Document Controller - Jeddah Saudi

We are looking for an experienced Document Controller (Aconex) to join our team and support the successful delivery of major construction and infrastructure projects.<br>Key Responsibilities:Manage and control all incoming and outgoing project documentation, including drawings, reports, specifications, submittals, and correspondence. Administer and maintain the Aconex document management system. Register, classify, distribute, and archive project documents. Monitor workflows, reviews, approvals, and transmittals within Aconex. Maintain document numbering systems, revision control, and document registers. Coordinate with engineering, design, construction, commercial, and project management teams. Track document status and provide regular reporting on reviews and approvals. Prepare and issue transmittals, workflows, and distribution matrices. Ensure compliance with document control procedures, ISO 9001 quality requirements, and client standards. Support project audits by maintaining accurate and traceable records. Manage the Common Data Environment (CDE) and ensure document accessibility and integrity. Monitor document control KPIs and provide progress reports. Train project team members on Aconex workflows and document management procedures when required.<br>Qualifications & Experience:Diploma or Bachelor's Degree in a relevant field. Minimum 5 years of experience as a Document Controller on major construction, infrastructure, or engineering projects. Minimum 3 years of hands-on experience using Aconex. Strong knowledge of document control processes, workflows, transmittals, revision control, and document management systems. Experience working within ISO 9001 Quality Management Systems. Proficiency in Microsoft Office Suite, including Excel, Word, and Power Point. Familiarity with Common Data Environment (CDE) principles and BIM-related documentation processes is preferred. Excellent organizational, communication, coordination, and stakeholder management skills.<br>If you are interested, please apply or share your CV with us.

About the Company<br><br>The Senior Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycle. This role ensures that engineering, technical, commercial, and contractual documents are accurately processed, distributed, archived, and maintained in compliance with company procedures, client requirements, and quality management standards<br>.<br>About the Role The Senior Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycl<br>e.<br>Responsibilities Develop and maintain document control procedures and workflows. Manage the receipt, registration, distribution, tracking, and filing of project documents. Ensure all incoming and outgoing documents are reviewed for completeness and compliance before distribution. Maintain document numbering, revision control, and approval status. Administer electronic document management systems (EDMS) such as Aconex, Procore, Share Point, or similar platforms. Coordinate with engineering, procurement, construction, quality, and client teams to ensure timely document submissions. Generate document status reports, transmittals, and project document registers. Monitor overdue documents and follow up with responsible stakeholders. Maintain confidentiality and security of sensitive project information. Archive project documentation in accordance with company and client requirements upon project completion. Support internal and external audits related to document control processes. Train and mentor junior document controllers on document management procedures and systems. Identify opportunities to improve document control processes and implement best practic<br>es.<br>Qualificat<br>ions<br>Bachelor's degree or Diploma in Business Administration, Engineering, Information Management, or a related discipline. Minimum of 7–10 years of experience in document control, preferably within construction, engineering, EPC, or infrastructure projects. Experience working on large-scale, multi-disciplinary projects. Professional certification in document control or records management is an advan<br>tage.<br>Required Skills Proficiency in Electronic Document Management Systems (Aconex, Procore, Share Point, EDMS, Documentum, etc.). Advanced knowledge of Microsoft Office, particularly Excel. Strong understanding of document numbering systems, revision control, and transmittal management. Knowledge of ISO 9001 document control requirements. Ability to prepare reports and maintain accurate document regi<br>sters.<br>Preferred Skills Excellent organizational and time management skills. Strong attention to detail and accuracy. Effective communication and coordination skills. Ability to manage multiple priorities under tight deadlines. Strong problem-solving and analytical abilities. High level of integrity and confidentiality. Leadership and mentoring capabilities. Customer-focused with a collaborative approach. Available to join immediately

Document Controller (Project-Based) | Riyadh, Saudi Arabia<br>Project Duration: 15 July 2026 – 29 April 2027Location: Riyadh, Saudi Arabia<br>We are looking for an experienced Document Controller to join our client for a project-based assignment supporting the construction of a high-end luxury private villa in Riyadh.<br>This role is ideal for someone with strong construction documentation experience who thrives in a fast-paced site environment and understands the importance of accuracy, organization, and document control throughout the project lifecycle.<br>Key Responsibilities<br>Manage and maintain all project documentation, including drawings, technical submittals, RFIs, material approvals, reports, and correspondence. Ensure all project documents are properly logged, distributed, filed, and archived according to company procedures. Maintain document control registers and tracking systems to ensure documents are current and easily retrievable. Coordinate with project managers, engineers, consultants, subcontractors, and suppliers regarding document submissions and revisions. Monitor document version control and ensure only the latest approved documents are circulated to the project team. Prepare transmittals and maintain records of incoming and outgoing documentation. Support project teams by ensuring timely distribution of approved drawings and technical documents. Assist with compiling project handover documentation and close-out files. Ensure compliance with project documentation standards and quality management procedures. Maintain confidentiality of sensitive project information at all times.<br>Requirements Minimum 3–5 years of experience as a Document Controller within the construction industry. Previous experience supporting luxury residential, villa, commercial, or high-end fit-out projects is highly preferred. Strong understanding of construction documentation processes and project workflows. Proficient in Microsoft Office and document management systems. Excellent organizational skills with strong attention to detail. Ability to prioritize multiple tasks and meet strict project deadlines. Strong communication skills in English. Able to work collaboratively with both site and office teams.<br>What We Offer Opportunity to work on a prestigious luxury villa project. Fixed-term, project-based assignment from 15 July 2026 to 29 April 2027. Collaborative and professional project environment.<br>If you have a strong background in construction document control and are available for a project-based opportunity in Riyadh, we'd love to hear from you.

