Admin Assistant Jobs

<b>About the Company:</b><br>Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.<br><br><b>Role Description:</b><br>This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:<br><ul><li>Handling phone calls and messages</li><li>Responding to emails and supporting visitor inquiries with professional and courteous communication</li><li>Organizing files and records</li><li>Preparing basic reports</li><li>Supporting executives with calendar coordination</li><li>Assisting with logistics for community events and wellness sessions</li></ul>Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.<br><br><b>Qualifications:</b><br><ul><li>Strong Administrative Assistance and Executive Administrative Assistance skills</li><li>Professional Phone Etiquette and Communication skills</li><li>Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping</li><li>High level of organization and attention to detail</li><li>Proficiency with common office software</li><li>Customer service mindset with a friendly, respectful, and inclusive approach</li><li>Ability to work on-site in Jeddah</li><li>Previous experience in an administrative or front-desk role is an advantage</li><li>Relevant diploma or degree in business administration or a related field is preferred</li></ul>

Company Description Bravo International Co. is a modern retail company focused on delivering a unique and upscale shopping experience for home, personal, and décor needs. The company designs and presents distinctive products created by a talented, creative team to suit contemporary lifestyles. Its showrooms are developed with a premium concept, offering customers an elegant and inspiring environment. Bravo International Co. aims to be a leader in innovative retail experiences and high-quality product offerings. Team members join a growing organization committed to creativity, customer satisfaction, and continuous improvement. Role Description This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will support daily office operations by managing calendars, organizing files, preparing documents, and maintaining records. The role includes handling phone calls, greeting visitors, responding to inquiries, and directing communications to the appropriate team members. The Administrative Assistant will assist with scheduling meetings, coordinating internal communications, and supporting executives with administrative tasks as needed. The position also involves preparing basic reports, arranging logistics for meetings or events, and collaborating with other departments to ensure smooth office workflows. Qualifications Strong Administrative Assistance and Clerical Skills to manage records, schedules, documentation, and general office tasks efficiently. Professional Phone Etiquette and Communication skills to handle calls, greet visitors, and interact clearly and respectfully with internal and external stakeholders. Experience or familiarity with Executive Administrative Assistance to support senior leaders with calendar management, meeting coordination, and follow-up activities. Proficiency in office software (e.g., MS Office or similar) and comfort with basic digital tools and data entry. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information with discretion. High school diploma required; a diploma or degree in Business Administration or a related field is an advantage. Previous experience in an administrative or office support role, preferably in retail or a customer-focused environment, is a plus. Reliability, punctuality, and a collaborative mindset to work effectively as part of an on-site team in Jeddah.

<b>About the Company:</b><br>Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.<br><br><b>Role Description:</b><br>This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:<br><ul><li>Handling phone calls and messages</li><li>Responding to emails and supporting visitor inquiries with professional and courteous communication</li><li>Organizing files and records</li><li>Preparing basic reports</li><li>Supporting executives with calendar coordination</li><li>Assisting with logistics for community events and wellness sessions</li></ul>Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.<br><br><b>Qualifications:</b><br><ul><li>Strong Administrative Assistance and Executive Administrative Assistance skills</li><li>Professional Phone Etiquette and Communication skills</li><li>Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping</li><li>High level of organization and attention to detail</li><li>Proficiency with common office software</li><li>Customer service mindset with a friendly, respectful, and inclusive approach</li><li>Ability to work on-site in Jeddah</li><li>Previous experience in an administrative or front-desk role is an advantage</li><li>Relevant diploma or degree in business administration or a related field is preferred</li></ul>

One of our clients in Saudi Arabia (King Abdullah Economic City) is looking for Assistant Manager - Finished Vehicle Logistics, is responsible for managing end to end finished vehicle transportation operations.<br><br>Responsibilities:Finished vehicle Transportation Operations Transportation Carrier & vendor management Transportation Quality management & claim handling Transportation Rate management & cost control Freight settlement & commercial administration<br>Qualification:Minimum 7 years of experience in Finished Vehicle Logistics Automotive Logistics Transportation Operations Supply chain management

