Office boy Jobs - Makkah Saudi

<div dir="rtl"><h3 >About Alwedad Charity and the Role</h3> <p >Alwedad Charity (جمعية الوداد الخيرية لرعاية الأيتام), dedicated to orphan care, is seeking a highly organized and proactive <strong >Outreach Offices Supervisor</strong> to manage its operations in Jiddah and Makkah, Saudi Arabia. This full-time role is essential for ensuring the smooth functioning and effectiveness of the charity's public-facing offices.</p> <h3 >Role Overview</h3> <p >The primary objective of this role is to oversee the daily activities and strategic implementation within the outreach offices. The Supervisor will be responsible for guiding staff, optimizing operational processes, and ensuring that all initiatives align with Alwedad Charity's mission to provide care for orphans. This position requires a hands-on approach to both planning and execution.</p> <h3 >Key Responsibilities</h3> <ul > <li >Participate in the preparation and implementation of executive plans for outreach offices.</li> <li >Supervise and monitor employees and workflow within the outreach offices.</li> <li >Provide support for the execution of events held at the outreach offices.</li> <li >Oversee daily tasks and manage received pledges or assets within the outreach offices.</li> <li >Ensure the quality of supporting tools and resources that facilitate employee work in the outreach offices.</li> <li >Prepare comprehensive reports and continuously monitor performance metrics.</li> </ul> <h3 >Required Qualifications</h3> <ul > <li >Bachelor's degree in Management, Marketing, Public Relations, or an equivalent field.</li> </ul> <h3 >Experience and Skills</h3> <ul > <li >3-5 years of proven experience in field supervision and office management.</li> <li >Demonstrated strong communication skills and a collaborative team-oriented approach.</li> <li >Prior experience in the non-profit sector is preferred.</li> </ul> <h3 >Work Location</h3> <p >This full-time position is based across our outreach offices in Jiddah and Makkah, Saudi Arabia. We invite qualified individuals who are committed to making a difference in the non-profit sector to submit their application.</p></div>

<p><h4>Exceptional hospitality starts with you</h4> <p>Picture yourself brightening someone’s day. When you join our hotels team, that’s exactly what you’ll do every time you come to work! As a front office supervisor, you’re not just supervising daily front office operations – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</p> <h4>Here's what you'll do during a typical day:</h4> <ul> <li><strong>Supervise front office team:</strong> Lead team members in performing all front office procedures, ensuring smooth check-ins, check-outs, and guest service delivery.</li> <li><strong>Lead day-to-day team operations:</strong> Create team schedules, assign tasks, lead pre-shift meetings, and provide training, guidance, and in the moment feedback.</li> <li><strong>Lead guest issue resolution:</strong> Respond to guest inquiries and concerns directly while supporting team members in handling complex or escalated issues.</li> <li><strong>Manage lobby flow:</strong> Monitor guest traffic in the lobby and adjust team coverage in real time to maintain service efficiency.</li> <li><strong>Manage special projects:</strong> Lead department initiatives or ad-hoc assignments.</li> </ul> <h4>What it takes to make the stay</h4> <p>This vacancy is exclusively open for Saudi nationals.</p> <p>At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:</p> <ul> <li>A passion for spreading the light and warmth of hospitality.</li> <li>Acting with integrity and always doing the right thing.</li> <li>Inspiring others through leadership.</li> <li>A belief that teamwork drives the best outcomes.</li> <li>A sense of ownership and accountability.</li> <li>A focus on the now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.</li> </ul> <h4>How we’ll help you thrive</h4> <p>At Hilton, the hospitality we’re known for doesn’t end with our guests. We proudly invest in our team members’ wellbeing, supporting you through all of life’s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:</p> <ul> <li>Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD per night at our world-class hotels through our Go Hilton travel program.</li> <li>Paid parental leave – Because family matters. We offer paid leave for eligible team members, including partners and adoptive parents.</li> <li>Crisis concierge – In times of loss, our crisis concierge offers a single, compassionate point of contact for both practical support and emotional care.</li> <li>Mental health resources – Your wellbeing comes first. Through our Care for All hub, we provide resources to help our team members care for themselves and their loved ones. In many countries, eligible team members receive free counseling and support through our Employee Assistance Program (EAP).</li> </ul> <p><em>*Benefits availability may vary depending on team member’s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program or plan.