administration
20473 Jobs Found
Confidential
Saudi - Makkah
We are seeking an experienced Administrative Manager to oversee HR and administrative operations across construction projects in Makkah. The ideal candidate should have 7+ years of experience, a Bachelor’s degree, and solid experience in construction sites and project-based workforce management.<br>Key Responsibilities:Oversee administrative and HR activities across construction project sites in Makkah. Manage day-to-day site administration, ensuring smooth and efficient operations. Coordinate employee onboarding, attendance, leave, accommodation, transportation, and other HR services for project personnel. Act as the main coordination point between project sites, Head Office, HR, and Administration. Maintain accurate employee and project administrative records and ensure timely reporting. Support workforce mobilization, demobilization, and manpower requirements across construction projects. Ensure compliance with company policies, procedures, and applicable labor requirements. Coordinate with site management regarding employee relations, disciplinary matters, and administrative issues. Supervise administrative staff and ensure effective delivery of HR and administrative support services. Monitor site facilities, accommodation, transportation, office services, and other administrative requirements. Prepare regular HR and administrative reports for project and management review. Support project management in resolving HR, personnel, and administrative challenges. Ensure proper documentation and coordination with relevant government and external entities, when required.<br>Requirements:Bachelor’s degree in Human Resources, Business Administration, Management, or a related field. Minimum 7 years of relevant experience in HR and Administration. Previous experience in construction companies and construction project sites is required. Strong knowledge of site administration and HR operations. Experience supporting and managing project-based workforces. Strong communication, coordination, and problem-solving skills. Ability to work effectively in a fast-paced construction environment. Makkah-based or willing to work in Makkah.
Saudi - Jeddah
Industry: Media & Entertainment Reporting To: Deputy CEO & Deputy CFO<br>About the Role Our client is a leading and well-established media and entertainment organization with a strong regional presence. The organization is seeking a highly organized, commercially aware, and detail-oriented Finance & Administration Management Assistant to provide high-level administrative, coordination, and operational support to the Deputy CEO and Deputy CFO.<br>Key Responsibilities Executive & Management Support Provide comprehensive administrative and coordination support to the Deputy CEO and Deputy CFO. Manage complex calendars, meetings, appointments, and executive schedules. Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documentation. Prepare meeting minutes, action points, and follow up with relevant stakeholders to ensure timely completion. Coordinate executive correspondence, reports, presentations, and confidential documentation. Handle sensitive business and financial information with a high level of discretion and confidentiality. Support the executives in preparing for management meetings, leadership reviews, and strategic discussions. Finance Coordination Assist the Deputy CFO with day-to-day coordination of finance-related activities and requirements. Organize and maintain financial reports, budgets, forecasts, presentations, and supporting documentation. Coordinate with Finance, Accounts, Procurement, and other departments to obtain required information and documentation. Assist in tracking financial approvals, invoices, payments, expenses, and other finance-related requests. Maintain organized records of financial and administrative documentation. Support the preparation and consolidation of management reports and presentations. Follow up on pending financial approvals and ensure deadlines are met. Assist with budget tracking and monitoring of administrative and operational expenses where required. Administration & Operations Coordinate administrative matters across departments and ensure timely follow-up on management requests. Maintain structured filing systems for confidential corporate, financial, and administrative documents. Coordinate travel arrangements, accommodation, meetings, and itineraries for senior management when required. Assist with expense claims, purchase requests, contracts, and administrative documentation. Liaise with internal departments and external stakeholders on behalf of the Deputy CEO and Deputy CFO. Support the smooth execution of management-level administrative and operational requirements. Maintain trackers for key actions, deadlines, approvals, and deliverables. Stakeholder Coordination Act as a central coordination point between senior management and internal departments. Build effective working relationships with Finance, HR, Legal, Procurement, Operations, and other business functions. Follow up proactively with stakeholders and escalate delays or critical matters where appropriate. Ensure communication and documentation flow efficiently between management and relevant teams.<br>Requirements Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field.3–6 years of relevant experience in executive assistance, finance administration, management support, or a similar role. Experience supporting senior executives, C-suite leaders, CFOs, CEOs, or senior finance management is highly preferred. Strong understanding of finance and administrative processes. Excellent skills in Microsoft Office, particularly Excel and Power Point. Strong organizational and time-management abilities. Excellent written and verbal communication skills in English. Ability to manage multiple priorities and work effectively in a fast-paced environment. Strong attention to detail and accuracy. High level of professionalism, discretion, and confidentiality. Strong follow-up and stakeholder-management skills. Ability to work independently and anticipate the needs of senior management.
Saudi - Jeddah
Mall Administration Specialist – Westfield Riyadh<br>Location: Riyadh, Saudi Arabia | Westfield Riyadh<br>About The Company:<br>Cenomi Centers is one of Saudi Arabia’s leading owners, operators and developers of shopping and lifestyle destinations, focused on creating engaging spaces that bring together retail, dining, entertainment and guest experiences. This position will be based at Westfield Riyadh and will support the mall’s Operations team.<br>About the Role:<br>The Mall Administration Specialist will support the Mall Manager and Operations team with the day-to-day administrative activities of the mall. The role focuses on maintaining accurate records, preparing reports, coordinating with tenants and supporting key operational and administrative requirements.<br>Key Responsibilities:<br>Provide day-to-day administrative support to the Mall Manager and Operations team. Organize and maintain documents, records and departmental files. Collect and update tenant sales data in the Yardi system. Prepare weekly and monthly reports, including sales, site audits, shop opening and closure status and vacancy reports. Prepare lease offers, invoices and related documentation. Support the Operations team with collection follow-ups and coordination. Prepare and maintain Excel reports for departmental requirements. Maintain accurate and updated tenant and employee information. Support other administrative and operational activities as required.<br>Requirements:5+ years of experience in an administrative or similar role. Experience providing administrative support to senior management. Bachelor’s degree in Business Administration, Management or a related field is preferred. Strong organizational, communication and interpersonal skills. Good planning and follow-up skills. Proficiency in Microsoft Office, particularly Excel. Good written and spoken English. Arabic language proficiency is preferred.
