Admin Assistant Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>To assist the Materials Manager in planning and procurement of material, including vendor development and administration of contracted services in accordance with the hotel policy and procedures.</span></p><br><br><b>Qualifications:</b><br><p><span>Ideally with a university degree or diploma in Finance or Hospitality/Tourism management. Minimum 2 years work experience as Purchasing Manager or Assistant Purchasing Manager in larger operation. Good problem solving, administrative and interpersonal skills are a must.</span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 5+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 >About the Admin Clerk Role at sraco</h3> <p >sraco is seeking a dedicated <strong >Admin Clerk</strong> to join its team in <strong >Dhahran</strong>. This full-time position is crucial for maintaining the smooth daily operations of the office and providing essential administrative support across various departments within the company.</p> <h3 >Role Overview</h3> <p >The Admin Clerk plays a vital role in ensuring organizational efficiency by managing a diverse range of administrative tasks. This position contributes significantly to the effective functioning of the office environment through diligent record-keeping, efficient communication management, and comprehensive general support.</p> <h3 >Key Responsibilities</h3> <ul > <li >Provide general administrative support to ensure efficient office operations.</li> <li >Perform accurate and timely data entry tasks.</li> <li >Manage filing systems and maintain effective document control.</li> <li >Handle incoming and outgoing correspondence professionally.</li> <li >Assist in maintaining organized and up-to-date records.</li> <li >Prepare various reports as required by management or departments.</li> <li >Offer administrative support to different departments within the company.</li> </ul> <h3 >Qualifications and Experience</h3> <p >Candidates for this role must possess a minimum of <strong >2 to 5 years of relevant administrative experience</strong>. Strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively are essential for success in this position.</p> <h3 >Compensation and Employment Details</h3> <p >This is a <strong >full-time employment opportunity</strong> based in Dhahran. The competitive salary for this role ranges from <strong >SAR 3,750 to SAR 5,625</strong>, which will be determined based on the candidate's experience and qualifications.</p> <h3 >Join Our Team</h3> <p >We invite qualified individuals who are eager to contribute to a professional and dynamic work environment to apply for this Admin Clerk position at sraco.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Our client, one of the Leading Global Multinational Manufacturing company HQ in Riyadh is looking to hire an HR &amp; Admin Manager.</p><br> <p>We are seeking candidates with exceptional experience in managing HR and Admin responsibilities within a multinational manufacturing company in Saudi Arabia. If you are looking for a new and exciting challenge, please connect to discuss the available role. Note that this opportunity is open only to Saudi nationals.</p><br> <p><strong>Budget: SAR 26K – SAR 32K + Family Benefits + Bonus (for the right experience open for discussion)</strong></p><br> <p><strong>Not</strong>e: the role is open only for Saudi Nationals, preference to western educated candida<strong>te.</strong></p><br> <p><strong>Role Overview:</strong></p><br> <p>The HR &amp; Admin Manager will lead the Human Resources and Administration functions for our client in Saudi Arabia. The role requires a strategic HR professional who can drive organizational development, employee engagement, and compliance, while ensuring smooth administrative operations. The candidate must have strong leadership skills, a deep understanding of HR best practices, and prior experience in manufacturing—preferably in the building materials industry.</p><br> <p><strong>Key Responsibilities:</strong></p><br> <ul> <li>Develop and implement HR strategies aligned with the company’s business goals.</li> <li>Lead recruitment, talent acquisition, onboarding, and retention initiatives to attract and retain top talent.</li> <li>Oversee performance management systems, employee development, and succession planning.</li> <li>Ensure compliance with Saudi labour laws, regulations, and company policies.</li> </ul> <ul> <li>Drive employee engagement programs, training, and capability-building initiatives.</li> <li>Manage compensation &amp; benefits, payroll, and HR budgeting.</li> <li>Provide guidance to management on employee relations and conflict resolution.</li> <li>Supervise administrative functions including office management, facilities, and employee services.</li> <li>Partner with leadership to foster a positive, productive, and inclusive work culture.</li> </ul> <p><strong>Qualifications &amp; Requirements:</strong></p><br> <ul> <li><strong>Education:&nbsp;</strong>Bachelor’s or master’s degree in human resources, Business Administration, or related field from a&nbsp;<strong>recognized Western institution (Europe, North America, Australia, or equivalent).</strong></li> <li><strong>Experience:&nbsp;</strong>Minimum&nbsp;<strong>8 years of progressive HR and Administration experience&nbsp;</strong>in a manufacturing environment; preference for candidates with experience in&nbsp;<strong>building materials manufacturing.