administration
20473
Jobs Found
Saudi - Riyadh
<p>Key Responsibilities</p><p> Provide general administrative and clerical support to management and department staff.</p><p> Prepare, organize, and maintain company documents, files, and records.</p><p> Handle incoming and outgoing correspondence, emails, and official communications.</p><p> Prepare letters, reports, memos, presentations, and other documents as required.</p><p> Maintain proper filing systems for both physical and electronic records.</p><p> Coordinate meetings, appointments, and internal schedules.</p><p> Prepare meeting agendas, take minutes, and follow up on action items when required.</p><p> Assist with travel arrangements, hotel bookings, transportation, and other logistics.</p><p> Coordinate with HR, Finance, Procurement, Operations, and Project teams for administrative requirements.</p><p> Maintain employee and project-related administrative records.</p><p> Assist with attendance, leave records, timesheets, and other employee documentation where required.</p><p> Support the preparation and submission of invoices, purchase requests, expense claims, and other administrative documents.</p><p> Monitor office supplies and coordinate procurement of stationery and other office requirements.</p><p> Maintain records of office assets, equipment, and inventory.</p><p> Receive visitors and provide appropriate assistance and coordination.</p><p> Answer telephone calls and respond to routine inquiries professionally.</p><p> Assist in preparing reports and maintaining trackers using Microsoft Excel.</p><p> Ensure confidential documents and information are handled securely.</p><p> Support management and project teams with ad-hoc administrative tasks.</p><p> Ensure administrative activities are completed accurately and within required timelines.</p><p>Required Qualifications</p><p> Diploma or Bachelor's degree in Business Administration, Management, or a related field.</p><p> 2–4 years of experience in an administrative or office support role.</p><p> Good knowledge of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</p><p> Strong organizational and time-management skills.</p><p> Good written and verbal communication skills.</p><p> Ability to maintain accurate records and handle confidential information.</p><p> Strong attention to detail and follow-up skills.</p><p> Ability to coordinate with multiple departments and stakeholders.</p><p> Good command of English; knowledge of Arabic is an advantage.</p><p> Ability to work independently and as part of a team.</p>
Smiths Group
Saudi - Riyadh
<p>Ensure the Smiths Code of Corporate Responsibility and Business Ethics is upheld in all activities. Support the Sales Manager (KSA) with sales administration for new business with new and existing customers. Prepare commercial and technical responses as required for the assigned market vertical and territory. The deliverables will contain both qualitative and quantitative information and provide the respective Sales Manager with the required information to submit a comprehensive proposal for the opportunity. Proactive understanding of the market and business drivers and provide strategic inputs (both qualitative and quantitative) to the Sales Manager and active involvement in the setting up of the territory pipeline. Deliver a high standard of work for new opportunities with a focus on continuous improvement to seek further areas of value add Pro-active coordination within all departments of the organization to ensure smooth flow of business. Track leads and opportunities to ensure timely follow-up actions and closure of pending items. Track order status, shipments, invoicing, and payment milestones to ensure smooth order execution. Monitor KPIs such as order backlog, conversion rates, delivery timelines, and sales performance indicators. Work closely with the Programs and Service teams for smooth and profitable completion of opportunity deliverables. Supporting the sales process, including but not limited to: Arranging and conducting product demonstrations. Participating in trade exhibitions/conferences. Preparing quotations to customers/prospects. Contributing to major proposals for the territory. Participate in product/sales skills training as required. Participate/contribute to internal and external meetings. Comply with Company health, safety and environmental policies. Comply with the company compliance and business ethics policy Comply with all applicable export/import control and security regulations. Any other tasks assigned by the Sales Manager to this role from time and time and not covered above.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor s Degree preferred but not essential.</li><li>Strong proficiency in Microsoft Office tools, particularly Excel, PowerPoint, and Outlook.</li><li>SAP and Sales CRM experience preferred.</li><li>Minimum of 2 - 3 years experience directly involved in sales administration.</li><li>Prior knowledge on Smiths Detection products will be added advantage.