Executive Assistant – President, International Engineering Consulting Segment Location: Dammam / Al Khobar, Kingdom of Saudi Arabia<br>Job Summary We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative and executive support to the President – International Engineering Consulting Segment. The role involves managing the executive's calendar, travel, meetings, correspondence, and confidential information while ensuring the smooth day-to-day operation of the President's office.<br>Key Responsibilities Manage the President's calendar, meetings, and travel arrangements. Prepare presentations, reports, meeting agendas, and minutes. Handle executive correspondence and confidential documents. Coordinate with regional offices, clients, and senior stakeholders. Track action items and ensure timely follow-up. Organize executive meetings, client visits, and leadership events. Provide general administrative and office support as required.<br>Requirements Bachelor's degree in Business Administration or a related field.8+ years of experience as an Executive Assistant supporting senior executives. Experience in Engineering Consultancy, EPC, Oil & Gas, or related industries is preferred. Excellent communication, organizational, and multitasking skills. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point). Ability to handle confidential information with professionalism and discretion.

<p><strong>Key Responsibilities:</strong></p><p>• Manage daily administrative and office operations.<br>• Prepare and maintain official documents, reports, correspondence, and records.<br>• Draft professional emails, letters, memos, and internal communications.<br>• Coordinate meetings, appointments, schedules, and office activities.<br>• Maintain organised filing systems and ensure proper document control.<br>• Coordinate with employees, suppliers, clients, and other departments.<br>• Monitor office supplies and support procurement-related activities.<br>• Assist management with administrative reports and follow-up tasks.<br>• Handle confidential company information professionally.<br>• Ensure administrative procedures are completed accurately and on time.</p><p><strong>Experience and Qualifications:</strong></p><p>• Bachelor’s degree or diploma in Business Administration, Management, or a related field.<br>• Minimum 2–3 years of relevant administrative experience.<br>• Strong written and verbal communication skills.<br>• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.<br>• Good organisational, documentation, and time-management skills.<br>• Ability to manage multiple responsibilities and meet deadlines.<br>• Professional attitude with strong attention to detail.<br>• Good command of English; Arabic communication skills will be an advantage.<br>• Candidates currently available in Riyadh will be preferred.</p><p><strong>Job Location:</strong> Riyadh, Saudi Arabia<br><strong>Employment Type:</strong> Full-time</p>

We’re Hiring: General Lines Assistant Manager Location: Riyadh, Saudi Arabia<br>Are you an experienced insurance professional with a strong background in underwriting and portfolio management? We are looking for a motivated General Lines Assistant Manager to support the growth, profitability, and operational effectiveness of our General Insurance business.<br>About the Role:The General Lines Assistant Manager will support the management of the General Insurance portfolio by assisting in underwriting activities, portfolio monitoring, broker and client relationship management, and business development initiatives. The role works closely with underwriting, claims, reinsurance, risk, and finance teams to achieve business objectives.<br>Key Responsibilities:• Support the management and development of the General Insurance portfolio.• Review and assess underwriting submissions in line with company guidelines.• Monitor portfolio performance, premium growth, and loss ratios.• Assist in maintaining strong relationships with brokers, clients, and business partners.• Coordinate with reinsurance, claims, and risk functions on underwriting matters.• Support business development and retention initiatives.• Ensure compliance with underwriting policies, regulatory requirements, and internal controls.• Prepare portfolio analyses, management reports, and business performance updates.• Identify opportunities to improve underwriting quality and operational efficiency.• Provide guidance and support to underwriting staff as required. Qualifications & Experience:• Bachelor’s degree in Insurance, Business Administration, Finance, Risk Management, or a related field.• Professional insurance qualifications are an advantage.• 5+ years of experience in general insurance underwriting or portfolio management.• Strong knowledge of general insurance products, underwriting principles, and market practices.• Experience within the insurance industry is required. Key Competencies:• Analytical Thinking• Communication• Customer Focus• Relationship Management• Problem Solving• Planning & Organizing• Attention to Detail• Results Orientation<br>If you are ready to advance your insurance career and make a meaningful impact, we encourage you to apply ( Recruitment@acig.com.sa ) and join team ACIG.