</strong></li> <li>Strong knowledge of Saudi labour law and HR compliance standards.</li> <li>Proven track record in strategic HR leadership and policy development.</li> <li>Excellent communication, negotiation, and interpersonal skills.</li> <li>Fluency in English; Arabic is an advantage.</li> <li>Saudi Nationals are highly preferred for this role.</li> </ul> <br> <br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 5+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Assistant In-Room Dining Manager oversees the operations and the in-room dining experience for all guests, and ensures guest satisfaction with service, order taking, delivery, as well as menu and beverage descriptions. Approach all encounters with guests and employees in a friendly, service oriented manner. Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations. Act as liaison between servers, guests, and kitchen. Oversee and assist daily operations (morning, evening, overnight), cleaning duties within corporate SOP format, and requisition of necessary supplies Oversee guest selection and ensure proper placement and distribution Responsible for Shift staffing and table dressing area Supervise tabletop presentation for meal service Floor presence during shift, greeting and interaction with guests Prepare shift schedules according to Hotel occupancy and special functions Handle and resolve constructive guest feedback Complete menu knowledge May assist in other F&amp;B outlet when needed Maintain inventory of equipment, linen and other supplies Monitor and control POS system with regards to guest checks and hotel reports Assume additional responsibilities in Restaurant Manager's absence Other duties as required</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><h2>Qualifications</h2><p>Excellent customer service skills are required. Previous experience in an Assistant Food &amp; Beverage Manager/Supervisory role preferably in a 5 star/diamond environment Clear &amp; concise written and verbal communication skills in English are required. Must be proficient in Microsoft Office, namely Word and Excel. Must have excellent organizational, interpersonal and administrative skills and excellent attention to detail is required. Knowledge of food and beverage, preparation techniques, health department rules and regulations, liquor laws and regulations</p><p></p></section>

<h3 >About the Role</h3> <p >Petromin Corporation is seeking a <strong >Sales Admin</strong> to join its team in Jeddah, Makkah, Saudi Arabia. This full-time position is integral to supporting the regional sales team by coordinating a diverse range of administrative and operational activities.</p> <h3 >Role Overview</h3> <p >The Sales Admin provides essential support to all Regional and Area Sales Managers, ensuring the efficient flow of sales operations. This involves facilitating sales orders and proactively resolving sales-related issues through effective coordination with various internal departments across the organization.</p> <h3 >Key Responsibilities</h3> <ul > <li >Process and open new customer accounts based on submissions from sales staff.</li> <li >Ensure all sales orders are accurately approved within the system.</li> <li >Receive and log customer complaints, then follow up with respective staff members to ensure timely resolution and customer satisfaction.</li> <li >Coordinate with relevant departments to ensure all pricing information in the system is updated promptly and accurately.</li> <li >Create purchase requisitions in the system based on approved quotations.</li> <li >Print and distribute ageing reports for effective customer follow-up.</li> </ul> <h3 >Interdepartmental Coordination</h3> <p >A critical aspect of this role is fostering strong interdepartmental collaboration. The Sales Admin will coordinate extensively with departments such as Operations, HR, Finance, Marketing, and IT to address and resolve a variety of sales-related challenges. Additionally, this role involves liaising with the HR and Admin department at the head office to manage and resolve issues concerning sales staff.</p> <h3 >Qualifications and Experience</h3> <p >Candidates should possess <strong >0-1 years of experience</strong> in an administrative or sales support role. Strong organizational skills, attention to detail, and the ability to communicate effectively across different teams are essential for this position.</p> <h3 >Work Environment</h3> <p >This is a full-time position located in <strong >Jeddah, Makkah, Saudi Arabia</strong>. The Sales Admin will operate within a supportive and fast-paced environment, directly contributing to the success of Petromin Corporation's regional sales initiatives.</p>