</li><li>Exposure in selling to customers in market segments such as Aviation, Ports & Borders, Urban Security and Defence.</li><li>Experience within a process driven and disciplined sales organization.</li><li>Self-motivated and proactive approach to supporting a Sales Team.</li><li>Individuals should possess good communications skills and have a strong orientation for customer focus and teamwork.</li><li>Delivery focused.</li><li>Knowledge of general business with additional skills in planning, negotiating, and influencing are important.</li><li>Good interpersonal skills, ability to work well with people from many different disciplines with varying degrees of technical experience.</li><li>Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.</li><li>Ability to multitask effectively.</li><li>Excellent oral and written communication skills.</li><li>Fluent Arabic and English language preferred.</li><li>Must be decisive, driven and conscientious and interact well in a team environment.</li><li>Possess excellent organisational, communication and interpersonal skills with the ability to multi task and manage a wide range of activities.</li><li>Strong customer service skills including phone etiquette and the ability to handle stressful situations when working under pressure and strict deadlines.</li><li>Self-motivated, reliable, and accountable individual.</li><li>The ability to make good judgments by thinking quickly and broadly.</li><li>Must be organised.</li><li>Ability to think strategically and support the development of strategic plans.</li><li>Ability to work independently.</li><li>Deal with different personalities and overcome communication barriers, able to work effectively in a multicultural Environment.</li></ul>
Saudi - Jeddah
The Warehouse Supervisor is responsible for overseeing daily warehouse operations, including receiving, storing, and dispatching goods efficiently and accurately. The role ensures inventory accuracy, team supervision, safety compliance, and smooth coordination with other departments to meet operational targets.<br>Key Responsibilities:Supervise daily warehouse activities and staff. Monitor inventory accuracy and stock movement using WMS (Warehouse Management System). Ensure timely receiving, picking, packing, and dispatch of goods. Maintain warehouse cleanliness and safety standards. Coordinate with logistics and other departments. Prepare warehouse reports and maintain accurate system records.<br>Requirements:Previous warehouse or logistics experience. Experience using WMS (Warehouse Management System). Good leadership and communication skills. Basic knowledge of inventory control and MS Office. Ability to work under pressure and manage a team.
Saudi - Jeddah
Responsibility Manage the general well-being of the office environment and ensure a smooth and efficient office operations Support Marketing or Sales related areas when necessary (eg. exhibitions organization etc.) As the Compliance representatives to execute Regional Compliance initiatives in Saudi office and keep abreast of latest Compliance regulations Keep stock of office supplies and place orders when necessary, ensuring on-time payments to vendors and renewing licenses or lease agreement when needed As the gatekeeper to ensure all Company process are followed, such as perform staff claims and reimbursements processing and record keeping Support on local Employee Relations activities by working closely with Region HR team and local Happiness Committee members in carrying out staff activities Submit timely reports (including weekly meeting minutes) and prepare proposals (e.g. budget, office renovation plans) as assigned<br>Requirements Bachelor's degree or above (preferable in business admin or finance related discipline).2 years of proven experience as a sales support related working experience or as an office administrator, office assistant or relevant role Good knowledge and resources with local agencies and supplier management Familiarity with office management procedures and basic accounting principles. Excellent knowledge of MS Office and office management software Excellent organizational, problem solving and time management skills. Self-driven, result oriented and solution focused. Outstanding communication and interpersonal abilities Excellent written and verbal communication skills in English and Mandarin.
Confidential
Saudi - Riyadh
<ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul>
Second Mabanee KSA
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p><b>ey Responsibilities:</b></p>
<ul>
<li>Provide daily administrative and office support to employees and management.</li>
<li>Organize and maintain files, records, documents, and correspondence.</li>
<li>Coordinate meetings, appointments, meeting rooms, and related arrangements.</li>
<li>Manage office supplies, stationery, and general administrative requirements.</li>
<li>Prepare administrative documents, reports, purchase requests, and related records.</li>