Company Description THRAA | ثراء is a comprehensive investment gateway focused on high-potential sectors. The organization identifies and supports promising opportunities across diverse industries, aiming to drive sustainable growth and value creation. THRAA | ثراء provides strategic investment services and solutions designed to empower partners and stakeholders. Team members join a dynamic, forward-looking environment that emphasizes innovation, professionalism, and long-term impact.<br>Role Description The Administrative Assistant role at THRAA | ثراء is a full-time remote position responsible for supporting daily operational and administrative activities. This role includes managing calendars, scheduling meetings, organizing digital files, and maintaining accurate records. The Administrative Assistant will handle email and phone communications, prepare documents and reports, and support executive-level tasks as needed. The role also involves coordinating internal workflows, tracking follow-ups, and ensuring that administrative processes run efficiently. Collaboration with team members across functions is key to providing timely, reliable support.<br>Qualifications<br> Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and leadership needs. Candidates should possess professional Phone Etiquette and effective Communication skills to manage calls, emails, and internal coordination. Candidates should possess solid Clerical Skills, including document preparation, data entry, and record management. Candidates should have proficiency with office software (e.g., word processing, spreadsheets, email tools) and be comfortable working in a remote, digital environment. Candidates should demonstrate attention to detail, organizational skills, time management, and the ability to prioritize multiple tasks. Candidates should have prior experience in an administrative or office support role; experience in investment, finance, or related sectors is an advantage. Candidates should have a high school diploma or equivalent; a relevant associate or bachelor’s degree is preferred.

Company Description Carly | كارلي is a next-generation e-commerce platform designed to simplify how people buy and sell cars online. The company is building a comprehensive super app that brings together vehicles, services, and digital experiences into one innovative platform. Carly | كارلي focuses on creating a seamless, transparent, and user-friendly journey for car buyers and sellers. Joining the team means contributing to a fast-growing, tech-driven environment that is redefining the automotive marketplace.<br>Role Description The Executive Assistant role at Carly | كارلي is a full-time, on-site position based in Riyadh. This role provides comprehensive executive administrative assistance, including calendar management, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will support senior leadership with document preparation, presentation materials, and follow-up on key action items. Day-to-day responsibilities include managing correspondence, organizing files, arranging internal and external meetings, and ensuring smooth communication across teams. The role also involves handling confidential information with discretion and proactively identifying ways to improve administrative processes and executive support.<br>Qualifications<br> <br>Strong executive administrative assistance and general administrative assistance skills, including calendar management and meeting coordination. Experience with executive support, such as preparing presentations, managing priorities, and handling confidential information. Ability to prepare, track, and reconcile expense reports with accuracy and attention to detail. Excellent communication skills, both written and verbal, and the ability to interact professionally with internal and external stakeholders. Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, presentation software) and willingness to learn new systems. Strong organizational and time-management skills, with the ability to multitask and meet deadlines in a fast-paced environment. Proactive problem-solving approach, high level of reliability, and professional demeanor. Previous experience as an Executive Assistant or in a similar administrative support role; experience in tech or e-commerce environments is an advantage. Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field is preferred. Comfort working in an on-site, collaborative setting in Riyadh and supporting cross-functional teams.

Company Description RASSCO | RAS SAUDI GROUP is a diversified group of specialized subsidiaries based in Riyadh, Kingdom of Saudi Arabia. With expertise in manpower solutions, fleet management, logistics, digital communication, and more, we serve a variety of industries. Our solutions are built on reliability, innovation, and operational excellence, aligning with Saudi Arabia’s Vision 2030.<br>Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br>Key Requirements:Manage executives’ calendars, appointments, and meeting schedules. Coordinate internal and external meetings, including preparing agendas and meeting materials. Handle correspondence, emails, phone calls, and follow-up actions on behalf of management. Prepare reports, presentations, letters, and other business documents. Arrange travel bookings, accommodations, and itineraries when required. Maintain confidential records and sensitive information with a high level of discretion. Coordinate with internal departments and external stakeholders to ensure smooth business operations. Track tasks, deadlines, and action items to support executive decision-making. Perform general administrative duties and provide day-to-day support to senior management.<br>Key Responsibilities:Bachelor's degree in Business Administration or a related field is preferred.2–4 years of experience as an Executive Assistant, Personal Assistant, Administrative Coordinator, or in a similar role. Excellent verbal and written communication skills in English and Arabic. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Ability to handle confidential information professionally. Strong attention to detail and problem-solving skills.