Job Title: Admin Services Manager Location: Saudi Arabia, Riyadh Employment Type: Full-Time<br>Job Summary We are seeking an experienced Admin Services Manager to oversee and optimize key shared services functions across the organization. The successful candidate will be responsible for managing Procurement, Medical Administration, Ticketing, and Banking services while ensuring operational efficiency, cost optimization, and service excellence. The ideal candidate will have a strong procurement background, with proven expertise in vendor management, contract negotiation, sourcing strategies, and procurement governance. Experience managing additional shared administrative services is highly preferred.<br>Key Responsibilities:Procurement Management Lead the organization's procurement function, ensuring cost-effective purchasing strategies. Develop and implement procurement policies, procedures, and best practices. Manage supplier sourcing, evaluation, selection, and performance. Negotiate contracts, pricing, and service agreements with vendors. Ensure compliance with company policies and applicable regulations. Monitor procurement budgets and identify cost-saving opportunities. Maintain strong relationships with suppliers and key stakeholders.<br>Shared Services Administration Oversee Medical Administration processes, including coordination of employee medical services and insurance-related matters. Manage corporate Ticketing services, ensuring efficient travel arrangements and cost control. Supervise Banking-related administrative activities, including coordination with financial institutions for operational requirements. Ensure all administrative services are delivered efficiently and within agreed service levels.<br>Operations & Leadership Lead and develop the shared services team. Establish KPIs and monitor service performance. Drive continuous improvement initiatives across all shared service functions. Collaborate with internal departments to understand business needs and improve service delivery. Prepare reports, budgets, and performance analyses for management. Ensure compliance with internal controls and company policies.<br>Qualifications:Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field. Professional procurement certifications (CIPS, CPSM, or equivalent) are an advantage.<br>Experience:Minimum 7–10 years of relevant experience in procurement and administrative/shared services. Proven experience managing procurement operations within a medium or large organization. Previous experience overseeing multiple administrative functions is preferred. Experience in the HR services, outsourcing, or service industry is an advantage.<br>Skills & Competencies:Strong procurement and strategic sourcing expertise. Vendor management and contract negotiation. Budgeting and cost optimization. Leadership and people management. Analytical and problem-solving skills. Excellent communication and stakeholder management. Organizational and project management skills. Strong knowledge of procurement systems and Microsoft Office applications. Ability to manage multiple priorities in a fast-paced environment.<br>Key Success Factors:Strong commercial and procurement mindset. Ability to improve operational efficiency and reduce costs. High level of integrity and attention to detail. Customer-focused approach to internal service delivery. Ability to build strong relationships with vendors and internal stakeholders.

Key Responsibilities Reception & Front Desk Management Welcome visitors, clients, and guests professionally, creating a positive first impression. Manage the reception area, visitor registration, and meeting room bookings. Answer and direct phone calls, emails, and general inquiries promptly and efficiently. Coordinate incoming and outgoing mail, deliveries, and courier services. Schedule meetings and assist with office coordination and logistics. Ensure the reception area remains clean, organized, and presentable at all times.<br>Customer Service & Client Support Respond to customer inquiries, complaints, and service requests in a professional and timely manner. Coordinate with internal departments to resolve customer issues effectively. Maintain accurate records of customer interactions, requests, and follow-ups. Assist walk-in customers by providing information and guidance on company services and processes. Deliver a high standard of customer service and contribute to a positive customer experience. Escalate complex or unresolved matters to the appropriate management when necessary.<br>Administrative Support Provide day-to-day administrative assistance and office coordination. Prepare, organize, file, and maintain documents and records. Perform data entry and assist in preparing reports and correspondence. Coordinate with vendors, suppliers, and external service providers as required. Support HR and Administration functions with employee and office-related activities. Ensure compliance with company policies, procedures, and service standards.<br>Qualifications & Requirements Bachelor’s degree or Diploma in Business Administration, Hospitality, Customer Service, or a related field. Minimum of 2–4 years of experience in reception, front desk, administrative, or customer service roles. Excellent verbal and written communication and interpersonal skills. Professional appearance and a customer-focused mindset. Strong organizational, multitasking, and problem-solving abilities. Proficiency in Microsoft Office applications. Fluency in English is required; Arabic language skills are highly preferred. Previous experience in the GCC, particularly in Saudi Arabia, is an advantage.<br>Key Competencies Customer Service Excellence Communication Skills Professionalism and Confidentiality Organization and Time Management Problem Solving and Initiative Attention to Detail Teamwork and Collaboration Adaptability and Positive Attitude Multitasking and Prioritization