Saudi - Makkah
<h3 >About ABB</h3>
<p >At <strong >ABB</strong>, we are dedicated to helping industries operate more efficiently and sustainably. Our mission is to contribute to a cleaner, smarter future by running what runs the world. We welcome individuals from diverse backgrounds and experiences to join our global team.</p> <h3 >The Role of Administration Assistant</h3>
<p >ABB is seeking a <strong >Full-time Administration Assistant</strong> to provide comprehensive administrative and secretarial services. This onsite position is based in <strong >Jeddah, Makkah, Saudi Arabia</strong>, and reports directly to the <strong >ELDS Sales & Solutions Manager, Saudi Arabia</strong>. The successful candidate will perform complex administrative tasks and manage specific business processes within the Electrification - Sales & Solutions division.</p> <h3 >Key Responsibilities</h3>
<ul >
<li >Provide administrative support to a business or business manager, including conducting research, compiling and verifying information, and creating reports, presentations, organization charts, correspondence, and other relevant documents.</li>
<li >Ensure effective sharing of knowledge and information to keep colleagues informed and up to date.</li>
<li >Act as the primary point of contact for internal and external inquiries via phone and email, assessing urgency and initiating appropriate actions.</li>
<li >Arrange business-critical internal and external events, which includes coordinating travel, developing itineraries, booking accommodation, registering for conferences, and liaising with visiting speakers.</li>
</ul> <h3 >Required Experience</h3>
<p >Candidates for this position should possess <strong >2-5 years of relevant experience</strong> in an administrative or secretarial role, demonstrating the ability to manage diverse tasks and support business operations effectively.</p> <h3 >Work Environment and Location</h3>
<p >This is an <strong >onsite, full-time position</strong> located in <strong >Jeddah, Makkah, Saudi Arabia</strong>. The role is integral to the Electrification - Sales & Solutions team, contributing to the division's operations within the region.</p> <h3 >Application Information</h3>
<p >Interested candidates who meet the specified requirements are encouraged to apply for this Administration Assistant role at ABB.</p>
Saudi - Jeddah
<h3 >About ABB</h3>
<p >At <strong >ABB</strong>, we are dedicated to helping industries operate more efficiently and sustainably. Our mission is to contribute to a cleaner, smarter future by running what runs the world. We welcome individuals from diverse backgrounds and experiences to join our global team.</p> <h3 >The Role of Administration Assistant</h3>
<p >ABB is seeking a <strong >Full-time Administration Assistant</strong> to provide comprehensive administrative and secretarial services. This onsite position is based in <strong >Jeddah, Makkah, Saudi Arabia</strong>, and reports directly to the <strong >ELDS Sales & Solutions Manager, Saudi Arabia</strong>. The successful candidate will perform complex administrative tasks and manage specific business processes within the Electrification - Sales & Solutions division.</p> <h3 >Key Responsibilities</h3>
<ul >
<li >Provide administrative support to a business or business manager, including conducting research, compiling and verifying information, and creating reports, presentations, organization charts, correspondence, and other relevant documents.</li>
<li >Ensure effective sharing of knowledge and information to keep colleagues informed and up to date.</li>
<li >Act as the primary point of contact for internal and external inquiries via phone and email, assessing urgency and initiating appropriate actions.</li>
<li >Arrange business-critical internal and external events, which includes coordinating travel, developing itineraries, booking accommodation, registering for conferences, and liaising with visiting speakers.</li>
</ul> <h3 >Required Experience</h3>
<p >Candidates for this position should possess <strong >2-5 years of relevant experience</strong> in an administrative or secretarial role, demonstrating the ability to manage diverse tasks and support business operations effectively.</p> <h3 >Work Environment and Location</h3>
<p >This is an <strong >onsite, full-time position</strong> located in <strong >Jeddah, Makkah, Saudi Arabia</strong>. The role is integral to the Electrification - Sales & Solutions team, contributing to the division's operations within the region.</p> <h3 >Application Information</h3>
<p >Interested candidates who meet the specified requirements are encouraged to apply for this Administration Assistant role at ABB.</p>
Saudi - Riyadh
<h3 >About Cenomi Centers</h3>
<p >Cenomi Centers is recognized as one of Saudi Arabia’s leading owners, operators, and developers of shopping and lifestyle destinations. The company focuses on creating engaging spaces that integrate retail, dining, entertainment, and guest experiences across its portfolio.</p> <h3 >The Role: Mall Administration Specialist</h3>
<p >This <strong >full-time</strong> position, titled Mall Administration Specialist, is based at <strong >Westfield Riyadh</strong>. The specialist will provide essential administrative support to the Mall Manager and the broader Operations team, contributing to the efficient day-to-day functioning of the mall.</p> <h3 >Key Objectives</h3>
<p >The primary focus of this role involves maintaining accurate records, preparing various reports, coordinating effectively with tenants, and supporting key operational and administrative requirements. The specialist ensures that administrative processes are managed efficiently to support mall operations.</p> <h3 >Responsibilities</h3>
<ul >
<li >Provide day-to-day administrative support to the Mall Manager and Operations team.</li>
<li >Organize and maintain documents, records, and departmental files.</li>
<li >Collect and update tenant sales data within the Yardi system.</li>
<li >Prepare weekly and monthly reports, including sales, site audits, shop opening and closure status, and vacancy reports.</li>
<li >Prepare lease offers, invoices, and related documentation.</li>
<li >Support the Operations team with collection follow-ups and coordination.</li>
<li >Prepare and maintain Excel reports for departmental requirements.</li>
<li >Maintain accurate and updated tenant and employee information.</li>
<li >Support other administrative and operational activities as required.</li>
</ul> <h3 >Experience and Location</h3>
<p >Candidates for this role should possess <strong >2-5 years of relevant experience</strong>. The position is located in <strong >Riyadh, Saudi Arabia</strong>.</p> <h3 >Application Process</h3>
<p >Individuals who meet the experience and role requirements are invited to apply for this full-time opportunity with Cenomi Centers.</p>
Saudi - Jeddah
Job Title: Director of Customer / Patient Experience & Administration<br><br>Department: Sport Medicine Center<br><br>Reports To: Senior Sport Medicine Director<br><br>Role Summary<br><br>The Customer / Patient Experience & Administration Director is responsible for overseeing the end-to-end patient journey and all front-of-house and administrative operations across the healthcare organization.<br><br>The role ensures exceptional patient experience, efficient administrative processes, and seamless coordination between clinical and operational teams.<br><br>Reporting to the Senior Sport Medicine Director, this position drives service excellence, operational efficiency, and patient-centered culture across registration, call centers, scheduling, billing support, and customer relations.<br><br>Key Responsibilities<br><br> Customer / Patient Experience Strategy Design and implement a customer /patient experience strategy aligned with organizational values and quality standards. Map and optimize the end-to-end customer / patient journey (access, appointment, arrival, clinical screening, treatment, discharge, and follow-up, and digital engagement). Lead customer /patient satisfaction improvement programs. Oversee customer/patient feedback systems, surveys, complaints, and resolution processes. Administrative Operations Oversee all administrative and front-desk functions including registration, scheduling, medical records, call center, and patient coordination. Ensure efficient services flow, accurate data capture, and timely documentation. Standardize SOPs for admissions, discharge, referrals, and insurance coordination. Monitor capacity, waiting times, and service level performance. Integration with Clinical, Rehab & Performance Work closely with all the departments and functions to ensure experience is embedded in care delivery. Ensure consistent experience standards across physicians, therapists, coaches, nurses, and front-line teams. Lead interdisciplinary experience governance forums. Customer /Patient Engagement & Communication Lead individual and patient liaison services and manage escalations and complex cases. Ensure clear, compassionate communication with individuals, patients and families. Coordinate multilingual services and accessibility support where required. Develop customer /patient engagement, retention, and loyalty programs. Lead communication, education, and experience personalization strategies. Oversee customer /patient communities, athlete support programs, and long-term care relationships. Quality, Compliance & Governance Ensure administrative processes comply with healthcare regulations, accreditation standards (CBAHI, JCI), and data privacy requirements. Implement quality assurance audits for patient experience and administrative services. Collaborate with GRC and Clinical Quality teams on patient rights and safety standards. Digital Customer /Patient Experience Oversee digital touchpoints including appointment systems, customer portals, mobile apps, and CRM platforms. Drive automation and paperless workflows to improve access, efficiency, and satisfaction. Performance Management & Reporting Define KPIs for customer /patient experience and administration (waiting time, complaints, first-call resolution, no-show rate). Develop dashboards and reports for the senior sport medicine director and executive leadership. Use data to drive continuous improvement initiatives. Team Leadership & Development Lead and develop teams across reception, call center, patient relations, and administrative services. Ensure training in service excellence, communication, privacy, and healthcare regulations. Build a culture of empathy, professionalism, and accountability. Cross-Functional Coordination Work closely with Medical, Nursing, Finance (RCM), IT, and Marketing teams to ensure a seamless patient journey. Support service line expansion, new clinic openings, and operational readiness from a patient experience perspective. Build a patient-centric culture across the organization. Design and oversee service excellence training for all staff (clinical and non-clinical). <br><br>Qualifications<br><br>Bachelor's degree in Healthcare Administration, Business Administration, Hospitality Management, or related field. Master's degree preferred (MHA, MBA, Service Design, Healthcare Quality). 8+ years of experience in healthcare operations, patient experience, or service excellence roles. Strong knowledge of healthcare regulations, accreditation standards, and patient rights. Proven leadership in customer experience, administration, and service operations. <br><br>Core Competencies<br><br>Patient-Centered Service Design Healthcare Administration & Operations Customer Experience (CX) Leadership Process Optimization & Digital Enablement Communication & Conflict Resolution Performance Management & Analytics Team Leadership & Culture Building Regulatory & Accreditation Compliance