Hanmi Global Saudi is seeking a detail-oriented Document Controller to support the document control functions across our projects. The Document Controller will be responsible for maintaining accurate and organized project documentation, ensuring documents are properly received, registered, distributed, stored, and archived in accordance with company and client requirements. The role involves close coordination with project teams, consultants, contractors, and other stakeholders to ensure an efficient flow of project documentation.<br><br>Key Responsibilities<br><br>Maintain and update project document registers, logs, and tracking systems Receive, review, register, and distribute project documents in accordance with established procedures Ensure all documents are properly filed, version-controlled, and easily accessible Track document revisions, approvals, submissions, and outstanding actions Coordinate with project teams, consultants, contractors, and other stakeholders regarding document submissions and requirements Ensure documents are distributed to the relevant parties in a timely manner Maintain electronic and hard-copy filing systems and ensure proper document archiving Support the preparation of document control reports and status updates Ensure compliance with company and client document control procedures and requirements Assist project teams during audits and inspections by providing the required documentation Follow up on missing, overdue, or incorrectly submitted documents and coordinate with the relevant parties for resolution Perform other document control and administrative duties as required by the project team<br><br>Requirements<br><br>Requirements<br><br> Bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline. 3-7 years of relevant experience in document control, preferably within construction, engineering, infrastructure, or consultancy projects. Proficient in document management systems such as Aconex, Share Point, or equivalent platforms. Good understanding of document control procedures, document registers, revision control, and document distribution. Strong organizational skills with excellent attention to detail and accuracy. Good communication and interpersonal skills, with the ability to coordinate effectively with project teams and various stakeholders. Ability to manage multiple documents, submissions, and deadlines in a fast-paced project environment. Familiarity with PMC, PMO, construction, or consultancy environments is an advantage

Job Summary<br><br>We are seeking an experienced Document Controller to manage and maintain all project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, distributing, and archiving project documents while ensuring compliance with company procedures, document control standards, and contractual requirements.<br><br>Key Responsibilities<br><br> Establish and maintain an efficient document control system for all project documentation. Receive, register, classify, and distribute incoming and outgoing documents. Ensure all project documents are properly reviewed, approved, and issued according to document control procedures. Maintain accurate document registers, logs, and tracking systems. Control revisions and ensure that only the latest approved documents are available for project use. Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals. Archive project documents in both electronic and hard-copy formats in accordance with company policies. Prepare document transmittals, correspondence, and reports. Monitor document submission schedules and follow up on overdue documents. Support engineering and project teams by ensuring timely access to project documentation. Assist in project audits by providing complete and organized documentation records. Maintain confidentiality and security of project information and records. Ensure compliance with quality management systems, document control procedures, and contractual requirements<br><br>Requirements<br><br>Qualifications<br><br> Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field. Minimum 5+ years of experience as a Document Controller in construction or engineering projects. Experience working with consultants, contractors, and multidisciplinary project teams. Familiarity with document control standards and quality management systems. Experience using Electronic Document Management Systems (EDMS) is preferred. <br><br>Technical Skills<br><br> Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point). Experience with document management systems such as Aconex, Procore, Share Point, Autodesk Construction Cloud (ACC), or similar EDMS platforms. Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures. Excellent data entry, record management, and reporting skills. <br><br>Core Competencies<br><br> Excellent organizational and time management skills. High attention to detail and accuracy. Strong communication and coordination skills. Ability to manage multiple tasks and meet deadlines. Confidentiality and professionalism. Problem-solving and analytical skills. Teamwork and collaboration. Strong documentation and record management capabilities

We are looking for an organized and detail-oriented Document Controller to manage, maintain, and track all technical and project documentation across large-scale Infrastructure and Mass Earthworks projects. The candidate will be responsible for administering the Electronic Document Management System (EDMS), controlling the flow of submittals, drawings, RFIs, and commercial records, and ensuring full compliance with project document control procedures. Key Responsibilities:Manage, archive, and track all incoming and outgoing project documentation, including engineering drawings, technical submittals, method statements, and inspection requests. Maintain and update the Electronic Document Management System (EDMS) and detailed master document logs. Process, distribute, and register Technical Queries (RFIs), Site Instructions (SIs), Non-Conformance Reports (NCRs), and Letters/Transmittals. Ensure strict adherence to document naming conventions, coding standards, and quality control procedures. Coordinate closely with Project Directors, Technical Engineers, QA/QC teams, consultants, and clients to facilitate smooth document workflows and timely approvals. Qualifications & Requirements:Education: Bachelor’s Degree or Diploma in Business Administration, Information Management, Civil Engineering, or a related field. Required Skills & Systems:High proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Prime Pro, Procore, or Share Point. Advanced MS Office skills, particularly MS Excel for log management and tracking. Experience: Minimum 3–5+ years of document control experience in major civil infrastructure, site development, and heavy earthworks projects. Exceptional organizational skills, strong attention to detail, and sound understanding of construction documentation workflows.