<li>Coordinate with vendors and service providers when required.</li>
<li>Maintain accurate records of office assets and administrative inventory.</li>
<li>Support courier, transportation, messenger, and other office support services.</li>
<li>Handle general employee administrative requests and inquiries.</li>
<li>Ensure administrative activities are completed in accordance with company policies and procedures.</li>
</ul> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><ul>
<li><b>Diploma or Bachelor's degree</b> in Business Administration or a related field.</li>
<li>Minimum <b>2 years of relevant experience</b> in administration or office support.</li>
<li>Good communication and interpersonal skills.</li>
<li>Strong organizational and time-management skills.</li>
<li>Good knowledge of Microsoft Office applications.</li>
<li>Ability to manage multiple tasks and work effectively in a professional environment.</li>
</ul></div>
Saudi - Jeddah
ملخص الوظيفةيتولى مسؤول إدارة الأملاك إدارة ومتابعة العقارات المملوكة أو المدارة من قبل الشركة، والتأكد من كفاءة تشغيلها والمحافظة على قيمتها وتحقيق العوائد المستهدفة. تشمل المسؤوليات متابعة عقود الإيجار والمستأجرين، تحصيل الإيجارات، متابعة أعمال الصيانة والتشغيل، إعداد التقارير، والتنسيق مع الملاك والمستأجرين ومقدمي الخدمات لضمان جودة إدارة العقارات.<br>المهام الوظيفية انشاء العقود على منصه اجار اداره العقارات واعادة تأجيرهاصدار الرخص التسويقيه من الهيئه العامه للعقارمتابعة عقود الإيجار والتجديدات والإخلاءات والتأكد من الالتزام بالشروط التعاقدية.متابعة تحصيل الإيجارات والمستحقات والتنسيق بشأن المتأخراتإجراء الزيارات الميدانية للعقارات ومتابعة حالتها ورفع الملاحظات والتوصيات.متابعة المصروفات التشغيلية للعقارات والمساهمة في تحسين التكاليف والعوائد.<br>المهارات الأساسيةإدارة العقارات | إدارة العقود | تحصيل الإيجارات | التفاوض | خدمة العملاء | المتابعة والتنسيق | إعداد التقارير | Excel | حل المشكلات | إدارة الوقت
Saudi - Jeddah
Key Responsibilities<br>Manage daily administrative operations and support services. Oversee office facilities, accommodation, transportation, and fleet management. Supervise employee attendance records, leave tracking, and timesheet administration, ensuring accuracy and timely reporting. Coordinate with HR and Payroll to ensure accurate attendance and timesheet data for salary processing. Manage company assets, office supplies, and administrative budgets. Lead and develop administrative staff. Manage vendors and service contracts related to administration and facilities. Maintain document control and records management systems. Ensure compliance with company policies, procedures, and HSE requirements. Prepare administrative and operational reports for management.<br>Qualifications<br>Bachelor's degree in Business Administration or a related field.11+ years of administrative experience, preferably in construction or contracting companies. Strong knowledge of attendance management, timesheet control, and workforce administration. Strong leadership, communication, and organizational skills. Proficiency in Microsoft Office applications and ERP systems.
Saudi - Jeddah
ملخص الوظيفةيتولى مسؤول إدارة الأملاك إدارة ومتابعة العقارات المملوكة أو المدارة من قبل الشركة، والتأكد من كفاءة تشغيلها والمحافظة على قيمتها وتحقيق العوائد المستهدفة. تشمل المسؤوليات متابعة عقود الإيجار والمستأجرين، تحصيل الإيجارات، متابعة أعمال الصيانة والتشغيل، إعداد التقارير، والتنسيق مع الملاك والمستأجرين ومقدمي الخدمات لضمان جودة إدارة العقارات.<br>المهام الوظيفية انشاء العقود على منصه اجار اداره العقارات واعادة تأجيرهاصدار الرخص التسويقيه من الهيئه العامه للعقارمتابعة عقود الإيجار والتجديدات والإخلاءات والتأكد من الالتزام بالشروط التعاقدية.متابعة تحصيل الإيجارات والمستحقات والتنسيق بشأن المتأخراتإجراء الزيارات الميدانية للعقارات ومتابعة حالتها ورفع الملاحظات والتوصيات.متابعة المصروفات التشغيلية للعقارات والمساهمة في تحسين التكاليف والعوائد.<br>المهارات الأساسيةإدارة العقارات | إدارة العقود | تحصيل الإيجارات | التفاوض | خدمة العملاء | المتابعة والتنسيق | إعداد التقارير | Excel | حل المشكلات | إدارة الوقت
Saudi - Jeddah
ملخص الوظيفةيتولى مسؤول إدارة الأملاك إدارة ومتابعة العقارات المملوكة أو المدارة من قبل الشركة، والتأكد من كفاءة تشغيلها والمحافظة على قيمتها وتحقيق العوائد المستهدفة. تشمل المسؤوليات متابعة عقود الإيجار والمستأجرين، تحصيل الإيجارات، متابعة أعمال الصيانة والتشغيل، إعداد التقارير، والتنسيق مع الملاك والمستأجرين ومقدمي الخدمات لضمان جودة إدارة العقارات.<br>المهام الوظيفية انشاء العقود على منصه اجار اداره العقارات واعادة تأجيرهاصدار الرخص التسويقيه من الهيئه العامه للعقارمتابعة عقود الإيجار والتجديدات والإخلاءات والتأكد من الالتزام بالشروط التعاقدية.متابعة تحصيل الإيجارات والمستحقات والتنسيق بشأن المتأخراتإجراء الزيارات الميدانية للعقارات ومتابعة حالتها ورفع الملاحظات والتوصيات.متابعة المصروفات التشغيلية للعقارات والمساهمة في تحسين التكاليف والعوائد.<br>المهارات الأساسيةإدارة العقارات | إدارة العقود | تحصيل الإيجارات | التفاوض | خدمة العملاء | المتابعة والتنسيق | إعداد التقارير | Excel | حل المشكلات | إدارة الوقت
Saudi - Jeddah
Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.