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<br><p>SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</p><br><br><p>For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</p><br><br>
Context
<br><p>SYSTRA is looking for an amazingly talented<strong>Contract Administrator (Saudi National)</strong>to join our<strong>PMCM</strong>team!</p><br><br><p><span>The role will ensure that contractual requirements, notices, correspondence, submissions, approvals, variations, claims, and commercial obligations are properly managed, recorded, and tracked in accordance with the Contract and project procedures.</span></p><br><br><p><span>The position will work closely with the Commercial, Cost, Contracts, Planning, Engineering, Construction, Procurement, Project Controls, and Project Management teams, as well as Contractors, Consultants, and Client representatives.</span></p><br><br>
Missions/Main Duties
<br><ul><li><p><span>Support the administration of project contracts in accordance with contractual requirements.</span></p><br><br></li><li><p><span>Maintain accurate and up-to-date contract registers and records.</span></p><br><br></li><li><p><span>Monitor contractual obligations, deliverables, notices, and submission requirements.</span></p><br><br></li><li><p><span>Prepare, issue, and track contractual correspondence and notices.</span></p><br><br></li><li><p><span>Maintain records of all contractual communications with the Client, Contractors, and Consultants.</span></p><br><br></li><li><p><span>Monitor contractual deadlines and ensure timely submissions.</span></p><br><br></li><li><p><span>Support the preparation and administration of Variations / Change Orders.</span></p><br><br></li><li><p><span>Maintain Variation and Change Registers.</span></p><br><br></li><li><p><span>Support the preparation, review, and submission of claims.</span></p><br><br></li><li><p><span>Track Extension of Time (EOT) submissions and related contractual correspondence.</span></p><br><br></li><li><p><span>Monitor Contractor and Subcontractor compliance with contractual requirements.</span></p><br><br></li><li><p><span>Coordinate with the Cost and Commercial teams regarding financial and contractual impacts.</span></p><br><br></li><li><p><span>Review contractual documentation and identify potential risks and obligations.</span></p><br><br></li><li><p><span>Support management of contractual deliverables, approvals, and responses.</span></p><br><br></li><li><p><span>Assist in preparation of contractual reports and dashboards.</span></p><br><br></li><li><p><span>Maintain an organized and auditable contract administration system.</span></p><br><br></li><li><p><span>Support commercial meetings and prepare minutes and action trackers.</span></p><br><br></li><li><p><span>Escalate overdue approvals, responses, and contractual actions to the relevant management.</span></p><br><br></li><li><p><span>Ensure all contract records are properly maintained for future reference and potential claims.</span></p><br><br></li></ul>
Profile/Skills
<br><ul><li><p><span>Bachelor's Degree in <strong>Engineering, Quantity Surveying, Construction Management, Business Administration, Law</strong>, or a related discipline.</span></p><br><br></li><li><p><span>Minimum <strong>5 years of relevant experience</strong> in contract administration within construction, infrastructure, or engineering projects.</span></p><br><br></li><li><p><span>Experience on major airport, infrastructure, transportation, or large-scale development projects is preferred.</span></p><br><br></li><li><p><span>Good understanding of construction contracts and contract administration principles.</span></p><br><br></li><li><p><span>Experience with variations, claims, EOTs, notices, correspondence, and contractual records.</span></p><br><br></li><li><p><span>Familiarity with FIDIC or other major construction contract forms is preferred.</span></p><br><br></li><li><p><span>Good understanding of commercial and project control processes.</span></p><br><br></li><li><p><span>Strong document management and reporting skills.</span></p><br><br></li><li><p><span>Excellent communication, coordination, organization, and analytical skills.</span></p><br><br></li></ul>
<br><p>Systra is an equal opportunities company; this position is open to all applicants.</p><br><br>
Workplace Type
<p>On-site</p><br><br>
<br> Why SYSTRA? Read more <span> sur Why SYSTRA?</span>
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Preferred candidate </h2>
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<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
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No experience required </div>
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<b>Nationality</b>
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Saudi Arabia </div>
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<div class="col is-3 p5" data-automation-id="label_Degree">
<b>Degree</b>
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<div class="col is-9 p5" data-automation-id="data_Degree">
Bachelor's degree / higher diploma </div>
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Saudi - Jeddah
Job Title: Director of Customer / Patient Experience & Administration<br><br>Department: Sport Medicine Center<br><br>Reports To: Senior Sport Medicine Director<br><br>Role Summary<br><br>The Customer / Patient Experience & Administration Director is responsible for overseeing the end-to-end patient journey and all front-of-house and administrative operations across the healthcare organization.<br><br>The role ensures exceptional patient experience, efficient administrative processes, and seamless coordination between clinical and operational teams.<br><br>Reporting to the Senior Sport Medicine Director, this position drives service excellence, operational efficiency, and patient-centered culture across registration, call centers, scheduling, billing support, and customer relations.<br><br>Key Responsibilities<br><br> Customer / Patient Experience Strategy Design and implement a customer /patient experience strategy aligned with organizational values and quality standards. Map and optimize the end-to-end customer / patient journey (access, appointment, arrival, clinical screening, treatment, discharge, and follow-up, and digital engagement). Lead customer /patient satisfaction improvement programs. Oversee customer/patient feedback systems, surveys, complaints, and resolution processes. Administrative Operations Oversee all administrative and front-desk functions including registration, scheduling, medical records, call center, and patient coordination. Ensure efficient services flow, accurate data capture, and timely documentation. Standardize SOPs for admissions, discharge, referrals, and insurance coordination. Monitor capacity, waiting times, and service level performance. Integration with Clinical, Rehab & Performance Work closely with all the departments and functions to ensure experience is embedded in care delivery. Ensure consistent experience standards across physicians, therapists, coaches, nurses, and front-line teams. Lead interdisciplinary experience governance forums. Customer /Patient Engagement & Communication Lead individual and patient liaison services and manage escalations and complex cases. Ensure clear, compassionate communication with individuals, patients and families. Coordinate multilingual services and accessibility support where required. Develop customer /patient engagement, retention, and loyalty programs. Lead communication, education, and experience personalization strategies. Oversee customer /patient communities, athlete support programs, and long-term care relationships. Quality, Compliance & Governance Ensure administrative processes comply with healthcare regulations, accreditation standards (CBAHI, JCI), and data privacy requirements. Implement quality assurance audits for patient experience and administrative services. Collaborate with GRC and Clinical Quality teams on patient rights and safety standards. Digital Customer /Patient Experience Oversee digital touchpoints including appointment systems, customer portals, mobile apps, and CRM platforms. Drive automation and paperless workflows to improve access, efficiency, and satisfaction. Performance Management & Reporting Define KPIs for customer /patient experience and administration (waiting time, complaints, first-call resolution, no-show rate). Develop dashboards and reports for the senior sport medicine director and executive leadership. Use data to drive continuous improvement initiatives. Team Leadership & Development Lead and develop teams across reception, call center, patient relations, and administrative services. Ensure training in service excellence, communication, privacy, and healthcare regulations. Build a culture of empathy, professionalism, and accountability. Cross-Functional Coordination Work closely with Medical, Nursing, Finance (RCM), IT, and Marketing teams to ensure a seamless patient journey. Support service line expansion, new clinic openings, and operational readiness from a patient experience perspective. Build a patient-centric culture across the organization. Design and oversee service excellence training for all staff (clinical and non-clinical). <br><br>Qualifications<br><br>Bachelor's degree in Healthcare Administration, Business Administration, Hospitality Management, or related field. Master's degree preferred (MHA, MBA, Service Design, Healthcare Quality). 8+ years of experience in healthcare operations, patient experience, or service excellence roles. Strong knowledge of healthcare regulations, accreditation standards, and patient rights. Proven leadership in customer experience, administration, and service operations. <br><br>Core Competencies<br><br>Patient-Centered Service Design Healthcare Administration & Operations Customer Experience (CX) Leadership Process Optimization & Digital Enablement Communication & Conflict Resolution Performance Management & Analytics Team Leadership & Culture Building Regulatory & Accreditation Compliance