Job Purpose<br><br>Support the document management process across engineering and construction projects. The Document Controller is responsible for organizing, tracking, and maintaining all project documentation in accordance with company standards and project requirements.<br><br>Duties And Responsibilities<br><br>Maintain the document control system to ensure accurate tracking, archiving, and retrieval of project documents Follow established document control procedures and ensure compliance with company and client requirements Coordinate the receipt, registration, distribution, and filing of engineering drawings, submittals, specifications, RFIs, and other project documents Review documents for completeness and proper formatting before issuing or uploading Ensure timely distribution of controlled documents to internal teams and external stakeholders Monitor document status and maintain up‑to‑date logs throughout the project lifecycle Generate regular document control reports as required by the project team Support project managers, engineers, consultants, and contractors in proper documentation handling Assist in maintaining organized electronic and hard‑copy filing systems Provide basic guidance to team members on document control processes and system usage when needed<br><br>Qualifications, Knowledge & Skills<br><br>Bachelor's Degree from a recognized university with at least 3 years of relevant experience Diploma from a recognized institution with at least 7 years of relevant experience Solid understanding of document control principles and practices in engineering or construction environments Experience using Oracle‑based document control platforms (e.g., Aconex, Primavera Unifier, or similar) Strong organizational skills and high attention to detail Good interpersonal and communication skills Ability to manage multiple tasks, work independently, and meet deadlines Proficiency in MS Office Suite (Word, Excel, Outlook) Knowledge of ISO document control standards is an advantage

Job Role: We are looking for an experienced Document Controller with a minimum of 5 years of relevant experience, preferably within a contracting/construction company. The ideal candidate should have strong hands-on experience in document control, project correspondence, document tracking, and Oracle Aconex, including managing and maintaining Aconex document matrices.<br>Key Responsibilities:Manage and control all project documents in accordance with company and project procedures. Maintain accurate document registers, logs, transmittals, and document tracking systems. Manage incoming and outgoing documents, drawings, technical submittals, RFIs, letters, reports, and other project correspondence. Work extensively with Oracle Aconex for document management, distribution, workflow, transmittals, and document tracking. Create, update, and maintain Aconex document matrices, ensuring accurate document status, revisions, recipients, and distribution. Monitor document workflows and follow up on pending reviews, approvals, comments, and responses. Ensure that the latest approved revisions of documents are properly controlled and distributed. Coordinate with Engineering, Construction, Procurement, QA/QC, Commercial, Planning, and Project Management teams. Maintain proper filing and archiving systems for project records. Ensure documents are correctly coded, numbered, named, classified, and uploaded according to project requirements. Prepare regular document control reports and status updates. Track overdue documents and coordinate with relevant stakeholders to ensure timely action. Ensure compliance with project document control procedures, contractual requirements, and client requirements. Support project close-out activities, including final document compilation, archiving, and handover. Maintain confidentiality and integrity of project documentation.<br>Required Qualifications & Experience:Minimum 5 years of experience in Document Control. Previous experience working with a contracting/construction company is required. Strong practical experience with Oracle Aconex. Proven experience in creating and maintaining Aconex document matrices. Good knowledge of document control processes and construction/project documentation. Experience handling technical documents, drawings, transmittals, RFIs, submittals, and project correspondence. Strong knowledge of Microsoft Office, particularly Excel and Word. Good organizational, coordination, and communication skills. Strong attention to detail and ability to manage a high volume of documents. Ability to work under pressure and meet project deadlines. Good command of English, both written and spoken.

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com.<br>Key Responsibilities:Coordinate document flow between the Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval. Track all incoming and outgoing documents, maintaining proper logging, distribution, and filing. Verify that all submissions comply with program requirements, procedures, and quality standards. Prepare and issue transmittals with accurate records and full traceability. Support program teams in tracking deliverables and maintaining organized documentation. Assist in audit preparation by keeping documentation complete and properly archived. Safeguard the confidentiality, accuracy, and integrity of all program documentation throughout the program lifecycle.<br>Qualifications, Experience, Knowledge, and Skills:Bachelor’s degree (BA/BS) in a relevant field. Minimum of 3 years of experience as a Document Controller, with hands-on experience using industry-standard Document Management Systems (Preferably E.g. Aconex, Share Point, EDMS). Strong command of written and spoken English. Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. Good understanding of document control processes, procedures, and workflows within PMO environments. Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders. Familiarity with administrative, clerical, and customer service practices. Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.

