وظائف عامل بوفيه في السعودية

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p> Executive &amp; Administrative Support</p><ul><li><p>Manage the COO's daily schedule, calendar, meetings, and task priorities.</p></li><li><p>Prepare daily, weekly, and monthly task lists, reminders, and follow-up trackers.</p></li><li><p>Draft emails, memos, correspondence, and basic reports on behalf of the COO.</p></li><li><p>Organize and coordinate internal and external meetings, calls, and appointments.</p></li><li><p>Maintain strict confidentiality of all executive and company information.</p><br><p>Calendar &amp; Meeting Management</p></li></ul><ul><li><p>Schedule and coordinate all COO meetings, ensuring timely confirmations and reminders.</p></li><li><p>Prepare meeting agendas, circulate materials in advance, and record minutes or action points.</p></li><li><p>Track and follow up on commitments arising from meetings.</p></li><li><p>Manage scheduling conflicts and proactively reschedule when needed.</p><br><p>Office Coordination</p></li></ul><ul><li><p>Serve as the primary point of contact between the COO's office and other departments.</p></li><li><p>Coordinate office logistics, facilities, supplies, and general administrative requirements.</p></li><li><p>Ensure smooth day-to-day functioning of the executive office.</p></li><li><p>Handle incoming and outgoing correspondence, filing, and document management.</p></li></ul><p><br></p><p> HR Coordination — Office Memos &amp; Documentation</p><ul><li><p>Coordinate with HR for drafting and circulating internal office memos, notices, and policy communications.</p></li><li><p>Track HR-related documentation, onboarding paperwork, and staff correspondence as directed by the COO.</p></li><li><p>Assist in processing leave requests, employee records, and compliance documents for executive review.</p></li><li><p>Act as a liaison between the COO and HR for administrative matters only.</p><p><br></p><p>Employee Attendance &amp; Office Timing Monitoring</p></li></ul><ul><li><p>Monitor and maintain employee attendance records and office timing compliance.</p></li><li><p>Prepare periodic attendance and punctuality reports for the COO's review.</p></li><li><p>Follow up on attendance discrepancies and flag irregularities proactively.</p></li><li><p>Coordinate with HR to ensure attendance data accuracy.</p><p><br></p><p>Pending Approvals &amp; Documentation Follow-Up</p></li></ul><ul><li><p>Track all pending approvals, sign-offs, and outstanding documentation across departments.</p></li><li><p>Follow up with relevant stakeholders on overdue approvals and ensure timely closure.</p></li><li><p>Maintain a centralized tracker for all documents awaiting COO or management approval.</p></li><li><p>Alert the COO on time-sensitive approvals and escalate delays when necessary.</p><p><br></p><p>Reporting &amp; Communication Support for the COO</p></li></ul><ul><li><p>Compile and prepare summary reports, dashboards, and briefing notes for the COO</p></li><li><p>Consolidate departmental updates into concise summaries when specifically requested by the COO</p></li><li><p>Support the COO in preparing presentations, proposals, and communication materials</p></li><li><p>Facilitate smooth information flow between the COO and all departments.</p><p><br></p></li></ul><p> Skills &amp; Qualifications</p><ul><li><p>Proven experience as a Secretary, Executive Assistant, or Personal Assistant (2+ years preferred)</p></li><li><p>Strong organizational and multitasking skills with high attention to detail</p></li><li><p>Excellent written and verbal communication skills in English</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</p></li><li><p>Ability to follow up professionally and assertively</p></li><li><p>High level of discretion, integrity, and confidentiality</p></li><li><p>Ability to work independently, manage time effectively, and prioritize tasks</p></li><li><p>Familiarity with task management and scheduling tools is an advantage.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><br></p><ul><li><p>Prior experience supporting C-level executives or senior leadership.</p></li><li><p>Sound understanding of administrative workflows and business processes.</p></li><li><p>Proactive problem-solving mindset with the ability to anticipate needs.</p></li><li><p>Calm, dependable, and professional under pressure.</p></li><li><p>Experience in a logistics, transport, or operations-driven environment is a plus.</p></li></ul><p></p></section>

