وظائف سكرتير تنفيذي - جدة السعودية

<p><strong>نظرة عامة عن الشركة والوظيفة</strong></p><p>شركة رائدة تسعى لتوظيف سكرتير بدوام كامل. ستتاح لك فرصة العمل في مكتب إداري.</p><p>&nbsp;</p><p><strong>المسؤوليات والواجبات الرئيسية</strong></p><ul><li>التعامل المباشر مع العملاء، من خلال استقبالهم في المكتب والترحيب بهم وتنظيم دخولهم للمحامي.</li><li>كتابة وتصحيح المستندات القانونية، مثل المذكرات والقضايا وغيرها على جهاز الحاسوب والاحتفاظ بها.</li><li>تقديم المستندات القانونية إلى المحكمة قبل انتهاء المواعيد النهائية.</li><li>إدارة وقت المحامين وعمل ترتيبات السفر وغيرها.</li><li>حفظ المستندات القانونية وتنظيمها، بالإضافة إلى مسحها ضوئيا وإرسالها بالفاكس في الوقت المناسب.</li><li>الرد على المكالمات الهاتفية والرسائل وإعادة توجيهها للمحامي إن لزم الأمر.</li><li>جدولة مواعيد الجلسات والاجتماعات وغيرها، وتذكير المحامي بالمواعيد بصفة مستمرة.</li><li>تحضير العقود والمستندات التي يحتاجها المحامي عند طلبها.</li><li>مساعدة المحامين في التحضير للمحاكمة وتفريغ المذكرات المكتوبة على الكمبيوتر وطباعتها.</li><li>حضور الجلسات مع المحامين وتدوين الملاحظات المهمة.</li><li>التواصل مع العملاء المحتملين وتحديد مواعيد لهم.</li><li>مساعدة المحامين في جمع الوثائق القانونية الخاصة بالقضايا المتنوعة.</li><li>إعداد الأوراق القانونية والتقارير التي يحتاجها المحامي.</li><li>المساعدة في إعداد البحوث القانونية وغيرها.</li><li>ضمان سير العمل المكتبي بكفاءة عالية.</li><li>الحفاظ على سرية العمل وعدم الإفصاح بها.</li><li>مراجعة كافة المستندات والوثائق وتصحيحها والتأكد من امتثالها للإجراءات القانونية قبل تسليمها.</li></ul><p>&nbsp;</p><p><strong>المؤهلات والمتطلبات</strong></p><ul><li>شهادة جامعية بدرجة البكالوريوس.</li><li>إتقان أساسيات الكمبيوتر وخبرة عملية مع برامج المكتب الشائعة (Word, Excel, PowerPoint, Outlook).</li><li>إلمام بإجراءات المكتب وإدارة الوقت والقدرة على التعامل مع معلومات حساسة بسرية عالية.</li><li>مهارات تواصل كتابية وشفوية قوية باللغة العربية، والقدرة على التفاعل مع مختلف مستويات الشركة.</li></ul><p>&nbsp;</p><p><strong>المهارات المطلوبة</strong></p><ul><li>تنظيم عالي والتفصيل والقدرة على إدارة عدة مهام في وقت واحد.</li><li>القدرة على العمل ضمن فريق وتنسيق فعال مع الأقسام المختلفة.</li><li>مهارات خدمة عملاء ممتازة والاتصال المهني عبر الهاتف والبريد الإلكتروني.</li><li>حل المشكلات بشكل سريع وتقديم حلول عملية للإجراءات المكتبية.</li></ul>