Company Description RASSCO | RAS SAUDI GROUP is a diversified group of specialized subsidiaries based in Riyadh, Kingdom of Saudi Arabia. With expertise in manpower solutions, fleet management, logistics, digital communication, and more, we serve a variety of industries. Our solutions are built on reliability, innovation, and operational excellence, aligning with Saudi Arabia’s Vision 2030.<br>Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br>Key Requirements:Manage executives’ calendars, appointments, and meeting schedules. Coordinate internal and external meetings, including preparing agendas and meeting materials. Handle correspondence, emails, phone calls, and follow-up actions on behalf of management. Prepare reports, presentations, letters, and other business documents. Arrange travel bookings, accommodations, and itineraries when required. Maintain confidential records and sensitive information with a high level of discretion. Coordinate with internal departments and external stakeholders to ensure smooth business operations. Track tasks, deadlines, and action items to support executive decision-making. Perform general administrative duties and provide day-to-day support to senior management.<br>Key Responsibilities:Bachelor's degree in Business Administration or a related field is preferred.2–4 years of experience as an Executive Assistant, Personal Assistant, Administrative Coordinator, or in a similar role. Excellent verbal and written communication skills in English and Arabic. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Ability to handle confidential information professionally. Strong attention to detail and problem-solving skills.

<h3 >About the Role</h3> <p >Al Tuwairqi Group is seeking an <strong >Assistant Technician, Mechanical Maintenance</strong> to join our team in Dammam. This full-time position is integral to supporting the mechanical management's objectives for equipment upkeep and operational efficiency. The role focuses on ensuring the optimal performance of mechanical systems while strictly adhering to safety protocols to enhance overall plant productivity.</p> <h3 >Role Contribution</h3> <p >The Assistant Technician will play a direct part in the maintenance and operational wellness of equipment within the rolling mill. This involves applying practical mechanical knowledge and troubleshooting skills to address issues, collaborating with senior technicians on maintenance tasks, and ensuring that all work is completed efficiently and to a high standard. A key aspect of this role is contributing to a safe working environment and maintaining clear communication regarding maintenance activities.</p> <h3 >Core Mechanical Responsibilities</h3> <ul > <li >Apply mechanical knowledge and troubleshooting practices specifically within the rolling mill environment.</li> <li >Collaborate effectively with senior mechanical technicians on the implementation of general maintenance work orders.</li> <li >Understand and execute maintenance plans to ensure timely completion and quality implementation of tasks.</li> <li >Perform essential mill maintenance fittings work as required.</li> <li >Report on relevant activities and the current status of assigned maintenance tasks.</li> </ul> <h3 >Health, Safety, and Environment (HS&amp;E) Compliance</h3> <ul > <li >Ensure safety aspects are maintained within the workplace, concerning tools, facilities, and among personnel.</li> <li >Understand and strictly follow all organizational Health, Safety, and Environment (HS&amp;E) policies.</li> <li >Maintain familiarity with all safety instructions pertinent to job functions.</li> <li >Keep provided Personal Protective Equipment (PPEs) in good, workable condition.</li> <li >Report any accidents, near misses, or hazardous conditions promptly to the responsible personnel.</li> </ul> <h3 >Required Experience</h3> <p >Candidates should possess <strong >0 to 1 year of relevant experience</strong> in mechanical maintenance, preferably within an industrial or manufacturing environment.</p> <h3 >Application Information</h3> <p >This is a full-time position based in Dammam, Saudi Arabia. Qualified candidates are encouraged to apply.</p>

Job Summary The Executive Assistant – provides high-level administrative and executive support, ensuring the smooth coordination of development, leasing, and expansion activities across the retail network. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced retail environment. Key Responsibilities Manage calendars, meetings, travel arrangements, and correspondence. Prepare presentations, reports, meeting agendas, and minutes, and follow up on action items. Coordinate with Leasing, Property Development, Projects, Operations, Finance, and external stakeholders. Track the progress of new store openings, renovations, and property-related projects. Maintain and organize contracts, property documents, and confidential records. Monitor project timelines and provide regular status updates. Support budget tracking, documentation, and administrative processes related to property activities. Perform other executive and administrative duties as assigned. Qualifications Bachelor's degree in Business Administration or a related field.3–6 years of experience as an Executive Assistant supporting senior executives, preferably within retail, real estate, or property management. Proficiency in Microsoft Office Suite (Excel, Power Point, Word, Outlook). Excellent organizational, communication, and time management skills. Strong attention to detail and ability to handle confidential information. Fluency in English; Arabic is an advantage. Ability to work in a fast-paced, deadline-driven environment while managing multiple priorities.