We are looking for a professional and welcoming Receptionist to manage our front desk operations, deliver high-quality administrative support, and ensure smooth daily communication across the organization. As the primary point of contact, you will play a critical role in creating a positive first impression for visitors and maintaining an efficient, well-organized office environment.<br><br>Key Responsibility Areas & Activities Greet and welcome visitors, clients, and employees in a warm, professional manner Answer, screen, and route incoming phone calls accurately and promptly Respond to general inquiries from guests and staff, providing helpful and accurate organizational information Manage incoming and outgoing mail, courier packages, and deliveries Maintain a clean, tidy, and presentable front desk and lobby area at all times Perform core administrative duties, including filing, photocopying, scanning, and data entry Assist with booking appointments, organizing calendars, and coordinating conference room reservations Act as a smooth communication bridge between external visitors, clients, and internal teams Assist various departments with message delivery and ad-hoc administrative requests Address caller or visitor concerns calmly, escalating complex matters to the appropriate manager when needed Ensure every guest receives an attentive and high-standard customer service experience Handle sensitive company and visitor information with absolute discretion and confidentiality Monitor office supply levels, conduct stock checks, and reorder items as necessary Coordinate with facility management or vendor services for routine repairs and office upkeep Prompt execution of administrative tasks and smooth flow of front desk operations Fast response times for incoming calls, inquiries, and message forwarding Accuracy in scheduling and zero double-bookings for shared meeting spaces Zero breaches of sensitive guest or organizational information Precision in data entry, mail routing, and upkeep of front desk records100% on-site office environment with high daily foot traffic and team interaction Daily collaboration across all departments and management levels Frequent interaction with clients, vendors, guests, delivery personnel, and general callers Daily prioritization of front desk tasks and incoming administrative requests Independent handling and routing of daily communications and calendar requests Balancing walk-in visitors, ringing phone lines, and clerical tasks simultaneously during peak hours Maintaining composure and efficiency during unexpected office traffic or changing schedules Safeguarding sensitive information while in a high-visibility, public-facing space<br><br>Qualifications & Experience Education: Associate degree or diploma in Business Administration, Office Management, or a related field Experience: 2–3 years of proven experience in a receptionist, front desk, or administrative support role<br><br>Core Competencies & Skills Strong verbal and written communication skill Proficient in Microsoft Office Suite (Word, Excel, Outlook) Exceptional organizational and multitasking capability Customer-service oriented with a professional demean

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Our client, an international company is looking for an Office Manager. The Office Manager oversees office administration, government relations, payroll, and HR support to ensure smooth operations and compliance with labor regulations. The role involves managing government procedures, maintaining company records on official portals, coordinating with authorities, and supporting recruitment and HR processes. Key Responsibilities: Manage government-related procedures including visa processing, work permits, and Iqama documentation. Handle company transactions on government portals such as Absher, Qiwa, Muqeem, and Mudad. Ensure compliance with labor laws a nd Wage Protection System (WPS) requirements. Liaise with government agencies for documentation, approvals, and regulatory matters. Oversee office administration, documentation, and internal coordination. Process and manage monthly payroll ensuring accuracy and WPS compliance. Maintain employee records and HR documentation. Support recruitment, onboarding, and talent management activities</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><b>Requirements:</b></p><p>Bachelor s degree in Business Administration, Human Resources, Accounting, or related field. Experience in office management, government relations (PRO/GRO), HR operations, and payroll. Knowledge of Absher, Qiwa, Muqeem, Mudad, labor law, and WPS compliance. Strong organizational, coordination, and communication skills.</p><p></p></section>

We are looking for a professional and welcoming Front Desk Receptionist to join our Head Office and provide administrative support to the management team.<br>Key Responsibilities:<br>• Welcome visitors and direct them to the appropriate department or employee.• Coordinate management appointments and meeting-room bookings.• Receive and distribute mail, documents, and courier deliveries.• Maintain a professional and organized reception area.• Provide administrative support when required.• Handle visitor and company information with complete confidentiality.<br>Requirements:<br>• Diploma or bachelor’s degree in Business Administration or a related field.• Previous experience in reception, front-office, or administrative support.• Good command of Arabic and English.• Proficiency in Microsoft Office applications.• Excellent communication and organizational skills.• Professional attitude with strong customer-service skills.

<h2 class="h5">وصف الوظيفة</h2> <div class="t-break" data-jb-field="description"> <span>يقدم كاتب الهندسة التقنية الدعم الإداري والكتابي لرئيس القسم، لضمان سير العمليات المكتبية بكفاءة، وتوثيق دقيق، وتنسيق الجداول الزمنية، والمعالجة الفورية للمهام الإدارية.<br> يتطلب الدور مهارات تنظيمية واتصالات ومهارات حاسوبية قوية، مع إجادة اللغة الإنجليزية كمطلب إلزامي.<br> تقديم الدعم الكتابي والإداري لرئيس القسم.<br> الحفاظ على تسجيلات الوقت وأنظمة الملفات وسجلات الموظفين.<br> معالجة طلبات الإجازة، وسداد النفقات، ودفع البائعين، وتصاريح الدخول، وغيرها من المعاملات الإدارية.<br> إعداد التقارير والرسائل ومحاضر الاجتماعات والمراسلات الروتينية.<br> إدارة التقويمات، جدولة الاجتماعات، المواعيد والترتيبات السفرية.<br> التعامل مع المكالمات الواردة والزوار والبريد الإلكتروني والمراسلات.<br> مراجعة وتحرير وتنسيق المستندات حسب الحاجة.<br> الحفاظ على مستلزمات المكتب ومعدات المكتب وإجراءات العمل الإداري.<br> تنسيق التواصل بين رئيس القسم والموظفين والجهات الخارجية.<br> تأدية واجبات إدارية أخرى يكلف بها رئيس القسم.<br> دبلوم في إدارة الأعمال، إدارة المكاتب، الدراسات الكتابية، المحاسبة، نظم المعلومات الإدارية (MIS)، أو التسويق.<br> 5–8 سنوات من الخبرة الإدارية أو الكتابية ذات الصلة.<br> الكفاءة في اللغة الإنجليزية (إلزامية).<br> الكفاءة في تطبيقات Microsoft Office.<br> مهارات تنظيم وإدارة وقت قوية.<br> مهارات اتصال وتواصل عالية.<br> القدرة على الحفاظ على السرية والتعامل مع مهام متعددة بكفاءة.<br> مهارات إدارة المستندات والتنسيق الإداري القوي.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> المرشح المفضل </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>سنوات الخبرة</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> لا حاجة لخبرة</div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>الدرجة العلمية</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> بكالوريوس / دبلوم أعلى</div> </div>