Job Summary We are seeking an experienced and visionary Fleet Executive Director to lead and oversee the company's fleet operations. The successful candidate will be responsible for managing all operational and strategic aspects of the fleet, including procurement and contracting, supplier management, talent acquisition, governance, financial planning, and digital transformation. This role aims to maximize fleet utilization, enhance operational efficiency, optimize asset performance, and support the company's long-term strategic objectives.<br>Key Responsibilities Executive Leadership Develop and execute the overall fleet management strategy aligned with the company's business objectives. Lead and oversee all departments within the Fleet Division while driving organizational excellence. Direct operational plans and future fleet expansion initiatives. Monitor operational KPIs and provide regular executive reports to senior management.<br>Fleet Operations Management Oversee the day-to-day operations, maintenance, and management of the company's vehicle fleet. Supervise spare parts operations, procurement activities, and warehouse management. Ensure maximum fleet availability and operational readiness. Manage the complete vehicle lifecycle, from planning and procurement through disposal or resale. Improve fleet utilization while minimizing vehicle downtime. Lead initiatives to enhance productivity and improve customer service quality.<br>Contracts & Supplier Management Lead all fleet-related procurement and contracting activities. Approve technical specifications and purchase requests. Oversee tendering processes (RFPs/RFQs), bid evaluations, and supplier negotiations. Select and approve suppliers based on quality, cost, and performance criteria. Ensure effective contract execution and compliance with Service Level Agreements (SLAs) and performance indicators. Conduct periodic supplier performance reviews and implement corrective actions when required.<br>Human Resources & Talent Management Participate in the recruitment and selection of senior managers and department heads. Develop the organizational structure of the Fleet Division to support business growth. Contribute to succession planning and leadership development initiatives. Develop technical and managerial capabilities while enhancing organizational performance.<br>Financial Planning & Budget Management Develop and manage the annual fleet budget. Monitor fleet operating and maintenance costs. Lead cost optimization and operational efficiency initiatives. Prepare business cases and feasibility studies for fleet expansion and renewal projects.<br>Compliance & Governance Ensure compliance with government regulations and company policies. Oversee the implementation of quality, health, safety, and environmental standards. Identify and manage operational risks while implementing mitigation strategies. Develop and continuously improve fleet policies, procedures, and governance frameworks.<br>Digital Transformation & Data Analytics Lead digital transformation initiatives across fleet operations. Develop executive dashboards and operational performance metrics. Utilize data analytics to support operational and strategic decision-making. Oversee fleet management systems, maintenance management systems (CMMS), GPS tracking, and telematics solutions.<br>Qualifications Bachelor's degree in Engineering, Business Administration, Supply Chain Management, or a related discipline. An MBA or Master's degree in Operations Management or Logistics is preferred. Professional certifications in Project Management, Supply Chain Management, Procurement, or Fleet Management are considered an advantage.<br>Experience Minimum of 12 years of experience in fleet management, transportation, vehicle leasing, or logistics. At least 8 years of experience in a senior leadership or executive management role. Proven experience managing large-scale vehicle fleets. Strong experience in procurement, tender management, contract administration, and supplier negotiations. Demonstrated success in managing multidisciplinary teams across multiple locations or branches. Proven track record in leading digital transformation and operational excellence initiatives.<br>Required Skills Executive Leadership Strategic Planning Fleet Management Procurement & Contract Management Supplier Relationship Management & Negotiation Budgeting & Financial Analysis Risk Management Performance Management & KPI Development Digital Transformation & Data Analytics Decision-Making & Problem Solving Team Leadership & Organizational Development Excellent communication and negotiation skills in both Arabic and English<br>Key Performance Indicators (KPIs) Fleet availability rate Vehicle utilization rate Operating cost per vehicle Maintenance cost per kilometer Unplanned vehicle breakdown rate Budget compliance Vehicle delivery turnaround time Service Level Agreement (SLA) compliance Customer satisfaction rate Cost savings achieved through procurement and contract negotiations Supplier performance ratings Leadership recruitment completion rate Employee retention rate Compliance with regulations and company policies Operational accident and violation rate<br>What We Offer The opportunity to lead one of the largest vehicle fleets in Saudi Arabia. A professional, innovation-driven work environment focused on digital transformation. Broad executive authority to influence and shape the organization's future. A competitive compensation and benefits package based on qualifications and experience.<br>Requirements added by the job poster• Bachelor's Degree• 12+ years of work experience with Fleet Management• 12+ years of work experience with Distribution Logistics• 12+ years of work experience with Contract Negotiation