We are currently seeking a qualified Administrative Assistant to manage back office operations for our Riyadh office.<br>Responsibilities Coordinating with our India office Managing data specific to our Saudi operations Handling billing processes Ensuring the smooth day-to-day administration of the office<br> Qualifications and Experience Graduate from Any stream Only Saudi nationals are eligible for this role. Required Skills Strong organizational skills Excellent communication abilities Proficiency in office software Preferred Skills Experience in administrative roles Familiarity with billing processes Pay range and compensation package Competitive salary based on experience Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices.<br>Interested?<br>Please email us the resume to hr@aeronsystems.com

We are currently seeking a qualified Administrative Assistant to manage back office operations for our Riyadh office.<br>Responsibilities Coordinating with our India office Managing data specific to our Saudi operations Handling billing processes Ensuring the smooth day-to-day administration of the office<br> Qualifications and Experience Graduate from Any stream Only Saudi nationals are eligible for this role. Required Skills Strong organizational skills Excellent communication abilities Proficiency in office software Preferred Skills Experience in administrative roles Familiarity with billing processes Pay range and compensation package Competitive salary based on experience Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices.<br>Interested?<br>Please email us the resume to hr@aeronsystems.com

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>JOB SUMMARY Areas of responsibility include Restaurants/Bars and Room Service, if applicable. Assists in the daily supervision restaurant operations and assists with menu planning, maintains sanitation standards and assists servers and hosts on the floor during peak meal periods. Strives to continually improve guest and employee satisfaction. Determines training needed to accomplish goals, then implements plan.</p><p>CORE WORK ACTIVITIES</p><p>Assisting in Management of Restaurant Team</p><ul><li>Handles employee questions and concerns.</li><li>Monitors employees to ensure performance expectations are met.</li><li>Provides feedback to employees based on observation of service behaviors.</li><li>Assists in supervising daily shift operations.</li><li>Supervises restaurant and all related areas in the absence of the Director of Restaurants or Restaurant Manager.</li><li>Participates in department meetings by communicating a clear and consistent message regarding the departmental goals to produce desired results.</li></ul><p>Conducting Day-to-Day Restaurant Operations</p><ul><li>Ensures all employees have proper supplies, equipment and uniforms.</li><li>Communicates to Chef and Restaurant Manager any issues regarding food quality and service levels.</li><li>Ensures compliance with all restaurant policies, standards and procedures.</li><li>Monitors alcohol beverage service in compliance with local laws.</li><li>Manages to achieve or exceed budgeted goals.</li><li>Performs all duties of restaurant employees and related departments as necessary.</li><li>Opens and closes restaurant shifts.</li></ul><p>Providing Exceptional Customer Service</p><ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li><li>Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.</li><li>Encourages employees to provide excellent customer service within guidelines.</li><li>Handles guest problems and complaints, seeking assistance from supervisor as necessary.</li><li>Strives to improve service performance.</li><li>Sets a positive example for guest relations.</li><li>Assists in the review of comment cards and guest satisfaction results with employees.</li><li>Meets and greets guests.</li></ul><p>Conducting Human Resource Activities</p><ul><li>Supervises on-going training initiatives.</li><li>Uses all available on the job training tools for employees.</li><li>Communicates performance expectations in accordance with job descriptions for each position.