About the Role We are seeking a reliable and professional Office Operations Driver to support the day-to-day transportation needs of the business. The ideal candidate will ensure safe, timely, and efficient transportation of employees, documents, and company-related items while maintaining high standards of professionalism and compliance with traffic regulations. Responsibilities Safely transport employees, visitors, and company materials as required. Ensure timely pick-up and drop-off according to assigned schedules. Maintain the cleanliness and general condition of the assigned vehicle. Conduct routine vehicle inspections and report any maintenance or repair requirements. Keep accurate records of trips, fuel usage, and vehicle maintenance when required. Support office operations by delivering documents and handling administrative errands. Comply with all traffic laws, company policies, and health & safety regulations. Coordinate with the Office Operations team to ensure smooth daily transportation activities. Required Qualifications Valid Saudi driving license (mandatory). High school diploma or equivalent. Previous professional driving experience is preferred. Good knowledge of Riyadh roads and traffic regulations. Strong sense of responsibility, punctuality, and professionalism. Good communication and interpersonal skills. Preferred Qualifications Experience working in a corporate or office environment. Basic knowledge of vehicle maintenance and safety procedures. Ability to manage multiple transportation requests efficiently.

About the Role We are seeking a reliable and professional Office Operations Driver to support the day-to-day transportation needs of the business. The ideal candidate will ensure safe, timely, and efficient transportation of employees, documents, and company-related items while maintaining high standards of professionalism and compliance with traffic regulations. Responsibilities Safely transport employees, visitors, and company materials as required. Ensure timely pick-up and drop-off according to assigned schedules. Maintain the cleanliness and general condition of the assigned vehicle. Conduct routine vehicle inspections and report any maintenance or repair requirements. Keep accurate records of trips, fuel usage, and vehicle maintenance when required. Support office operations by delivering documents and handling administrative errands. Comply with all traffic laws, company policies, and health & safety regulations. Coordinate with the Office Operations team to ensure smooth daily transportation activities. Required Qualifications Valid Saudi driving license (mandatory). High school diploma or equivalent. Previous professional driving experience is preferred. Good knowledge of Riyadh roads and traffic regulations. Strong sense of responsibility, punctuality, and professionalism. Good communication and interpersonal skills. Preferred Qualifications Experience working in a corporate or office environment. Basic knowledge of vehicle maintenance and safety procedures. Ability to manage multiple transportation requests efficiently.

Program: Tamheer (HRDF/Hadaf on-the-job training) Duration: 6 months Location: Jeddah, Saudi Arabia<br>About the role SERB is hosting a Tamheer intern to support the Administrative department with day-to-day office operations. This is a training opportunity for Saudi nationals to gain hands-on workplace experience, building skills toward future full-time employment.<br>Responsibilities Support daily administrative tasks: filing, data entry, document management Schedule meetings, prepare agendas, and take minutes Handle incoming calls, emails, and correspondence Maintain and update office records and databases Assist with procurement of office supplies and inventory tracking Support HR/admin coordination (Qawa,GOSI,tracking, onboarding )<br>Requirements Saudi national, registered on Taqat and eligible for the Tamheer program Recent graduate (diploma or bachelor's) in business administration, management, or related field Not currently employed and not enrolled in another Tamheer/training program Good command of Arabic and English (written and spoken) Proficient in MS Office (Word, Excel, Outlook) Strong organizational skills and attention to detail Good communication and interpersonal skills Eager to learn and open to feedback<br>What SERB offers Structured on-the-job training with a dedicated supervisor Exposure to real administrative workflows and cross-team collaboration Potential for full-time employment based on performance

Job Summary<br><br>The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.<br><br>Key Responsibilities<br><br>Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management Maintain and update company records, files, and databases Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel Coordinate meetings, appointments, and conference room bookings Prepare reports, letters, memos, and other business documents Assist in travel arrangements, accommodation bookings, and transportation coordination when required Monitor office supplies inventory and coordinate replenishment Support onboarding activities for new employees and maintain personnel records Assist with document collection, tracking, and submission to internal departments and external parties Maintain confidentiality of company information and records Perform any other administrative duties assigned by management<br><br>Requirements<br><br>Qualifications<br><br>Bachelor's degree in business administration, Management, Human Resources, or a related field Fresh graduate or up to 2 years of administrative experience Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook) Good written and verbal communication skills in English Strong organizational and time-management skills Ability to work independently and as part of a team

