Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are new company based in Riyadh with offices in Dubai and Europe.<br>We have multiple projects in services industry of tourism, international recruitment etc.<br><br>We are looking for a candidate who can run the sales in the office face to face consultation and over the phone. <br>Attending clients meetings, phone calls, emails, securing the deal, admin related work.<br>Full training will be given.<br><br><br></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Should be minimum work experience in sales role. <br>Good English speaking skills<br><br>Candidate should be available, preferred in Riyadh, valid iqama. <br>Iqama transferable <br></p><p></p></section>

Program: Tamheer (HRDF/Hadaf on-the-job training) Duration: 6 months Location: Jeddah, Saudi Arabia<br>About the role SERB is hosting a Tamheer intern to support the Administrative department with day-to-day office operations. This is a training opportunity for Saudi nationals to gain hands-on workplace experience, building skills toward future full-time employment.<br>Responsibilities Support daily administrative tasks: filing, data entry, document management Schedule meetings, prepare agendas, and take minutes Handle incoming calls, emails, and correspondence Maintain and update office records and databases Assist with procurement of office supplies and inventory tracking Support HR/admin coordination (Qawa,GOSI,tracking, onboarding )<br>Requirements Saudi national, registered on Taqat and eligible for the Tamheer program Recent graduate (diploma or bachelor's) in business administration, management, or related field Not currently employed and not enrolled in another Tamheer/training program Good command of Arabic and English (written and spoken) Proficient in MS Office (Word, Excel, Outlook) Strong organizational skills and attention to detail Good communication and interpersonal skills Eager to learn and open to feedback<br>What SERB offers Structured on-the-job training with a dedicated supervisor Exposure to real administrative workflows and cross-team collaboration Potential for full-time employment based on performance

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><strong>Role Purpose</strong></span></p><br><p><span>To provide effective and efficient executive administrative support in order to facilitate smooth operations of the department, within the set KPIs, agreed budgets, adopted policies and procedures.</span></p><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Kinetic is in partnership with a leading pharmaceutical company who's looking to hire for Executive Admin Assistant to provide comprehensive administrative and executive support to senior leadership, will be based in Riyadh, KSA.<br>Key Responsibilities:Provide high-level administrative and executive support to senior management. Manage complex calendars, appointments, meetings, and business commitments. Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials. Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries. Prepare and manage correspondence, reports, presentations, and other confidential documents. Act as a key point of contact between the executive, internal teams, clients, partners, and external stakeholders.<br>Qualifications<br>Bachelor’s degree in Business Administration, Management, or a related field is preferred.3+ years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar senior administrative role. Previous experience supporting C-level executives or senior leadership is highly preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. This role is open to Saudi nationals only, in line with Saudization requirements.

Job Objective:We are seeking a highly organized and proactive Administrative Assistant with direct, hands-on experience managing the 940 Municipality Balagh System. The ideal candidate will be responsible for tracking incoming complaints, coordinating with field teams for swift resolution, and ensuring all tickets are closed successfully within the required timeframe and compliance standards.<br><br>Job Requirements & Qualifications:Experience: Minimum of 2 years of experience in a similar role (Admin Assistant / Electronic Liaison Officer) specifically within the contracting, maintenance, or operations sector. Core Requirement: Proven, hands-on expertise in navigating and handling the 940 Municipality System and its closure workflows. Technical Skills: Proficiency in MS Office (especially MS Excel for data tracking and reporting) and general computer applications. Communication Skills: Strong verbal and written communication skills to handle coordination between field teams and government representatives. Efficiency: Ability to work under pressure, respond quickly to emergency tickets, and meet tight deadlines<br>.