Saudi - Jeddah
Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.
Saudi - Jeddah
This role supports senior management in maintaining efficient administrative operations, coordinating executive activities, and ensuring effective communication and follow-up across internal and external stakeholders.<br>Responsibilities<br> Provide administrative and executive support to senior management, including scheduling and meeting coordination. Prepare and manage correspondence, reports, presentations, and official documents. Coordinate with partners, suppliers, clients, and relevant stakeholders. Monitor assignments, agreements, and key administrative tasks to ensure timely completion. Facilitate communication between executive management and internal departments. Maintain organized records and handle confidential information with professionalism.<br>Qualifications<br> Minimum 2 years of experience in executive administration or as an Executive Administrative Assistant. Experience coordinating with partners, suppliers, and clients. Strong organizational, time-management, follow-up, and communication skills. Excellent business writing skills and proficiency in Microsoft Office.
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>We are looking for an Administrative Assistant to support our HR Operations Team. This role will primarily handle HR administration, employee relations, labor-related concerns, and disciplinary matters, while also providing general administrative and coordination support.</p><br><br><br>Key Responsibilities<p>HR Operations & Employee Relations</p><br><br><ul><li><p>Provide administrative support for day-to-day HR Operations and Employee Relations activities.</p><br><br></li><li><p>Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.</p><br><br></li><li><p>Support the management team in handling disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.</p><br><br></li><li><p>Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.</p><br><br></li><li><p>Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.</p><br><br></li><li><p>Coordinate with employees, management, and relevant departments to resolve employee-related concerns.</p><br><br></li><li><p>Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.</p><br><br></li><li><p>Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.</p><br><br></li></ul><p>Administrative & Workforce Support</p><br><br><ul><li><p>Maintain employee files, records, trackers, databases, and document filing systems.</p><br><br></li><li><p>Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.</p><br><br></li><li><p>Prepare reports, presentations, letters, correspondence, and meeting materials.</p><br><br></li><li><p>Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.</p><br><br></li><li><p>Assist with data entry, HR reports, trackers, and dashboard updates.</p><br><br></li><li><p>Coordinate with internal departments and business units on employee and administrative matters.</p><br><br></li><li><p>Handle confidential and sensitive employee information with discretion.</p><br><br></li><li><p>Support general office administration and document control activities.</p><br><br></li></ul>Requirements<ul><li><p>Arabic speaker with strong English communication skills.</p><br><br></li><li><p>Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.</p><br><br></li><li><p>Minimum 5 years of relevant experience in HR administration, HR Operations, Employee Relations, or administrative support.</p><br><br></li><li><p>Working knowledge of Saudi Labor Law and HR regulations.</p><br><br></li><li><p>Previous hands-on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia is required.</p><br><br></li><li><p>Experience dealing with Saudi labor-related matters and employee documentation is highly important.</p><br><br></li></ul><ul><li><p>Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.</p><br><br></li></ul><br>
<br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
No experience required </div>
</div>
<div class="row is-m v-align-top t-small ">
<div class="col is-3 p5" data-automation-id="label_Degree">
<b>Degree</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Degree">
Bachelor's degree / higher diploma </div>
</div>
Saudi - Medina
<p>The Batterjee Medical College is seeking a qualified Admin Manager to oversee administrative operations and support the college's mission. The ideal candidate will possess strong organizational and leadership skills, with a proven track record in educational administration.</p><p><strong>Desired Candidate Profile</strong></p><p><strong>Requirements</strong> Bachelor's degree in Business Administration, Education, or a related field. A Master's degree is preferred. Minimum of 3–5 years of experience in an administrative or managerial role within an educational setting.</p><p><strong>Knowledge, Skills & Competencies</strong> Strong knowledge of administrative systems, office software, and digital tools. Experience in budget management and financial reporting. Excellent organizational, planning, and multitasking abilities. Strong communication and interpersonal skills. Ability to manage multiple priorities and complex projects under pressure. Understanding of higher education regulations, policies, and procedures. Familiarity with accreditation standards and compliance processes. High level of integrity, professionalism, and confidentiality. Strong leadership, problem-solving, and decision-making capabilities. Commitment to continuous improvement and service excellence. Fluency in Arabic and English is preferred.</p>