Position Overview: The Government Relations Officer (GRO) plays a vital role in ensuring compliance with all legal, regulatory, and administrative requirements related to the company’s operations in the Kingdom of Saudi Arabia (KSA). The position supports the company’s startup phase in KSA, handling government liaison activities, documentation, office administration, and coordination of official procedures.<br>The role also provides administrative assistance to the management team and may occasionally support in the pickup and delivery of official documents or the transport of guests for business purposes as needed.<br>Key Responsibilities Serve as the company’s representative in all government-related transactions, ensuring full compliance with KSA labor, immigration, and corporate regulations. Liaise with authorities such as the Ministry of Human Resources and Social Development (MHRSD), GOSI, Qiwa, Mudad, Chamber of Commerce, and Municipality offices for company and employee affairs. Manage and process visas, Iqamas, license renewals, company registration documents, and other legal formalities. Support the initial setup of the KSA office, including documentation, local registrations, and coordination with government agencies. Maintain accurate and up-to-date records of company documents, licenses, and employee files in both electronic and physical formats. Provide administrative support to management and staff, including correspondence, filing, translation, and coordination of office requirements. Assist, when necessary, in the pickup and drop-off of official documents, parcels, and guests to ensure efficient operational support. Ensure confidentiality, integrity, and compliance in all dealings with authorities and internal stakeholders.<br>Qualifications & Requirements Saudi national or resident with a valid transferable Iqama (preferred). Bachelor’s degree or diploma in Administration, Business, or related field. Minimum of 3–5 years’ experience as a PRO or Administrative Officer in KSA. Strong knowledge of KSA labor laws, visa and immigration processes, and government portals (Qiwa, Mudad, GOSI, Muqeem, etc.). Excellent communication skills in Arabic and English (reading, writing, and speaking). Valid KSA driver’s license required. Strong organizational, time management, and multitasking skills. Ability to work independently and maintain a high level of discretion and professionalism.<br>Working Conditions The position is primarily office-based but requires regular travel to government offices and other official sites. Occasional support in the pickup or drop-off of official documents and guests may be required as part of operational duties.

Position Overview: The Government Relations Officer (GRO) plays a vital role in ensuring compliance with all legal, regulatory, and administrative requirements related to the company’s operations in the Kingdom of Saudi Arabia (KSA). The position supports the company’s startup phase in KSA, handling government liaison activities, documentation, office administration, and coordination of official procedures.<br>The role also provides administrative assistance to the management team and may occasionally support in the pickup and delivery of official documents or the transport of guests for business purposes as needed.<br>Key Responsibilities Serve as the company’s representative in all government-related transactions, ensuring full compliance with KSA labor, immigration, and corporate regulations. Liaise with authorities such as the Ministry of Human Resources and Social Development (MHRSD), GOSI, Qiwa, Mudad, Chamber of Commerce, and Municipality offices for company and employee affairs. Manage and process visas, Iqamas, license renewals, company registration documents, and other legal formalities. Support the initial setup of the KSA office, including documentation, local registrations, and coordination with government agencies. Maintain accurate and up-to-date records of company documents, licenses, and employee files in both electronic and physical formats. Provide administrative support to management and staff, including correspondence, filing, translation, and coordination of office requirements. Assist, when necessary, in the pickup and drop-off of official documents, parcels, and guests to ensure efficient operational support. Ensure confidentiality, integrity, and compliance in all dealings with authorities and internal stakeholders.<br>Qualifications & Requirements Saudi national or resident with a valid transferable Iqama (preferred). Bachelor’s degree or diploma in Administration, Business, or related field. Minimum of 3–5 years’ experience as a PRO or Administrative Officer in KSA. Strong knowledge of KSA labor laws, visa and immigration processes, and government portals (Qiwa, Mudad, GOSI, Muqeem, etc.). Excellent communication skills in Arabic and English (reading, writing, and speaking). Valid KSA driver’s license required. Strong organizational, time management, and multitasking skills. Ability to work independently and maintain a high level of discretion and professionalism.<br>Working Conditions The position is primarily office-based but requires regular travel to government offices and other official sites. Occasional support in the pickup or drop-off of official documents and guests may be required as part of operational duties.

Primary objective:To ensure the smooth operational running of the schools, with specific responsibilities for physical resources including textbooks, stationery, classroom materials, and reprographics. To support the resource requirements as they arise, determined by the operations & office manager and school principal.<br>Areas of responsibility:Organisation and delivery of textbooks, notebooks, and general deliveries in the schools. Organisation and stock taking of the schools Stationery supplies, including the communication of orders needed. 2 weeks notice is required for the timely arrival of supplies. Assist staff throughout the working day. To be contactable by the operations & office manager and members of the senior leadership team. Support with printing and lamination class work and display work, as required by the operations & office manager. Support the organisation and upkeep of storage spaces in the schools, so that they are very orderly and very well kept. Support the teachers in the maintenance and upkeep of the corridor displays, as required. Daily check-in with the operations & office manager, to identify priorities for the day, to be scheduled by the operations & office manager. Undertake additional duties as and when required by the line manager.<br>Safeguarding:The post holder will be required to safeguard and promote the welfare of children and young people and follow the school’s safeguarding policies and the staff code of conduct. They will directly support the designated safeguarding lead as a priority to ensure the safety and wellbeing of all students at the school.<br>Qualifications: Diploma degree (desirable).<br>Experience:+1 year in a similar role.<br>Skills, Knowledge and Abilities: Fluency in spoken English and Arabic is essential to this role. Ability to build effective working relationships. Ability to adapt and demonstrate flexibility. Able to work under pressure and have strong time management skills, in a very busy work environment. Ability to organise, plan and prioritise effectively. To be able to maintain very orderly work environments. Data analysis skills, with IT proficiency including Microsoft Office and Google Suite. Attention to detail and accuracy in day-to-day work. The prerequisite numeracy skills for a role involving stock taking and related actions. Patience in undertaking some repetitive tasks. Reliability and trustworthiness, with a strong attendance and punctuality record.