Elm
Saudi - Riyadh
<p > </p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0">
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<td colspan="6" valign="top">
<p ><strong><span >Job Description </span></strong></p>
</td>
</tr>
<tr >
<td colspan="6" valign="top">
<p ><strong><span >OVERVIEW</span></strong></p>
</td>
</tr>
<tr >
<td valign="top">
<p ><strong><span >Job Title</span></strong></p>
</td>
<td valign="top">
<p ><span >Officer</span></p>
</td>
<td valign="top">
<p ><strong><span >Job Code</span></strong></p>
</td>
<td valign="top">
<p ><span >707765</span></p>
</td>
<td valign="top">
<p ><strong><span >Grade</span></strong></p>
</td>
<td valign="top">
<p ><span >I1</span></p>
</td>
</tr>
<tr >
<td valign="top">
<p ><strong><span >Group</span></strong></p>
</td>
<td valign="top">
<p ><span >Corporate Planning & Enablement</span></p>
</td>
<td valign="top">
<p ><strong><span >Division</span></strong></p>
</td>
<td colspan="3" valign="top">
<p ><em><span dir="RTL" >-</span></em></p>
</td>
</tr>
<tr >
<td valign="top">
<p ><strong><span >Department</span></strong></p>
</td>
<td valign="top">
<p ><span >Facilities & Admin</span></p>
</td>
<td valign="top">
<p ><strong><span >Unit</span></strong></p>
</td>
<td colspan="3" valign="top">
<p ><span >HSS & Admin – Admin & Transportation</span></p>
</td>
</tr>
</tbody>
</table>
<p ><span > </span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0">
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<p ><strong><span >ROLE PURPOSE</span></strong></p>
<p ><em><span >The aim is to state the overall significance of the job from the organization’s perspective.</span></em></p>
</td>
</tr>
<tr >
<td valign="top">
<p ><span >The role exists to support the delivery of administrative and transportation services by coordinating day-to-day service requests, transportation arrangements, office and administrative requirements, and related records and communications. The role contributes to the smooth operation of workplace support services by following up on requests, coordinating with internal stakeholders and service providers, and ensuring services are delivered accurately and in a timely manner.</span></p>
</td>
</tr>
</tbody>
</table>
<p > </p>
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<tbody>
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<td colspan="2" valign="top">
<p ><strong><span >KEY ACCOUNTABILITIES & ACTIVITIES</span></strong></p>
<p ><em><span >This section describes <u>the principal outputs</u> required from the job.</span></em></p>
</td>
</tr>
<tr >
<td >
<p ><strong><span >Key Accountabilities</span></strong></p>
</td>
<td >
<p ><strong><span >Key Activities</span></strong></p>
</td>
</tr>
<tr >
<td >
<ol >
<li ><span >Administrative Services Support</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Support the delivery of day-to-day administrative services and requirements.</span></li>
<li ><span >Receive, process, and follow up on administrative service requests.</span></li>
<li ><span >Coordinate with relevant stakeholders to ensure timely completion of requests.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="2">
<li ><span >Transportation Services Coordination</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Coordinate internal transportation requests and related arrangements based on approved requirements.</span></li>
<li ><span >Follow up on transportation schedules and service delivery.</span></li>
<li ><span >Maintain relevant transportation records and service information.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="3">
<li ><span >Office Support Services</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Support office-related requirements, including stationery, printing supplies, office equipment, and other administrative needs.</span></li>
<li ><span >Coordinate requests with relevant internal teams or service providers.</span></li>
<li ><span >Monitor fulfillment of approved requests.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="4">
<li ><span >Correspondence & Documentation</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Support the processing, organization, and archiving of administrative correspondence and records.</span></li>
<li ><span >Maintain accurate documentation for assigned administrative activities.</span></li>
<li ><span >Ensure records are appropriately maintained and easily retrievable.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="5">
<li ><span >Service Request Management</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Track administrative and transportation requests from receipt through completion.</span></li>
<li ><span >Follow up on pending requests and coordinate resolution of service issues.</span></li>
<li ><span >Maintain accurate status information for assigned requests.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="6">
<li ><span >Vendor & Service Provider Coordination</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Coordinate routine activities with external service providers supporting administrative and transportation services.</span></li>
<li ><span >Follow up on service delivery against agreed requirements.</span></li>
<li ><span >Report service issues or deviations to the relevant supervisor.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="7">
<li ><span >Stakeholder Support</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Respond to employee and stakeholder inquiries related to assigned administrative and transportation services.</span></li>
<li ><span >Provide required information and coordinate requests with relevant parties.</span></li>
<li ><span >Support effective communication regarding service requirements and status.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="8">
<li ><span >Service Records & Reporting</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Maintain records and data related to administrative and transportation activities.</span></li>
<li ><span >Support preparation of periodic service reports and operational information.</span></li>
<li ><span >Identify recurring service issues and communicate them to the relevant supervisor.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="9">
<li ><span >Policies, Processes & Procedures</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.</span></li>
<li ><span >Comply with all relevant safety, quality, and environmental management policies, procedures, and controls to ensure a healthy and safe work environment.</span></li>
</ul>
</td>
</tr>
<tr >
<td >
<ol start="10">
<li ><span >Information Security</span></li>
</ol>
</td>
<td >
<ul >
<li ><span >Comply with all relevant information security practices and standards to ensure data integrity and confidentiality.</span></li>
</ul>
</td>
</tr>
</tbody>
</table>
<p > </p>
<p > </p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0">
<tbody>
<tr>
<td colspan="2" valign="top">
<p ><strong><span >JOB SPECIFICATIONS</span></strong></p>
</td>
</tr>
<tr>
<td valign="top">
<p ><strong><span >Academic and professional qualifications</span></strong></p>
</td>
<td >
<ul >
<li ><span >Bachelor’s degree in Engineering, Project Management, Construction Management, Architecture, or a related field. </span></li>
</ul>
</td>
</tr>
<tr>
<td valign="top">
<p ><strong><span >Years and Nature of Experience</span></strong></p>
</td>
<td >
<ul >
<li ><span >0–2 years of relevant experience in project management, engineering projects, facilities projects, construction, or related fields. </span></li>
</ul>
</td>
</tr>
</tbody>
</table>
<p> </p>
</span>
Saudi - Jeddah
Senior Non-Key Expert – Governance & Public Administration<br>NTU International A/S is leading a consortium for the proposal preparation of the EU-funded project called: “Egypt Downtown Facility.”<br>The overall objective of this assignment is to enhance the effectiveness, coherence and visibility of the Strategic and Comprehensive Partnership between the European Union and the Arab Republic of Egypt by providing rapid, flexible and high-quality technical assistance in support of jointly agreed bilateral cooperation priorities. This objective will contribute to strengthened policy dialogue, improved programme implementation and reinforced institutional capacities of Egyptian partner entities involved in EU-funded actions.<br>In this context, we are seeking a highly qualified Senior Non-Key Expert – Governance & Public Administration to support technical assistance assignments related to governance, public administration reform, institutional development, organisational improvement, and strengthening the capacities and effectiveness of public institutions in Egypt.<br>Qualifications and Skills Master’s degree in public administration, political science, governance, law, institutional development, or a related field. English: C1 level. Arabic: C1 level.<br>Professional Experience At least 7 years of relevant professional experience. Experience in governance, public administration reform and institutional development. Experience conducting institutional assessments, functional reviews and capacity needs assessments. Experience developing organisational, administrative or institutional reform recommendations and action plans. Experience working with ministries or other public authorities.<br>If you are interested in this opportunity, please apply and upload your CV via Linked In or send to recruitment@ntu.eu. Please note that only selected candidates will be contacted due to the large amount of applicants.