Overview At Knight Frank, we are seeking an experienced Document Controller to join our Project & Development Services Division in Riyadh, Saudi Arabia, supporting an ongoing PMC commission. This person will play a key role in the successful delivery of the project by implementing and maintaining robust document control systems that promote accuracy, compliance and seamless collaboration across multidisciplinary project teams. Join a globally recognised real estate consultancy and become part of a high-performing team delivering projects that are helping shape the future of Saudi Arabia while advancing your career within one of the industry's most respected brands.<br>Responsibilities Document Management System Implementation: Develop and maintain a comprehensive document control system to manage project documentation efficiently. Process Development: Establish and enforce document control procedures, ensuring compliance with industry standards and client requirements. Promote best practices and continuous improvement. Quality Assurance: Ensure all documents are accurate, up-to-date, and meet quality standards before distribution. Version Control: Oversee document revisions, maintaining a history of changes to ensure accessibility to the most current versions. Access Control: Manage permissions to ensure sensitive information is accessible only to authorized personnel. Stakeholder Coordination: Facilitate effective communication among project teams, clients, and contractors regarding documentation requirements and updates. Audit Preparation: Maintain organized records to support internal and external audits, ensuring compliance with legal and contractual obligations. Training: Provide training to project personnel on document control processes and systems to ensure consistent application. Continuous Improvement: Regularly review and enhance document control processes to improve efficiency and effectiveness.<br>Skills and Qualifications Document Control Expertise: Proficient in implementing and managing advanced document control systems and processes. Attention to Detail: Exceptional accuracy in managing and reviewing documentation to ensure quality and compliance. Leadership: Strong ability to lead and mentor a document control team, fostering a culture of excellence. Organizational Skills: Outstanding ability to manage large volumes of documents, workflows, and deadlines. Communication Skills: Clear and effective written and verbal communication, ensuring smooth coordination with stakeholders. Problem-Solving: Analytical mindset to troubleshoot and resolve document-related issues efficiently. Technological Proficiency: Advanced knowledge of document management software, such as Aconex, Procore, or similar tools. Collaboration: Strong interpersonal skills to work seamlessly with multidisciplinary project teams and external partners. Time Management: Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.<br>Qualifications Bachelor’s degree in business administration, information management, or a related field. At least 4–6 years of experience in document control within the construction, engineering, or real estate sectors, with a focus on large-scale projects. Demonstrated experience in Project Management Consultancy (PMC) roles is highly desirable. Proficiency in international document control standards (e.g., ISO 9001). Certification in document control management (e.g., EDMS certification) is an advantage. Familiarity with local and international legal and contractual documentation requirements. Fluency in English (essential); knowledge of Arabic is advantageous.

Job Summary Manage and control tender documents, including RFPs, ITTs, drawings, specifications, BOQs, addenda, and correspondence. Maintain document registers, revision logs, tender trackers, transmittals, and submission records. Ensure the latest tender documents are properly distributed and controlled. Coordinate with Estimation, Engineering, Procurement, Commercial, and other departments to collect tender inputs. Compile and organize technical and commercial tender submissions in line with client requirements. Manage tender clarifications, Q&A, addenda, and client correspondence. Upload, download, and track documents through client portals and electronic document management systems. Maintain proper filing and archiving of completed tender submissions for future reference. Support the Tender Manager in meeting tender submission deadlines<br>Qualification / Skills and Experience:Diploma or Bachelor’s Degree in a relevant discipline.3–5 years of experience in Document Control, preferably in construction or tendering. Experience with SAP, Oracle, Aconex, Share Point, or similar document management systems. Good knowledge of MS Office, particularly Excel and Word. Experience in document registers, revision control, transmittals, and electronic filing. Strong organizational skills, attention to detail, and communication skills. Good English and ability to work under tight deadlines.

Job Title: Document Controller Location: Riyadh, KSA<br>Qualification:Diploma or Bachelor's degree in Business Administration or a related field Construction industry qualification or minimum 5 years’ experience in Document Control GCC/ Saudi experience is essential Broad-based experience across all main disciplines, as well as the full life cycle of a project Experience with other Document Management Platforms (such as Unifier) preferable<br>Skills & Competencies Good level of competency in MS Office, including Word; Excel; Power Point Thorough knowledge of Aconex and Unifier<br>Key Responsibilities Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers Maintain and update all project logs and provide the required information for preparation of reports Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals Liaise with site supervision staff and collate data to assist in the preparation of all reports Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports Receive, maintain and log all project related electronic mail and documents Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices Maintain log and update “Record Copy” and “Coordination Copy” of all project related contract documents, “construction issue” drawings, specification, documents, submittals…etc. Prepare copies and return back to Contractor & Client all submittals reviewed and returned Affix the necessary stamp on the “Record Copy” and “Coordination Copy” and file accordingly to all submittals reviewed and returned File all submittals according to the PQP filing system, Label all files according to the PQP filing system Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team Maintain backup soft copies of the project documentation on daily/weekly/monthly basis Identify potential safety concerns within the site office and inform RE/Site HSEAt project close-out complete the archiving / e-archiving of all documents and maintain such records Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE<br>ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Job Summary We are seeking a highly organized and proactive Document Controller & Project Assistant to support our Interior Design team. This role combines document management, administrative support, and project coordination to ensure the smooth execution of design projects from concept through completion. The ideal candidate has a background in Interior Design or Construction, enabling them to understand design drawings, specifications, materials, finishes, and construction terminology. An Interior Design graduate or professional is strongly preferred. Key Responsibilities Document Control • Maintain, organize, and update all project documentation, including drawings, specifications, BOQs, material schedules, submittals, RFIs, and project correspondence. • Ensure all documents are correctly filed, version-controlled, and distributed to the appropriate team members. • Track revisions and maintain accurate document registers. • Prepare project folders and maintain digital and physical filing systems. • Ensure project documentation complies with company standards and procedures. Project & Design Team Support • Assist interior designers with daily administrative and project coordination tasks. • Prepare presentation packages, material boards, finish schedules, and project reports. • Coordinate meetings, record meeting minutes, and follow up on action items. • Monitor project timelines and remind team members of upcoming deadlines. • Support procurement activities by organizing quotations, material samples, and supplier information. Runner & Coordination • Visit suppliers, showrooms, contractors, and project sites as required. • Collect and deliver drawings, samples, documents, and materials. • Coordinate with vendors, consultants, contractors, and clients regarding documentation and deliveries. • Track sample approvals and ensure timely movement of materials between suppliers and the design office. Materials & Design Support • Understand and identify interior finishes, furniture, lighting, fabrics, flooring, stone, wood, metals, and other construction materials. • Review material submittals for completeness before designer review. • Assist in maintaining the material library and sample inventory. • Support designers in sourcing products and coordinating sample requests. Qualifications • Interior Design graduates are strongly preferred. • Minimum 2 years of experience in Interior Design, Fit-Out, Architecture, or Construction. • Experience in document control within design or construction projects is highly desirable. Required Skills • Strong understanding of interior design drawings, construction documentation, and material specifications. • Excellent organizational and document management skills. • High attention to detail and accuracy. • Ability to prioritize multiple tasks in a fast-paced environment. • Strong communication and coordination skills. • Proficiency in Microsoft Office (Excel, Word, Outlook). • Experience with Auto CAD is required. • Knowledge of Adobe InDesign, Photoshop, Sketch Up, or Revit is an advantage. • Familiarity with project management and document control systems is a plus. Personal Attributes • Proactive and dependable. • Professional and service-oriented. • Strong problem-solving abilities. • Able to work independently while supporting a collaborative team. • Willing to travel to project sites, suppliers, and client meetings when required. Preferred Candidate Profile We are looking for someone who is not only highly organized but also understands the language of interior design. The ideal candidate is an Interior Designer or someone with hands-on experience in interior fit-out or construction, capable of recognizing materials, understanding design intent, coordinating effectively with project stakeholders, and providing practical support throughout the project lifecycle. This version is suitable for posting on Linked In, recruitment websites, or sharing with hiring agencies. I can also tailor it for a junior, mid-level, or senior position depending on the experience you're targeting.