<h2 class=\"h5\">وصف الوظيفة</h2> <div class=\"t-break\" data-jb-field=\"description\"> <p><b>الأدوار والمسؤوليات</b></p><p><br></p><p>لتنسيق جميع وظائف الإدارة والشراء واللوجستيات للمصنع بما في ذلك:&nbsp;</p><p><br></p><ul><li>استSource والحصول على أسعار تنافسية من الموردين والمعدات.&nbsp;</li><li>لتنسيق جميع مهام المكتب العام لضمان بيئة عمل متناغمة وفعالة.&nbsp;&nbsp;</li><li>إدارة اتصالات المكتب العامة بما في ذلك الرد على المكالمات الهاتفية.&nbsp;</li><li>إعداد وإرسال الوثائق الإدارية.&nbsp;</li><li>طلب المستلزمات المكتبية والجرد.&nbsp;</li><li>إدارة خدمات البريد والالتقاط والتوصيل.&nbsp;</li><li>إصدار أوامر الشراء ومعالجة الفواتير.&nbsp;</li><li>توزيع وتسوية العُملة النقدية البسيطة.&nbsp;</li><li>تنظيم صيانة تشغيل تكنولوجيا المعلومات في المكتب.&nbsp;</li><li>أي مهام مكتبية عامة أخرى حسب الطلب من وقت لآخر.&nbsp;</li></ul><p><br></p><p><br></p> </div><h2 class=\"h5\">المهارات</h2> <div data-jb-field=\"skills\"><p><b>المتطلبات</b></p><p><br></p><ul><li>يجب أن يحمل المتقدم دبلوم في الدراسات التجارية/إدارة الأعمال أو ما يعادلها.&nbsp;</li><li>خبرة عملية لا تقل عن 2 سنوات في الشراء، الخلفية اللوجستية.&nbsp;</li><li>القدرة على التواصل بوضوح بثقة بالإنجليزية والعربية.&nbsp;</li><li>القدرة على الإدارة المتعددة المهام والعمل بشكل مستقل.&nbsp;</li><li>اهتمام بالتفاصيل والدقة والالتزام.&nbsp;</li><li>امتلاك مهارات تواصل وتفاعل اجتماعي جيدة.&nbsp;</li><li>يفضل أن يكون ك Junior Executive متخصص في الشراء/المخزون/اللوجستيات/إدارة المواد والمستودعات أو ما يعادلها.&nbsp;</li></ul><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries has an exciting full-time employment opportunity for an Administrative Assistant in our Riyadh, Saudi Arabia office. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Team as an Administrative Assistant located in our Riyadh, Saudi Arabia office. We re looking for an Administrative Assistant who enjoys working in a fast-paced law firm environment. As the first point of contact, you ll play an important role in creating a professional, welcoming experience for clients, attorneys, and visitors. This role is ideal for someone who is organized, detail-oriented, and comfortable managing competing priorities while keeping the office running smoothly. A proactive, client-focused approach and strong communication skills are key. If you take initiative, stay adaptable, and enjoy supporting a busy legal team, we d love to hear from you. This role be based in-office.</p><p>Position Summary: The primary focus of the Administrative Assistant position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. This position will support the office needs such as placing orders for food or stationery, maintaining the conference room area, tracking the incoming and outgoing mail requests and assist attorneys with administrative support. This position will also support the Managing Shareholders and Business Director in various functions by performing clerical and administrative tasks.</p><p>Key Responsibilities: Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests and promptly notifies internal parties of arrival Ensures all guests check in at reception immediately upon arrival to maintain security Answers incoming calls and directs them appropriately Assists with administrative support, including travel/hotel needs Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc. Reserves visitor offices, schedules meetings, and coordinates conference room reservations; proactively monitors conference room schedule Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting Orders catering, assists with setup for all meetings and events Purchases, tracks, and stocks food/beverage supplies and identifies and works with vendors appropriate for purchasing needs; submits invoices for payment Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required Assists as needed with logistics of events, receptions and/or sponsorships, including maintaining the RSVP lists and creating nametags Assists with the coordination and development of office newsletters and other office communications Liaison to building management; submit service requests Maintains high degree of professionalism and confidentiality Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation</li><li>Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations.</li><li>Proactive in seeking innovative ways in which to help others</li><li>Candidate must be a self-starter who can work independently with minimal supervision</li><li>High attention to detail, outstanding organizational skills and the ability to manage time effectively</li><li>Fluency in both Arabic and English</li><li>Diploma or College Degree or equivalent experience; additional certification is a plus</li><li>Minimum 3 years of experience as a receptionist or administrative assistant position in a professional environment</li><li>Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook</li><li>Exceptional computer skills with the ability to learn new software applications quickly</li><li>Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation</li><li>Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment</li></ul><p></p></section>