<p><strong>Job description</strong></p><p>Integrate is a marketing-focused distributor in the fast-moving consumer goods (FMCG) market, specializing in building and promoting brands through diverse branding activities.&nbsp;</p><p>The company drives significant impact on retail and HoReCa (hotel, restaurant, café) sales through a large, dedicated field team.&nbsp;</p><p>Integrate differentiates itself as a distributor by prioritizing brand visibility, in-store execution, and promotional campaigns.&nbsp;</p><p>The organization is also expanding its presence in home delivery channels, offering growth opportunities for team members in a dynamic market environment.</p><p>&nbsp;</p><p><strong>Role Description</strong></p><p>The Secretary role at Integrate is a full-time, on-site position based in Jeddah.&nbsp;</p><p>This role is responsible for managing daily administrative tasks, including organizing schedules, coordinating meetings, preparing documents, and maintaining records.&nbsp;</p><p>The Secretary will handle phone calls, emails, and visitor inquiries, ensuring professional and timely communication with internal teams and external partners.&nbsp;</p><p>The role supports executives with travel arrangements, meeting logistics, and follow-up on action items, while helping maintain an efficient and well-organized office environment.</p><p>The Secretary is expected to collaborate closely with colleagues across departments and uphold confidentiality and professionalism at all times.</p><p>&nbsp;</p><p><strong>Qualifications</strong></p><ul><li>Candidates should possess strong clerical skills, including document preparation, filing, data entry, and calendar management.</li><li>Candidates should possess excellent communication and customer service skills to interact professionally with colleagues, clients, and partners.</li><li>Candidates should possess experience in company secretarial work, such as drafting correspondence, preparing meeting minutes, and handling confidential information.</li><li>Candidates should possess executive administrative assistance capabilities, including coordinating meetings, managing travel arrangements, and supporting senior management.</li><li>Candidates should ideally have proficiency in MS Office (Word, Excel, PowerPoint) and basic computer applications.</li><li>Candidates should demonstrate strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.</li><li>Candidates should have a high school diploma or equivalent; a diploma or degree in business administration or a related field is an advantage.</li><li>Candidates should be able to work on-site in Jeddah and collaborate effectively as part of a diverse, inclusive team</li></ul>

Executive Secretary (Saudi Nationals Only) Location: Riyadh, Saudi Arabia Employment Type: Full-time | On-site About the Role Ali Bin Ali Hospital is seeking a highly organized, professional, and proactive Executive Secretary to provide executive-level administrative support to senior management. The successful candidate will play a key role in ensuring the smooth operation of the executive office by managing calendars, coordinating meetings, preparing official correspondence, reports, presentations, and meeting minutes, while maintaining the highest level of confidentiality and professionalism. The ideal candidate is detail-oriented, possesses exceptional organizational and communication skills, and has the ability to manage multiple priorities in a dynamic healthcare environment. Key Responsibilities Manage executive calendars, appointments, and schedules. Coordinate internal and external meetings and prepare meeting agendas and minutes. Draft and manage official correspondence, reports, and presentations. Maintain confidential records, files, and executive documentation. Follow up on executive decisions and assigned action items. Coordinate with internal departments and external stakeholders. Arrange business travel, accommodations, and logistics when required. Ensure the efficient day-to-day operation of the executive office. Qualifications Saudi National (Mandatory). Bachelor's degree or Diploma in Business Administration, Office Management, or a related field. Proven experience as an Executive Secretary, Executive Assistant, or in a similar role. Excellent written and verbal communication skills in Arabic and English. Strong organizational and time management skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office (Word, Excel, Power Point, and Outlook). Ability to work independently and manage multiple priorities effectively. Important Notice This position is open to Saudi Nationals only. Applications submitted by non-Saudi candidates will not be reviewed or considered.

Company Description Ali Bin Ali Hospital is a privately owned healthcare facility led by a Saudi family with around 5 years of experience in the medical field, under the leadership of CEO Mr. Waleed Bin Ali. The hospital offers 45 consulting clinics that cover a wide range of medical and surgical specialties and subspecialties. It is equipped with 4 operating rooms, a catheterization laboratory, a fully functional emergency department, and 6 labor and delivery rooms. The facility also includes 10 intensive care unit beds for adults, 15 intensive care unit beds for premature babies and newborns, a radiology department, and a fully equipped laboratory. This comprehensive setup supports high-quality, multidisciplinary patient care in a modern clinical environment. Role Description This is a full-time, on-site Executive Secretary role based in Riyadh. The Executive Secretary will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and organizing appointments. The role involves preparing and formatting correspondence, reports, and presentations, maintaining confidential files, and ensuring proper documentation and record-keeping. The Executive Secretary will handle phone calls, emails, and inquiries, routing information to the appropriate departments and ensuring prompt follow-up. The position also includes organizing meetings and events, preparing agendas and minutes, supporting company secretarial tasks, and collaborating with internal and external stakeholders to ensure smooth daily operations. Qualifications<br> Saudi nationality Strong clerical skills, including document preparation, filing, data entry, and records management. Excellent communication and customer service skills, with the ability to interact professionally with patients, visitors, and staff. Experience in company secretarial work and executive administrative assistance, including calendar management, meeting coordination, and confidential correspondence. Proficiency in MS Office (Word, Excel, Power Point, Outlook) and comfort with office and communication technologies. Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks. Ability to maintain confidentiality, exercise discretion, and work effectively under pressure in a fast-paced hospital environment. Previous experience as an Executive Secretary, Executive Assistant, or similar role; healthcare or hospital experience is an advantage. Diploma or bachelor’s degree in Business Administration, Office Management, or a related field preferred; relevant certifications are a plus. Fluency in English