<p>Parsons is looking for an exceptionally talented HR Assistant to join our site-based team in Yanbu, supporting program needs and providing Human Resources assistance to managers and employees.</p><p>What You ll Be Doing</p><ul><li>Managing Human Resource records and ensuring data accuracy and completeness.</li><li>Assisting with onboarding, orientation, and evaluation of new employees.</li><li>Preparing and processing employee contracts and other related HR documents.</li><li>Coordinating with the corporate office regarding medical insurance, Iqama issuance and renewal, exit re-entry visas, final exit visas, Saudi Council of Engineers (SCE) registration, and other related requirements.</li><li>Reviewing employees vacation plans and absence request forms to ensure adherence to approved schedules.</li><li>Filing and archiving employees documents and HR records in both physical and electronic formats.</li><li>Preparing and updating various HR trackers and reports, including mobilization and demobilization reports, emergency contact lists, and staff directories.</li><li>Assisting employees in their daily HR-related requests and providing timely, professional support.</li><li>Supporting administrative tasks such as courier services and general office coordination.</li><li>Addressing employee queries in a timely and professional manner.</li><li>Performing tasks related to HR databases, including data entry, updating, and basic reporting.</li><li>Supporting recruitment-related activities, including opening requisitions, arranging candidate interviews, and assisting with manpower forecasting.</li><li>Performing any other related duties as assigned by the supervisor or manager.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>What Required Skills You ll Bring</p><ul><li>Bachelor's degree or equivalent in Human Resources, Business Administration, or a related subject.</li><li>0-2 years of experience working within Human Resources.</li><li>Good knowledge of KSA labor law.</li><li>Excellent spoken and written Arabic and English language skills, with the ability to communicate effectively at a high level.</li><li>Intermediate computer skills with experience using MS Office (Word, Excel, PowerPoint).</li><li>Ability to work to deadlines and manage multiple tasks.</li></ul>

Job Summary<br><br>The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.<br><br>Key Responsibilities<br><br>Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management Maintain and update company records, files, and databases Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel Coordinate meetings, appointments, and conference room bookings Prepare reports, letters, memos, and other business documents Assist in travel arrangements, accommodation bookings, and transportation coordination when required Monitor office supplies inventory and coordinate replenishment Support onboarding activities for new employees and maintain personnel records Assist with document collection, tracking, and submission to internal departments and external parties Maintain confidentiality of company information and records Perform any other administrative duties assigned by management<br><br>Requirements<br><br>Qualifications<br><br>Bachelor's degree in business administration, Management, Human Resources, or a related field Fresh graduate or up to 2 years of administrative experience Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook) Good written and verbal communication skills in English Strong organizational and time-management skills Ability to work independently and as part of a team

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About the Role</b></p><p>We are seeking a professional, organized, and proactive Executive Assistant to provide</p><p>administrative and organizational support to senior management. The ideal candidate will be fluent</p><p>in both Arabic and English, possess excellent communication skills, and be comfortable managing</p><p>multiple priorities in a professional business environment.</p><p><br></p><p><b>Key Responsibilities</b></p><p>• Manage calendars, appointments, and meeting schedules.</p><p>• Coordinate internal and external meetings.</p><p>• Attend meetings, prepare agendas, and take accurate meeting minutes.</p><p>• Follow up on action items and ensure timely completion.</p><p>• Draft emails, letters, reports, and presentations.</p><p>• Coordinate local travel arrangements and occasional business trips.</p><p>• Maintain organized records, files, and documentation.</p><p>• Liaise with clients, suppliers, government entities, and business partners when required.</p><p>• Conduct basic research and utilize AI tools such as ChatGPT to improve productivity and</p><p>efficiency.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Provide general administrative and executive support as required.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Qualifications &amp; Experience</b></p><p>• Minimum 2 years of experience in an Executive Assistant, Personal Assistant, Administrative</p><p>Assistant, or similar role.</p><p>• Fluent in Arabic and English (spoken and written).</p><p>• Excellent communication and interpersonal skills.</p><p>• Presentable, professional, and well-organized.</p><p>• Strong attention to detail and ability to multitask.</p><p>• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).</p><p>• Basic knowledge and practical use of AI tools and digital productivity platforms.</p><p>• Familiarity with Saudi business culture and professional etiquette.</p><p><br></p><p><b>Preferred Qualifications</b></p><p>• Experience supporting senior executives, business owners, or company leadership.</p><p>• Experience coordinating meetings, travel arrangements, and business events.</p><p>• Valid Saudi driving license is a plus.</p></div>

