Secretary Jobs - Riyadh Saudi
2119 Jobs Found
Saudi Services for Electro-Mechanic Works Co. (SSEM)
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p><br></p><p>• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.</p><p>• Prepare, format, and distribute reports, letters, presentations, and other documents.</p><p>• Schedule meetings, appointments, and maintain managers' calendars.</p><p>• Arrange meeting logistics, prepare agendas, and record meeting minutes.</p><p>• Organize, maintain, and update department filing systems (electronic and hard copy).</p><p>• Coordinate with internal departments and external parties regarding administrative matters.</p><p>• Track pending actions and follow up on assigned tasks to ensure timely completion.</p><p>• Assist in preparing departmental reports, presentations, and documentation.</p><p>• Handle office supplies and coordinate administrative requirements.</p><p>• Maintain confidentiality of company information and sensitive documents.</p><p>• Ensure compliance with company policies and document control procedures.</p><p>• Perform any other administrative duties assigned by the Department Manager.</p><p> </p><p><br></p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>Required Skills</p><ul><li>Advanced Microsoft Excel Skills</li><li>Advanced Microsoft Word Skills</li><li>Professional Email & Correspondence Skills</li><li>Data Entry & Documentation</li><li>Report & Document Preparation</li><li>File Management & Organization</li><li>Strong Administrative & Organizational Skills</li><li>Attention to Detail & Accuracy</li><li>Time Management & Task Prioritization</li><li>Professional Communication Skills</li></ul><p><br></p></div>
Saudi - Riyadh
<h3><strong>About the Opportunity</strong></h3><p>Acwa NOMAC is seeking a dedicated <strong>Secretary Document Controller & Admin</strong> to join our team in Saudi Arabia. This full-time position is crucial for maintaining efficient information flow and requires a professional with 13 years of relevant experience in documentation management and administrative support.</p><h3><strong>Role Overview</strong></h3><p>The primary objective of this role is to provide comprehensive documentation management support to the plant technical teams. This involves meticulous filing, archiving, database management, and retrieval processes, all conducted through ACWA NOMAC’s established document management system. The role ensures timely and effective documentation control, strictly adhering to defined company policies and procedures.</p><h3><strong>Key Responsibilities</strong></h3><ul><li>Conduct registration, classification, scanning, filing, and transmission of electronic files, physical paper copies, financial documents, invoices, and plant procedures to ensure proper tracking.</li><li>Operate filing units, including receiving requests for file withdrawals, verifying authorization, retrieving files, and recording their movement to ensure proper follow-up and prompt return.</li><li>Open new files as requested, providing appropriate reference numbers and updating filing lists for periodic circulation to concerned departments.</li><li>Ensure the maintenance of a proper sequential numbering system for all documents to facilitate easy retrieval and management of information in accordance with NOMAC’s procedures.</li><li>Recommend optimal solutions to improve document management control procedures for plant activities.</li></ul><h3><strong>Operational Compliance and Support</strong></h3><ul><li>Adhere to all relevant organizational and departmental policies, processes, standard operating procedures, and instructions to ensure consistent work standards.</li><li>Contribute to the identification and implementation of change initiatives, programs, and projects in line with the organization’s standards.</li><li>Comply with all relevant health, safety, security, and environmental procedures, instructions, and controls to guarantee employee safety and environmental compliance.</li><li>Perform any other duties as required by the line manager.</li></ul><h3><strong>Required Experience</strong></h3><p>Candidates for this role must possess a minimum of <strong>13 years of experience</strong> in a document control, secretarial, or administrative support capacity, ideally within a technical or plant environment.</p><h3><strong>About Acwa NOMAC</strong></h3><p>Acwa NOMAC is committed to operational excellence and maintaining high standards across all its plant activities. This role is integral to supporting the technical teams through meticulous and compliant documentation management, contributing to the overall efficiency and success of our operations.</p>
Saudi - Riyadh
<h3><strong>Introduction to the Role</strong></h3><p>Saleh Al-Rajhi & Partners Co. Ltd is seeking a <strong>Secretary</strong> to provide essential administrative and clerical support to its real estate department. This full-time position, based in Riyadh, Saudi Arabia, is crucial for maintaining efficient daily operations and supporting the department's documentation and communication needs.</p><h3><strong>Role Overview</strong></h3><p>The Secretary plays a vital role in ensuring the smooth functioning of the real estate department. This involves managing various administrative tasks, coordinating internal and external communications, and maintaining accurate records to support the department's objectives and ensure confidentiality of sensitive information.</p><h3><strong>Key Responsibilities</strong></h3><ul><li>Manage and organize department files, contracts, agreements, and legal documents.</li><li>Prepare correspondence, reports, and presentations related to real estate activities.</li><li>Coordinate meetings, appointments, and site visits; prepare agendas and minutes of meetings.</li><li>Handle incoming and outgoing calls, emails, and official communications.</li><li>Follow up on contracts, approvals, and documentation with internal departments and external parties.</li><li>Maintain accurate records of properties, leases, and transactions.</li><li>Assist in preparing lease agreements, renewal documents, and property-related reports.</li><li>Ensure confidentiality and proper handling of sensitive information.</li><li>Perform other administrative tasks as required by management.</li></ul><h3><strong>Qualifications and Requirements</strong></h3><ul><li>3 years of experience in an administrative or secretarial role.</li><li>Demonstrated ability to manage and organize documents and correspondence effectively.</li><li>Proficiency in preparing reports and presentations.</li><li>Strong communication skills for handling calls, emails, and coordinating meetings.</li><li>Commitment to maintaining confidentiality of sensitive information.</li></ul><h3><strong>Work Details</strong></h3><p>This is a <strong>full-time</strong> position within the real estate department of Saleh Al-Rajhi & Partners Co. Ltd. The role is based in <strong>Riyadh, Saudi Arabia</strong>, and requires a dedicated approach to supporting departmental operations efficiently.</p><h3><strong>Application Process</strong></h3><p>Qualified candidates are invited to apply for this position. Further details regarding the application process will be provided upon inquiry.</p>