مطلوب مساعد إداريوكالة تشويش | جدة<br>عن الوظيفة:ندوّر على شخص منظّم ودقيق، يمسك تفاصيل الشغل اليومي ويتابعها بحيث ما يسقط شي. بيشتغل مباشرة مع المدير ويكون يده اليمنى في التنسيق والمتابعة وضبط سير العمل.<br>المهام:العمل عن قرب مع المدير ومساعدته في إدارة يومه ومهامهمتابعة المهام اليومية والتأكد من إنجازها في وقتهاترتيب الجداول والمواعيد والاجتماعاتالتنسيق بين الأقسام وإيصال المعلومة بشكل صحيحمتابعة الطلبات المفتوحة وإغلاقها دون تأخيرتنظيم الملفات وتوثيقها وإعداد التقارير والتذكيرات<br>المطلوب:تنظيم عالي ودقة في التفاصيل (أساسي)قوي في المتابعة والفلو اب بدون تذكيرسريع في الإنجاز ويمسك أكثر من مهمة بنفس الوقتمرن في وقته ويتعامل مع المتغيراتيعرف أدوات العمل الرقمية (ادوات جوجل / أنظمة إدارة المهام مثل كليك اب)تواصله واضح ومرتب، ويتعامل باحترافية مع الإدارة<br>باختصار، نبي شخص:ما يحتاج أحد يذكّره عشان يتابع، يمسك الأمور من طرفها، وينجز بسرعة وإتقان — من النوع اللي يشمّر وينجز ولا يخلي شي معلّق.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>At Cloudera, we empower people to transform complex data into clear and actionable insights. With as much data under management as the hyperscalers, we're the preferred data partner for the top companies in almost every industry. Powered by the relentless innovation of the open source community, Cloudera advances digital transformation for the world s largest enterprises.</p><p>Cloudera seeks a legal admin/paralegal based in the Kingdom of Saudi Arabia to support our global legal team. We have a highly cohesive and well-respected legal team and would look forward to you joining us. This is a newly appointed position that will support a variety of administrative, operational, and legal matters, working on commercial contracts as needed. The position will report to our Deputy General Counsel and SVP of Legal, who serves as Cloudera s global lead commercial counsel. In this role, however, you will have the opportunity to work with members of the legal team supporting various areas of the business. You will also be able to participate in legal and cross-functional projects that seek to improve our processes and procedures.</p><p><b>As a Legal Admin/Paralegal you will:</b></p><ul><li>Assisting the legal team with various administrative matters; sending documents via DocuSign, organizing and booking meetings, organizing and filing legal materials (including contracts), storing and sharing knowhow</li><li>Researching points of law and providing summaries to other members of the legal team</li><li>Assisting with a range of legal and cross-functional projects (e.g., reviewing law firm invoices against billing guidelines, building and maintaining contract repositories, efficiency projects (including use of AI by the legal team), legal training and professional development events, drafting and maintaining intranet legal materials and information)</li><li>Reviewing and negotiating NDAs, order forms, and SOWs</li><li>Providing assistance in customer contract negotiation process</li><li>Identifying and planning legal process improvements</li></ul><p>What you can expect from us:</p><ul><li>Generous PTO Policy</li><li>Support work life balance with Unplugged Days</li><li>Flexible WFH Policy</li><li>Mental &amp; Physical Wellness programs</li><li>Phone and Internet Reimbursement program</li><li>Access to Continued Career Development</li><li>Comprehensive Benefits and Competitive Packages</li><li>Paid Volunteer Time</li><li>Employee Resource Groups</li></ul><p><br></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Basic qualifications and experience:</p><ul><li>Educational background in law or business,</li><li>Previous legal work experience as a legal admin/paralegal is desirable</li><li>Project management experience is also desirable</li></ul><p>We re excited about you if you have:</p><ul><li>Ability to work collaboratively with a range of people across various departments/regions</li><li>Strong organizational skills</li><li>Able to work on a variety of tasks at once (multitask)</li><li>Acute attention to detail</li><li>Enjoys challenges and learning new things</li><li>Hard working and a self-starter</li><li>Excellent analytical skills</li><li>Strong written and verbal communication skills in English</li><li>Interest in learning how an in-house legal department operates</li><li>Respectful and professional with internal and external contacts</li></ul><p>Legal work experience is preferred</p><p>Role not eligible for visa sponsorship</p><p></p></section>

English Path is a rapidly growing international language school delivering immersive English, French, and German learning experiences across the UK, Europe, North America, and the Middle East.<br>About the Role:<br>We are looking for an organized, energetic, and customer-focused individual to join our team as an Onsite Student and Admin Support Officer for our embedded English for Academic Purposes (EAP) college program. This role serves as the primary on-ground point of contact for student services, campus logistics, and daily administrative operations.<br>Operating directly on the host university campus, the successful candidate will play a vital role in bridging communication between the two. You will ensure a seamless student experience, maintain meticulous academic and attendance records, and provide critical administrative support to the Onsite Academic Coordinator and the EAP teaching faculty.