Saudi - Jeddah
About moomoo KSAMoomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.<br>About the Role:a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.<br>Responsibilities:Manage daily office operations and ensure administrative efficiency Coordinate schedules, appointments, and meetings for various departments Maintain office supplies inventory and order new materials as needed Prepare and organize documents, reports, and correspondence Serve as the point of contact for internal and external communications Assist with onboarding new employees by preparing necessary documentation and workspace setup Support event planning and coordination for meetings, trainings, and company events Maintain record-keeping systems and ensure confidentiality of sensitive information Collaborate with IT and facilities teams to address office equipment and maintenance needs<br><br><br><br>Requirements<br><br>Proven experience in office administration or a related role Excellent organizational and time management skills Strong proficiency in Microsoft Office Suite and office management software Effective communication and interpersonal skills Ability to multitask and prioritize tasks in a fast-paced environment High attention to detail and problem-solving capabilities Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a collaborative team Flexibility and adaptability to changing office needs and priorities<br><br><br>Benefits<br><br>Working at Moomoo, you will get :Be a part of the world's leading digital brokerage firm where growth and career\development opportunities are endless Enjoy a competitive total compensation package that truly values your skills and contributions Comprehensive insurance coverage for employees and dependents to provide you a peace of mind Fun loving and diverse work environment that hosts various team-bonding programs and company events Business casual work attire everyday And Much Morel: Discover even more perks and benefits as we take you through the hiring proces
Saudi - Jeddah
About moomoo KSAMoomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.<br>About the Role:a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.<br>Responsibilities:Manage daily office operations and ensure administrative efficiency Coordinate schedules, appointments, and meetings for various departments Maintain office supplies inventory and order new materials as needed Prepare and organize documents, reports, and correspondence Serve as the point of contact for internal and external communications Assist with onboarding new employees by preparing necessary documentation and workspace setup Support event planning and coordination for meetings, trainings, and company events Maintain record-keeping systems and ensure confidentiality of sensitive information Collaborate with IT and facilities teams to address office equipment and maintenance needs<br><br><br><br>Requirements<br><br>Proven experience in office administration or a related role Excellent organizational and time management skills Strong proficiency in Microsoft Office Suite and office management software Effective communication and interpersonal skills Ability to multitask and prioritize tasks in a fast-paced environment High attention to detail and problem-solving capabilities Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a collaborative team Flexibility and adaptability to changing office needs and priorities<br><br><br>Benefits<br><br>Working at Moomoo, you will get :Be a part of the world's leading digital brokerage firm where growth and career\development opportunities are endless Enjoy a competitive total compensation package that truly values your skills and contributions Comprehensive insurance coverage for employees and dependents to provide you a peace of mind Fun loving and diverse work environment that hosts various team-bonding programs and company events Business casual work attire everyday And Much Morel: Discover even more perks and benefits as we take you through the hiring proces
Saudi - Al Ahsa
About the Company YES Machinery is a UAE-based industrial machinery and engineering solutions provider. We provide reliable machinery and equipment solutions to customers across different industries. As we continue to grow, we are now expanding our presence in the Saudi Arabian market. We aim to bring our experience, quality solutions, and customer-focused approach to support businesses across Saudi Arabia. Our services include machinery supply, technical support, installation, maintenance coordination, and after-sales service, helping our customers improve their productivity and efficiency.<br>We are seeking a dynamic and well-organized PR, Customs & Administration Officer to support our growing operations in Saudi Arabia. This role is ideal for someone with experience in government relations, customs clearance, logistics coordination, and administration, preferably within the heavy machinery, industrial equipment, construction equipment, or related industry.<br>Position: PR, Customs & Administration Officer Location: Dammam, Kingdom of Saudi Arabia Nationality: Saudi National Only<br>Key Responsibilities Manage and coordinate company-related government and PR formalities. Handle Visa, Iqama, Contract, and medical procedures and documentation through platforms such as Qiwa, Muqeem, Mudad, GOSI, Chamber of Commerce, National Address, and other relevant government portals. Coordinate the customs clearance and import procedures for machinery, equipment, spare parts, and other shipments. Liaise with customs brokers, freight forwarders, shipping agents, transporters, and government authorities. Review and verify HS Codes, customs duties, VAT, import documents, and regulatory requirements. Follow up on shipment status, customs inspections, approvals, and release procedures. Coordinate the transportation of machinery and equipment from ports or airports to warehouses, project sites, or customer locations. Support logistics planning, delivery coordination, documentation, and shipment tracking. Assist with warehouse setup, registrations, licenses, approvals, and related government documentation. Handle general office administration, document control, record maintenance, and operational coordination. Support other PR, logistics, customs, and administrative requirements as needed.<br>Key Requirements2–3 years of relevant experience in Saudi Arabia. Experience in PR/Government Relations, Customs Clearance, Logistics, or Administration. Background in heavy machinery, industrial equipment, construction equipment, or related logistics operations is preferred. Good knowledge of FASAH, SABER, SASO, and ZATCA procedures. Familiarity with Qiwa, Muqeem, Mudad, GOSI, Chamber of Commerce, and National Address. Good understanding of import documentation, customs clearance procedures, HS Codes, duties, and VAT. Strong coordination and communication skills with the ability to deal effectively with external authorities and service providers. Ability to manage multiple responsibilities in a fast-paced operational environment. Arabic and English communication skills will be an advantage. Valid KSA driving License
Saudi - Riyadh
<p>Varel Energy Solutions (VES) is one of the world s largest independent manufacturer and suppliers of downhole drilling and completions products to the energy sector. The key to the company's success is underpinned by the virtues and the cultural framework of our employees. VES offers an exciting and fast paced work environment, attractive benefits, and competitive pay. If you re looking to invest in your career development, Varel Energy Solutions is the right place for you. Come join our team!</p><p>SUMMARY: The Billing and Administration Coordinator organizes and coordinates office administration and procedures to ensure organizational effectiveness, efficiency, and compliance. The role provides effective intra-office communication and streamlined administrative processes with primary focus on Aramco SAP/billing coordination, logistics documentation</p><p>ESSENTIAL DUTIES: Coordinates and is responsible for the Aramco SAP system, including Drilling Rig Supply System (DRSS), ensuring requests are sent to the sales team in a timely and efficient manner; coordinates with the logistics team and manages renewal of the Aramco Portal. (detailed task list provided) Assists the accounts department to ensure the timely coordination of documents and invoice to ensure that receivables are updated on a weekly basis. Coordinates with the logistics team to ensure internal and external documentation is managed in a timely manner so shipments are delivered on schedule. Solely responsible for Visa and Iqama renewals for the KSA employee base; maintains accurate records of medical coverage, annual travel, vacation, and company vehicle assignments. Performs other duties and participates in special projects as assigned.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>MINIMUM REQUIREMENTS</strong></p><p><strong>Competencies (skills & abilities):</strong></p><ul><li>Prioritize and complete multiple projects on schedule and within specified timelines</li><li>Analyze, identify root causes, and recommend solutions across organizational and geographic complexities</li><li>Facilitate, interact with, and resolve issues among individuals from diverse cultures and disciplines</li><li>Coordinate with and oversee outside providers</li><li>Demonstrate effective interpersonal, communication, and organizational skills</li><li>Demonstrate sound, practical, and objective problem-solving skills</li><li>Exercise integrity and discretion in handling confidential information</li><li>Demonstrate proficiency in Excel and department financial software</li><li>Read, write, and communicate accurately, clearly, and concisely in English and Arabic</li></ul><p><strong>Education, Knowledge & Experience:</strong></p><ul><li>High school diploma required; bachelor s degree in business administration, Accounting, or Supply Chain preferred.</li><li>Understanding of Saudi invoicing and tax regulations.</li><li>2 3 years of experience as an Administrator or Coordinator.</li></ul>
Saudi - Jeddah
Explore a Sales & Administration Internship at Dlight!<br><br>Looking to gain practical experience and build your professional skills? Join our team in Riyadh for an opportunity to learn through sales support and administrative work.<br><br>This internship is suited to someone who is curious, organised, and eager to contribute while learning.<br><br>What you’ll support:<br>• Sales activities and customer follow-ups.<br>• Preparing and organising documents and information.<br>• Day-to-day administrative tasks and team coordination.<br>• Research and other tasks that support the team’s work.<br><br>What we’re looking for:<br>• Clear communication and a collaborative attitude.<br>• Attention to detail and good organisational skills.<br>• A willingness to ask questions, take initiative, and learn.<br>• Availability to attend our Riyadh office for four hours per day throughout the three-month internship.<br><br>???? Location: Riyadh, Saudi Arabia<br>???? Work arrangement: On-site<br>???? Duration: Three months<br>⏰ Commitment: Four hours per day<br><br>Interested? Apply through Linked In with your CV and a short note about your interests and availability. Relevant coursework, personal projects, and volunteer experience are welcome.<br><br>Know someone looking for an internship? Share this opportunity with them.