</em></p> <h4>Join an award-winning workplace culture</h4> <p>At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the team members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.</p> <p>Our award-winning culture has earned us repeated recognition on the world’s best workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.</p> <p>Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.</p></p><p></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Pick required items with preserving the right quantity and price also by maintaining the exact condition as per orders and placing them in the correct box or load container. Accountabilities Ensure picking the right SKUs &amp; quantities from the right locations. Ensure picking goods according to QA rules. Maintain handling Product Properly to avoid damaging Products during picking. Ensure no expired or near to expire products are Picked. Arrange the items inside tote properly to ensure high container utilization. In case Picking Location empty from stock immediately reported to the replenishment superior The picker is accountable for his picking accuracy &amp; this will reflect on his performance appraisal. Assure all products in proper manner inside the Tote / carton /lift unit for easier receiving in the pharmacy. Assure all Tote/cartons having printed label &amp; place it on Tote / cartons. Achieve the daily productivity target. Ensure all trolley / Pallets are organized &amp; submit it to handover Area After completion picking process Ensure applying the approved and trained SOP for different picking types/applications and any Other instruction from the direct superiors Maintains the housekeeping of the warehouse Adheres to company policy and safety procedures followed in the company and the use of tools to maintain the safety and property of the company and work to create a secure environment Employee s duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned. Work Environment Indoors : 100% Outdoors : 0% Working Days : 6 Working Days Days off : 1 Days Off Working Hours : 7:00 AM - 3:00 PM</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High School Degree</li><li>1 Years of Experience</li><li>Capable to use smart devices</li><li>Experience Working With an RF Scanner</li><li>Computer Skills</li><li>Arabic English Languages</li></ul><p></p></section>

<p><h4>Exceptional hospitality starts with you</h4> <p>Picture yourself brightening someone’s day. When you join our hotels team, that’s exactly what you’ll do every time you come to work! As a receptionist, you’re not just ensuring a seamless check-in and check-out process – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</p> <h4>Here's what you'll do during a typical day:</h4> <ul> <li><strong>Deliver a warm welcome:</strong> Greet guests upon arrival and complete the check-in process, including verifying details, assigning rooms, issuing keys, and providing welcome materials or bell service assistance.</li> <li><strong>Support efficient check-out:</strong> Process guest departures by verifying charges, handling payments, issuing receipts, and using the point-of-sale system accurately.</li> <li><strong>Provide hotel and local knowledge:</strong> Demonstrate comprehensive knowledge of hotel offerings, room types, rates, promotions, and local area information to assist with guest inquiries.</li> <li><strong>Promote hotel services:</strong> Use up-selling techniques to recommend hotel amenities and maximize room and service revenue.</li> <li><strong>Delight our guests:</strong> Respond to guest requests, resolve concerns with care and urgency, and effectively manage messages and communications.</li> </ul> <h4>What it takes to make the stay</h4> <p>This vacancy is exclusively open for Saudi nationals.</p> <p>At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:</p> <ul> <li>A passion for spreading the light and warmth of hospitality.</li> <li>Acting with integrity and always doing the right thing.</li> <li>Inspiring others through leadership.</li> <li>A belief that teamwork drives the best outcomes.</li> <li>A sense of ownership and accountability.</li> <li>A focus on the now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.</li> </ul> <h4>How we’ll help you thrive</h4> <p>At Hilton, the hospitality we’re known for doesn’t end with our guests. We proudly invest in our team members’ wellbeing, supporting you through all of life’s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:</p> <ul> <li>Incredible travel perks – enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD per night at our world-class hotels through our Go Hilton travel program.</li> <li>Paid parental leave – because family matters. We offer paid leave for eligible team members, including partners and adoptive parents.</li> <li>Crisis concierge – in times of loss, our crisis concierge offers a single, compassionate point of contact for both practical support and emotional care.</li> <li>Mental health resources – your wellbeing comes first. Through our Care for All hub, we provide resources to help our team members care for themselves and their loved ones. In many countries, eligible team members receive free counseling and support through our Employee Assistance Program (EAP).</li> </ul> <p><em>*Benefits availability may vary depending on team member’s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program or plan.</em></p> <h4>Join an award-winning workplace culture</h4> <p>At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the team members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.</p> <p>Our award-winning culture has earned us repeated recognition on the world’s best workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.</p> <p>Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.</p></p><p></p>