أسهل التطور لحلول الموارد البشرية
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p><b>Searching for an Administrative Coordinator</b></p><p><b>Experience in using computers and Office applications is required.</b></p><p><b>Responsibilities include coordinating between departments.</b></p><p><b>Preparation of reports for management is essential.</b></p><p><b>Ability to work under pressure is necessary.</b></p><p><b>Capability to manage specific administrative tasks is expected.</b></p><p><b>Working days are from Sunday to Thursday, from 8 AM to 5 PM.</b></p><p><b>The position is based at the company headquarters in Alqasim.</b></p><p><br></p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p><b>Basic skills in using Office applications</b></p><p><b>Effective communication skills with management and departments</b></p><p><b>Administrative organization</b></p><p><b>Time management</b></p></div>
Saudi - Makkah
We are looking for an enthusiastic administrative assistant to join our team and contribute to the smooth running of daily operations. Your primary responsibilities will include organizing appointments, managing correspondence, and providing comprehensive administrative support. If you possess strong organizational skills and the ability to work efficiently, we invite you to apply for this opportunity.
Saudi - Riyadh
<h3 >About PIS Walls and Floors</h3>
<p >PIS Walls and Floors is seeking a dedicated and organized <strong >Administrative Secretary</strong> to join its team in Riyadh, Saudi Arabia. This full-time position is central to supporting the company's daily operations and ensuring efficient administrative functions.</p> <h3 >Role Overview</h3>
<p >The Administrative Secretary will be responsible for managing a range of administrative tasks, handling documentation, and coordinating office activities. This role provides essential support to both management and the sales team, contributing to the smooth running of the company's administrative processes.</p> <h3 >Key Responsibilities</h3>
<ul >
<li >Manage daily administrative and general office tasks.</li>
<li >Handle incoming and outgoing emails, phone calls, correspondence, and document filing.</li>
<li >Prepare quotations, various documents, reports, and other administrative paperwork.</li>
<li >Maintain and update company records and databases accurately.</li>
<li >Enter and update information within the ERP system.</li>
<li >Prepare and maintain Excel sheets and reports.</li>
<li >Coordinate meetings, appointments, and internal communications.</li>
<li >Follow up with clients, suppliers, and internal departments as required.</li>
<li >Organize and maintain both physical and digital files.</li>
<li >Provide comprehensive administrative support to the management and sales team.</li>
<li >Assist with additional office-related tasks as needed.</li>
</ul> <h3 >Required Experience and Qualifications</h3>
<p >Candidates should possess <strong >0-1 years of relevant experience</strong> in an administrative or secretarial role. A strong foundation in office administration practices and document management is essential for this position.</p> <h3 >Candidate Profile and Skills</h3>
<ul >
<li >Demonstrated attention to detail and a commitment to accurate work.</li>
<li >Motivated, responsible, and eager to learn and develop new skills.</li>
<li >Ability to work effectively both independently and as an integral part of a team.</li>
</ul> <h3 >Location and Work Type</h3>
<p >This is a <strong >full-time position</strong> based in <strong >Riyadh, Riyadh, Saudi Arabia</strong>. The role offers an opportunity to contribute to a dynamic work environment.</p>
Saudi - Jeddah
Role Description The Administrative Manager is a full-time, on-site role based in Jeddah. This role is responsible for overseeing daily office operations, including coordination of administrative staff, managing schedules and calendars, and maintaining organized records and documentation. The Administrative Manager will prepare reports, handle correspondence, and support budgeting and procurement activities as needed. The role includes monitoring office procedures for efficiency, ensuring compliance with internal policies, and coordinating with other departments to support smooth business operations. The Administrative Manager will also assist with on-boarding processes, vendor management, and continuous improvement of administrative workflows.<br>Qualifications Proficiency in office administration, including scheduling, correspondence handling, and document management. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Experience supervising or coordinating administrative staff and supporting cross-functional teams. Solid knowledge of basic budgeting, procurement, and vendor coordination processes. Comfort using office productivity software and tools (e.g., word processing, spreadsheets, email, and communication platforms). Clear written and verbal communication skills in English; Arabic proficiency is an advantage. Ability to work on-site in Jeddah and collaborate effectively in a diverse, inclusive work environment. Bachelor’s degree in Business Administration, Management, or a related field; relevant experience in an administrative or office management role is preferred. Knowledge and experience in HR, general compliance, finance and accounting will be an added advantage.
