and confirm appointments for faculty/staff with students/parents or other departments/schools as needed. Manage the accurate collation of attendance records on isams. Manage the accurate input of information onto the noor system. Provide administrative support to the school office. Undertake additional duties as and when required by the line manager.<br>Safeguarding:The post holder will be required to safeguard and promote the welfare of children and young people and follow the school’s safeguarding policies and the staff code of conduct. They will directly support the designated safeguarding lead as a priority to ensure the safety and wellbeing of all students at the school.<br>Qualifications:Diploma Degree (essential).<br>Experience:+2 years’ experience in a similar role.<br>Skills, Knowledge and Abilities:Fluency in spoken English and Arabic is essential to this role. Ability to build effective working relationships. Ability to adapt and demonstrate flexibility. Ability to organize, plan and prioritize effectively. Data analysis skills. IT proficiency including Microsoft Office and Google Suite. Able to work under pressure and prioritize effectively. Experience in engaging with the parent body.

BUSINESS INTRODUCTIONMajid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, & Vox Cinemas. We believe in making Great Moments for Everyone, Every day.<br>JOB TITLEStore Administrative Associate | MAF Life Style | Furniture<br>ROLE SUMMARYThe role is responsible for the day-to-day operation of the cash office and provide administrative support to the store management team through a variety of tasks related to organization and communication. The individual must be proficient in identifying and resolving cash discrepancies, demonstrate in-depth knowledge of operational compliance requirements, and ensure all duties are completed accurately and delivered with high quality and in a timely manner.<br>ROLE PROFILEAssists store management in completion of weekly and monthly audit checklists. Ensure operation of office and POS equipment by completing preventive maintenance requirements; calling for repairs; maintaining Responsible for daily cash banking and balancing of all monies received on daily basis. Update DSR to be sent to finance highlighting any discrepancies. Act as custodian for the petty cash and cash float of the store. Ensure all in store equipment is working to the standards required to give the best experience to our customers. Accountable for reporting any issues related to system, standards, digital platforms, Facility management to the concern department and follow up until it is solved. Responsible for ordering office supplies, anticipating changes in requirements and ensuring that the stocks are maintained within budget.<br>REQUIREMENTSHigh School Certificate2 years retail, cash handling and secretarial experience Good Communication Skills Excellent Customer Service<br>WHAT WE OFFERAt Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us! Work in a friendly environment, where everyone shares positive vibes and excited about our future. Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The Technical Engineering Clerk provides administrative and clerical support to the Department Head, ensuring efficient office operations, accurate documentation, coordination of schedules, and timely processing of administrative tasks.<br> The role requires strong organizational, communication, and computer skills, with English proficiency as a mandatory requirement.<br> Provide clerical and administrative support to the Department Head.<br> Maintain timekeeping, filing systems, and employee records.<br> Process leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions.<br> Prepare reports, letters, meeting minutes, and routine correspondence.<br> Manage calendars, schedule meetings, appointments, and travel arrangements.<br> Handle incoming calls, visitors, emails, and correspondence.<br> Review, edit, and format documents as required.<br> Maintain office supplies, office equipment, and administrative procedures.<br> Coordinate communication between the Department Head, staff, and external stakeholders.<br> Perform other administrative duties assigned by the Department Head.<br> Diploma in Business Administration, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), or Marketing.<br> 5–8 years of relevant administrative or clerical experience.<br> Proficiency in English (mandatory).<br> Proficiency in Microsoft Office applications.<br> Strong organizational and time management skills.<br> Excellent communication and interpersonal skills.<br> Ability to maintain confidentiality and handle multiple tasks efficiently.<br> Strong document management and administrative coordination skills.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The position of Administrative Organizer at a market research company offers an excellent opportunity to be part of a dynamic team striving for excellence in delivering research solutions. A chance to work in an environment that fosters innovation and values new ideas will allow for the development of skills and contributions to achieving the company's goals. In this role, organizational and managerial skills will be enhanced, opening new horizons in your professional journey.</p><p>Your inclusion in our team signifies that you will be part of a work culture that promotes collaboration and effective communication. We believe in the importance of continuous training and professional development, providing opportunities to expand your knowledge and skills through workshops and training courses. We value innovative individuals who strive to present creative ideas to improve operations, reflecting our commitment to delivering the best services to our clients.</p><p>We are looking for someone with a passion for organization and management, who will play a vital role in improving operational efficiency and facilitating administrative processes. You will have the opportunity to work with various teams, enabling you to develop your leadership and communication skills. If you seek a work environment that supports professional growth and values creativity, this position is the ideal choice for you.</p><p><b>Responsibilities:</b></p><ol><li>Develop and implement organizational strategies aimed at improving internal operational efficiency, contributing to the achievement of specified objectives.</li><li>Conduct regular evaluations of current operations and provide recommendations for performance improvement, utilizing data analysis tools to identify areas needing enhancement.</li><li>Coordinate internal meetings and activities to ensure effective communication among teams, enhancing team spirit and achieving shared goals.</li><li>Manage administrative documents and records systematically to ensure easy access to essential information when needed.</li><li>Provide administrative support to managers and various teams, facilitating the efficient execution of daily projects and tasks.</li><li>Train new employees on policies and administrative procedures, ensuring alignment with company standards.</li><li>Monitor administrative performance and prepare regular reports for senior management, aiding in informed decision-making for performance improvement.</li><li>Collaborate with various teams to enhance operations, contributing to overall team effectiveness and achieving strategic objectives.</li><li>Research best practices in administrative organization and implement them in the workplace, enhancing the company's competitive ability in the market.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Effective organizational skills that assist in improving workflow.</li><li>Ability to analyze data and use it for informed decision-making.</li><li>Strong communication skills to build effective relationships with various teams.</li><li>Efficient time management to ensure tasks are completed within set deadlines.</li><li>Ability to work under pressure and achieve desired results.</li><li>Leadership skills to guide teams towards achieving shared objectives.</li><li>Knowledge of best practices in administrative organization to enhance overall performance.</li></ul></div>