شركة اغيد للتشغيل والصيانة شخص واحد قابضة
Saudi - Riyadh
<div dir="rtl"><h3 >نبذة عن الدور</h3>
<p >تبحث شركة اغيد للتشغيل والصيانة شخص واحد قابضة عن <strong >سكرتير</strong> للانضمام إلى فريقها في <strong >الرياض</strong>. هذا الدور بدوام كامل يهدف إلى تقديم الدعم الإداري الفعال لضمان سير العمليات اليومية بسلاسة وكفاءة ضمن بيئة عمل منظمة.</p> <h3 >الغرض من الوظيفة</h3>
<p >يقوم السكرتير بتقديم الدعم المباشر للمدير أو الإدارة من خلال مجموعة من المهام الإدارية الأساسية. يشمل ذلك إعداد الوثائق، وإدارة الاتصالات الهاتفية والتعامل مع الزوار، والمساهمة في تنسيق المشاريع، بالإضافة إلى تنظيم وإدارة جداول الأعمال لضمان التنظيم الفعال للوقت والموارد.</p> <h3 >المهام والمسؤوليات الرئيسية</h3>
<ul >
<li >تدوين الملاحظات المكتوبة بطريقة الاختزال، ونسخ المراسلات والتقارير ومحاضر الاجتماعات، ثم مراجعتها وتنسيقها بما يتوافق مع معايير المكتب.</li>
<li >تلقي المكالمات الهاتفية الواردة من الموظفين والعملاء الخارجيين، وفرزها وتوجيهها، واستلام الرسائل الهاتفية، والإجابة على استفسارات المتصلين، وتحويل المكالمات إلى الأطراف المعنية.</li>
<li >التعامل مع البريد الوارد والصادر، بما في ذلك فحص المراسلات البريدية وتسجيلها وتوزيعها على الأقسام المعنية.</li>
<li >فحص طلبات الاجتماعات والمواعيد، وتنسيق جداول المشاركين، وتحديد أوقات الاجتماعات، وتأمين قاعات الاجتماعات، وإعداد جداول الأعمال.</li>
<li >إنشاء وصيانة أنظمة لحفظ الملفات والسجلات، وضمان حفظ جميع المستندات بشكل منظم وسهل الوصول إليه.</li>
</ul> <h3 >المؤهلات والخبرة المطلوبة</h3>
<p >يتطلب هذا الدور خبرة عملية تتراوح بين <strong >سنتين وخمس سنوات</strong> في مجال السكرتارية أو الدعم الإداري، مع القدرة على أداء المهام المذكورة بكفاءة.</p> <h3 >تفاصيل العمل</h3>
<p >مكان العمل هو <strong >الرياض</strong>، المملكة العربية السعودية. الوظيفة بدوام <strong >كامل</strong>.</p> <h3 >التقديم</h3>
<p >ندعو المهتمين الذين يستوفون المتطلبات المذكورة أعلاه إلى تقديم طلباتهم لهذه الفرصة.</p></div>
Saudi - Riyadh
<h3 >About Invest Global Saudi Arabia</h3>
<p >Invest Global Saudi Arabia is a specialized firm providing legal consultancy and investment guidance, with a dedicated focus on opportunities within Saudi Arabia. The organization supports clients in navigating regulatory frameworks, ensuring compliance, and developing effective market entry strategies. Working with international and regional investors, Invest Global Saudi Arabia facilitates informed, secure, and sustainable investment decisions, emphasizing professionalism, clarity, and client-centric solutions to help partners succeed in the Saudi market.</p> <h3 >The Role of Secretary</h3>
<p >Invest Global Saudi Arabia is seeking a dedicated Secretary to manage daily administrative tasks and contribute to the efficient operation of its office in Riyadh. This is a <strong >full-time, on-site</strong> position where the Secretary will play a key role in supporting the firm's legal and investment teams through effective organizational and communication practices.</p> <h3 >Key Responsibilities</h3>
<ul >
<li >Manage daily administrative tasks, including scheduling meetings, organizing calendars, and maintaining accurate records and documentation.</li>
<li >Prepare and format various documents such as correspondence, reports, and presentations.</li>
<li >Handle incoming calls, emails, and visitor inquiries in a professional manner.</li>
<li >Support executives with travel arrangements, meeting preparation, and follow-up actions.</li>
<li >Ensure the smooth and efficient operation of general office functions.</li>
<li >Collaborate with legal and investment teams to coordinate documents, track deadlines, and uphold strict confidentiality standards.</li>
</ul> <h3 >Qualifications and Experience</h3>
<p >Candidates for this Secretary position should possess <strong >0-1 years of relevant experience</strong>. The role requires strong organizational skills and a meticulous approach to administrative duties within a professional environment.</p> <h3 >Work Environment and Location</h3>
<p >This role is based <strong >on-site in Riyadh, Saudi Arabia</strong>. The Secretary will work collaboratively within a professional office setting, interacting with various teams, including legal and investment professionals, to ensure seamless operations.</p> <h3 >Application Information</h3>
<p >Interested candidates who meet the specified requirements are encouraged to apply for this full-time Secretary position in Riyadh, Saudi Arabia.</p>
شركة ام للحديد
Saudi - Riyadh
<div dir="rtl"><h3 >نبذة عن الوظيفة</h3>
<p >تعلن شركة ام للحديد عن توفر وظيفة <strong >سكرتير</strong> بدوام كامل في مدينة رابغ، مكة المكرمة. يهدف هذا الدور إلى تقديم دعم إداري وتنظيمي شامل لمدير العمليات، مع التركيز بشكل خاص على المهام التي تتطلب إتقاناً عالياً للغة الإنجليزية في المراسلات والتقارير. تتطلب الوظيفة خبرة تتراوح من 0 إلى 1 سنة.</p> <h3 >الهدف من الدور</h3>
<p >يهدف شاغل هذه الوظيفة إلى ضمان سير العمليات الإدارية بسلاسة وفعالية ضمن إدارة العمليات. يشمل ذلك تسهيل التواصل والتنسيق بين الإدارة والجهات الداخلية والخارجية، مع التأكيد على أهمية إعداد ومراجعة كافة المراسلات والتقارير والاجتماعات باللغة الإنجليزية بمستوى احترافي عالٍ لدعم الأهداف التشغيلية للشركة.</p> <h3 >المهام والمسؤوليات الرئيسية</h3>
<p >يتولى السكرتير مجموعة من المهام الإدارية والتنظيمية والتنسيقية، وتشمل ما يلي:</p>
<ul >
<li >إدارة مكتب مدير العمليات وتنظيم جدول المواعيد والاجتماعات والزيارات.</li>
<li >تنسيق الاجتماعات الدورية والتشغيلية، وإعداد الدعوات والمحاضر، ومتابعة تنفيذ القرارات.</li>
<li >تنظيم وحفظ الملفات والمراسلات والعقود والوثائق التشغيلية مع ضمان السرية التامة.</li>
<li >متابعة المعاملات الواردة والصادرة والتأكد من إنجازها ضمن الجداول الزمنية المحددة.</li>
<li >إعداد التقارير والعروض التقديمية والنماذج الإدارية حسب الحاجة.</li>
<li >التنسيق اليومي الفعال بين إدارة العمليات والإدارات الأخرى داخل الشركة.</li>
<li >استقبال الاتصالات والاستفسارات وتوجيهها إلى الأقسام المختصة.</li>
<li >متابعة البريد الإلكتروني لمدير العمليات والرد على المراسلات وفقاً للتوجيهات.</li>
<li >التنسيق مع العملاء والموردين والجهات الحكومية عند الضرورة.</li>
</ul> <h3 >إتقان اللغة الإنجليزية (مسؤولية أساسية)</h3>
<p >تعتبر الكفاءة العالية في اللغة الإنجليزية حجر الزاوية في هذا الدور، وتشمل المسؤوليات المتعلقة بها ما يلي:</p>