<p>We are supporting a leading international law firm in the search for a Practice Assistant to join its growing Riyadh office. This is a unique opportunity to become one of the first members of the local business support team and play a central role in the office's day-to-day success. Working closely with lawyers and colleagues across the firm's global network, you will enjoy a varied role combining legal administrative support, office coordination, and client-facing responsibilities. If you are someone who enjoys taking ownership, thrives in a collaborative environment, and likes being at the heart of a busy professional office, this role offers excellent exposure and long-term career potential within a globally recognised law firm.</p><p>Key Responsibilities</p><p>Legal &amp; Administrative Support</p><ul><li>Provide high-level administrative support to lawyers and the wider team</li><li>Manage complex diaries, meetings, and international travel arrangements</li><li>Prepare expense reports, billing, time entry, and pre-bill edits</li><li>Draft, format, proofread, and produce professional documents and presentations</li><li>Assist with business development initiatives, client pitches, and marketing materials</li><li>Coordinate with colleagues across the firm's international offices</li><li>Organise meetings, events, and maintain electronic filing systems</li></ul><p>Office Coordination</p><p>As a key member of a close-knit team, you'll also help ensure the office operates seamlessly by:</p><ul><li>Welcoming clients and visitors</li><li>Managing reception and incoming communications</li><li>Coordinating meeting rooms and hospitality for guests</li><li>Overseeing office supplies and general office administration</li><li>Liaising with suppliers and assisting with office-related expenses</li><li>Providing basic IT coordination with remote support teams when required</li></ul><p>This position reports locally to the Office Managing Partner and to the Regional Director of Administration. The successful candidate will be mostly working from the office, with flexibility as needed to support business requirements. Overtime flexibility is required. If you're looking for a role where you can make a real impact, develop your skills, and become an integral part of a growing international office, we'd love to hear from you. #</p><p><strong>Desired Candidate Profile</strong></p><p>A BA/BS degree or equivalent experience is preferred. 3-5 years' administrative experience, ideally within a law firm or professional services environment Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills in both Arabic and English Confident using Microsoft Office (Word, Excel, PowerPoint and Outlook) Comfortable managing multiple priorities in a fast-paced environment Proactive, adaptable, and eager to take ownership Enjoys working within a collaborative, growing team where no two days are the same</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Role Purpose To provide the department with advanced, high-level administrative support. The role demands handling sensitive information with the utmost discretion, coordinating critical activities, and proactively managing departmental processes while adhering to stringent timelines, KPIs, agreed budgets and adopted policies and procedures. Key Accountability Areas Key Activities Administration Arranging meetings, conference calls, and appointments, reserving meeting rooms, and managing calendars. Providing administrative support, including managing schedules, preparing meeting materials, and handling travel arrangements. Prepare official letters, memos, and internal/external communication for internal and external parties. Answering, screening, and directing phone calls and emails to the appropriate parties. Provide specialized administrative and support services for the Immediate Superior Coordinate the information flow and incoming correspondence per the priority guidelines set by the Immediate Superior. Ensuring the office is well-stocked with necessary supplies and equipment. Coordinating repairs, ordering new equipment, and ensuring everything functions properly. Acting as a point of contact between management and employees, clients, and other stakeholders. Operational Efficiency &amp; Support Act as a key advisor to the Immediate Superior, ensuring all action items and pending matters are addressed promptly and efficiently. Develop and maintain an organized and efficient filing system (both physical and digital), ensuring quick retrieval and secure storage of critical documents. Prepare agendas, take meeting minutes, and distribute them to relevant parties. Welcoming and assisting visitors, ensuring they are directed to the appropriate personnel or department. Policies, Processes, and Procedures Conduct day-to-day activities while ensuring compliance with policies and procedures Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in the business environment, cost reduction, and productivity improvement</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>No prior or minimum years of experience as an admin assistant is required. Proficient in Microsoft Office applications. Proficient in English Language. A minimum of a Secretarial Diploma is required. A Bachelor degree in administration related field is preferred.</p><p></p></section>