About the Company<br><br>DAO is committed to excellence in project management and administration, focusing on delivering high-quality mixed-use developments in the Kingdom of Saudi Arabia.<br><br>About the Role<br><br>The Document Controller / Administrative & Store Coordinator is responsible for managing project documentation, document control processes, administrative requirements, permits, office supplies, and storekeeping activities for the project. The role ensures that all project records are properly controlled, maintained, distributed, and readily available while supporting the project team with administrative and operational requirements in accordance with DAO policies, project procedures, and applicable requirements in the Kingdom of Saudi Arabia.<br><br>Responsibilities<br><br>Document Control Maintain and systematically organize all project-related documents, records, correspondence, and technical documentation to ensure proper filing, maintenance, and efficient retrieval. Implement and maintain the document control and document versioning procedures approved by DAO and applicable project requirements. Control and monitor all incoming and outgoing project documents, ensuring proper registration, distribution, tracking, and archiving. Ensure that documents are issued, distributed, and stored using the correct document numbering, revision, status, and approval procedures. Provide authorized personnel with requested documents, ensuring that the latest approved revision and date of issuance are clearly identified. Maintain accurate document registers, transmittals, logs, and distribution records. Ensure proper filing and archiving of project documentation throughout the project lifecycle, including both electronic and hard-copy records. Coordinate the preparation, compilation, packaging, and submission of project documents to clients, consultants, contractors, and other stakeholders. Monitor document submissions and follow up on outstanding or pending documentation.<br>Permits & Authority Coordination Maintain custody of project-related permit documentation and requirements. Coordinate and follow up on permit requirements from municipalities, engineering associations, government authorities, and other relevant entities in the Kingdom of Saudi Arabia. Maintain organized records of permits, approvals, certificates, and authority correspondence. Support the project team in ensuring that required documentation is available and properly maintained.<br>Administrative Support Provide administrative support to the project team and ensure the smooth operation of day-to-day office activities. Maintain administrative records, registers, forms, and correspondence. Prepare and update tables, lists, trackers, and reports related to project administration and document control. Coordinate printing, scanning, copying, binding, and other document-related requirements. Support project meetings through the preparation and distribution of required documents and records.<br>Storekeeping & Office Supplies Manage office storekeeping activities and maintain accurate inventory records. Monitor stock levels and identify reorder points for office supplies, consumables, and other administrative materials. Coordinate replenishment and purchasing requirements in accordance with DAO policies and approved procedures. Support purchasing activities related to office and administrative requirements. Maintain proper records of received, issued, and remaining stock. Ensure that store items are properly organized, safely stored, and readily available when required. Conduct periodic inventory checks and report shortages, excess stock, or other discrepancies.<br>Reporting & Compliance Prepare periodic reports related to document control, administrative activities, permits, procurement, and storekeeping. Ensure compliance with DAO policies, project procedures, client requirements, and applicable regulations and standards in Saudi Arabia. Maintain confidentiality and proper control of project and company information. Identify opportunities to improve document control, filing, administrative processes, and inventory management.<br>General Responsibilities Coordinate effectively with project managers, engineers, consultants, contractors, suppliers, and other project stakeholders. Ensure timely completion of assigned administrative and document control activities. Maintain a professional and organized working environment. Perform any other project-related duties and responsibilities as assigned by DAO management.<br>Qualifications<br><br>Bachelor's degree or diploma in Business Administration, Information Management, Office Administration, or a related field is preferred. Relevant professional certification in Document Control, Records Management, or Project Administration is an advantage. Previous experience in document control and/or project administration within construction, engineering, consultancy, or real estate development projects. Experience in Mixed-Use Development projects is highly preferred. Experience working in the Kingdom of Saudi Arabia is preferred.<br><br>Required Skills<br><br>8+ years of relevant experience in document control, project administration, or a similar role. Experience managing large volumes of project documentation and correspondence. Familiarity with project documentation requirements and document control procedures. Experience coordinating with consultants, contractors, clients, and government authorities is an advantage.<br><br>Preferred Skills<br><br>Strong knowledge of document control procedures and document management systems. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience with electronic document management systems and project collaboration platforms. Good knowledge of document numbering, revision control, transmittals, registers, and document tracking. Basic knowledge of inventory and store management procedures. Good reporting and data management skills.