<ul >
<li >إعداد وصياغة جميع المراسلات الرسمية باللغة الإنجليزية بمستوى احترافي عالٍ.</li>
<li >ترجمة المراسلات والتقارير ومحاضر الاجتماعات من العربية إلى الإنجليزية والعكس بدقة.</li>
<li >مراجعة الخطابات والعقود والتقارير التشغيلية لضمان سلامتها اللغوية والنحوية.</li>
<li >إعداد محاضر الاجتماعات باللغة الإنجليزية ورفعها إلى الإدارة.</li>
<li >التواصل المباشر والفعال مع الجهات الأجنبية والعملاء الدوليين والموردين باللغة الإنجليزية.</li>
<li >إعداد التقارير التشغيلية الأسبوعية والشهرية باللغة الإنجليزية.</li>
<li >تمثيل إدارة العمليات في المراسلات الرسمية الدولية عند الحاجة.</li>
</ul> <h3 >المؤهلات والخبرات المطلوبة</h3>
<p >لشغل هذه الوظيفة، يجب أن تتوفر لدى المرشح المؤهلات والخبرات التالية:</p>
<ul >
<li >خبرة عملية تتراوح من <strong >0 إلى 1 سنة</strong> في مجال السكرتارية أو الدعم الإداري.</li>
<li >إتقان تام للغة الإنجليزية كتابة ومحادثة، بمستوى احترافي.</li>
<li >مهارات تنظيمية وإدارية ممتازة، والقدرة على إدارة المهام المتعددة.</li>
<li >القدرة على التعامل مع المعلومات السرية بمهنية عالية.</li>
<li >مهارات تواصل قوية وفعالة، شفهياً وكتابياً.</li>
<li >إتقان استخدام برامج مايكروسوفت أوفيس (Word, Excel, PowerPoint, Outlook).</li>
</ul> <h3 >تفاصيل إضافية عن الوظيفة</h3>
<p >هذه الوظيفة بدوام كامل في مدينة رابغ، مكة المكرمة. الراتب غير معلن وسيتم تحديده بناءً على المؤهلات والخبرة خلال المقابلة.</p></div>
Elm
Saudi - Riyadh
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<p ><strong><span >OVERVIEW</span></strong></p>
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<p ><strong><span >Job Title</span></strong></p>
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<p ><span >Secretary</span></p>
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<p ><strong><span >Job Code</span></strong></p>
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<p ><span >534268</span></p>
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<p ><strong><span >Grade</span></strong></p>
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<p ><em><span >I2</span></em></p>
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<p ><strong><span >Group</span></strong></p>
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<p ><span >Integrated Solutions</span></p>
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<p ><strong><span >Division</span></strong></p>
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<p ><span >Digital Solutions</span></p>
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<p ><strong><span >Department</span></strong></p>
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<p ><span >Digital Solutions</span></p>
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<p ><strong><span >Unit</span></strong></p>
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<p ><span >Digital Solutions</span></p>
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<p ><strong><span >ROLE PURPOSE</span></strong></p>
<p ><em><span >The aim is to state the overall significance of the job from the organization’s perspective.</span></em></p>
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<p ><strong><span >The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department. The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism.</span></strong></p>
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<p ><strong><span >KEY ACCOUNTABILITIES & ACTIVITIES</span></strong></p>
<p ><em><span >This section describes <u>the principal outputs</u> required from the job.</span></em></p>
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<p ><strong><span >Key Accountabilities</span></strong></p>
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<p ><strong><span >Key Activities</span></strong></p>
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<li ><span >Daily Operations</span></li>
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<p ><span >• Manage daily administrative and clerical tasks to support department operations.</span></p>
<p ><span >• Organize and maintain calendars, appointments, and schedules.</span></p>
<p ><span >• Prepare, format, and review letters, memos, reports, presentations, and other documents.</span></p>
<p ><span >• Maintain filing systems and ensure documents are properly stored, updated, and easily accessible.</span></p>
<p ><span >• Receive visitors, answer phone calls, and handle general inquiries professionally.</span></p>
<p ><span >• Arrange meetings, prepare meeting rooms, and provide required administrative support.</span></p>
<p ><span >• Record and distribute meeting minutes when required.</span></p>
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<li ><span >Coordination & Communication</span></li>
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<p ><span >• Coordinate communication between the manager, employees, internal departments, and external parties.<br>• Receive, screen, and redirect emails, calls, and official correspondence as needed.<br>• Follow up on assigned tasks, pending documents, and required approvals.<br>• Support travel arrangements, hotel bookings, transportation, and related logistics when required.<br>• Ensure timely communication and proper documentation of requests and responses.</span></p>
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<li ><span >Policies, Processes & Procedures</span></li>
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<li ><span >• Follow approved administrative policies, processes, and procedures.<br>• Ensure all documents and correspondence comply with internal standards and approval requirements.<br>• Support the implementation of office procedures to improve efficiency and organization.<br>• Maintain confidentiality of sensitive information and official documents.<br>• Identify administrative issues and escalate them to the direct manager when needed.</span></li>
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<p > </p>
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<li ><span >Information Security</span></li>
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<p ><span >• Maintain the confidentiality, integrity, and availability of documents and information.<br>• Handle sensitive and confidential information in accordance with company policies.<br>• Ensure proper access control for files, records, and official correspondence.<br>• Avoid unauthorized sharing, copying, or disclosure of company information.<br>• Report any suspected information security incidents or breaches to the relevant department.</span></p>
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<p ><strong><span >JOB SPECIFICATIONS</span></strong></p>