<p>Practice Assistant (Saudi National) I Riyadh We are supporting a leading international law firm in the search for an Practice Assistant to join its growing Riyadh office. This is a unique opportunity to become one of the first members of the local business support team and play a central role in the office's day-to-day success. Working closely with lawyers and colleagues across the firm's global network, you will enjoy a varied role combining legal administrative support, office coordination, and client-facing responsibilities. If you are someone who enjoys taking ownership, thrives in a collaborative environment, and likes being at the heart of a busy professional office, this role offers excellent exposure and long-term career potential within a globally recognised law firm. Key Responsibilities Legal & Administrative Support 1. Provide high-level administrative support to lawyers and the wider team 2. Manage complex diaries, meetings, and international travel arrangements 3. Prepare expense reports, billing, time entry, and pre-bill edits 4. Draft, format, proofread, and produce professional documents and presentations 5. Assist with business development initiatives, client pitches, and marketing materials 6. Coordinate with colleagues across the firm's international offices 7. Organise meetings, events, and maintain electronic filing systems Office Coordination As a key member of a close-knit team, you'll also help ensure the office operates seamlessly by: 1. Welcoming clients and visitors 2. Managing reception and incoming communications 3. Coordinating meeting rooms and hospitality for guests 4. Overseeing office supplies and general office administration 5. Liaising with suppliers and assisting with office-related expenses 6. Providing basic IT coordination with remote support teams when required</p><p>1. A BA/BS degree or equivalent experience is preferred. 2. 3-5 years' administrative experience, ideally within a law firm or professional services environment 3. Strong organisational skills with exceptional attention to detail 4. Excellent written and verbal communication skills in both Arabic and English 5. Confident using Microsoft Office (Word, Excel, PowerPoint and Outlook) 6. Comfortable managing multiple priorities in a fast-paced environment 7. Proactive, adaptable, and eager to take ownership 8. Enjoys working within a collaborative, growing team where no two days are the same Location: Riyadh, Saudi Arabia This position reports locally to the Office Managing Partner and to the Regional Director of Administration. The successful candidate will be mostly working from the office, with flexibility as needed to support business requirements. Overtime flexibility is required. If you're looking for a role where you can make a real impact, develop your skills, and become an integral part of a growing international office, we'd love to hear from you.   #AdministrativeAssistant #LegalSupport #LawFirmJobs #ProfessionalServices #OfficeAdministrator #ExecutiveAssistant #BusinessSupport #OfficeManagement #LegalCareers #RiyadhJobs #HiringNow #InternationalLawFirm #CareerOpportunity</p>

Role: Admin Exp: 2+yrs Location : Saudi Notice Period: Immediate to 15days<br><br>Must have Arabic Language Exp<br>Key Skills (Mandatory)<br>Provide administrative support to departments and management. Maintain and organize office records, documents, and files. Prepare reports, presentations, correspondence, and meeting minutes. Coordinate meetings, appointments, and travel arrangements. Manage incoming calls, emails, and office communications. Assist in data entry, document control, and record management activities. Coordinate with internal teams and external vendors for administrative requirements. Monitor office supplies and support procurement activities. Ensure compliance with company policies and administrative procedures. Support HR and finance teams with administrative tasks when required. Handle confidential information with professionalism and discretion.<br>Required Skills:<br>1–3 years of experience in Administration or Office Support. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Strong verbal and written communication skills in English. Good organizational and multitasking abilities. Strong attention to detail and documentation skills.• Experience in working with Government Commercial Cloud (GCC) preferred

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><b>Role Purpose T</b>o provide effective and efficient executive administrative support in order to facilitate smooth operations of the department, within the set KPIs, agreed budgets, adopted policies and procedures.</p><p>Key Accountability Areas Key Activities Executive Assistance Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venues Provide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondence Maintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely stored Courteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc. Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as required Track and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function head Policies, Processes and Procedures Conduct day-to-day activities while ensuring compliance to policies and procedures Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Knowledge and Experience Minimum or no prior experience is required Education and Certifications A bachelor s degree in business administration or equivalent is required</p><p></p></section>

Department: Human Resources & Training Location: Saudi Arabia - Al Khobar<br><br>Description<br><br>A Secretary is responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.<br><br><br><br>Key Responsibilities<br><br>Greet visitors and direct them to the appropriate departments or individuals.<br>Answer telephones and respond to inquiries via telephone or email.<br>Book meeting rooms, set up conference calls and take messages and minutes during meetings.<br>Perform administrative tasks, including filing and photocopying.<br>Write emails, memos and letters.<br>Implement and/or develop office procedures and record systems.<br>Order and maintain supplies.<br>Document financial information.<br>Organize and distribute messages.<br>Make and confirm travel arrangements.<br>Prepare and mail outgoing correspondence.<br>Maintain confidential department files/records.<br>Perform routine bookkeeping tasks.<br>Assist with presentations and reports.<br><br>Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Job Opportunity – Administrative Assistant | Riyadh<br>We are looking for an Administrative Assistant with strong administrative and customer service experience preferably with a background in dentistry or healthcare facility management in Riyadh.<br>Qualifications and Experience:<br>* Bachelor’s degree or equivalent practical experience.* At least 2 years of experience in management within dental clinics or a similar field.* Saudi national.<br>Responsibilities:<br>* Supervise the workflow of the Customer Service Department and ensure a professional service experience.* Monitor customer service performance and ensure compliance with approved policies and procedures.* Coordinate with dentists and nursing staff to ensure efficient daily operations.* Support the Branch Manager in overseeing operations and achieving branch objectives.* Ensure compliance with quality standards and patient safety within the clinic.* Contribute to resolving daily operational issues and provide recommendations to management.* Promote a positive work environment and motivate the team to achieve optimal performance.* Monitor staff discipline attendance and adherence to working hours and organizational policies.<br>Skills:<br>* Leadership and team management.* Strong communication skills.* Problem-solving and decision-making.* Customer service and operational management.* Ability to work effectively in a healthcare environment.<br>#Jobs #Riyadh Jobs #Administrative Assistant #Hiring #Healthcare Jobs #Dental Jobs #Administration #Customer Service #Saudi Jobs #Career Opportunity #Healthcare Sector<br>#وظائف #وظائف_الرياض #مساعد_إداري #توظيف #وظائف_السعودية #القطاع_الصحي #وظائف_طبية