<br>Please Note: This role is based fully On-site<br>Key Responsibilities:<br>Student Support & Engagement Act as the first point of contact for student enquiries, providing a welcoming and supportive experience. Coordinate student onboarding and orientation, introducing learners to campus, systems, and programme requirements. Support student wellbeing by identifying and escalating academic or pastoral concerns where appropriate. Manage student communications through email, digital platforms, and cohort communication channels.<br>Administration & Reporting Monitor and maintain accurate attendance, identifying and reporting students at risk. Keep student records up to date, including attendance, assessment data, and programme documentation. Produce regular administrative reports on student engagement and programme performance. Provide day-to-day administrative support to the teaching team.<br>Operations & Campus Coordination Coordinate daily programme logistics and liaise with campus stakeholders as required. Ensure classrooms, learning resources, and bookings are prepared and managed effectively. Support the planning and delivery of student events, workshops, and enrichment activities.<br><br>Essential Skills & Experience:<br>Degree: Bachelor’s degree or high school diploma with equivalent administrative and customer-facing aptitude.<br>Language Skills: Professional proficiency in both Arabic and English (written and spoken) is essential.<br>Experience: Demonstrable experience in administration, customer service, hospitality, or student affairs. Prior experience working within a school, university, or training centre environment is an advantage but not mandatory.<br>Safeguarding Commitment: English Path is committed to safeguarding and promoting the welfare of young people and vulnerable adults. We expect all staff to share this commitment. The successful candidate will be required to undergo relevant background checks.

<p>To manage all activities relevant to the Front Desk such as the reception, check in / out, cashiering, foreign exchange and assisting guest with inquiries.</p><p><b><br></b></p><p><b>Key Roles &amp; Responsibilities</b></p><ul><li>Register and room all guest arrivals according to established procedures</li><li>Perform check in, check out and room change procedures and ensure all data are accurately entered into the hotel system</li><li>Maintain cashier float and ensure accurate daily report of all money received</li><li>Cash hotel guests personal and assist with currency exchange</li><li>Keep updated of all modifications to accounting policies and procedures</li><li>Attend to guests request of using the service of safety box at all times</li><li>Knowledgeable of all special promotion procedures for programs such as Seasonal Packages, Frequent Flyers Programs, and also Hotels Group Loyalty programs</li><li>Attend to guest s complaints, inquiries and requests, refer problems to supervisor/Assistant Manager if he/she unable to assist</li><li>Ensure that the guests depart the hotel with a positive impression of hotel service</li><li>Perform the audit balances and prepare all reports for audit in an orderly fashion</li><li>When on night shift, check night report, prepare morning report and prepare all necessary forms for guest arrivals</li><li>Maintain comprehensive knowledge of standard reservation procedures</li><li>Maintain exemplary department standards of behavior and appearance and attitude</li><li>Ensure front desk work area is kept clean and in an orderly state at all times</li><li>Is fully aware of the Credit policy</li><li>Adhere to policies and procedures</li><li>Perform related duties and special projects assigned</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Saudi National</p><p>Strong written and verbal communication skill in English and Arabic</p><p>Able to develop rapport with and gain support from Colleagues and Management staff</p><p>Ability to work cohesively with co-workers as part of a team</p><p>Ability to focus attention on guest needs, remaining calm and courteous at all times</p><p>Ability to promote positive relations with all guests and patrons</p><p>Able to exercise good judgment with difficult guests</p><p>Understanding and ability to work in a multi-cultural environment</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>About Four Seasons:</b></p><br><br><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.<br>At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.</p><br><br><br><br><p><b>About the location:</b></p><br><br>AMAALA is situated along Saudi Arabia’s northwest coast and is home to some of the most diverse natural environments. Marking a new chapter for comprehensive wellness tourism, Four Seasons Resort and Residences AMAALA at Triple Bay will feature 220 keys comprising of rooms and suites, as well as villas with their own private pools, and 26 branded residential villas, all thoughtfully designed to offer breathtaking bay and sea views. The resort will include a luxury spa nestled within its garden of tranquility and inspiration featuring a sculptured waterfall. The Organic Spa Garden will be a focal point and treatment experience set to stimulate the senses, offering extensive therapeutic remedies including halotherapy, cryotherapy, and advanced skin therapies. For fitness enthusiasts, the property will offer a bespoke collaboration with fitness trainer Harley Pasternak to seamlessly merge high-performance training with the limitless potential of Triple Bay’s 300 hectares (741 acres) of untouched hills, wadis, and beaches. The pristine terrain includes trails perfect for canyoning and exploring the rugged cliffs and valleys. Guests and residents can also take part in an array of guided hikes, mountain biking, and equestrian bridle trails, or work on their game at the spectacular 27-hole oceanfront golf course.