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<p ><strong><span >Academic and professional qualifications</span></strong></p>
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<p ><span >Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field.</span></p>
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<p ><strong><span >Years and Nature of Experience</span></strong></p>
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<p ><span >• 2 to <strong><span dir="RTL">4</span></strong> years of experience in secretarial, administrative, or office support roles.</span></p>
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<p > </p>
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Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<div dir="rtl"><p><br></p><p>المهام الوظيفية:</p><p><br></p><p>* تنظيم المواعيد والاجتماعات.</p><p>* إعداد الخطابات والتقارير والمراسلات.</p><p>* استقبال المكالمات وتحويلها للجهات المعنية.</p><p>* متابعة البريد الإلكتروني وجدولة المواعيد.</p><p>* حفظ وتنظيم الملفات والوثائق.</p><p>* تنفيذ المهام الإدارية اليومية ودعم الإدارة.</p><p><br></p><p><br></p></div> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><div dir="rtl"><p><br></p><p>* إجاد اللغة الإنجليزية.</p><p>* خبرة في نفس المجال.</p><p>* إجاد استخدام برامج Microsoft Office.</p><p>* مهارات تنظيم وتواصل ممتازة.</p><p>* القدرة على إدارة الوقت والعمل تحت الضغط.</p><p>* التفاني والالتزام بأوقات الدوام.</p><p>* يفضل أن يكون المتقدم من سكان مدينة جدة.</p></div></div>
شركة عقود العقارية
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p><b>Company Aqd</b>, specializing in the real estate and contracting sector, announces an opportunity for the position of <b>Executive Secretary to the CEO</b>. The role involves supporting the executive team and enhancing coordination and follow-up among various departments within the company.</p><p>We are looking for an individual with strong skills in <b>organization, priority management, follow-up, and effective communication</b>, who can work professionally in a fast-paced and multi-tasking environment while maintaining the highest standards of confidentiality and integrity in handling sensitive information and documents.</p><p>The Executive Secretary will work directly with the CEO, playing a central role in organizing daily operations, following up on decisions and directives, preparing reports, and coordinating between departments, alongside participating in monitoring projects and initiatives related to executive management.</p><p>The company provides a professional work environment that encourages <b>continuous learning, skill development, active participation, and accountability</b>, allowing the employee the opportunity to gain valuable work experience and build a successful career path in the real estate and contracting sector.</p><p><b>Responsibilities and Tasks</b></p><ol><li>Manage and organize the CEO's work schedule, coordinating appointments and meetings to ensure efficient time management and avoid scheduling conflicts.</li><li>Coordinate internal and external meetings, preparing work schedules and meeting minutes, documenting decisions and directives issued from them.</li><li>Follow up on the implementation of the CEO's decisions and directives with departments and relevant parties, preparing periodic updates on performance levels.</li><li>Manage and organize communications and correspondence related to the CEO's office, ensuring engagement with them according to priorities and at a high professional level.</li><li>Prepare, compile, and analyze the required reports and data, presenting clear and concise summaries to support the CEO in monitoring and decision-making.</li><li>Coordinate between the CEO and various departments, ensuring smooth communication and follow-up on shared topics until their closure.</li><li>Assist in monitoring projects and initiatives overseen by the CEO, tracking progress, and raising necessary updates.</li><li>Organize official events and visits related to the company, coordinating with all relevant parties to ensure their effective execution.</li><li>Manage and maintain files, information, and documents, handling sensitive information with complete confidentiality and the highest professional standards.</li><li>Provide support in new initiatives and projects assigned by the CEO, contributing to the development and improvement of work processes and follow-up.</li></ol><p><b>What We Are Looking For</b></p><p>An organized and proactive individual with a strong ability to follow up and take responsibility, capable of managing multiple tasks and priorities, possessing excellent communication skills, and adept at report preparation and inter-departmental coordination, with a focus on accuracy, speed, and professionalism.</p><p><b>If you are seeking an opportunity that places you close to executive management, allowing you real space for learning, development, and participation in impactful work, we welcome your application to Company Aqd.</b></p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><ul><li>Strong skills in <b>effective communication and coordination</b> with executive management and various departments.</li><li>Exceptional ability in <b>organization, priority management, and time management</b>, handling multiple tasks simultaneously.</li><li>Strong skills in <b>follow-up and ensuring the implementation of decisions and directives</b> within specified timelines.</li><li>Ability to <b>prepare reports and summaries</b> and analyze data, presenting information clearly and accurately.</li><li>Proficiency in <b>organizing meetings and documenting minutes</b>, ensuring accurate recording of decisions and required actions.</li><li>Ability to work <b>under pressure and handle urgent tasks</b> with flexibility.</li><li>Proficiency in using <b>Microsoft Office programs and organizational tools</b>, with good interaction with modern systems and technologies.</li><li>Strong problem-solving skills and initiative in dealing with various situations professionally.</li><li>Full adherence to <b>confidentiality and professionalism</b> in handling sensitive information and documents.</li><li>Attention to detail and commitment to high standards of <b>responsibility and accountability</b> in task execution.</li></ul></div>
مركز الخطوط الزرقاء لصيانة السيارات
Saudi - Riyadh
<div dir="rtl"><h3 >نبذة عن الدور</h3>
<p >يبحث مركز الخطوط الزرقاء لصيانة السيارات عن سكرتير مؤهل للانضمام إلى فريقه في الزلفي، الرياض. هذا الدور بدوام كامل ويهدف إلى تقديم دعم إداري شامل للمدير والإدارة، مما يضمن سير العمليات المكتبية بسلاسة وكفاءة.</p> <h3 >الغرض من الوظيفة</h3>