</li><li>Coaches and counsels employees regarding performance on an on-going basis.</li></ul><p>Additional Responsibilities</p><ul><li>Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.</li><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li><li>Assists servers and hosts on the floor during meal periods and high demand times.</li><li>Recognizes good quality products and presentations.</li><li>Supervises daily shift operations in absence of Restaurant Manager.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or GED; 4 years experience in the food and beverage, culinary, or related professional area.</li><li>OR 2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the food and beverage, culinary, or related professional area.</li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>• Responsible for overseeing the daily dispatch operation and assuring dispatch plan is in place for daily activities <br><br>• Assure the quality and quantity of goods dispatched is as per company CATRION standards and customer's agreed specification<br><br>• Responsible for ensuring that his/her team are fully trained in health and safety awareness and conduct themselves at all times in accordance with their training and reporting any hazards or incidents when such an event occurs<br><br>• Ensure compliances by the staff of the existing procedures and sees that they understood company objectives, policies and goals. <br><br>• Monitor inventory levels and collaborate with production and warehouse teams to align dispatch schedules with production output and order demand.<br><br>• Supervise dispatch staff, track performance metrics, resolve operational issues, and maintain effective communication with internal teams and customers regarding delivery status and concerns.<br><br>• Monitor and enhance dispatch portal activities to assure delivery of goods to customer as per the required quantities and quality<br><br>• Establishes and updates operating procedures to meet customers' and in-house demands<br><br>• Prepares and submit reports as per established schedules and procedures and constantly reports progress of the department. <br><br>• Receives and distributes operational communications and instructions to relevant supervisors and site teams for proper execution.<br><br>• Ensure proper documentation for all shipments, including invoices, delivery notes, temperature logs, and compliance records required for audits and traceability.<br><br>• Informs the Supervisor of any operational deviations that may impact service delivery, timelines, or quality standards.<br><br>• Completes daily activity and dispatch reports, highlighting operational performance, issues, and improvement opportunities.<br><br>• Handle customer complaints related to delivery issues, delays, or product condition, and implement corrective actions to prevent recurrence.<br><br>• Maintain and analyze dispatch data and prepare reports on delivery performance to support decision-making.<br><br>• Ensures accurate and timely data entry into catering and dispatch systems on a daily basis.<br><br>• Monitors communication channels between central dispatch, site kitchens, logistics, and service teams, intervening when corrective action is required.<br><br>• Acts as the coordination link between operations, logistics, and Red Sea Project stakeholders on matters such as schedule changes, location changes, and service scope adjustments.</span></p> &nbsp; &nbsp; </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><span>• Strong coordination and communication skills to manage multiple sites, stakeholders, and shifting operational priorities.</span></p> <p><span><br>• Ability to prepare, verify, and maintain dispatch checklists, logs, and daily activity reports with accuracy.</span></p> <p><span><br>• Effective problem-solving skills to handle last-minute changes, service deviations, and urgent operational requests.</span></p> <p><span><br>• Proficiency in using computer systems and MS Office (Excel, Word, email) for data entry, tracking, and reporting.</span></p> <p><span><br>• Time-management and organizational skills to meet tight deadlines in a fast-paced project environment.</span></p></div>