Executive Secretary | Financial Services | Riyadh The Company<br>We are NFSSC, a leading financial services organization headquartered in Riyadh, committed to excellence, integrity, and delivering exceptional service to our clients and stakeholders. Our success is built on professionalism, collaboration, and a culture of continuous improvement.<br>The Role / Opportunity<br>To provide high-level administrative and executive support to senior leadership, ensuring the smooth coordination of executive activities, effective internal and external communication, and accurate documentation across the organization. The role requires a proactive and highly organized professional who can manage multiple priorities, maintain confidentiality, and contribute to operational excellence within a fast-paced financial environment.<br>The candidate must meet the following criteria to be shortlisted:Bachelor's degree in Business Administration, Office Management, Executive Secretariat, English Language, or a related field. Minimum one year of professional experience as an Executive Secretary, Executive Assistant, or in a similar administrative role, preferably within financial companies or financial services organizations. Fluency in English (written and spoken) is mandatory. Proficiency in Arabic (written and spoken) is highly preferred. Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Power Point. Exceptional written and verbal communication skills. Outstanding organizational, planning, and time management abilities. Ability to prioritize competing demands in a fast-paced corporate environment. Strong interpersonal and stakeholder management skills. High level of professionalism, discretion, integrity, and attention to detail.<br>Apply now by submitting your updated CV.

Who we are:Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.<br>Job Title: Executive Secretary – Marketing and Communication. Department: Marketing & Communication Role Purpose: The Executive Secretary is responsible for providing high-level administrative and organizational support to the Executive Management, ensuring effective coordination of schedules, communication, documentation, and meetings. This role serves as a key point of contact between the executive office and internal/external stakeholders, enabling smooth operations and supporting the achievement of strategic objectives.<br>Key Duties & Responsibilities:Manage executive calendars and appointments. Prepare agendas and ensure timely follow-ups. Draft and review official correspondence and reports. Maintain and safeguard confidential documents. Act as liaison between executive management and internal departments. Coordinate with external stakeholders. Organize board meetings and executive sessions. Arrange logistics and prepare meeting materials. Maintain filing systems and office records. Provide general administrative support to the executive office.<br>Job Requirements:Bachelor’s degree in business administration, Office Management, or related field.5–7+ years of experience in executive or senior administrative support roles. Strong knowledge of office management, executive correspondence, and scheduling practices. Experience handling confidential information and coordinating with senior stakeholders. Proficiency in MS Office and office management tools.

About the Company<br><br>The Executive Secretary provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day office operations.<br>Responsibilities<br>Manage executives' calendars, appointments, and travel arrangements. Prepare meeting agendas, minutes, reports, and presentations. Handle confidential correspondence and maintain accurate records. Coordinate internal and external meetings and communications. Organize documents, files, and office administration tasks. Support executive projects and follow up on action items.<br>Qualifications<br>Bachelor's degree or equivalent experience.2–5 years of experience in an executive administrative or secretarial role. Experienced with Saudi business center.<br><br>Required Skills<br><br>Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with professionalism and discretion.

We are looking for Executive Secretary ( Saudi only )<br>Job Objective:To provide efficient administrative and executive support to management by coordinating schedules, communications, documentation, and office operations while maintaining professionalism and confidentiality.<br>Job Summary:The Executive Secretary provides high-level administrative and organizational support to senior management. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining confidential records, and ensuring smooth day-to-day administrative operations.<br>Key Responsibilities:Manage executives’ calendars, appointments, and meeting schedules. Coordinate internal and external meetings, including preparing agendas and meeting minutes. Handle incoming calls, emails, and correspondence professionally. Prepare reports, presentations, letters, and official documents. Maintain confidential files, records, and company documents. Follow up on pending tasks and ensure timely completion. Communicate and coordinate with departments, clients, and external parties. Organize office operations and administrative procedures. Support management in special projects and daily operational tasks. Provides high-level administrative support and assistance to the Executive Director and/or Board Members. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive Director and/or Board Members Schedules and attend meetings on behalf of executives, taking notes and recording minutes. Performs additional duties as assigned by executives. Performs other related duties as assigned. Ability to manage assets. Required Skills/Abilities:Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.<br>Education and Experience:bachelor’s degree in business administration or related field preferred.<br>Requirements & Qualifications:Bachelor’s degree in business administration or related field. Proven experience as an Executive Secretary, Administrative Assistant, or similar role. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information professionally. Strong attention to detail and multitasking skills. Fluent in English and Arabic.<br>Skills:Communication Skills Time Management Organization & Coordination Problem Solving Professionalism & Confidentiality Report Writing Meeting Management Multitasking