<p >يتولى شاغل هذه الوظيفة مسؤولية دعم المدير والإدارة من خلال تنظيم المهام المكتبية اليومية، وإدارة الاتصالات الداخلية والخارجية، وتنسيق المشاريع الأساسية، وتنظيم جداول الأعمال. يساهم الدور بشكل مباشر في تعزيز الفعالية التشغيلية للمركز.</p> <h3 >المهام والمسؤوليات الرئيسية</h3>
<ul >
<li >تدوين الملاحظات بطريقة الاختزال (الكتابة السريعة)، ونسخ المراسلات والتقارير ومحاضر الاجتماعات، ومراجعتها وتنسيقها وفقاً للمعايير المكتبية المعتمدة.</li>
<li >تلقي المكالمات الهاتفية من الموظفين والعملاء الخارجيين وفرزها وتوجيهها، واستلام الرسائل الهاتفية، والإجابة على استفسارات المتصلين، وتحويل المكالمات إلى الأطراف المعنية.</li>
<li >التعامل مع البريد الوارد والصادر، وفحص المراسلات البريدية وتسجيلها وتوزيعها على الأقسام المعنية.</li>
<li >فحص طلبات الاجتماعات والمواعيد، وتنسيق جداول المشاركين، وتحديد أوقات الاجتماعات، وتأمين قاعات الاجتماعات، وتحضير جداول الأعمال.</li>
<li >إنشاء أنظمة فعالة لحفظ الملفات والسجلات وصيانتها، وضمان حفظ جميع المستندات بشكل منظم وسهل الوصول إليه.</li>
</ul> <h3 >المؤهلات والمتطلبات</h3>
<ul >
<li >خبرة عملية تتراوح بين <strong >2 إلى 5 سنوات</strong> في مجال السكرتارية أو الدعم الإداري.</li>
<li >مهارات ممتازة في الكتابة والتدوين السريع.</li>
<li >إتقان استخدام برامج الحاسوب المكتبية (مثل Microsoft Office).</li>
<li >مهارات تنظيمية وإدارية عالية.</li>
<li >القدرة على إدارة الوقت وتحديد الأولويات بفعالية.</li>
<li >مهارات تواصل قوية ولباقة في التعامل مع المكالمات الهاتفية والزوار.</li>
</ul> <h3 >بيئة العمل والتعويض</h3>
<p >يقع مقر العمل في الزلفي، الرياض، ويوفر بيئة عمل داعمة ضمن فريق مركز الخطوط الزرقاء لصيانة السيارات. يبلغ الراتب الشهري لهذا الدور <strong >4000 ريال سعودي</strong>.</p> <h3 >التقديم للوظيفة</h3>
<p >ندعو المهتمين ممن تنطبق عليهم المتطلبات المذكورة أعلاه للتقدم لهذه الفرصة والانضمام إلى فريق عملنا.</p></div>
Centriq Company
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>We are seeking a dedicated and proactive Executive Secretary to join our dynamic accounting firm in Riyadh, Saudi Arabia. This role is pivotal as it supports our executive team in managing schedules, communications, and essential administrative tasks. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and an unwavering commitment to excellence. As an Executive Secretary, you will have the unique opportunity to work closely with senior management, gaining insights into the strategic operations of the company while contributing to its overall success.</p><p>In our firm, we believe in fostering a collaborative and inclusive culture that promotes professional growth. As you take on this role, you will not only manage administrative duties but also play a key role in facilitating communication across departments. This position offers ample opportunities for career advancement, allowing you to develop your skills in project management, client relations, and strategic planning. We are committed to investing in our employees' development through training programs and mentorship, ensuring that you are well-equipped to excel in your career.</p><p>Joining our team means becoming part of a forward-thinking organization that values innovation and teamwork. You will be surrounded by talented professionals who are passionate about their work and dedicated to delivering exceptional results. As you contribute to our mission, you will gain invaluable experience that will set the foundation for your future career progression. If you are ready to take the next step in your career and make a meaningful impact, we encourage you to apply and become a vital part of our success story.</p><p><b>Responsibilities:</b></p><ol><li>Manage executive schedules and appointments, ensuring all meetings and engagements are organized efficiently while utilizing calendar management tools to optimize time and resources.</li><li>Facilitate effective communication by drafting and editing correspondence, reports, and presentations, employing strong writing skills to maintain professionalism and clarity.</li><li>Coordinate travel arrangements for executives, including booking flights and accommodations, while ensuring compliance with company policies and optimizing travel budgets.</li><li>Assist in preparing agendas and materials for meetings, taking detailed minutes, and following up on action items to ensure accountability and completion.</li><li>Maintain and organize electronic and physical filing systems, utilizing document management software to ensure easy access to critical information and compliance with data protection regulations.</li><li>Support the preparation of financial reports and presentations by gathering relevant data, ensuring accuracy and timeliness to aid in decision-making processes.</li><li>Act as a liaison between executives and internal/external stakeholders, fostering relationships and ensuring effective communication channels are established and maintained.</li><li>Conduct research and compile information for various projects, utilizing analytical skills to provide insights that support strategic initiatives and business objectives.</li><li>Assist in the onboarding process for new employees, providing necessary training and resources to ensure a smooth transition into the organization.</li></ol> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><ul><li>Exceptional organizational skills are crucial for managing multiple tasks and priorities effectively.</li><li>Strong verbal and written communication skills are essential for drafting correspondence and reports.</li><li>Proficiency in office software such as Microsoft Office Suite is necessary for daily tasks and presentations.</li><li>Time management skills are vital for ensuring deadlines are met and schedules are adhered to.</li><li>Attention to detail is important for maintaining accuracy in documentation and reporting.</li><li>Interpersonal skills are key for building relationships with stakeholders and team members.</li><li>Problem-solving abilities are important for addressing challenges that arise in a dynamic work environment.</li></ul></div>
شركة المصيريعي
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>A leading manufacturing company announces a vacancy for the position of <strong>Executive Secretary</strong>.</p><p><br></p><p>Requirements:</p><p> - A diploma or bachelor's degree in Business Administration or English Language or a related field.</p><p> - Female Saudi national.</p><p> - Resident of South Riyadh.</p><p> - Previous experience in a similar field is a basic requirement for acceptance.</p><p> - Proficiency in English speaking and writing is a basic requirement for acceptance.</p><p>- Salary will be determined after the interview.</p><p> Work location: Riyadh - New Industrial Area</p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>- Proficient in using Microsoft Office applications.</p><p> - Strong organizational and time management skills.</p><p> - Excellent communication skills.</p><p> - Ability to work under pressure.</p></div>