<p>We are looking for an organized and dependable office assistant with basic Excel experience or a willingness to learn on the job.&nbsp;</p><p>Responsibilities include data entry and cleaning, organizing spreadsheets, emails, and files, and handling general light office tasks.&nbsp;</p><p>The ideal candidate is detail-oriented, reliable, and comfortable using computers.</p>

<p>Overview of the company and the role</p><p>We are a leading company in the [specify sector if possible] with a strong presence in the Saudi market and sustainable growth. We are seeking a capable and enthusiastic Assistant Manager to work within an effective administrative team in Mecca. The role aims to support daily workflows, enhance executive performance, and facilitate communication between departments to ensure efficient execution of operational plans.</p><p>Main responsibilities and duties</p><ul><li>Provide administrative support to the Administration Manager or the executive team, including scheduling, coordination with other teams, and preparation of essential documents and reports.</li><li>Manage daily correspondence and respond to inquiries internally and externally in a professional and timely manner.</li><li>Coordinate and schedule meetings, prepare meeting minutes, and follow up on action items.</li><li>Assist in preparing initial budgets and costs and monthly reports according to the company template.</li><li>Organize company files and documents and ensure accurate and secure storage and archiving.</li><li>Support administration projects and organize the resources needed to complete tasks within set timelines.</li><li>Coordinate with Human Resources and Audit departments to ensure the recruitment, evaluation, and training preparation process.</li></ul><p>Qualifications and requirements</p><ul><li>Educational qualification: High school diploma or equivalent.</li><li>Experience: 1–2 years in a similar role or administrative support.</li><li>Residence: Kingdom of Saudi Arabia, Makkah Region.</li><li>Ability to work in a team and under tight deadlines while maintaining quality of work.</li></ul><p>Required skills</p><ul><li>High organizational skills and the ability to manage time and plan effectively.</li><li>Excellent written and verbal communication in Arabic; basic English proficiency is an added plus.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic administrative systems.</li><li>Skill in preparing reports and coordinating documents, presenting in a professional appearance.</li><li>Ability to work independently and under light supervision with accountability and process improvement.</li></ul><p>Benefits and perks</p><ul><li>Competitive salaries and benefits commensurate with experience and qualifications.</li><li>Opportunities for training and professional development inside and outside the company.</li><li>Professional and cooperative work environment with opportunities for career growth in Mecca.</li><li>Paid holidays according to the company policy.</li></ul><p>If you possess initiative and attention to detail and are looking for an opportunity to build a career path in a dynamic operational environment, we would like to know more about you.</p>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Bright House RealEstate</h3> <p style="margin:0 0 12px; ************;">Bright House RealEstate is seeking a <strong style="font-weight:700;">Property Management Accountant</strong> to join our team. This is a full-time, on-site position based in Jeddah, within the Makkah region, focusing on the financial operations of a property portfolio.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Summary</h3> <p style="margin:0 0 12px; ************;">The Property Management Accountant is responsible for the day-to-day financial management of a diverse property portfolio. This role ensures accurate financial record-keeping, timely reporting, and compliance with accounting standards, supporting the overall financial health of managed assets.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Manage day-to-day financial operations for a portfolio of properties.</li> <li style="margin:0 0 6px;">Record transactions, prepare invoices, and track rental income and operating expenses.</li> <li style="margin:0 0 6px;">Reconcile bank statements and maintain accurate ledgers.