Riyadh Holding Company is a leading Saudi company with over four decades of experience in designing, developing, and operating integrated, sustainable urban ecosystems. The company delivers innovative real estate solutions for public-benefit projects across the Riyadh region, creating long-term value for communities and stakeholders.<br>Driven by a commitment to enhancing quality of life and enabling thriving cities, Riyadh Holding focuses on service-oriented developments, the activation of public spaces and parks, and the advancement of logistics and mobility solutions, contributing to sustainable urban growth and the objectives of Saudi Vision 2030.<br>We are currently seeking an experienced Senior Executive Secretary to provide comprehensive administrative and executive support. The ideal candidate will act as a trusted partner to the executive, managing schedules, communications, meetings, and confidential matters while ensuring smooth day-to-day executive operations.<br><br>1. Key Responsibilities:Manage the Executive’s calendar, appointments, meetings, and travel arrangements to ensure optimal time management and efficiency. Coordinate and prepare meeting agendas, presentations, reports, and minutes, ensuring timely distribution and follow-up. Handle incoming communications, including emails, phone calls, and correspondence on behalf of the Executive. Act as the primary liaison between the Executive and internal as well as external stakeholders. Maintain and organize confidential documents, records, and files with the highest level of discretion. Monitor action items and follow up on key initiatives, projects, and executive decisions to ensure timely completion. Coordinate executive leadership meetings, board meetings, and corporate events. Prepare professional reports, presentations, and business correspondence with accuracy and attention to detail. Support project coordination activities and assist in tracking milestones and deadlines. Exercise sound judgment and maintain strict confidentiality when handling sensitive business information. Anticipate the Executive’s needs and proactively provide administrative and operational support. Ensure smooth day-to-day executive office operations while maintaining a professional and positive working environment.<br><br>2. Qualifications & Experience:Diploma in Executive Secretary or bachelor's degree in English Language and Translation or a related field. Minimum 5 years of experience in Executive Assistant, Executive Secretary, or similar administrative roles supporting senior executives. Excellent verbal and written communication skills in English. Strong organizational, multitasking, and time-management abilities. High level of professionalism, integrity, and confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Ability to work independently and manage multiple priorities in a fast-paced environment.

<b>Join Our Team as a Management Executive Secretary!</b><br><br>Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.<br><br><b>Key Responsibilities:</b><ul><li>Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.</li><li>Prioritize and coordinate conflicting schedules and commitments.</li><li>Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.</li><li>Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.</li><li>Draft and prepare written communications on behalf of the Chief Officer.</li><li>Arrange and coordinate meetings, conferences, and events for the Chief Officer.</li><li>Prepare meeting materials, agendas, and take minutes as required.</li><li>Maintain organized filing systems for executive-level documents.</li><li>Conduct research and gather information to support decision-making processes.</li><li>Track and process the Chief Officer's expenses, ensuring compliance with company policies.</li><li>Provide administrative support for special projects as assigned.</li></ul><br><b>Requirements:</b><ul><li>Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.</li><li>Minimum of 5 years of experience in executive secretarial or administrative support roles.</li><li>Strong organizational and time management skills with the ability to multitask effectively.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality when handling sensitive information.</li></ul><br><b>About the Company:</b><br>Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