Maharah Human Resources Company
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span>Role Purpose To provide high-level administrative and organizational support to senior executives, ensuring seamless day-to-day operations, effective communication flow, and timely execution of priorities across internal and external stakeholders.<br> Key Responsibilities Executive Support & Calendar Management Manage executives' calendars with precision, prioritizing appointments, resolving scheduling conflicts, and ensuring optimal time allocation.<br> Anticipate executives' needs and proactively organize daily, weekly, and monthly schedules.<br> Meetings & Communication Coordinate and prepare for meetings, including agenda preparation, logistics, minutes of meeting, and follow-up on action items to ensure accountability.<br> Manage all incoming and outgoing correspondence — emails, calls, and official communications — with professionalism and discretion.<br> Documentation & Reporting Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality.<br> Maintain organized, confidential filing systems for records, contracts, and sensitive documentation.<br> Stakeholder Liaison Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication.<br> Represent the executive office professionally in all interactions.<br> Events & Administration Plan and coordinate corporate events, conferences, and business meetings from inception to execution.<br> Monitor critical deadlines and ensure timely delivery of tasks and commitments.<br> Provide broad administrative support to the executive team as needed.<br> Bachelor's degree or Diploma in Business Administration or a related field.<br> 2–5 years of experience as an Executive Secretary or in a similar administrative role.<br> Excellent verbal and written communication skills in English and Arabic.<br> Strong organizational and time management skills.<br> Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).<br> Ability to handle confidential information with discretion.<br> Strong attention to detail and ability to work under pressure.<br> Professional appearance and excellent interpersonal skills.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
No experience required </div>
</div>
<div class="row is-m v-align-top t-small ">
<div class="col is-3 p5" data-automation-id="label_Degree">
<b>Degree</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Degree">
Bachelor's degree / higher diploma </div>
</div>
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>An <b>Executive Secretary</b> provides administrative and secretarial support to senior management by managing schedules, coordinating meetings, handling correspondence, preparing reports and documents, maintaining records, arranging travel, and ensuring smooth day-to-day office operations.</p><p><br></p><p><b>Qualification:</b> Bachelor's degree in Business Administration or a related field, with strong communication, organizational, and computer skills</p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>3–5 years of experience as an Executive Secretary or in a similar administrative role.</p><p>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</p><p>Excellent communication, organizational, and time-management skills.</p><p>Ability to handle confidential information with professionalism.</p></div>
Saudi - Riyadh
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<span>We are seeking a highly sophisticated, tech-savvy Management Executive Secretary to directly support our clients Chief Technology Officer (CTO) and interface with the broader C-level executive team.<br> This is not a traditional administrative role.<br> We are seeking a high-caliber professional with 8+ years of C-suite support experience who speaks the language of technology.<br> As the Management Executive Secretary, you will serve as the trusted partner and primary gatekeeper to the CTO.<br> While the executive leads the technology division, your focus will be on seamless administrative execution, high-level stakeholder management, and calendar optimization.<br> The ideal candidate is a proactive coordinator who thrives in a dynamic corporate office, manages confidentiality with absolute discretion, and keeps the executive office running like clockwork.<br> Key Responsibilities Calendar & Schedule Management: Proactively manage and optimize the CTO’s complex calendar, prioritizing high-stakes meetings, resolving scheduling conflicts, and ensuring smooth daily workflows.<br> Executive Gatekeeping: Act as the primary point of contact for the CTO's office.<br> Professionally screen and manage incoming calls, emails, visitors, and correspondence.<br> Meeting & Board Coordination: Organize and facilitate C-level and department-wide meetings.<br> Prepare detailed agendas, compile briefing materials, draft accurate meeting minutes, and track action items to completion.<br> Travel & Logistics: Plan and coordinate flawless domestic and international travel itineraries, including visa processing, flight/hotel bookings, and ground transportation.<br> Document & Presentation Preparation: Draft, edit, and format professional correspondence, memos, reports, and executive-level presentations.<br> Liaison & Communication: Serve as a professional bridge for communication between the CTO’s office, internal department heads, global partners, and external vendors.<br> Information & File Management: Maintain a highly organized, secure, and confidential digital and physical filing system for all executive-level documentation.<br> Experience: Strictly 8+ years of dedicated experience as an Executive Secretary or Executive Assistant, with a proven track record of exclusively supporting C-level executives (CEOs, CFOs, CTOs, or Board Members).<br> Education: Bachelor’s degree in Business Administration, English, Office Management, or a related field is preferred.<br> Language Skills: Boardroom-level fluency in written and spoken English is mandatory.<br> Conversational or professional Arabic is highly advantageous for local coordination.<br> Key Competencies C-Suite Polish & Diplomacy: Exceptional interpersonal and communication skills, with the confidence to interact with high-profile stakeholders and board members.<br> Exceptional Organization: A master of prioritization and multitasking who can manage tight deadlines and high-pressure situations with grace.<br> Absolute Discretion: Proven ability to handle highly sensitive, proprietary, and confidential corporate information.<br> Modern Tool Proficiency: Fully proficient in standard corporate tools (Microsoft Office Suite, Google Workspace, and modern communication platforms).<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5">