Build the Future with JASARA<br><br>Jasara is continuously seeking talented professionals to join our growing network of experts for current and future Construction Supervision (CS) opportunities across the Kingdom of Saudi Arabia.<br><br>As a key delivery partner supporting some of the Kingdom's most ambitious development programs, Jasara supervises major projects across sectors including mixed-use developments, residential communities, commercial facilities, hospitality, healthcare, education, infrastructure, and public realm developments.<br><br>We are currently building a talent pool of qualified professionals for anticipated project requirements across multiple regions of Saudi Arabia.<br><br>Jasara is currently engaged in an upcoming framework agreement for construction supervision in several regions across KSA (EOI)<br><br>Senior Document Controller<br><br>Role Overview<br><br>Lead document control activities for the Supervision Consultant team, ensuring effective management, distribution, tracking, and archiving of project documentation and correspondence.<br><br>Key Responsibilities<br><br>Lead and coordinate the document control team. Manage project documentation, correspondence, drawings, technical submissions, and transmittals. Ensure documents are properly registered, distributed, and tracked. Monitor document review and approval status. Maintain document control logs and registers. Coordinate document submissions between the Client, Consultant, and Contractor. Ensure proper document version and revision control. Prepare document control reports and status updates. Support project close-out and document archiving<br><br>Project Locations<br><br>Potential opportunities may arise across:<br><br>Central Region (Riyadh) Western Region (Jeddah) Western Region (Makkah - Madinah) Eastern Region (Khobar - Dammam) Southern Region (Aseer - Jazan - Najran)<br><br>Why JASARA?<br><br>At Jasara, you can contribute to some of the Kingdom's most transformative projects, collaborate with industry-leading professionals, and support Saudi Arabia's long-term development goals.<br><br>Requirements<br><br>Minimum Requirements<br><br>Bachelor's degree in Document Control, Business Administration, Engineering, or related field. 7+ years of relevant experience. Previous experience on major construction projects. Experience working for a Consultant/contractor preferred. Strong knowledge of document control procedures and systems. Experience with Aconex or similar EDMS. Strong organizational and communication skills.

Position objective Maintain a complete, current and auditable project record and prevent information delay or revision error from disrupting the six-month programme. Reports to Senior Project Delivery, Controls & Contract Manager; functional access to the Petromin Project Director Interfaces All embedded resources, Contractor document control, assurance consultant and Petromin stakeholders Deployment Full-time for the entire assignment; project/site office Recommended seniority7+ years on major construction projects; advanced EDMS/CDE and handover-documentation capability Role purpose Own the administrative integrity of project information. Configure and operate the agreed common data environment, ensure that only complete and correctly coded submissions enter the review process, track every review/comment/action to closure, and build the handover dossier progressively. This role frees the three senior resources to perform analysis and site assurance rather than document chasing. Key responsibilities Implement Petromin's document-management procedure, numbering, metadata, folder structure, status/suitability codes, revision rules, transmittal workflow, review matrix and distribution groups. Establish and maintain the master document register and linked registers for drawings, calculations, specifications, materials, shop drawings, method statements, ITPs, RFIs, technical queries, deviations, NCRs, inspections/tests, samples/mock-ups, authorities/utilities, interfaces, decisions, changes and handover records. Perform submission compliance checks for document number, title, revision, status, discipline, package, native/searchable format, attachments, signatures/certification and superseded references; return administratively incomplete submissions with a recorded reason. Route complete submissions to the correct Petromin reviewers, record contractual and internal due dates, issue reminders/escalations and assemble one consolidated response authorised by the Senior Project Delivery, Controls & Contract Manager. Maintain the consolidated comment register from initial comment through Contractor response, reviewer disposition, incorporation in the next revision and formal closure. Prevent superseded or unapproved documents from being used; issue controlled distribution and maintain current-document lists for office and site teams. Administer meeting calendars, agendas, attendance, minutes, actions and decision references; link actions to supporting correspondence and evidence. Produce daily/weekly status and ageing dashboards for submissions, comments, RFIs, decisions, NCRs, approvals and handover deliverables. Maintain correspondence and notice logs without interpreting entitlement; immediately flag time-sensitive notices or contractual communications to the Senior Project Delivery, Controls & Contract Manager. Build the final handover index from mobilisation and reconcile as-builts, native files/BIM, test packs, asset data, O&M manuals, training, warranties, spare-parts records, certificates, authority approvals and snag/NCR closure. Apply access control, backup, audit trail, naming and retention requirements; maintain confidentiality and transfer the complete record to Petromin on demobilisation. Mandatory outputs Operational document-management procedure, review matrix and master document register within three working days of mobilisation or system access. Daily overdue/critical-submission list and weekly information-control dashboard. Up-to-date consolidated comment, RFI, action, decision, correspondence, authority and handover registers. Controlled minutes and action list issued within one working day of each formal meeting unless Petromin directs otherwise. Current-document and superseded-document controls for active work fronts. Final indexed electronic project record and handover dossier reconciliation report. KPIs and performance evidence Performance area Expected standard / evidence Registration completeness100% of formal incoming/outgoing records registered, linked and retrievable; no off-system approvals. Revision control Zero known instances of superseded/unapproved information being issued as current due to document-control error. Workflow speed Complete submissions routed the same working day; minutes issued within one working day; overdue items escalated before expiry. Register accuracy Statuses reconcile to source transmittals and reviewer evidence; no unsupported closures. Comment closure Each comment has an owner, response, disposition, incorporation check and final closure reference. Handover readiness Handover index progressively populated; missing, rejected and overdue items visible throughout execution. Minimum qualifications and experience Diploma or bachelor's degree in engineering, information management, business administration or a related field. Minimum seven years of document-control/information-management experience on major construction, Design-Build, EPC or industrial projects. Advanced user of a recognised EDMS/CDE such as Aconex, Asite, Autodesk Construction Cloud/BIM 360, Share Point or equivalent, plus strong Excel capability. Demonstrable experience controlling design submissions, transmittals, review workflows, comment registers, site quality records and final handover dossiers. High attention to detail, disciplined follow-up and ability to work independently under a compressed programme. Strong written English and professional communication; Arabic is advantageous. Cost-control logic This is intentionally a capable coordinator/document controller—not a fourth senior manager. The position should be priced below the three technical/management roles but must be experienced enough to run the information system without daily supervision.<br>Authority and limitations May return administratively incomplete or incorrectly coded submissions and may enforce the approved information workflow. May not make technical dispositions, close technical comments/NCRs, interpret contractual entitlement, issue instructions or alter approved records without authorised evidence. Must escalate—not silently correct—material inconsistencies in revision, status, signature, certification or distribution.