Legal Secretary Riyadh Global Law Firm<br>This is an excellent opportunity to become part of one of the world’s most respected legal practices, supporting Partners and Fee Earners within a fast-paced, collaborative and highly professional environment. The firm is recognised globally for its outstanding culture, investment in its people and long-term career development opportunities.<br>As a Legal Secretary, you will play a key role in ensuring the smooth running of a busy practice, providing high-level administrative and organisational support while acting as a trusted point of contact for both internal and external stakeholders.<br>Key Responsibilities:<br>Complex diary and calendar management across multiple time zones. Coordinating meetings, travel arrangements and itineraries. Preparing, formatting and proofreading legal documents, presentations and correspondence. Managing billing, expenses and matter administration. Opening new client matters and maintaining accurate records. Liaising confidently with clients, Partners and colleagues across international offices. Supporting business development activities, events and client communications. General administrative support to ensure the efficient operation of the practice group.<br>The Ideal Candidate:<br> Previous experience as a Legal Secretary, Legal PA or Executive Assistant within a law firm. Exceptional organisational and time management skills. Strong attention to detail and ability to manage multiple priorities. Professional, proactive and client-focused approach. Excellent written and verbal communication skills in English. Confident using Microsoft Office and legal document management systems.<br>What’s on Offer:<br> The opportunity to join a prestigious global law firm with an outstanding reputation. A collaborative, supportive and inclusive working environment. Competitive salary and comprehensive benefits package. Genuine long-term career progression within an international business. Exposure to high-profile clients and complex cross-border matters.<br>At SELECTED, we work with many of the world’s leading law firms across the Middle East and pride ourselves on representing opportunities that can genuinely accelerate careers.<br>If you are a Legal Secretary currently based in Riyadh, or considering a move to Saudi Arabia, I would be delighted to have a confidential conversation.

We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative and executive support to senior management in a fast-paced construction environment. The successful candidate will play a critical role in managing executive operations, coordinating project documentation, facilitating communication, and ensuring the smooth execution of daily business activities.<br>Key Responsibilities Provide high-level administrative and secretarial support to the Executive Management team. Manage executive calendars, meetings, appointments, travel arrangements, and business itineraries. Prepare professional correspondence, reports, presentations, meeting agendas, and minutes. Coordinate with clients, consultants, subcontractors, suppliers, and internal departments. Maintain confidential records and handle sensitive information with the highest level of discretion. Organize and maintain project documentation, contracts, technical submittals, and correspondence. Monitor incoming and outgoing communications, ensuring timely follow-up and action. Assist in preparing tender documents, commercial proposals, and executive presentations. Track management action items and ensure timely completion of assigned tasks. Coordinate executive meetings, workshops, and project review sessions. Manage filing systems (both electronic and physical) in accordance with company procedures. Support procurement, HR, finance, and project teams with administrative coordination when required. Ensure compliance with company policies and document control procedures. Liaise with government entities and external stakeholders whenever necessary. Perform additional executive support duties as assigned by senior management. Qualifications Bachelor's degree in Business Administration, Management, English, or a related discipline. Minimum 5–8 years of experience as an Executive Secretary, Executive Assistant, or Senior Administrative Professional, preferably within the construction, engineering, EPC, infrastructure, or contracting industry. Excellent command of English (written and spoken); Arabic is a strong advantage. Advanced proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Experience with document management systems such as Share Point, Aconex, Procore, or similar platforms is preferred. Strong knowledge of office administration and executive support best practices. Required Competencies Outstanding organizational and time-management skills. Exceptional written and verbal communication abilities. Professional business etiquette and executive-level communication. Strong attention to detail and accuracy. Ability to prioritize multiple tasks under tight deadlines. High level of integrity, confidentiality, and professionalism. Excellent interpersonal and stakeholder management skills. Strong problem-solving and decision-making capabilities. Ability to work independently and within cross-functional teams. Adaptability in a dynamic, fast-paced construction environment. Preferred Experience Experience supporting C-level executives, Managing Directors, or General Managers. Familiarity with construction contracts, project documentation, and tender processes. Knowledge of Saudi Arabian business practices and government procedures is an advantage. Experience working in large-scale construction or infrastructure projects

Role Purpose<br> To provide high-level administrative and organizational support to senior executives, ensuring seamless day-to-day operations, effective communication flow, and timely execution of priorities across internal and external stakeholders.<br>Key Responsibilities Executive Support & Calendar Management Manage executives' calendars with precision, prioritizing appointments, resolving scheduling conflicts, and ensuring optimal time allocation. Anticipate executives' needs and proactively organize daily, weekly, and monthly schedules. Meetings & Communication Coordinate and prepare for meetings, including agenda preparation, logistics, minutes of meeting, and follow-up on action items to ensure accountability. Manage all incoming and outgoing correspondence — emails, calls, and official communications — with professionalism and discretion. Documentation & Reporting Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality. Maintain organized, confidential filing systems for records, contracts, and sensitive documentation. Stakeholder Liaison Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication. Represent the executive office professionally in all interactions. Events & Administration Plan and coordinate corporate events, conferences, and business meetings from inception to execution. Monitor critical deadlines and ensure timely delivery of tasks and commitments. Provide broad administrative support to the executive team as needed.<br><br>Requirements<br><br><br><br> Bachelor's degree or Diploma in Business Administration or a related field. 2-5 years of experience as an Executive Secretary or in a similar administrative role. Excellent verbal and written communication skills in English and Arabic. Strong organizational and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with discretion. Strong attention to detail and ability to work under pressure. Professional appearance and excellent interpersonal skills.