Preferred candidate </h2>
<div class="row is-m v-align-top t-small bg-mute">
<div class="col is-3 p5" data-automation-id="label_Years_of_experience">
<b>Years of experience</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Years_of_experience">
No experience required </div>
</div>
<div class="row is-m v-align-top t-small ">
<div class="col is-3 p5" data-automation-id="label_Degree">
<b>Degree</b>
</div>
<div class="col is-9 p5" data-automation-id="data_Degree">
Bachelor's degree / higher diploma </div>
</div>
Client of Taj HR
Saudi - Riyadh
<p>WE ARE HIRING! Position: Executive Secretary VP Office Location: Riyadh, Saudi Arabia Industry: Global Downstream Aluminium / Industrial About the Role: A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentable Executive Secretary to support the Vice President s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality. Key Responsibilities: Calendar & Travel: Organize the VP s daily schedule, plan business meetings, and arrange travel itineraries. Executive Communication: Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English. Meetings & Presentations: Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items. Confidentiality: Handle sensitive corporate documents, contracts, and internal notes with maximum discretion. Office & Financial Support: Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies. Record Keeping: Maintain a structured, easily accessible digital and physical filing system.</p><p><strong>Desired Candidate Profile</strong></p><p>Requirements: Education: Bachelor s degree in Business Administration, Literature, or a related field. Experience: Minimum 3+ years of direct experience working closely and directly with C-Level Executives, Directors, or Vice Presidents in previous organizations. Communication & Tact: Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach). Language: Good to fluent command of English (written and verbal). Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.</p>
شركة رياض الخزامى
Saudi - Riyadh
<div dir="rtl"><h3 >نبذة عن الدور</h3>
<p >تبحث شركة رياض الخزامى عن <strong >سكرتير تنفيذي</strong> للانضمام إلى فريقها في <strong >الرياض</strong>. هذا الدور بدوام كامل ومناسب للمرشحين الذين يمتلكون خبرة تتراوح بين 0-1 سنوات. يهدف شاغل الوظيفة إلى تقديم دعم إداري شامل، يشمل تنظيم المواعيد، إدارة المراسلات، وحضور الاجتماعات وإعداد التقارير، لضمان سير العمل بكفاءة وفعالية.</p> <h3 >المهام والمسؤوليات الرئيسية</h3>
<ul >
<li >تنظيم مواعيد المدير/الرئيس وتذكيره بها بشكل مستمر.</li>
<li >التعامل مع الاستفسارات الواردة والرد عليها، بالإضافة إلى إيصال البريد والمراسلات للمدير/الرئيس.</li>
<li >إعداد المذكرات الدورية المتعلقة بعمل الوحدات التنظيمية الداخلية للشركة.</li>
<li >إجراء المراسلات الاعتيادية مع الجهات الخارجية، والتأكد من توقيعها من المدير/الرئيس، ثم توزيعها.</li>
<li >حضور الاجتماعات وتسجيل محاضرها بدقة، ثم تحريرها وتوثيقها.</li>
<li >حفظ الوثائق والملفات المتعلقة بأعمال المدير/الرئيس بطريقة منظمة وآمنة.</li>
<li >إعداد وتقديم تقارير العمل الدورية، وتوثيقها وحفظها بشكل منهجي.</li>
</ul> <h3 >المؤهلات والخبرات المطلوبة</h3>
<ul >
<li >خبرة عملية تتراوح بين <strong >0 إلى 1 سنة</strong> في دور سكرتارية تنفيذية أو إدارية مشابه.</li>
<li >القدرة على التعامل مع المهام الإدارية المتعددة بكفاءة.</li>
</ul> <h3 >المهارات والكفاءات</h3>
<ul >
<li >مهارات تنظيمية وإدارية ممتازة.</li>
<li >قدرة عالية على التواصل الكتابي والشفوي باللغة العربية.</li>
<li >دقة واهتمام بالتفاصيل في إعداد الوثائق والمراسلات.</li>
<li >القدرة على إدارة الوقت وتحديد الأولويات بفعالية.</li>
<li >إجادة استخدام برامج مايكروسوفت أوفيس (Word, Excel, Outlook).</li>
</ul> <h3 >بيئة العمل</h3>
<p >يقع مقر العمل في مدينة <strong >الرياض</strong>، وهو دور <strong >بدوام كامل</strong> ضمن بيئة عمل احترافية وداعمة في شركة رياض الخزامى.</p> <h3 >التقديم</h3>
<p >ندعو المرشحين المؤهلين والمهتمين للتقديم على هذا الدور. سيتم التواصل مع المرشحين الذين تتوافق مؤهلاتهم مع متطلبات الوظيفة.</p></div>
شركة منطقة الاحتراف التجارية
Saudi - Riyadh
<div dir="rtl"><h3 >نبذة عن الدور</h3>
<p >تبحث شركة منطقة الاحتراف التجارية في الرياض عن <strong >سكرتير تنفيذي</strong> للانضمام إلى فريقها بدوام كامل. يهدف هذا الدور إلى تقديم دعم إداري وتنفيذي رفيع المستوى للرئيس التنفيذي، مع إدارة المكتب التنفيذي بكفاءة عالية. سيعمل شاغل الوظيفة كحلقة وصل ومحرك متابعة بين الرئيس التنفيذي وجميع قطاعات وإدارات المنظومة، لضمان تحويل التوجيهات إلى مهام ومتابعة تنفيذها بدقة.</p> <h3 >المهام والمسؤوليات الرئيسية</h3>
<ul >
<li >تنظيم وإدارة جدول أعمال وتقويم الرئيس التنفيذي، وتنسيق اللقاءات والاجتماعات الداخلية والخارجية.</li>
<li >استقبال جميع التوجيهات والمهام والطلبات الصادرة من الرئيس التنفيذي وإعادة صياغتها وتوزيعها بوضوح.</li>
<li >إعداد وتحضير ملفات الاجتماعات، العروض التقديمية، والتقارير التنفيذية المطلوبة.</li>
<li >حضور الاجتماعات الهامة وتدوين محاضرها وتوثيق القرارات وتكليفات العمل.</li>
<li >صياغة الخطابات والمراسلات الرسمية والتقارير التنفيذية باللغتين العربية والإنجليزية.</li>
<li >متابعة التكليفات مع الإدارة المالية، الشؤون الإدارية، والشركات التابعة للمنظومة لضمان سرعة التنفيذ وجودة المخرجات.</li>
<li >إعداد تقارير متابعة دورية توضح حالة المهام ونسبة الإنجاز وأي معوقات.</li>
<li >حفظ الوثائق والملفات المتعلقة بأعمال المدير/الرئيس وإعداد وتقديم تقارير العمل وتوثيقها.</li>
</ul> <h3 >إدارة التقنية والأنظمة</h3>
<ul >
<li >التعامل الاحترافي مع برامج إدارة المهام والمشاريع الإلكترونية مثل (Odoo, MS Project).</li>
<li >الاستخدام المتقدم لبرامج أوفيس (Excel, PowerPoint, Word, Outlook) للتحليل وإعداد العروض والخطابات.</li>
<li >إدارة نظام الأرشيف والتوثيق الرقمي للمستندات والقرارات بأسلوب آمن وسري للغاية.</li>
<li >الاستخدام الفعال في إدارة البريد الإلكتروني والمهام والتعامل الرقمي لجميع مهام العمل.</li>
</ul> <h3 >المؤهلات والخبرات</h3>
<ul >
<li >مؤهل علمي: دبلوم أو بكالوريوس في إدارة الأعمال، الإدارة العامة، أو السكرتارية التنفيذية.</li>
<li >خبرة عملية: من <strong >5 إلى 7+ سنوات</strong> في السكرتارية التنفيذية وإدارة المكاتب مع كبار الإداريين والتنفيذيين.</li>
<li >خبرة قوية في التعامل مع الهياكل التنظيمية المتعددة الشركات والإدارات.</li>
</ul> <h3 >المهارات والصفات الشخصية</h3>
<ul >
<li >القدرة على التنظيم وترتيب الأولويات وإدارة المهام المتعددة بدقة.</li>
<li >مهارات اتصال وتواصل رفيعة للتنسيق السلس بين الإدارات.</li>
<li >مهارة متابعة قوية، مع إصرار وحس عالٍ بمتابعة المهام حتى إغلاقها بالكامل وتدقيق التفاصيل.</li>
<li >إتقان التعامل مع البرامج والأنظمة الحديثة والتحول الرقمي.</li>
<li >القدرة على تحمل ضغط العمل والمرونة في التعامل مع المهام الطارئة والأولويات المتغيرة.</li>
<li >دقة متناهية وسرية تامة في الحفاظ على أسرار المنظومة ودقة المخرجات والبيانات.</li>