Description<br><br>Hanmi Global Saudi is seeking a skilled Document Control Manager to manage and oversee the document control functions for our projects. The Document Control Manager will be responsible for developing and maintaining an efficient document management system ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards. This role involves close collaboration with project teams to facilitate effective communication and documentation flow.<br><br>Key Responsibilities<br><br>Establish and maintain document control procedures and systems tailored to project requirements Manage receipt, classification, distribution, and filing of all relevant project documents Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation Maintain document registers and control logs to track status and revisions Ensure compliance with quality standards, contractual obligations, and regulatory requirements Supervise and train document control staff in maintaining documentation standards Support audits and inspections by providing necessary documentation promptly<br><br>Requirements<br><br>Bachelor's degree in Business Administration, Engineering, or related discipline At least 10 years' experience in document control management, preferably within construction, engineering, or infrastructure sectors Proficient with document management software such as Aconex, Share Point, or equivalents Strong organizational skills with attention to detail Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders Experience in supervising document control personnel Familiarity with project management office (PMO) and consultancy company environments is an advantage Experience work on high-rise projects

Company Description Andalus Gate Holding operates in the dynamic food and beverage sector, focusing on conceiving, developing, and marketing products that shape and redefine categories. The organization supports a portfolio that includes both innovative and established products, aiming to meet evolving consumer needs while maintaining financial sustainability. Andalus Gate Holding works closely with retailers to capture demand for new offerings and to strengthen the performance of existing lines. The company’s strategy centers on building a robust innovation pipeline that delivers market-relevant products and long-term value. Role Description The Stock Controller is expected to oversee storage locations inside and outside their outlet ensuring ingredient safekeeping, to apply FSM standards correctly at all times while monitoring stock movement, to prepare purchase orders, oversee receiving, storage, transfers, etc. and to maintain an objective business relationship with vendors. Qualifications✓ To prepare Purchase Orders for local suppliers, ensuring stocks are available at all times and adherent to set PAR levels for the outlet and/or warehouse. ✓ To communicate orders to vendors and follow up regarding delivery dates and times. ✓ To oversee receiving and make sure items delivered match the Purchase Order + Invoice in terms of quantity, brand, specifications, shelf life and price. ✓ To report back any issues related to stock availability, deliveries, prices, etc. and ensure the correct departments/personnel are notified for any action needed, with proper routine follow up. ✓ To ensure the outlet Storerooms are organized, clean, zoned, follow FEFO and are stocked as per PAR level standards. ✓ Take an active part in the establishing and maintaining and updating of PAR levels based on consumption, fast/slow moving, and storage area criteria. ✓ To oversee store to store transfers, initiating systematic outgoing movement, coordinating logistic transition, overseeing physical picking/packing, and monitoring dispatch and document handover, updating transfer status as needed. ✓ To implement incoming transfers, physically verify quantities received, shelf life, and specifications, and systematically process the stock update. ✓ To process Wastage entries in the system daily and accurately, issue Wastage statistics and highlight non compliances. ✓ To process Prep entries in the system daily and accurately, issue Prep statistics and highlight non-compliances. ✓ To oversee Warehouse Stock Movement files and ensure stocks are updated systematically and via alternate tools (Excel, etc.). ✓ To conduct spot visits and counts to the Warehouse, ensuring safe and zoned storage, and sharing variance reports and maintenance summaries. ✓ To oversee Mass Stock receiving, ensuring quantities received match those ordered / invoiced, and that damages or variances are reported and corrective action taken. ✓ To ensure direct contact with Vendors is constant via general communication channels (Emails / Groups / etc.), and attempt to improve on the stock status by requesting quotations, challenging price increases, brand changes, specification changes and UOM variances.