Saudi - Riyadh
<p><br></p><p>bjective We are seeking a Auditor Quality Assurance & Administration to join our Internal Audit team and support the continuous enhancement of the department's quality, governance, and operational effectiveness. The Senior Auditor will be responsible for overseeing the Internal Audit Quality Assurance and Improvement Program (QAIP), ensuring compliance with the Internal Audit Charter, approved audit methodology, and applicable professional standards. The role will also coordinate departmental planning, audit administration, performance reporting, resource management, and other governance activities to support the effective delivery of the Internal Audit Plan.</p><p>Responsibilities</p><ul><li>Coordinate the development, execution, and monitoring of the annual Internal Audit Plan, including audit scheduling, resource allocation, and reporting of plan progress.</li><li>Administer and maintain the Internal Audit Quality Assurance and Improvement Program (QAIP) to ensure audit activities comply with the Internal Audit Charter, approved methodology, and applicable professional standards.</li><li>Perform quality assurance reviews of audit planning, fieldwork, working papers, observations, and reports to ensure consistency, completeness, and adherence to departmental standards before issuance.</li><li>Monitor compliance with the Global Internal Audit Standards (IIA), regulatory requirements, and internal policies, and recommend enhancements to the audit methodology and related documentation.</li><li>Maintain and periodically update the Internal Audit Manual, audit templates, risk and control libraries, and other departmental guidance documents.</li><li>Coordinate the preparation of Internal Audit reports, dashboards, key performance indicators (KPIs), and periodic updates for Senior Management, the Audit Committee, and regulatory authorities.</li><li>Administer the Internal Audit Management System (AMS), ensuring audit records, documentation, evidence, and engagement files are complete, accurate, and retained in accordance with applicable record retention requirements.</li><li>Monitor the implementation and closure of audit observations and regulatory findings, including validation of management action plans and preparation of follow-up status reports.</li><li>Coordinate internal and external quality assessments, including preparation for External Quality Assessments (EQA) and regulatory reviews, and monitor the implementation of improvement initiatives.</li><li>Support departmental budgeting, procurement, vendor management, co-sourcing administration, contract monitoring, and other administrative activities.</li><li>Coordinate departmental training, professional certification initiatives, knowledge sharing, and continuous development programs to enhance audit competencies.</li><li>Support the Chief Audit Executive in preparing annual plans, Audit Committee materials, strategic initiatives, departmental policies, and other governance-related deliverables.</li><li>Identify opportunities to enhance audit efficiency through process improvements, automation, data analytics, and the adoption of audit technologies.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Coordinate the development, execution, and monitoring of the annual Internal Audit Plan, including audit scheduling, resource allocation, and reporting of plan progress.</li><li>Administer and maintain the Internal Audit Quality Assurance and Improvement Program (QAIP) to ensure audit activities comply with the Internal Audit Charter, approved methodology, and applicable professional standards.</li><li>Perform quality assurance reviews of audit planning, fieldwork, working papers, observations, and reports to ensure consistency, completeness, and adherence to departmental standards before issuance.</li><li>Monitor compliance with the Global Internal Audit Standards (IIA), regulatory requirements, and internal policies, and recommend enhancements to the audit methodology and related documentation.</li><li>Maintain and periodically update the Internal Audit Manual, audit templates, risk and control libraries, and other departmental guidance documents.</li><li>Coordinate the preparation of Internal Audit reports, dashboards, key performance indicators (KPIs), and periodic updates for Senior Management, the Audit Committee, and regulatory authorities.</li><li>Administer the Internal Audit Management System (AMS), ensuring audit records, documentation, evidence, and engagement files are complete, accurate, and retained in accordance with applicable record retention requirements.</li><li>Monitor the implementation and closure of audit observations and regulatory findings, including validation of management action plans and preparation of follow-up status reports.</li><li>Coordinate internal and external quality assessments, including preparation for External Quality Assessments (EQA) and regulatory reviews, and monitor the implementation of improvement initiatives.</li><li>Support departmental budgeting, procurement, vendor management, co-sourcing administration, contract monitoring, and other administrative activities.</li><li>Coordinate departmental training, professional certification initiatives, knowledge sharing, and continuous development programs to enhance audit competencies.</li><li>Support the Chief Audit Executive in preparing annual plans, Audit Committee materials, strategic initiatives, departmental policies, and other governance-related deliverables.</li><li>Identify opportunities to enhance audit efficiency through process improvements, automation, data analytics, and the adoption of audit technologies.</li><li>Perform advisory assignments and other ad hoc projects as assigned by the Chief Audit Executive.</li></ul>
Saudi - Jeddah
General Summary<br><br>Qiddiya City is an exciting new destination city right on the doorstep of Riyadh, Kingdom of Saudi Arabia. The city plan will include 25 distinct masterplan districts across sports, entertainment, arts and culture, and mixed-use areas, residential communities and nature. Qiddiya City will eventually be home to more than 600,000 residents and host millions of visitors and experience seekers yearly.<br><br>The Sales and Leasing Performance Unit (PLU) within Qiddiya is responsible for developing best practice sales and leasing standards and expertise within the organisation. At the heart of this unit sits the Qiddiya Real Estate Learn Lab (QREL), a digital-first, gamified learning academy, designed to drive measurable commercial capability development across the Sales and Leasing function.<br><br>The Senior Specialist - Training Administration role reports directly to the Senior Manager, Digital Systems. This role is the operational backbone of the learning platform, aimed at ensuring that learners are correctly configured, content is accurately published and maintained, training schedules are coordinated, and learning data is surfaced in a meaningful and timely way through dashboards and reporting.<br><br>About The Role/Project Scope<br><br>This is a highly organised, detail-oriented, and platform management role that requires a strong working knowledge of LMS/LXP administration, digital content authoring, data and dashboard management, and learner coordination. The Senior Specialist - Training Administration will work closely with the other teams of the Qiddiya Real Estate Learn Lab (QREL) to ensure the platform runs smoothly, learners receive a seamless experience, and senior stakeholders have the operational data it needs to make informed decisions.