<p>Decima International هي شركة خدمات مهنية، تقدم خدمات إدارة المشاريع والضوابط للعملاء في الولايات المتحدة والشرق الأوسط. مهمتنا هي أن نصبح المزود الرائد للخدمات المهنية عبر كافة قطاعات الصناعة التي نشارك فيها. لتحقيق ذلك، وضع مؤسسو Decima International صيغة بسيطة لكنها قوية: تعامل مع كل تعاقد عميل كتعاون، وخلق بيئة تجذب المحترفين الموهوبين وتتيح لهم الازدهار، وتنظيم النمو للحفاظ على التميز في معايير خدمتنا.</p><p>نظرة عامة على الدور</p><p>نبحث عن مساعد إداري نشط، منظم، ومهتم بالتفاصيل لدعم الأنشطة الإدارية والتشغيلية اليومية لمكتبنا في المملكة العربية السعودية. ستساعد المرشحة الناجحة في ضمان سير العمليات المكتبية بسلاسة من خلال تنسيق الجداول الزمنية، إدارة الوثائق والمراسلات، دعم الاجتماعات وترتيبات السفر، حفظ سجلات المكتب، ومساعدة الأقسام المختلفة في المتطلبات الإدارية العامة. يتطلب هذا الدور مهارات تنظيم قوية، تواصل، متابعة متعددة المهام، إضافة إلى موقف مهني وخدمي.</p><p>المسؤوليات الأساسية</p><ul><li>تقديم الدعم الإداري اليومي للإدارة والفرق الداخلية.</li><li>إدارة التقويمات والمواعيد والاجتماعات والتنسيق كما هو مطلوب.</li><li>تنسيق غرف الاجتماعات، إعداد مواد الاجتماع، ودعم الاجتماعات الداخلية والخارجية.</li><li>التعامل مع الاتصالات الواردة، البريد الإلكتروني، المراسلات، واستفسارات المكتب بشكل مهني.</li><li>إعداد وتنسيق وتنظيم والحفاظ على الوثائق والتقارير والعروض والجداول والقيود الإدارية.</li><li>الحفاظ على أنظمة الأرشفة الإلكترونية والورقية دقيقة.</li><li>تنسيق ترتيبات السفر للأعمال، بما في ذلك الرحلات الجوية، الإقامة، النقل، والوثائق ذات الصلة عند الحاجة.</li><li>دعم شراء إمدادات المكتب، تتبع المخزون، والتنسيق مع البائعين ومقدمي الخدمات.</li><li>المساعدة في الفواتير وطلبات الشراء ومستندات المصروفات والسجلات الإدارية الأساسية الأخرى.</li><li>تنسيق خدمات البريد السريع والتسليمات والوثائق الواردة/الصادرة.</li><li>دعم أنشطة إدماج الموظفين الجدد، بما في ذلك إعداد محطات العمل، الوثائق، والتنسيق مع الأقسام ذات الصلة.</li><li>المساعدة مع الموارد البشرية، العمليات، المالية وغيرها من الأقسام حسب الحاجة.</li><li>الحرص على معايير المكتب والمساعدة في الحفاظ على بيئة عمل مرتبة ومهنية.</li><li>متابعة الإجراءات الإدارية المعينة والتأكد من استيفاء المواعيد النهائية.</li><li>التعامل مع معلومات الشركة والموظفين بسرية وحذر.</li><li>دعم فعاليات الشركة، والاجتماعات، والأنشطة الوظيفية، ومبادرات المكتب الأخرى عند الحاجة.</li></ul><p><strong>الملف التعريفي المرغوب للمرشح</strong></p><ul><li>درجة البكالوريوس في إدارة الأعمال، الإدارة، التجارة، أو مجال ذو صلة.</li><li>2-4 سنوات خبرة في وظيفة مساعد إداري، مدير مكتب، مساعد تنفيذي، أو دور مشابه.</li><li>خبرة سابقة في بيئة خدمات مهنية أو هندسية أو مقاولات أو بيئة متعددة الجنسيات مفضلة.</li><li>إتقان قوي لمايكروسوفت أوفيس، خاصة Outlook وWord وExcel وPowerPoint.</li><li>مهارات تواصل كتابية وشفوية جيدة بالإنجليزية والعربية.</li><li>مهارات تنظيم وإدارة الوقت قوية.</li><li>انتباه عالي للتفاصيل والقدرة على الحفاظ على سجلات دقيقة.</li><li>القدرة على إدارة أولويات متعددة والمتابعة بشكل فعال.</li><li>مظهر مهني وأسلوب تواصل محترف.</li><li>القدرة على معالجة المعلومات الحساسة بشكل مناسب.</li></ul><p>الكفاءات الأساسية</p><ul><li>التنظيم والتخطيط</li><li>الاهتمام بالتفاصيل</li><li>مهارات التواصل والتعامل بين الأشخاص</li><li>المتابعة والمساءلة</li><li>إدارة الوقت</li><li>حل المشكلات</li><li>ال multitasking والأولويات</li><li>الاحترافية وال discretion</li><li>المرونة</li><li>العمل الجماعي وخدمة المجتمع</li></ul><p>الملف المفضل</p><p>المرشح المثالي هو الشخص المنظم للغاية، المستجيب، والمبادر، بدلاً من الشخص الذي ينتظر أن يُعْلَـم بكل مهمة. يجب أن يكون مريحاً في دعم أصحاب المصلحة المتعددين، والمتابعة المستمرة، وإدارة الأولويات المتغيرة، والحفاظ على أنشطة إدارية منظمة في بيئة مهنية سريعة الإيقاع.</p>