Company Description DEVSPRING is a Saudi-based growth and execution partner for medical conferences, working with medical associations, healthcare institutions, universities, and sponsors. The company connects scientific ambition with commercial value and disciplined execution across the full conference journey, including strategy, scientific programs, speaker operations, sponsorships, registration, marketing, on-site delivery, and post-event reporting. DEVSPRING focuses on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.<br>Qualifications<br>Candidates should possess experience managing Expense Reports and basic financial tracking to support budgeting and reimbursement processes. Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and digital collaboration platforms. Strong organizational and follow-up skills with excellent attention to detail. Fluency in English; Arabic language skills are highly beneficial given the local context. Prior experience supporting executives in events, healthcare, Flexibility to support conferences and events outside regular working hours when required. Preferred Skills Conference & Event Coordination Sales Support & Client Follow-UpMarketing Support Executive & Administrative Support Project Follow-Up<br>Role Description This is a full-time, on-site Administrative Assistant role based in Dammam. The Administrative Assistant will manage day-to-day office operations, meetings, organizing documents, nd supporting conference-related planning activities. Responsibilities include handling phone calls and inquiries, coordinating internal and external communications, assisting with travel and logistics for events, and preparing reports, presentations, and meeting materials. Assistant will serve as a key communication link between executives, internal teams, and external partners, ensuring timely information flow and professional follow-up.<br>Qualifications Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and daily office operations. Professional Phone Etiquette and Communication skills for handling calls, inquiries, and clear written and verbal correspondence. Experience in Executive Administrative Assistance, including calendar management, travel coordination, and support for senior team members. Proficiency with office software (e.g., MS Office or equivalent) and basic data entry and reporting tools. Solid organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Ability to work on-site in Dammam and collaborate effectively with diverse teams and stakeholders. Previous experience in events, healthcare, or conference operations is beneficial. Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>As the F&amp;B Operations Manager , you will oversee the full operation of three distinct Faena dining experiences. You will guide venue leadership teams, elevate day to day service execution, and ensure each venue delivers an unforgettable journey for every guest. This role combines strategic leadership with an authentic presence on the floor shaping atmosphere, inspiring teams, and ensuring Faena s cultural and service ethos is felt in every touchpoint. Key Responsibilities</p><ul><li>Oversee daily operations across three Faena dining venues, ensuring consistent service excellence and guest satisfaction</li><li>Maintain a strong, visible presence on the floor during peak service periods</li><li>Support venue managers with service flow, table pacing, and coordination between FOH and BOH teams</li><li>Uphold Faena grooming, uniform, and operational standards across all venues</li><li>Greet guests, anticipate needs, and handle escalated concerns with warmth and discretion</li><li>Review guest feedback and implement strategies to continuously elevate the experience</li><li>Lead, coach, and develop Restaurant Assistant Managers, Supervisors, and FOH teams</li><li>Conduct daily briefings and communicate priorities, menu changes, and service expectations</li><li>Foster a positive, creative, and accountable team culture aligned with Faena values</li><li>Ensure all venues follow health, safety, and compliance regulations</li><li>Oversee opening and closing procedures, readiness checks, and venue presentation</li><li>Support financial performance through labor management, cost control, and inventory oversight</li><li>Ensure accurate completion of daily reports, checklists, and operational logs</li><li>Partner with Culinary and Experience teams to deliver seamless service execution</li><li>Support menu launches, events, and special activations across the three venues</li><li>Conduct regular audits to ensure adherence to brand standards and SOPs</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>5+ years of progressive leadership experience in luxury dining, lifestyle hospitality, or multi-outlet operations</li><li>A natural leader with strong coaching, communication, and interpersonal skills</li><li>Proven ability to elevate service culture and inspire diverse teams</li><li>Deep understanding of luxury hospitality and guest experience principles</li><li>Confidence in handling high-volume service and complex operational structures</li><li>Familiarity with POS and reservation management systems</li><li>A passion for artful hospitality, creativity, and delivering emotionally resonant experiences</li></ul><p></p></section>

Business Development Assistant Manager???? Riyadh, Saudi Arabia | Full-Time<br>At Wafy, we're building Saudi Arabia's leading marketplace for entertainment, tourism, and experiences. We're looking for a Business Development Assistant Manager to help us grow the supply side of our platform by acquiring and activating high-quality experience providers across the Kingdom. If you enjoy building partnerships, negotiating commercial agreements, and creating opportunities that drive business growth, we'd love to hear from you.<br>What You'll DoBuild and manage Wafy's vendor acquisition pipeline across Saudi Arabia. Identify, approach, and acquire new partners across entertainment, tourism, hospitality, sports, culture, wellness, and other experience categories. Lead commercial discussions, negotiate partnership agreements, and close deals. Develop long-term relationships with key decision-makers and strategic partners. Maintain an accurate sales pipeline and CRM while forecasting vendor growth. Collaborate with Marketing, Operations, Product, and Vendor Success teams to ensure successful partner onboarding. Represent Wafy at industry events, exhibitions, and networking opportunities.<br>What We're Looking For4–7 years of Business Development, Partnerships, or B2B Sales experience. Proven success in sourcing, negotiating, and closing commercial partnerships. Strong knowledge of the Saudi market, particularly entertainment, tourism, hospitality, or lifestyle sectors. Excellent negotiation, communication, and relationship management skills. Experience using CRM platforms such as Salesforce or Hub Spot is a plus. Fluent in both Arabic and English.