<br><br>Key Responsibilities<br><br>LMS/LXP Administration and Learner Account Management<br><br> Serve as the day-to-day LMS/LXP administrator for the Qiddiya Real Estate Learn Lab online academy, managing all learner-facing configuration across internal and external learner audience Create, manage, and maintain learner accounts in Qiddiya's LMS/LXP, including user provisioning, role assignment, cohort allocation, and access management across all active learning programmes Process new learner onboarding requests, ensuring accurate data entry, correct role tagging, and timely account activation so that learners can access their assigned programmes without delay Manage learner enrollments, unenrollment, and transfers between programmes and cohorts in Qiddiya's LMS/LXP, maintaining an accurate and up-to-date learner register at all times Configure and maintain smart groups, learning paths, and auto-enrolment rules within Qiddiya's LMS/LXP to ensure learners are automatically directed to the correct content based on their role, BU, and cohort Administer completion certificates and badge awards within Qiddiya's LMS/LXP, ensuring all gamification mechanics including points allocation, badge triggers, and leaderboard entries fire correctly and are verified against test results Troubleshoot learner access issues, SCORM loading errors, completion tracking failures, and platform navigation problems, escalating to the Senior Manager, Digital Systems where platform-level resolution is required Maintain the QREL learner database as a live and accurate record, auditing regularly for duplicate accounts, inactive users, or misassigned roles<br><br>Training Schedule Coordination and Programme Administration<br><br> Coordinate and manage the QREL training calendar, scheduling live learning sessions, instructor-led workshops, onboarding events, and assessment windows across all cohorts and BU audiences Send calendar invitations, pre-session communications, joining instructions, and preparation materials to learners and facilitators ahead of scheduled training sessions Track attendance and participation for all live and scheduled training events, maintaining accurate session records and flagging non-attendance to the relevant Anchor or BU lead Coordinate logistics for in-person training sessions including room booking, materials preparation, equipment checks, and facilitator support where required Maintain a forward-looking training schedule that is shared with the DS team, Learner Experience team, Programs team, and relevant BU stakeholders on a regular basis Manage training waitlists, cohort capacity, and scheduling conflicts, escalating prioritisation decisions to the Senior Manager, Digital Systems where required Support post-training administration including assessment distribution, feedback survey deployment, and completion record updates in Qiddiya's LMS/LXP following live sessions<br><br>Content Authoring and Publishing in LMS/LXP<br><br> Author, build, and publish learning content within Qiddiya's LMS/LXP using the platform's native authoring tools, including course builder, module cards, scenario cards, question cards, survey cards, and reflection prompts Support the production of bite-sized digital learning assets in LMS/LXP including knowledge checks, pre-assessments, placement tests, and spaced repetition review cards aligned to the QREL content architecture Apply and maintain the QREL metadata taxonomy across all published content in LMS/LXP, ensuring every module carries the correct realm tag, skill tag, language tag, audience tag, and content type classification Manage content version control in LMS/LXP, archiving outdated or superseded modules correctly to protect completion records and learner history while keeping the active content catalogue clean and accurate Conduct regular content audits within the LMS/LXP catalogue to identify and resolve tagging errors, broken SCORM links, incorrect completion criteria, or sequencing issues Coordinate with the Programs team and Accenture on the timely receipt of SCORM files, reviewing each upload against the content acceptance criteria before publishing to the live environment<br><br>Dashboard Management and Reporting<br><br> Build, maintain, and update QREL learning dashboards within LMS/LXP Insights and Power BI, ensuring that real-time and periodic reports are available to the DS team, Learner Experience team, BU Training Leads, and senior stakeholders Produce regular operational reports covering learner completion rates, module engagement, assessment scores, at-risk learner flags, and platform activity volumes, distributing these to the relevant stakeholders on an agreed reporting cadence Monitor Qiddiya's LMS/LXP Insights on a daily and weekly basis, identifying completion gaps, engagement drops, or data anomalies and escalating to the Senior Manager, Digital Systems with a clear summary and recommended action Maintain the four-view QREL reporting suite — Learning Administrator, BU Training Lead, Senior Stakeholders, and Performance Team — ensuring dashboards are accurate, up to date, and aligned to the agreed KPI framework Track and report on platform health metrics including login frequency, session duration, active learner counts, at-risk content flags, and notification open rates, providing weekly summaries to the Senior Manager, Digital Systems Ensure all learner data and reporting outputs are handled in accordance with QREL data governance standards and Qiddiya's data privacy requirements<br><br>Stakeholder Coordination and Communication<br><br> Act as the first point of contact for learner queries, access issues, and platform questions, responding promptly and escalating to the Manager/Senior Manager, Digital Systems and or other teams respectively, where platform-level intervention is needed Liaise with BU Training Leads and Anchors to communicate training schedules, completion deadlines, assessment requirements, and learner progress updates on a regular basis Coordinate with the Learner Experience (LX) team to ensure learner-facing communications, including launch announcements, welcome messages, and campaign content, are aligned to the QREL brand and distributed through the correct channels Work closely with the Programs and LX teams to ensure content is published correctly, learner pathways are configured accurately, and the learner experience is delivered consistently across every cohort and learning area Support the Senior Manager, Digital Systems in preparing materials, data summaries, and status updates for internal meetings, Steerco sessions, and vendor reviews<br><br>Requirements<br><br>Skills and Attributes required/ desired <br><br>Essential (must have to perform the role):<br><br> Bachelor's degree in Business Administration, Information Technology, Learning and Development, Education, or a related field Minimum 3 to 5 years of professional experience in a learning administration, LMS/LXP management, or digital learning operations role, preferably in a large organization Demonstrated working knowledge in managing a LMS/LXP (for examples Sana, Cornerstone, etc), including learner account management, content publishing, enrolment configuration, and reporting Experience uploading, configuring, and troubleshooting SCORM content within an LMS/LXP environment Proficiency in building and maintaining dashboards and reports using LMS/LXP Insights, Power BI, or equivalent data visualisation tools Strong organisational skills with a high degree of accuracy and attention to detail in data entry, account management, and content configuration Working knowledge of digital learning authoring tools (Articulate/Elucidat/Mindsmith/Genially/i Spring/etc) or equivalent Excellent written and verbal communication skills in English. Arabic proficiency is an advantage Strong interpersonal skills with the ability to coordinate effectively across multiple teams and stakeholders Ability to manage multiple workstreams simultaneously and prioritise effectively in a fast-paced environment High proficiency in Microsoft 365 including Share Point, Teams, Excel, and Power Point<br><br>Desirable (advantageous):<br><br> Prior experience working within a Sales and Leasing, real estate, or commercial capability development environment Familiarity with gamification mechanics in a learning platform context, including points, badges, leaderboards, and progress-based unlocking Experience producing or administering bilingual English and Arabic learning content, including familiarity with right-to-left formatting and Arabic SCORM testing Experience working within a parent-child LMS/LXP node structure or multi-entity learning environment<br><br>Preferred Background And Experience<br><br> Proven track record as an LMS/LXP administrator in a mid-to-large organisation, managing learner populations across multiple cohorts, business units, or geographies Experience managing LMS/LXP or an equivalent platform as a named administrator, with responsibility for end-to-end platform governance including user management, content publishing, and reporting Background in digital learning operations, with hands-on experience building and publishing content using native LMS authoring tools and SCORM-based modules Demonstrated experience producing and managing learning dashboards and data reports for multiple stakeholder audiences Track record of coordinating training schedules and programme logistics across a large and geographically distributed learner population<br><br>Experience working within a structured content governance and metadata tagging framework.