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The Business Support Manager / Executive Assistant plays a vital role in ensuring the smooth operation of the Executive Director's office and the overall success of the Projects department. This individual will be responsible for managing executive priorities, communications, and meetings, as well as providing administrative, operational, and governance support. By creating a structured and efficient support system, the Business Support Manager enables the Executive Director and the PMO team to deliver accurate and timely outcomes.&nbsp;</p><br><p>Project duration: 5 months</p><br><br>Responsibilities:<br><ul><li>Manage executive priorities, communications, and meetings, ensuring effective leadership coordination.</li><li>Streamline cross-functional workflows and standardize templates and trackers for efficient project management.</li><li>Support the development and implementation of PMO governance routines and reporting processes.</li><li>Conduct research, compile information, and provide recommendations to executive management for informed decision-making.</li><li>Create and maintain action trackers, project plans, schedules, and controlled support records for organized project execution.</li><li>Provide administrative, operational, and executive support to the ED and assigned functions.</li><li>Coordinate employee onboarding, offboarding, and staff movement, ensuring a smooth transition process.</li><li>Assist with training, knowledge sharing, and document control guidance to enhance team coordination and productivity.</li><li>Support recruitment and resource processes, including CV coordination and interview scheduling.</li><li>Manage calendars, schedule appointments, and coordinate meeting logistics for efficient time management.</li></ul><br>Qualifications:<br><ul><li> Bachelor's degree or relevant experience in business support, executive assistance, or office management.</li><li> Proficiency in Microsoft Office, particularly Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.</li><li> Proven experience in coordinating teams, stakeholders, and project-support activities within a complex project environment.</li><li> Strong leadership-support, coordination, and stakeholder-management skills to effectively navigate executive priorities.</li><li> Excellent verbal and written communication skills for interacting with diverse stakeholders and executive management.</li><li> Ability to identify issues, analyze problems, and escalate appropriately, ensuring practical support solutions.</li><li> Exceptional organizational skills to manage multiple tasks, meetings, and priorities simultaneously.</li><li> Competence in using modern office software, EDMS / Aconex-related processes, and business support technology.</li><li> Experience in managing records, registers, controlled filing, and document routing, ensuring accurate documentation.</li><li> Strong problem-solving, prioritization, and decision-support abilities to assist the Executive Director effectively.</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Education and Experience High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area. OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Description PA s Administrative Duties Not limited to the following: Provide high quality organisational support services to the Director Bring the administrative team together to work as one team and build a sense of team amongst this group Word processing correspondence, memos and reports Prepare presentations Organise and maintain effective filing systems (including digitally) Ensure compliance in the team around expenses, travel, hotel bookings, client care, risk management Keep and maintain an accurate record of papers, electronic email correspondence and contacts list Building connections with PAs/EAs in the region and especially with clients Full Board meeting management Minute taking and action tracking Email and Phone Call Management Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate Develop and maintain effective electronic email filing system Highlight urgent correspondence and print attachments Prepare correspondence on behalf of the Director, including the drafting of general replies if instructed Diary and Travel Management Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests Coordinating and arranging video and conference calls Schedule on behalf of the Director meetings between him and his direct reports Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes Making travel arrangements and booking accommodation Meeting and Event Management Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up Management of Board meetings including plotting dates for the year, management of Board pack and invitations, minute taking and distributions of minutes, organising travel arrangements of attendees Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation Bid Support Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies Production of bid presentation material Ensure all bids are timely submitted and are of consistent quality as per client instructions Follow Director s instructions on any other bid tasks</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>A minimum of five years admin