<br><br><b>The Role of the Personal Assistant Manager</b><p>As a Personal Assistant Manager, you will provide high‑level administrative and organizational support to senior leadership, ensuring smooth daily operations and effective time management. You will play a key role in coordinating communications, managing schedules, and maintaining confidentiality while supporting business priorities with professionalism and efficiency.</p><br><br><br><b>What You Will Do</b><ul><li>Manage and coordinate calendars, appointments, and meetings for senior leadership.</li><li>Handle correspondence, emails, and communication on behalf of the executive.</li><li>Prepare reports, presentations, and meeting materials as required.</li><li>Coordinate travel arrangements, itineraries, and logistics.</li><li>Maintain accurate records, documentation, and filing systems.</li><li>Liaise with internal departments and external stakeholders professionally.</li><li>Ensure all tasks are handled with a high level of confidentiality and discretion.</li><li>Support special projects and administrative tasks as assigned.</li></ul><br><b>What You Bring</b><ul><li>Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.</li><li>Strong organizational and time‑management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>High level of professionalism, confidentiality, and attention to detail.</li><li>Ability to multitask and manage priorities in a fast‑paced environment.</li><li>Proficiency in Microsoft Office and administrative tools.</li><li>Proactive mindset with strong problem‑solving skills.</li><li>Fluency in English is required.</li></ul><br><b>What We Offer</b><ul><li>Competitive salary in a tax-free environment.</li><li>Housing and transportation.</li><li>30 days of vacation plus public holidays.</li><li>Travel Allowances.</li><li>Paid home leave tickets.</li><li>Complimentary meals and uniform cleaning.</li><li>Medical and life insurance.</li><li>Employee Assistance Program and worldwide complimentary room nights.</li><li>Opportunities for growth and development.</li></ul><br><b>Schedule &amp; Hours</b><ul><li>Full-time role.</li></ul><br><br><br><br><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Lifestyle Manager / Personal Assistant (HNWI) Riyadh, Saudi Arabia &amp; Dubai, UAE Fluent English &amp; Arabic Required Are you an exceptional hospitality professional with a passion for delivering world-class, highly personalised service? We are seeking an experienced Lifestyle Manager / Personal Assistant to support a High-Net-Worth Principal across Saudi Arabia and the UAE. This is a unique opportunity for a polished, discreet, and proactive professional who thrives in a fast-paced, ever-changing environment and understands the standards expected within ultra-luxury private service.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>3-5 years experience as a Personal Assistant, Executive Assistant, Lifestyle Manager, Private Butler or similar role supporting an HNWI/UHNWI in the GCC Hospitality qualification or formal luxury service training preferred Fluent in both English and Arabic (essential) Valid driver s licence GCC experience is mandatory Exceptional organisational and communication skills Highly discreet, trustworthy, and emotionally intelligent Anticipates needs before they arise with impeccable attention to detail Flexible and willing to travel with the Principal when required Available to travel to Saudi Arabia/UAE for an initial trial</p><p></p></section>

We're hiring an Executive Assistant to work directly with CEO. What you'll do Own the CEO's calendar, correspondence, and travel across a packed, fast-moving schedule Prep briefing materials and talking points ahead of meetings, board sessions, and investor/partner calls Track follow-ups on strategic projects and chase owners so nothing drops Act as a gatekeeper — triage what needs the CEO's attention vs. what doesn't Do light research to prep him for meetings, negotiations, or decisions Coordinate with department heads (Business Development, Finance, Operations, Data, PR) to keep priorities aligned What you need3-5+ years supporting a C-level executive or founder, ideally at a fast-growing company Fluent in Arabic and English, written and spoken Based in or able to relocate to Riyadh, on-site Sharp judgment on what's urgent vs. what can wait — this role has real discretion, not just admin execution Comfortable with ambiguity and a high pace of change Airtight discretion — you'll see confidential business, financial, and governance information Nice to have Experience in media, entertainment, or a founder-led/family business environment Familiarity with tools like Odoo or similar ERP/CRM systems To apply: DM me directly with a short note on your background and why this role fits. I'm not using Linked In's Easy Apply for this one — I want to actually read what you send, not sort through auto-submitted applications.