مكتب أرضون للاستشارات الهندسية
Saudi - Jeddah
<div dir="rtl"><h3 >نبذة عن الدور</h3>
<p >يبحث مكتب أرضون للاستشارات الهندسية عن <strong >أخصائي إداري</strong> للانضمام إلى فريقه في جدة، مكة المكرمة. يمثل هذا الدور فرصة للمرشحين ذوي الخبرة من 0 إلى 1 سنة للعمل بدوام كامل، وتقديم الدعم الإداري والتجاري الأساسي للمكتب.</p> <h3 >الهدف من الوظيفة</h3>
<p >يتولى الأخصائي الإداري مسؤولية دعم الرئيس المباشر في تحقيق الأهداف التشغيلية للإدارة، وتنفيذ مجموعة متنوعة من المهام الإدارية والتجارية. يشمل ذلك تقديم الدعم لزملاء العمل، والمساهمة في نقل الخبرات والمعارف، بالإضافة إلى إعداد الوثائق والتقارير المتخصصة بنتائج الأعمال. يهدف الدور إلى ضمان سير الأعمال الإدارية والتجارية للمؤسسة بكفاءة، من خلال التنسيق الفعال مع العملاء والجهات الحكومية.</p> <h3 >المهام والمسؤوليات</h3>
<ul >
<li >إعداد عروض الأسعار والعروض الفنية والتجارية ومتابعة اعتمادها.</li>
<li >إصدار الفواتير ومتابعة التحصيل والذمم المدينة، والتنسيق مع المحاسب.</li>
<li >إعداد التقارير الإدارية والدورية ورفعها للإدارة.</li>
<li >متابعة السجلات التجارية والتراخيص والاشتراكات الحكومية، والتأكد من تجديدها في مواعيدها.</li>
<li >متابعة حسابات المؤسسة على المنصات الحكومية مثل (بلدي، قوى، مدد، التأمينات الاجتماعية، هيئة الزكاة والضريبة والجمارك، ومنصة اعتماد وغيرها).</li>
<li >متابعة منصة اعتماد وتجهيز مستندات التأهيل والعطاءات والعروض المطلوبة، والتنسيق مع الإدارة حتى استكمال إجراءات التقديم.</li>
<li >تنظيم وأرشفة العقود والمراسلات والمستندات إلكترونياً وورقياً.</li>
<li >إعداد الخطابات الرسمية والعقود ومحاضر الاجتماعات والعروض التقديمية.</li>
<li >متابعة ملفات الموظفين والتأكد من اكتمال الوثائق والتجديدات بالتنسيق مع الإدارة.</li>
<li >التنسيق مع العملاء والموردين ومتابعة الطلبات حتى إتمامها.</li>
<li >إدارة حسابات التواصل الاجتماعي والمساهمة في تنفيذ الأنشطة التسويقية للمؤسسة.</li>
<li >تحديث قاعدة بيانات العملاء والمشاريع والفرص التجارية.</li>
<li >تنفيذ المهام الإدارية والتجارية الأخرى التي تكلف بها الإدارة.</li>
</ul> <h3 >المتطلبات الأساسية</h3>
<ul >
<li >خبرة عملية تتراوح من <strong >0 إلى 1 سنة</strong> في مجال إداري أو تجاري ذي صلة.</li>
<li >القدرة على أداء مجموعة متنوعة من المهام الإدارية والتجارية بكفاءة.</li>
<li >مهارات تنظيمية ممتازة والقدرة على إدارة المستندات والعقود.</li>
<li >إتقان استخدام المنصات الحكومية ذات الصلة بالأعمال.</li>
<li >مهارات تواصل وتنسيق قوية مع العملاء والجهات الحكومية.</li>
</ul> <h3 >تفاصيل العمل</h3>
<p >هذه الوظيفة بدوام كامل ومقرها في مدينة جدة، ضمن منطقة مكة المكرمة. سيعمل الأخصائي الإداري ضمن فريق مكتب أرضون للاستشارات الهندسية، ويكون جزءاً لا يتجزأ من العمليات اليومية للمكتب.</p> <h3 >للتقديم</h3>
<p >للمهتمين بالانضمام إلى فريق عمل مكتب أرضون للاستشارات الهندسية، يرجى تقديم طلباتكم.</p></div>