</li> <li style="margin:0 0 6px;">Prepare periodic financial reports for property owners and internal stakeholders.</li> <li style="margin:0 0 6px;">Monitor payment collections and handle vendor payments.</li> <li style="margin:0 0 6px;">Support budgeting, forecasting, and cash-flow management for each property.</li> <li style="margin:0 0 6px;">Assist with audit preparations.</li> <li style="margin:0 0 6px;">Ensure compliance with relevant accounting standards and local regulations.</li> <li style="margin:0 0 6px;">Collaborate with the property management team to resolve financial discrepancies and improve financial processes.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Qualifications and Experience</h3> <p style="margin:0 0 12px; ************;">Candidates should possess <strong style="font-weight:700;">0-1 year of experience</strong> in an accounting or financial role. A foundational understanding of financial operations and principles is beneficial for this position.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Essential Skills and Attributes</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Ability to prioritize tasks effectively and manage multiple responsibilities.</li> <li style="margin:0 0 6px;">Demonstrated capability to meet deadlines consistently.</li> <li style="margin:0 0 6px;">Strong organizational skills to manage workload efficiently.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Environment</h3> <p style="margin:0 0 12px; ************;">This role operates within a fast-paced, on-site office environment in Jeddah. The successful candidate will be an integral part of the team, contributing to the efficient financial management of properties.</p>

<div dir="rtl"><h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">نبذة عن الوظيفة</h3> <p style="margin:0 0 12px; ************;">تبحث <strong style="font-weight:700;">مؤسسة جدارة بلا حدود للمصاعد</strong> عن <strong style="font-weight:700;">عامل فرز منتجات</strong> للانضمام إلى فريقها في <strong style="font-weight:700;">مكة المكرمة</strong>. يمثل هذا الدور فرصة حيوية للمساهمة في مراحل الإنتاج المختلفة، حيث يضطلع شاغل الوظيفة بمسؤولية فرز المواد بدقة وكفاءة لضمان استمرارية العمليات التشغيلية وتحقيق معايير الجودة المطلوبة. الوظيفة بدوام كامل وتتطلب الالتزام بالمعايير التشغيلية.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">المهام والمسؤوليات الرئيسية</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">فرز المواد وتوزيعها على المناطق المخصصة بناءً على خصائصها مثل الحجم والنوع والحالة والدرجة.</li> <li style="margin:0 0 6px;">تفريغ حاويات المواد التي تم فرزها أو تعديلها حسب متطلبات العمل.</li> <li style="margin:0 0 6px;">تحميل المواد في خطوط الإنتاج أو الأحزمة الناقلة المناسبة لضمان استمرارية عمليات التصنيع.</li> <li style="margin:0 0 6px;">الحفاظ على نظافة مناطق العمل، بما في ذلك تنظيف الآليات والمعدات والأدوات، وإزالة البقايا والمخلفات بانتظام.</li> <li style="margin:0 0 6px;">تحميل وتفريغ حاويات المنتجات المصنعة.</li> <li style="margin:0 0 6px;">وضع المواد غير المرغوب فيها على الأحزمة الناقلة المخصصة للتخلص من النفايات.</li> <li style="margin:0 0 6px;">الالتزام بسياسات وإجراءات الصحة والسلامة والبيئة والصحة العامة المعمول بها.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">المؤهلات والخبرات المطلوبة</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">خبرة تتراوح من <strong style="font-weight:700;">0 إلى 1 سنة</strong> في مجال ذي صلة بعمليات الفرز أو الإنتاج.</li> <li style="margin:0 0 6px;">القدرة على العمل في بيئة إنتاجية والتعامل مع المهام المتكررة.</li> <li style="margin:0 0 6px;">الالتزام بمعايير الصحة والسلامة المهنية.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">بيئة العمل</h3> <p style="margin:0 0 12px; ************;">يعمل شاغل الوظيفة ضمن بيئة إنتاجية منظمة في <strong style="font-weight:700;">مكة المكرمة</strong>، تتطلب الالتزام الصارم بالدقة والنظافة. يشمل الدور العمل المباشر مع المواد والمنتجات في مراحل مختلفة من التصنيع، مع التركيز على تطبيق إجراءات الصحة والسلامة المهنية للحفاظ على بيئة عمل آمنة وفعالة. هذه الوظيفة بدوام كامل وتتطلب الحضور المنتظم.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">المهارات الشخصية</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">الاهتمام بالتفاصيل والدقة في فرز المواد.</li> <li style="margin:0 0 6px;">القدرة على اتباع التعليمات والإجراءات بدقة.</li> <li style="margin:0 0 6px;">الالتزام بمعايير النظافة والترتيب في منطقة العمل.</li> <li style="margin:0 0 6px;">القدرة على العمل ضمن فريق.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">تفاصيل التقديم</h3> <p style="margin:0 0 12px; ************;">هذه فرصة عمل بدوام كامل في <strong style="font-weight:700;">مكة المكرمة</strong>. الراتب الخاص بهذا الدور غير معلن في الوقت الحالي. ندعو الأفراد المؤهلين والمهتمين الذين يمتلكون الخبرة المطلوبة للتقديم والانضمام إلى فريق عمل <strong style="font-weight:700;">مؤسسة جدارة بلا حدود للمصاعد</strong>.</p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Director of Housekeeping is responsible for leading the overall housekeeping operation of Sofitel Jabal Omar Makkah, ensuring the highest standards of cleanliness, presentation, luxury service and operational excellence across all guestrooms, public areas, back-of-house facilities and laundry operations.