<p>Middle East Executive has been exclusively retained by a leading Freight Forwarding client to identify and recruit Assistant HR Manager position for its Saudi Arabia - Dammam office. We are seeking a dedicated Assistant HR Manager to join dynamic team in Dammam. This role is pivotal in forming new HR policies and HRMS implementation. Responsibilities: - Assist in the development and implementation of HR policies and initiatives aligned with the overall business strategy. - Support recruitment efforts including sourcing, interviewing, and onboarding of new employees. - Manage employee relations, addressing issues and resolving conflicts to maintain a harmonious workplace. - Oversee performance management processes and support training and development programs. - Maintain HR records, prepare reports, and update relevant employee information in HRMS - Collaborate with management to promote organizational culture and employee engagement activities.</p><p>- Bachelor's/ Master's degree in Human Resources - Minimum of 4 years experience in HR, preferably within the freight forwarding/logistics industry/distribution industry. - Fluent in English; - Proficient with HRMS and MS Office applications. - Should be based in Saudi Arabia or ready to relocate. - Excellent communication and interpersonal skills with the ability to manage confidential information sensitively. - Proactive problem solver with strong organizational and multitasking abilities.</p>

<p>Middle East Executive has been exclusively retained by a leading Freight Forwarding client to identify and recruit Assistant HR Manager position for its Saudi Arabia - Dammam office. We are seeking a dedicated Assistant HR Manager to join dynamic team in Dammam. This role is pivotal in forming new HR policies and HRMS implementation. Responsibilities: - Assist in the development and implementation of HR policies and initiatives aligned with the overall business strategy. - Support recruitment efforts including sourcing, interviewing, and onboarding of new employees. - Manage employee relations, addressing issues and resolving conflicts to maintain a harmonious workplace. - Oversee performance management processes and support training and development programs. - Maintain HR records, prepare reports, and update relevant employee information in HRMS - Collaborate with management to promote organizational culture and employee engagement activities.</p><p>- Bachelor's/ Master's degree in Human Resources - Minimum of 4 years experience in HR, preferably within the freight forwarding/logistics industry/distribution industry. - Fluent in English; - Proficient with HRMS and MS Office applications. - Should be based in Saudi Arabia or ready to relocate. - Excellent communication and interpersonal skills with the ability to manage confidential information sensitively. - Proactive problem solver with strong organizational and multitasking abilities.</p>

<b>فرصة وظيفية رائعة كـ مساعد إداري!</b><br>تعلن الشركة السعودية للتسويق عن توفر شاغر وظيفي بمسمى مساعد إداري في قسم الاستيراد والتصدير في الدمام. نحن نبحث عن شخص متحمس ذو مهارات متعددة ليكون جزءاً من فريقنا.<br><br><b>المتطلبات:</b><ul><li>دبلوم أو بكالوريوس في تخصص ذي صلة.</li><li>خبرة من سنة إلى 4 سنوات.</li><li>إجادة استخدام Microsoft Office.</li><li>مستوى جيد في اللغة الإنجليزية.</li><li>معرفة بأنظمة فسح وسابر.</li><li>مهارات تواصل عالية والتزام بالعمل.</li></ul><br>إذا كنت تبحث عن تحدٍ جديد وانضمام إلى فريق ديناميكي، نحن نرحب بك!<br>للتقديم، يرجى إرسال السيرة الذاتية مع ذكر المسمى الوظيفي في عنوان البريد.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Sales Operations Coordinator supports the regional sales team by coordinating operational activities, maintaining data accuracy, managing issue resolution, and acting as a key link between Sales and internal teams. The role ensures timely follow-up on requests, supports process adherence, and helps drive efficient day-to-day operations.</p><p>Responsibilities</p><ul><li>Support the regional sales team with daily operational requests.</li><li>Act as the liaison between Sales and internal departments.</li><li>Communicate process updates, system changes, and key information to the sales team.</li><li>Log, track, and escalate issues through Jira as needed.</li><li>Monitor and follow up on open cases with CRM, Admin, and Technical teams.</li><li>Maintain accurate client data, reporting levels, and CRM records.</li><li>Support data cleansing and data quality initiatives.</li><li>Track requests, initiatives, and operational activities to ensure timely completion.</li><li>Provide progress updates to management and escalate issues when required.</li></ul><p>Skills &amp; Experience</p><ul><li>Experience in Sales Operations, Business Operations, or a similar support role.</li><li>Strong organizational skills and attention to detail.