experience in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts Advanced Microsoft Office 365 suite skills (Word, PowerPoint and Excel, Teams) Efficient and proficient in managing workload and tasks assigned to them Excellent typing skills, good computer literacy speed and accuracy essential Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery Proven ability to work under pressure and to tight deadlines Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy Strong interpersonal skills and the ability to build relationships with all team members, Turner &amp; Townsend stakeholders, Board members and external partners/vendors Ability to deal with sensitive information with discretion and to maintain confidentiality at all times Experience of diary management, researching and booking of travel and accommodation Take-up additional responsibilities and challenges Proactive and flexible in approach Keen eye for compliance, aware of policy and ensuring the team adhere</p><p>Trustworthy Self-motivated, proactive, a quick learner, highly organised and able to work on their own initiative with minimum supervision Excellent communication, coordination skills and ability to deal confidentially with information are important Familiarity working in a dynamic and demanding environment is necessary Must be strong enough to push back on requests to manage their own workload Must be willing to continuously learn and always willing to find the most efficient ways of working and share knowledge Bring the admin team together to work as one team, be the eyes and ears for the Country Manager, be indispensable Never afraid of suggesting new ways of working especially if beneficial for the team Must be able to ask for support from the team and wider PA network when required</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Description<br></span><p>We are Sisco Jobs, a recruitment consultancy based in Trichy, Tamil Nadu. We are hiring on behalf of our client for the position of <b>Office Assistant</b> in <b>Saudi Arabia</b>. Our client is a reputed organization seeking skilled and motivated professionals. If you meet the requirements below, apply early as positions are limited.<br></p><br>Key Responsibilities<br><ul><li>Manage office administration and daily operations.<br></li><li>Maintain employee and office records accurately.<br></li><li>Prepare reports, correspondence, and documentation.<br></li><li>Coordinate with internal departments for administrative support.<br></li><li>Handle data entry and maintain digital records.<br></li><li>Schedule meetings and maintain office calendars.<br></li><li>Ensure proper filing and document management.<br></li><li>Support management with routine administrative tasks.<br></li></ul>Required Skills<br><ul><li>Strong computer skills with MS Office proficiency.<br></li><li>Office administration and documentation knowledge.<br></li><li>Data entry and record management experience.<br></li><li>Good communication and coordination skills.<br></li><li>Time management and organizational abilities.<br></li></ul>Preferred Skills<br><ul><li>ERP or office management software exposure.<br></li><li>Document control experience.<br></li><li>Multi-tasking capability.<br></li></ul>Work Experience Requirements<br><p>Minimum <b>4+ years</b> of experience in office administration or a similar role. Candidates should have strong computer knowledge and experience handling administrative responsibilities.<br></p><br>Education<br><ul><li><b>Minimum:</b> Typical – Any Bachelor's Degree<br></li><li><b>Preferred:</b> MBA/Administrative Management (Typical)<br></li><li><b>Additional Certifications:</b> MS Office Certification (Typical)<br></li></ul>Contact Number - 9786888866<br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><strong>Key Accountabilities</strong></span></p><br><br><p><span>Plan and coordinate administrative procedures and systems and devise ways to streamline processes.</span></p><br><br><p><span>Smooth onboarding of new hires and transfer case.</span></p><br><br><p><span>Assess staff performance and provide coaching and guidance to ensure maximum efficiency</span></p><br><br><p><span>Ensure the smooth and adequate flow of information within the company to facilitate other business operations.</span></p><br><br><p><span>Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.</span></p><br><br><p><span>Billing and Service entries in SAP</span></p><br><br><p><span>Oversee facilities services, maintenance activities.</span></p><br><br><p><span>Organize and supervise other office activities (recycling, renovations, event planning etc.)</span></p><br><br><p><span>Vehicle and Driver Management and ensuring safety, compliance, and cost-effective operations.</span></p><br><br><p><span>Event management, including celebrations and gatherings, to foster a positive work culture and employee engagement.</span></p><br><br><p><span>Vendor Management for admin activities, including enrolment, payment processes through SAP, and maintaining strong partnerships with service providers.</span></p><br><br><p><span>Preparation of Admin MIS and circulation of the same to concern.</span></p><br><br><p><span>Coordination during VIP &amp; VVIP movements</span></p><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>