Saudi - Jeddah
Company Description:Midana Exploration Company (MEC) is a resource exploration and development company and a subsidiary of Australia’s leading private mining enterprise, Hancock Prospecting. Operating at the forefront of the Middle East’s rapidly expanding mining sector, MEC is dedicated to unlocking the vast mineral potential of the highly prospective Arabian-Nubian Shield.<br>Our core focus is to rapidly and safely transition high-potential exploration targets into world-class operational mining assets. We achieve this by combining Hancock Prospecting’s demonstrated track record in exploration, mega-project delivery, technology, and operational excellence with deep local partnerships. Through our landmark joint ventures with highly regarded Saudi resource companies, and our own targeted exploration prospects, we are developing a new benchmark for resource development while also actively contributing to the development of the resource sector in Saudi.<br>Role Description:The Vice President Finance and Administration’s primary purpose is to be the senior executive accountable for the effective and efficient delivery of the following functions within Midana Exploration Company (MEC) and, where appropriate, related KSA entities: Finance and Commercial (CFO), Procurement, HR (recruitment, onboarding, payroll, visas), Legal, Corporate Governance and Government Compliance Reporting, and Office Administration.<br>The role will focus on supporting the rapid establishment of exploration and operating mining assets in KSA, through input to corporate functions enabling target identification, and rapidly undertaking studies and projects to deliver high-value operational assets. This role is based in Jeddah, with the expectation of business travel to both Riyadh, other JV offices throughout KSA and Australia.<br>Responsibilities:Finance & Commercial Direct and oversee all finance and commercial functions of MEC and related KSA entities in a capacity analogous to a CFOEnsure all finance reporting to the MEC Board and related KSA entities is accurate and timely, consistent with corporate and government reporting obligations Ensure MEC treasury function is maintained to support the technical/commercial objectives of MEC and related KSA entities In coordination with the VP Studies and Projects, accountability for the development and management of MEC’s consolidated operating and capital budget<br>HRDirect and oversee the efficient and effective delivery of HR functions to all KSA entities including recruitment, onboarding, policies and procedures related to HR, payroll, leave, travel, immigration and employee benefits management, visa and government portal management Ensure effective policies and procedures are in place to both attract and retain high-quality human resources into the company including all onboarding activities Manage MEC Saudization obligations in line with government regulation and corporate objectives Ensure the MEC organizational structure is efficient and effective and recruitment plans are aligned with the Company’s growth stages and projects in the Kingdom Establish effective frameworks for performance management, leadership development, succession planning, compensation and benefits, ensuring the development of national capabilities and the retention of talent required to achieve the Company’s strategic objectives<br>Commercial & Procurement Develop and oversee MEC’s procurement function including policies and procedures ensuring MEC receives optimized value for all goods and services via strategic sourcing approach and leveraging the procurement power of HPPL where appropriate. In coordination with the VP Studies and Projects, develop the framework for the qualification, evaluation, and management of suppliers and contractors, while promoting local content, monitoring performance, managing risks, and ensuring compliance with quality standards and contractual terms Provide commercial support to all functions including tendering and contracting support<br>Legal and Corporate Governance Lead the development and implementation of legal policies, procedures, and corporate governance frameworks, and provide legal and strategic advice to the CEO and Board, and Committees on investments, joint ventures, material transactions, and project development decisions drawing on support from external KSA legal expertise where required Ensure all statutory reporting and corporate governance commitments and obligations are managed efficiently, effectively and in compliance with legal obligations Coordination with HPPL Legal on all legal matters related to HPPL’s activities in KSA<br>Administration Ensure the efficient and effective management of the administration function of MEC including office, travel and vehicle logistics<br>Experience:Minimum of 15-20 years of leadership experience in financial and corporate governance in KSA with extensive experience within the mining industry Demonstrated track record of managing and delivering timely and accurate corporate and financial reports to government and company Boards Substantial experience in managing relationships with Government entities Proven leadership experience in managing multi-disciplinary financial, commercial, HR and legal teams Extensive knowledge of KSA's mining, corporate governance and financial reporting regulations<br>Qualifications:A citizen of the Kingdom of Saudia Arabia. Bachelor’s degree in Finance (required). Master’s degree or PhD in Finance and or Business Administration (MBA) is highly desirable Valid KSA driving license<br>Functional & Technical Skills:Deep expertise in finance and administration of large mining companies within KSA. Extensive experience in the corporate governance and legal requirements related to mining and exploration companies operating within KSAStrong strategic planning and commercial acumen, with experience managing multi-million dollar decisions and outcomes. Excellent negotiation, conflict resolution, and stakeholder relationship management skills. Exceptional communication and reporting skills, with the ability to present financial and corporate governance information to senior executives and board members. Native Arabic speaker. Written and oral fluency in English is required.<br>Work Location:The role is primarily based in the Midana Exploration Company’s office in Jeddah, Saudi Arabia. Requires travel to Riyadh and other JV offices throughout the Kingdom, including travel to HPPL offices Australia as required.
Saudi - Jeddah
About the Company Hello! Welcome to Plaza Premium Group, we're people passionate about "Making Travel Better". We are a global company with team members from all walks of life, together we are #PPGFamily, together we are building a legacy.<br>Our promise to you:We will respect and value your background and perspectives We will work together with integrity We will share our incredible pride for job, company and industry<br>What we ask of you:Bring passion to all that you do Listen, move fast and think innovatively Speak up, have ideas and share them Believe in customer service, and treating every person with kindness<br>As industry leaders in innovating global airport hospitality you will work with colleagues from all parts of the world for a truly global experience. You will help and craft services and facilities in over 200 locations in more than 60 international airports across the world.<br>Who we are We were established in HK in 1998 by someone who understood the value of an airport lounge and felt that the experience shouldn't just be limited to a closed-circuit group of travelers. Through the years we have worked incredibly hard to create an experience which is both accessible and quality. Almost 28 years later we now span four core business segments: airport lounges, airport terminal hotels, airport meet & greet services, and a range of airport dining concepts.<br>Join our family today. Together, we'll make travel better.<br>About the Role As we continue our exciting growth and expansion in Saudi Arabia we are looking for an experienced and dynamic Payroll and Administration Manager to join our team and be an integral part of this journey. This is an exciting opportunity for an HR professional who wants to be part of building and shaping our growing KSA Team, rather than simply managing an established HR function.<br>Key Responsibilities Manage the complete monthly payroll cycle for 1,000+ employees, ensuring accurate and timely processing. Review and validate payroll inputs, including hires, promotions, salary changes, allowances, deductions, transfers, and terminations. Ensure payroll compliance with Saudi Arabia statutory and regulatory requirements. Administer and maintain accurate employee payroll and compensation data in Workday. Perform monthly payroll reconciliations and resolve discrepancies before payroll finalization. Prepare and validate staff costing and cost allocation, ensuring accurate reporting to Finance. Conduct salary benchmarking and support compensation reviews, adjustments, and benefits administration. Prepare payroll, headcount, staff cost, and workforce analytics reports for HR, Finance, and management. Maintain strong payroll controls, documentation, audit trails, and data confidentiality. Support budgeting, forecasting, audits, and ad hoc workforce cost analysis.<br>About You Bachelor’s degree in finance, Accounting, HR, Business Administration, or a related field. Minimum 7 years of relevant experience, including at least 3 years in a payroll management/supervisory role. Proven experience managing payroll for 1,000+ employees. Strong knowledge of Saudi payroll, GOSI, WPS/Mudad, labor regulations, EOSB, deductions, and benefits. Strong Workday/HRIS experience and advanced MS Excel skills. Strong analytical, numerical, reconciliation, reporting, and data management skills. Fluent in English; Arabic is preferred. Strong stakeholder management, problem-solving, confidentiality, and attention to detail. Ability to work effectively under strict payroll deadlines. Willingness and ability to travel within Saudi Arabia as required.<br>Why Join Us? This is an opportunity to be part of our growth story in Saudi Arabia. As our operations continue to expand, you will have the opportunity to help build the HR function, shape the employee experience, develop local talent and work closely with leadership to establish a strong and scalable people strategy. If you are an experienced HR professional who enjoys building, influencing and making an impact in a growing organization, we would love to hear from you.