Company Description KILONEWTONS is a global engineering and construction company, recognized as one of the largest and most innovative in the world. Founded by Sameer Ahmed, the company employs leading engineers, architects, project managers, construction managers, and other professionals who deliver world-class services across international markets. KILONEWTONS promotes a culture where people are considered the greatest strength, emphasizing sustainability, accountability, collaboration, and agility in a dynamic industry. The organization invests in training, mentoring, and professional development to help all employees grow and thrive. KILONEWTONS is committed to ethics, equality, and diversity, ensuring equal opportunities for all applicants and employees regardless of age, race, gender, religion, or sexual orientation.<br>Role Description The Procurement Controller at KILONEWTONS will oversee and manage procurement activities to ensure cost-effective and timely acquisition of goods and services. This full-time, on-site role located in Riyadh involves evaluating suppliers, coordinating with internal stakeholders, preparing and reviewing contracts, and monitoring compliance with company policies and industry standards. The Procurement Controller will analyze purchasing data, track budgets, and identify opportunities for savings and process improvement. The role includes maintaining accurate records, supporting audits, and collaborating closely with project and finance teams to meet operational and strategic objectives. The Procurement Controller is expected to uphold KILONEWTONS’ values, promote ethical practices, and contribute to a diverse and inclusive work environment.<br>Qualifications<br> <br>Demonstrated expertise in Procurement and Supplier Evaluation, with experience managing sourcing processes and vendor relationships. Strong skills in Contract Negotiation and Contract Management, including drafting, reviewing, and administering commercial agreements. Advanced Analytical Skills, with the ability to interpret data, assess risks, and support decision-making for cost optimization and performance improvement. Knowledge of engineering and construction industry procurement practices, preferably within large-scale or international projects. Bachelor’s degree in Supply Chain Management, Business, Engineering, or a related field; professional certifications (e.g., CIPS, CPSM) are an advantage. Proficiency in procurement systems and MS Office tools, with strong attention to detail and organizational skills. Effective communication and interpersonal skills, with the ability to collaborate across multidisciplinary teams and diverse cultures. Commitment to ethical standards, sustainability, and adherence to equal opportunity principles and company policies.

Cost Controller – Construction Projects Locations: Riyadh | Jeddah | Dammam, Saudi Arabia Salary: SAR 12,000 Total Package (Inclusive of Basic Salary & Fixed Allowances)<br>About the Opportunity We are currently seeking an experienced Cost Controller to join a leading construction organisation delivering major building and infrastructure projects across Saudi Arabia. This role is suited to professionals whose career has been dedicated to Project Cost Control, supporting project teams by managing budgets, forecasting costs, monitoring financial performance and ensuring projects remain commercially aligned throughout the project lifecycle.<br>Please note: This is not an Estimation, Quantity Surveying or Tendering position. Candidates whose experience is primarily in Estimation, Quantity Surveying or Commercial Management will not be considered.<br>Key Responsibilities Monitor and control project costs from project commencement through to completion. Prepare and maintain project budgets, cost reports and financial forecasts. Monitor actual costs against approved budgets and identify cost variances. Produce weekly and monthly cost reports for project management and senior leadership. Prepare Cost-to-Complete (CTC), Estimate at Completion (EAC) and cash flow forecasts. Analyse project cost performance and recommend corrective actions where required. Support project teams with budget planning and financial decision making. Maintain cost control systems, cost coding structures and financial reporting processes. Monitor change orders and assess their commercial impact on project budgets. Coordinate with Planning, Procurement, Engineering, Finance and Project Management teams to ensure accurate cost reporting. Ensure compliance with company cost control procedures and reporting standards.<br>Mandatory Requirements✔ Minimum 8 years of dedicated Cost Controller experience within construction projects.✔ Experience must be solely focused on Cost Control throughout the majority of your career.✔ Bachelor's Degree in Civil Engineering.✔ Proven experience preparing:Budget reports Cost forecasts Cost-to-Complete (CTC) Estimate at Completion (EAC) Cash flow forecasts Cost variance analysis Monthly cost reports✔ Strong knowledge of project budgeting, forecasting and financial reporting.✔ Experience using project controls and ERP systems such as Primavera P6, SAP, Oracle or similar.✔ Strong Microsoft Excel skills.<br>Preferred Experience Large-scale building, infrastructure or industrial construction projects. EPC or main contractor experience. Experience working within Saudi Arabia or the GCC. Strong understanding of project controls and commercial reporting. Excellent communication and stakeholder management skills.<br>We Are Looking For We are seeking professionals who have built their careers within Project Cost Control, rather than Estimation, Quantity Surveying or Tendering.<br>The successful candidate will demonstrate a proven track record of controlling project costs, producing accurate financial reports, supporting project delivery teams and ensuring projects remain within approved budgets from start to finish.