<h2 class=\"h5\">وصف الوظيفة</h2> <div class=\"t-break\" data-jb-field=\"description\"> <p>نحن نبحث عن سكرتير إداري ديناميكي ومنظم للانضمام إلى شركتنا المحاسبية المرموقة في الرياض، المملكة العربية السعودية. هذا الدور محوري في ضمان سير operações المكتب بسلاسة وتقديم الدعم الأساسي لفريق الإدارة لدينا. بكونك سكرتيرًا إداريًا، ستكون في قلب منظمتنا، تلعب دورًا حاسمًا في الحفاظ على التواصل الإداري الفعال والعمليات التي تسهم في نجاحنا الشامل.</p><p>في هذا المنصب، ستتاح لك الفرصة لتنمية مسيرتك المهنية في بيئة داعمة تقدر التعلم المستمر والتطوير المهني. تفخر شركتنا بزراعة ثقافة تعاونية حيث يُشجَّع كل عضو في الفريق على مشاركة الأفكار والمساهمة في حلول مبتكرة. ستتلقى تدريبًا شاملاً وإرشادًا من محترفين متمرسين ملتزمين بمساعدتك على النجاح في دورك والتقدم داخل المنظمة.</p><p>عند تولّيك لمسؤوليات متنوعة، لن تعزز مهاراتك الإدارية فحسب، بل ستكتسب أيضًا رؤى قيمة في صناعة المحاسبة. يوفّر هذا الدور فرصة فريدة لتطوير مجموعة مهارات واسعة ستخدمك جيدًا في مسيرتك المهنية. انضم إلينا وكن جزءًا من فريق يثمّن العمل الجاد والتفاني والنمو، حيث ستُصنع مساهماتك فرقًا حاسمًا في عملياتنا ورضا العملاء.</p><ol><li><b>المسؤوليات:</b>تقديم دعم إداري شامل لفريق الإدارة من خلال إدارة الجداول وتنظيم الاجتماعات وتنسيق ترتيبات السفر لضمان تشغيل سلس.</li><li>الحفاظ على تنظيم أنظمة الملفات الإلكترونية والورقية، مع التأكد من سهولة الوصول إلى جميع المستندات وحديثة، مما يعزز كفاءة المكتب.</li><li>إعداد وتحرير المراسلات والتقارير والعروض باستخدام أدوات برمجية مختلفة، لضمان منتجات عالية الجودة تعكس احتراف شركتنا.</li><li>المساعدة في إعداد الوثائق والتقارير المالية، بالتعاون مع فريق المحاسبة لضمان الدقة والامتثال للمعايير التنظيمية.</li><li>تنسيق أنشطة وفعاليات المكتب، بما في ذلك اجتماعات الفريق والتعامل مع العملاء، لتعزيز بيئة عمل إيجابية وتقوية تماسك الفريق.</li><li>تكون نقطة التواصل الأولى للعملاء والزوار، مع تقديم خدمة عملاء استثنائية وضمان أجواء ترحيبية في المكتب.</li><li>استخدام برامج إدارة المكتب لتتبع المخزون وطلب الإمدادات، لضمان تجهيز المكتب وسير عملياته بسلاسة.</li><li>دعم قسم الموارد البشرية بعملية إدماج الموظفين الجدد من خلال إعداد الوثائق اللازمة وتنظيم جداول التدريب لضمان انتقال سلس.</li><li>إجراء تدقيقات دورية لعمليات المكتب واقتراح تحسينات لتعزيز الكفاءة والفعالية في العمليات الإدارية.</li></ol> </div><h2 class=\"h5\">المهارات</h2> <div data-jb-field=\"skills\"><ul><li>مهارة في مجموعة Microsoft Office بما فيها Word وExcel وPowerPoint، وهي ضرورية لإعداد الوثائق وإدارة البيانات.</li><li>مهارات تنظيم قوية لإدارة مهام متعددة وأولويات بشكل فعال مع الحفاظ على دقة التفاصيل.</li><li>مهارات اتصال شفهية وكتابية ممتازة للتفاعل بشكل احترافي مع العملاء والزملاء.</li><li>القدرة على الحفاظ على السرية والتعامل مع information حساسة بحذر، وهو أمر حاسم في صناعة المحاسبة.</li><li>الإلمام ببرامج وأدوات إدارة المكتب التي تعزز الإنتاجية وتبسِّط المهام الإدارية.</li><li>مهارات إدارة الوقت لضمان الالتزام بالمواعيد وانجاز المهام بكفاءة في بيئة سريعة الوتيرة.</li><li>مهارات التعامل بين الأشخاص لبناء علاقات إيجابية مع أعضاء الفريق والعملاء، مما يعزز ثقافة مكان العمل التعاونية.</li></ul></div>

About the Company<br><br>The Executive Secretary provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day office operations.<br>Responsibilities<br>Manage executives' calendars, appointments, and travel arrangements. Prepare meeting agendas, minutes, reports, and presentations. Handle confidential correspondence and maintain accurate records. Coordinate internal and external meetings and communications. Organize documents, files, and office administration tasks. Support executive projects and follow up on action items.<br>Qualifications<br>Bachelor's degree or equivalent experience.2–5 years of experience in an executive administrative or secretarial role. Experienced with Saudi business center.<br><br>Required Skills<br><br>Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with professionalism and discretion.