</ul></div>
National Medical Care Company (Care)
Saudi - Riyadh
<h3 >About the Role</h3>
<p >The National Medical Care Company (Care) is seeking a dedicated <strong >Medical Secretary</strong> to provide comprehensive administrative and secretarial support to a Business Unit Medical Director. This full-time position, based in Riyadh, involves managing confidential information, overseeing administrative support staff as required, and contributing to the delivery of high-quality patient care within NMC Hospitals and Clinics.</p> <h3 >Core Secretarial Duties</h3>
<ul >
<li >Perform responsible and confidential administrative and secretarial duties for the Medical Director.</li>
<li >Prepare letters, which may be composed or compiled based on personal knowledge of the subject matter.</li>
<li >Direct mail to other staff members for action, as instructed or in accordance with precedent.</li>
<li >Arrange and schedule appointments for Executive Directors, including interviewing callers and making proper referrals.</li>
<li >Prepare materials and make arrangements for meetings as required.</li>
<li >Study received reports, compare them with previous data, and bring significant items, changes, errors, or omissions to the Medical Director's attention.</li>
<li >Maintain up-to-date management manuals, directives, and organizational charts for the executive, keeping them informed of changes.</li>
<li >Set up and maintain office files, ensuring correspondence and reports are readily available for reference and efficient operation.</li>
<li >Take and transcribe dictation, type documents, and maintain office records.</li>
<li >Answer the telephone and reply to questions in accordance with general instructions or refer calls to appropriate staff members.</li>
</ul> <h3 >Administrative and Financial Management</h3>
<ul >
<li >Assist in departmental budget preparation by gathering data for projections, performing routine mathematical calculations, and typing budget documents.</li>
<li >Maintain records of subsequent budgetary expenditures.</li>
<li >Perform purchasing tasks for the department, including contacting vendors, preparing requisitions, approving invoices for payment, and maintaining purchase records.</li>
<li >Prepare special and recurring reports for the Business Unit Medical Director by gathering data from various sources/departments.</li>
<li >Answer general inquiries from the public and other department executives/staff regarding departmental policies, practices, and procedures.</li>
<li >Maintain departmental petty cash records and may review, record, and deposit checks and other payments received, reporting to the Business Unit Medical Director.</li>
<li >Maintain a variety of logs and files related to budgets, accounts payable, purchasing, and payroll for the department.</li>
</ul> <h3 >Office and Personnel Coordination</h3>
<ul >
<li >Perform personnel tasks for the department, such as maintaining personnel files for staff and Directors under the Business Unit Medical Director.</li>
<li >May exercise administrative supervision over staff by coordinating work assignments.</li>
<li >Schedule the use of meeting rooms and other office space for use by the public, attorneys, and other hospital/departmental staff.</li>
<li >Perform other applicable tasks and duties assigned within the realm of the employee's knowledge, skills, and abilities.</li>
</ul> <h3 >Candidate Profile</h3>
<p >The ideal candidate will possess <strong >5 to 10 years of relevant experience</strong> in an administrative or secretarial role, preferably within a medical or healthcare environment. Strong organizational skills, attention to detail, and the ability to manage confidential information are essential for success in this position.</p> <h3 >Work Environment</h3>
<p >This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to contribute to a leading medical care provider. The role operates within a dynamic healthcare setting, supporting the administrative functions vital to patient care and operational efficiency.</p>
Saudi - Riyadh
<h3 >Legal Secretary Role Overview</h3>
<p >Selected Recruitment is seeking a <strong >Legal Secretary</strong> for a prominent legal practice located in Riyadh, Saudi Arabia. This full-time position is designed for professionals with 5-10 years of experience who are looking to join a respected legal environment.</p> <h3 >Role Purpose and Contribution</h3>
<p >The Legal Secretary will provide high-level administrative and organizational support to Partners and Fee Earners. This role is integral to the smooth operation of a busy practice, serving as a trusted point of contact for both internal colleagues and external stakeholders within a fast-paced, collaborative, and highly professional setting.</p> <h3 >Key Responsibilities</h3>
<ul >
<li >Managing complex diary and calendar arrangements across multiple time zones.</li>
<li >Coordinating meetings, travel arrangements, and detailed itineraries.</li>
<li >Preparing, formatting, and proofreading legal documents, presentations, and correspondence.</li>
<li >Handling billing processes, expense reports, and general matter administration.</li>
<li >Opening new client matters and maintaining accurate records.</li>
<li >Liaising confidently with clients, Partners, and colleagues across international offices.</li>
<li >Supporting business development activities, events, and client communications.</li>
<li >Providing general administrative support to ensure the efficient operation of the practice group.</li>
</ul> <h3 >Candidate Profile and Requirements</h3>
<ul >
<li >Previous experience (5-10 years) as a Legal Secretary, Legal PA, or Executive Assistant within a law firm environment.</li>
<li >Exceptional organizational and time management skills.</li>
<li >Strong attention to detail and the ability to manage multiple priorities effectively.</li>
<li >A professional, proactive, and client-focused approach to work.</li>
<li >Excellent written and verbal communication skills in English.</li>
<li >Proficiency in Microsoft Office Suite and legal document management systems.</li>
</ul> <h3 >About the Legal Practice</h3>
<p >The legal practice is recognized globally for its outstanding culture, significant investment in its people, and commitment to long-term career development opportunities. This environment fosters professional growth and provides a supportive community for its employees.</p> <h3 >Application Information</h3>
<p >Candidates who meet the specified requirements are encouraged to apply. Further details regarding the application process will be provided upon initial contact.</p>