</li><li>Experience with Salesforce, Jira, and reporting tools such as Tableau.</li><li>Ability to manage multiple priorities and track activities effectively.</li><li>Strong communication and stakeholder management skills.</li><li>Proficient in Microsoft Office applications, especially Excel.</li><li>Proactive, solution-oriented, and comfortable working across multiple teams.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Experience in Sales Operations, Business Operations, or a similar support role.</p><p>Strong organizational skills and attention to detail.</p><p>Experience with Salesforce, Jira, and reporting tools such as Tableau.</p><p>Ability to manage multiple priorities and track activities effectively.</p><p>Strong communication and stakeholder management skills.</p><p>Proficient in Microsoft Office applications, especially Excel.</p><p>Proactive, solution-oriented, and comfortable working across multiple teams.</p><p></p></section>

Job Summary We are seeking a highly organized and hands-on HR & Admin Officer to support the daily people and administrative operations of our Saudi User Experience (UX) Center in Riyadh.<br>This role is a standalone HR & Administration position for a compact team, requiring the incumbent to independently manage end-to-end HR operations and office administration. The ideal candidate is execution-oriented, detail-focused, and well-versed in Saudi labor law, government platforms, and employee services, ensuring smooth, compliant, and people-friendly operations in a fast-paced environment.<br>Key Responsibilities1. Human Resources Operations Manage the full employee lifecycle for UX Center staff, including onboarding, offboarding, contract management, probation tracking, and employee data updates Maintain accurate and up-to-date employee records, personnel files, and HR documentation Handle employee services such as employment letters, certificates, attendance records, leave tracking, HR inquiries, and internal announcements Ensure full compliance with Saudi Labor Law, company policies, and internal HR procedures Prepare and coordinate HR reports, headcount tracking, and manpower data for management review Act as the primary HR point of contact for the Riyadh UX Center, addressing employee questions, concerns, and basic grievance handling in a timely and professional manner<br>2. Government Relations & Compliance Independently manage all visa and Iqama-related processes, including issuance, renewal, transfer, exit/re-entry, and cancellation Liaise with and operate Saudi government platforms such as Qiwa, GOSI, Muqeem, Absher, and Mudad Monitor and maintain tracking of visa, Iqama, contract, and document expiries, ensuring timely renewals and compliance Support audits or inspections related to labor compliance when required<br>3. Office & Administrative Management Oversee the day-to-day administrative operations of the UX Center office Coordinate with vendors and service providers for office maintenance, supplies, and facility-related needs Support employee engagement activities, internal communication, and basic welfare initiatives Ensure the office environment remains organized, functional, and aligned with company standards<br>What We’re Looking For Bachelor’s degree in Human Resources, Business Administration, or a related field3–5 years of hands-on experience in HR and administrative roles in Riyadh Proven experience managing Saudi labor compliance, visas, and government portals independently Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities Excellent communication skills in English (Arabic is a strong advantage) Proficiency in Microsoft Office (Word, Excel, Power Point) Reliable, detail-oriented, and comfortable working as the sole HR & Admin support for a small team

<p>We are currently seeking an experienced Security Systems & ELV Assistant Manager to support the planning, coordination, and execution of Security Systems and ELV projects in Saudi Arabia. Requirements: -Relevant qualifications and experience for the applied position. -Previous experience in Security Systems and ELV projects. -Knowledge of CCTV, Access Control, Networking, Structured Cabling, Intrusion Detection Systems, and related technologies. -Strong communication, coordination, and problem-solving skills. -Ability to work effectively within project-based environments. -Transferable iqama (Must)</p><p>The ideal profile includes excellent communication and coordination skills, strong problem-solving ability, and the capability to manage multiple project activities while ensuring timely delivery, quality standards, and client satisfaction. Mandatory Requirements: -Currently located in Saudi Arabia -Transferable Iqama -Proven ELV / Security Systems project experience -Strong technical knowledge in low-current systems -Strong leadership and coordination skills</p>