<p>بنك رائد في الرياض يبحث عن دعم إنتاج موريكس لنشاطاتهم في المكتب الخلفي.</p><p>المسؤوليات</p><ul><li>إدارة تسليم وحدة المكتب الخلفي من موريكس لجميع المنتجات، والتأكيدات، وتعليمات التسوية، ورسائل الدفع، إلخ.</li><li>دعم مستخدمي المكتب الخلفي بالتحقق والتكيف مع تطبيق موريكس بأفضل الطريقة الصحيحة.</li><li>الجاهزية للهجرة / صيانة البيانات الثابتة.</li><li>الدعم لاختبارات SIT وUAT وتوليد الوثائق المطلوبة، مراجعة تنسيقاتها، سيناريوهات GTX / OLS، إلخ.</li><li>التعامل مع التطويرات الجديدة / التغييرات الصغيرة التي يمكن معالجتها داخلياً.</li><li>الدعم للمصالحات، Nostros، الإجراءات الشركاتية، الدعم اليومي للباو والاتصال مع البائع لإصلاح الأخطاء والتحقق.</li><li>أي طلبات إضافية فورية، تتبع تسليمات المكتب الخلفي، تحديثات الحالة على تيار المكتب الخلفي.</li></ul><p>المهارات</p><p>يُفضل</p><ul><li>خبرة عمل من 8 إلى 10 سنوات حد أدنى</li><li>خبرة في موريكس</li><li>تأكيدات المكتب الخلفي في موريكس، تعليمات التسوية، رسائل الدفع.</li><li>خبرة دعم إنتاج المكتب الخلفي في موريكس أمر لازم.</li></ul><p>مرغوب فيه</p><ul><li>لا شيء</li></ul><p>لغات أخرى</p><ul><li>الإنجليزية: B2 مستوى متوسط عالي</li></ul><p>الدرجة الوظيفية</p><ul><li>كبير</li></ul><p><strong>الملف المرغوب للمرشح</strong></p><p>خبرة عمل من 8 إلى 10 سنوات في موريكس خبرة موريكس في المكتب الخلفي، تأكيدات التسوية، رسائل الدفع. خبرة دعم إنتاج المكتب الخلفي في موريكس أمر لازم.</p>

Company Description Bravo International Co. is a modern retail company focused on delivering unique, creatively designed products for contemporary living. The company offers luxurious showrooms with an innovative concept, aiming to provide an exceptional shopping experience. Bravo International Co. specializes in a wide range of home, personal, and décor items that cater to diverse customer needs. The organization values creativity, quality, and customer satisfaction, and seeks team members who are enthusiastic about contributing to a refined retail environment.<br>Role Description The Administrative Specialist is a full-time, on-site role based in Jeddah. This role is responsible for managing daily administrative tasks, including organizing documents, maintaining records, and supporting office operations. The Administrative Specialist will assist with scheduling, coordinating meetings, and handling correspondence to ensure smooth communication across departments. The role includes supporting customer service activities, preparing basic financial and administrative reports, and collaborating with team members to improve office efficiency. The Administrative Specialist is expected to provide professional, reliable support to management and staff in a fast-paced retail environment.<br>Qualifications<br> Candidates should possess strong Communication skills to interact effectively with customers, colleagues, and management. Candidates should possess Analytical Skills to review information, prepare reports, and support decision-making. Candidates should possess Administrative Assistance skills to manage documentation, scheduling, and office coordination. Candidates should possess Customer Service skills to handle inquiries, resolve issues, and support a positive shopping experience. Candidates should possess basic Finance skills to assist with simple financial tracking, invoicing, or expense reporting. Proficiency in office software (e.g., word processing, spreadsheets, email) and general computer literacy. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks. Previous experience in administrative or office support roles, preferably in retail or a customer-focused environment. Ability to work on-site in Jeddah and collaborate effectively within a diverse team.

We are looking for a motivated and organized Administrative Secretary to join our team. The ideal candidate will support the daily administrative operations of the company, handle documentation and correspondence, and assist the team with general office coordination.<br>Key Responsibilities Manage daily administrative and office tasks. Handle emails, phone calls, correspondence, and document filing. Prepare quotations, documents, reports, and other administrative paperwork. Maintain and update company records and databases. Enter and update information accurately in the ERP system. Prepare and maintain Excel sheets and reports. Coordinate meetings, appointments, and internal communications. Follow up with clients, suppliers, and internal departments when required. Organize and maintain physical and digital files. Provide administrative support to the management and sales team. Assist with other office-related tasks as required. Requirements1–3 years of administrative or secretarial experience is required. Fluent in Arabic and English — both written and spoken. Good knowledge of Microsoft Office, especially Excel and Outlook/email. Previous experience working with an ERP system. Excellent organizational and time-management skills. Strong communication and interpersonal skills. Attention to detail and ability to work accurately. Motivated, responsible, and willing to learn and grow. Ability to work independently and as part of a team.<br>Send your CV to Career@pisleb.com