Secretary SABIL | سابل Riyadh, Saudi Arabia (On-site)<br><br>Secretary | HQ Office – Riyadh, Saudi Arabia<br>About the Role:<br>Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.<br>Executive Office Management Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive. Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization. Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup, to ensure that the visits are organized and conducted smoothly, contributing to a positive and professional image. Lead general office administration tasks, including monitoring of supply inventory levels, managing office equipment, etc. Guarantee exceptional and courteous interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere within the organization to contribute to a positive and welcoming environment for all stakeholders involved.<br>Executive Support Demonstrate accuracy and attention to detail in completing expense reports, contributing to streamlined financial processes. Compose and prepare confidential correspondence with precision, maintaining the integrity of sensitive information. Arrange complex travel plans, itineraries, and agendas with a keen eye for detail and compile necessary documents for travel-related meetings, facilitating seamless business travel experiences. Plan, coordinate, and enforce adherence to the executive’s schedule while acting as a "gatekeeper" and "gateway," creating win-win situations for direct access to the executive’s time and office. Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature to determine appropriate courses of action, referrals, or responses. Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead their department. Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality. Prioritize conflicting needs, handling matters expeditiously and proactively and follow through on projects to successful completion.<br>Continuous Improvement Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.<br><br>Qualifications/Requirements:<br>Required:<br>Knowledge and Experience Recent Graduate Or Up to 6 years of experience is required in a similar role. Fluency in English (written and spoken) Proficient in Microsoft programs(Word, Excel,etc)<br>Education Diploma’s degree Or Bachelor’s degree in business administration, or any business-related discipline.<br>Skills Executive Administrative Assistance English Microsoft Excel Microsoft Word Microsoft Office Coordinating Meetings Attention to Detail Appointment Scheduling Efficiency Optimization Office Equipment

Who we are:Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.<br>Job Title: Board Committee Secretary & Governance Specialist. Department: Executive Director of Governance and Board Secretariat.<br>Job Purpose: The Secretary, Governance & Board is responsible for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. This role is essential in ensuring the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight. By managing the planning, coordination, and documentation of all board and committee activities, the Secretary plays a crucial role in promoting effective corporate governance and compliance across the Albawani group.<br>Key Duties and Responsibilities: - Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support- Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes - Ensure timely and accurate distribution of Board and committee meeting materials to members.- Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings- Manage the Board and committee meeting calendar and schedule, including any changes or special meetings.- Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items.- Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices.- Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices.- Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed.- Maintain a Board member information repository, including biographies, expertise, and committee assignments.- Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group.- Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference.- Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials.- Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records.- Support the development and updating of governance-related policies, procedures, and frameworks.- Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders.<br>Job Requirements:- Bachelor degree in Law or governance and board-related diploma.- Extensive experience in a board, corporate secretarial, or governance support role- Strong understanding of corporate governance principles, frameworks, and leading practices - Excellent organizational, administrative, and project management skills- Proficiency in managing the logistics of Board and committee meetings- Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders- Attention to detail and a commitment to accuracy and confidentiality- Relevant professional certifications (e.g., Certified Corporate Governance Professional,Certified Administrative Professional) are preferred- Proficiency in using governance-related software and tools (e.g., board management platforms, document management systems).- Ability to utilize collaboration and communication platforms (e.g., video conferencing, secure document sharing).- Strong skills in office productivity software (e.g., Microsoft Office, Google Workspace).

Bachelor's degree in Business Administration or a related field.3–5 years of experience in executive secretarial or administrative support roles. Previous experience supporting a Marketing & Sales department or senior Marketing/Sales executives is preferred. Excellent written and verbal communication skills in English and Arabic. Strong calendar, meeting, and travel management skills. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Strong organizational, planning, and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Experience in preparing reports, presentations, meeting minutes, and business correspondence. Strong coordination and stakeholder management skills with the ability to work in a fast-paced environment.