Eram Talent is seeking a proactive and detail-oriented IT Administrative Analyst to support the day-to-day administration, reliability, and continuity of digital systems, user devices, and classroom technology. Reporting to the Operations Manager, the role is responsible for managing IT systems, supporting end users, maintaining digital platforms, coordinating hardware and audio-visual technologies, and ensuring operational readiness across the school environment. The successful candidate will also provide operational support to cross-functional teams, contributing to the efficient delivery of academic and administrative activities. The ideal candidate has experience in IT systems support, device management, and digital operations, preferably within an educational environment. Key Responsibilities<br><br>Administer and support core digital platforms, including Student Information Systems (SIS), Learning Management Systems (LMS), Google Workspace, and communication platforms. Manage user accounts, permissions, and system access while ensuring compliance with security and data protection policies. Monitor system performance, troubleshoot technical issues, and escalate incidents when required. Configure, deploy, maintain, and support school-owned devices, including laptops, i Pads, and shared peripherals. Coordinate device inventory, repairs, warranties, replacements, and lifecycle management. Provide operational support for classroom and shared-space audio-visual systems, including projectors, displays, sound systems, and conferencing equipment. Support technology setup and troubleshooting for lessons, meetings, school events, and assemblies. Assist with academic year preparation, including user onboarding, class creation, device allocation, and system configuration. Maintain accurate documentation of systems, devices, licences, warranties, and vendor support activities. Coordinate with external vendors for hardware, software, and AV support services. Support continuity planning, system security, and incident response in accordance with organisational policies. Collaborate with Academic, Admissions, HR, Finance, and Operations teams to support digital and operational requirements. Assist with reporting, operational coordination, and technology-related projects across the organisation. Ensure compliance with safeguarding, data protection, confidentiality, and acceptable use policies.<br><br><br>Requirements<br><br>Qualifications & Requirements<br><br>Bachelor's degree or diploma in Information Technology, Computer Science, Information Systems, or a related field. Minimum 7 Years of Experience in IT support, systems administration, or digital operations. Hands-on experience supporting laptops, i Pads, and end-user devices. Familiarity with Google Workspace, Student Information Systems (SIS), Learning Management Systems (LMS), or similar platforms. Experience supporting audio-visual equipment and classroom technology is an advantage. Strong organisational, documentation, and problem-solving skills. Excellent communication and interpersonal skills with the ability to support non-technical users. Previous experience in an educational or school environment is preferred.

Eram Talent is seeking a proactive and detail-oriented IT Administrative Analyst to support the day-to-day administration, reliability, and continuity of digital systems, user devices, and classroom technology. Reporting to the Operations Manager, the role is responsible for managing IT systems, supporting end users, maintaining digital platforms, coordinating hardware and audio-visual technologies, and ensuring operational readiness across the school environment. The successful candidate will also provide operational support to cross-functional teams, contributing to the efficient delivery of academic and administrative activities. The ideal candidate has experience in IT systems support, device management, and digital operations, preferably within an educational environment. Key Responsibilities<br><br>Administer and support core digital platforms, including Student Information Systems (SIS), Learning Management Systems (LMS), Google Workspace, and communication platforms. Manage user accounts, permissions, and system access while ensuring compliance with security and data protection policies. Monitor system performance, troubleshoot technical issues, and escalate incidents when required. Configure, deploy, maintain, and support school-owned devices, including laptops, i Pads, and shared peripherals. Coordinate device inventory, repairs, warranties, replacements, and lifecycle management. Provide operational support for classroom and shared-space audio-visual systems, including projectors, displays, sound systems, and conferencing equipment. Support technology setup and troubleshooting for lessons, meetings, school events, and assemblies. Assist with academic year preparation, including user onboarding, class creation, device allocation, and system configuration. Maintain accurate documentation of systems, devices, licences, warranties, and vendor support activities. Coordinate with external vendors for hardware, software, and AV support services. Support continuity planning, system security, and incident response in accordance with organisational policies. Collaborate with Academic, Admissions, HR, Finance, and Operations teams to support digital and operational requirements. Assist with reporting, operational coordination, and technology-related projects across the organisation. Ensure compliance with safeguarding, data protection, confidentiality, and acceptable use policies.<br><br><br>Requirements<br><br>Qualifications & Requirements<br><br>Bachelor's degree or diploma in Information Technology, Computer Science, Information Systems, or a related field. Minimum 7 Years of Experience in IT support, systems administration, or digital operations. Hands-on experience supporting laptops, i Pads, and end-user devices. Familiarity with Google Workspace, Student Information Systems (SIS), Learning Management Systems (LMS), or similar platforms. Experience supporting audio-visual equipment and classroom technology is an advantage. Strong organisational, documentation, and problem-solving skills. Excellent communication and interpersonal skills with the ability to support non-technical users. Previous experience in an educational or school environment is preferred.