Saudi Service Company Limited (SSCL) is a leading service provider in the Kingdom of Saudi Arabia, specializing in maintenance operations, facility management, and technical support services. The company is committed to delivering reliable, high-quality, and cost-effective solutions that ensure the smooth and efficient operation of client facilities across healthcare, industrial, and commercial sectors.<br>Job Purpose:<br>Provide high -level administrative and secretarial support to senior executives by managing communications, schedules, documentation, and confidential information. Ensure smooth coordination of executive activities and contribute to the efficiency of organizational operations.<br>Key Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate appointments.• Draft, review, and prepare correspondence, reports, and official documentation.• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.• Organize and maintain accurate filing systems for confidential and business records.• Coordinate travel arrangements, itineraries, and logistics for executive leadership.• Assist in the preparation of board meetings, presentations, and briefing materials.• Track deadlines, follow up on pending tasks, and ensure timely execution of executive priorities.• Liaise with internal departments and external stakeholders to facilitate smooth communication.• Support in reviewing contracts, agreements, and other executive documents as required.• Maintain confidentiality and ensure compliance with company policies in handling sensitive information.• Identify opportunities for process improvement in executive support and implement efficient solutions.• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.<br>Education & Experience:<br>Minimum Qualifications:• Bachelor’s degree in business administration, Office Management, or a related field.• Diploma holders with extensive relevant experience may be considered.<br>Minimum Experience :• 3–5 years of experience as an Executive Secretary, Administrative Officer, or in a senior secretarial role. Professional Technical Certificate :• Certification in Office Management, Executive Assistance, or related field preferred.<br>Key Skills :• Strong organizational and time -management skills.• Excellent written and verbal communication abilities.• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook).• Ability to manage sensitive information with discretion and confidentiality.• Strong interpersonal skills for stakeholder management.• Detail -oriented with high accuracy in documentation and reporting.• Problem -solving and multitasking abilities under pressure.• Professional demeanor and presentation skills.

Saudi Service Company Limited (SSCL) is a leading service provider in the Kingdom of Saudi Arabia, specializing in maintenance operations, facility management, and technical support services. The company is committed to delivering reliable, high-quality, and cost-effective solutions that ensure the smooth and efficient operation of client facilities across healthcare, industrial, and commercial sectors.<br><br>Job Purpose:<br>Provide high -level administrative and secretarial support to senior executives by managing communications, schedules, documentation, and confidential information. Ensure smooth coordination of executive activities and contribute to the efficiency of organizational operations.<br><br>Key Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate appointments.• Draft, review, and prepare correspondence, reports, and official documentation.• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.• Organize and maintain accurate filing systems for confidential and business records.• Coordinate travel arrangements, itineraries, and logistics for executive leadership.• Assist in the preparation of board meetings, presentations, and briefing materials.• Track deadlines, follow up on pending tasks, and ensure timely execution of executive priorities.• Liaise with internal departments and external stakeholders to facilitate smooth communication.• Support in reviewing contracts, agreements, and other executive documents as required.• Maintain confidentiality and ensure compliance with company policies in handling sensitive information.• Identify opportunities for process improvement in executive support and implement efficient solutions.• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.<br>Education & Experience:<br>Minimum Qualifications:• Bachelor’s degree in business administration, Office Management, or a related field.• Diploma holders with extensive relevant experience may be considered.<br>Minimum Experience :• 3–5 years of experience as an Executive Secretary, Administrative Officer, or in a senior secretarial role. Professional Technical Certificate :• Certification in Office Management, Executive Assistance, or related field preferred.<br>Key Skills :• Strong organizational and time -management skills.• Excellent written and verbal communication abilities.• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook).• Ability to manage sensitive information with discretion and confidentiality.• Strong interpersonal skills for stakeholder management.• Detail -oriented with high accuracy in documentation and reporting.• Problem -solving and multitasking abilities under pressure.• Professional demeanor and presentation skills.

Kinetic is in partnership with a leading pharmaceutical company who's looking to hire for Executive Admin Assistant to provide comprehensive administrative and executive support to senior leadership, will be based in Riyadh, KSA.<br>Key Responsibilities:Provide high-level administrative and executive support to senior management. Manage complex calendars, appointments, meetings, and business commitments. Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials. Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries. Prepare and manage correspondence, reports, presentations, and other confidential documents. Act as a key point of contact between the executive, internal teams, clients, partners, and external stakeholders.<br>Qualifications<br>Bachelor’s degree in Business Administration, Management, or a related field is preferred.3+ years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar senior administrative role. Previous experience supporting C-level executives or senior leadership is highly preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. This role is open to Saudi nationals only, in line with Saudization requirements.