</p><p>Key Responsibilities, among others;</p><p>Housekeeping Operations &amp; Strategy: Develop and implement the annual Housekeeping strategy aligned with the hotel's operational and financial objectives. Lead all housekeeping operations, including guestrooms, suites, public areas, heart-of-house facilities, laundry operations, linen management and uniform services. Ensure all areas consistently meet or exceed Sofitel luxury standards and guest expectations. Establish departmental objectives, operational procedures and service standards that promote operational excellence. Continuously evaluate and improve housekeeping processes, productivity and service delivery. Ensure readiness during peak occupancy periods, major events.</p><p>Guest Experience &amp; Luxury Standards: Deliver exceptional standards of cleanliness, comfort and presentation across all guest areas. Ensure guestrooms are maintained to the highest luxury standards, reflecting the Sofitel brand promise. Monitor guest feedback and satisfaction scores, implementing action plans to continuously improve performance. Collaborate with Front Office and Guest Relations to ensure timely room availability and efficient handling of guest requests. Promote personalized service through attention to detail and proactive guest engagement. Ensure VIP arrivals, long-stay guests and special requests are executed flawlessly.</p><p>Quality Assurance &amp; Compliance: Maintain compliance with Sofitel brand standards, LQA standards and corporate quality requirements. Conduct regular inspections of guestrooms, public areas and back-of-house facilities. Ensure full compliance with hygiene, sanitation, environmental, health and safety regulations. Oversee pest control, deep-cleaning programs and preventive housekeeping maintenance. Lead departmental readiness for quality audits and inspections.</p><p>Laundry, Linen &amp; Asset Management: Oversee all laundry operations, ensuring efficient processing of guest laundry, uniforms and hotel linen. Develop effective linen management strategies to optimize inventory and reduce losses. Monitor linen quality, replacement cycles and operating costs. Ensure housekeeping equipment is properly maintained and replaced as required. Implement effective inventory control procedures for operating supplies and equipment.</p><p>Financial &amp; Operational Performance: Prepare and manage the departmental budget, forecasts and capital expenditure plans. Monitor payroll, productivity, staffing levels and departmental expenses. Identify opportunities to improve operational efficiency while maintaining luxury service standards. Optimize labor scheduling based on occupancy forecasts and operational requirements. Manage procurement of housekeeping supplies and equipment while ensuring cost effectiveness. Monitor departmental KPIs including productivity, cleanliness scores, guest satisfaction, labor costs and operating expenses.</p><p>Team Leadership &amp; Talent Development: Lead, motivate and develop a high-performing housekeeping leadership team. Foster a culture of collaboration, accountability and continuous improvement. Recruit, train and retain talented Heartists while promoting employee engagement. Develop succession plans and identify future departmental leaders. Conduct regular coaching, performance evaluations and career development discussions.</p><p>Cross-Functional Collaboration Collaborate closely with Front Office to optimize room readiness and guest satisfaction. Work with Engineering to ensure preventive maintenance programs support guestroom quality. Support Food &amp; Beverage and Events teams during major functions and VIP events. Coordinate with Talent &amp; Culture to ensure workforce planning and training objectives are achieved.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Qualifications</p><p>Bachelor's degree in Hospitality Management, Hotel Administration or a related field.</p><p>Minimum 8 10 years' experience in Housekeeping leadership within luxury hotels or resorts.</p><p>Proven experience managing large-scale housekeeping operations in a luxury hospitality environment.</p><p>Strong knowledge of housekeeping operations, laundry management, quality assurance and luxury service standards.</p><p>Excellent communication, leadership and stakeholder management skills.</p><p>Proficiency in hotel property management systems and housekeeping technologies.</p><p>Fluent in English; Arabic is an advantage.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Director of Housekeeping is responsible for leading the overall housekeeping operation of Sofitel Jabal Omar Makkah, ensuring the highest standards of cleanliness, presentation, luxury service and operational excellence across all guestrooms, public areas, back-of-house facilities and laundry operations.</p><p>Key Responsibilities, among others;</p><p>Housekeeping Operations &amp; Strategy:</p><ul><li>Develop and implement the annual Housekeeping strategy aligned with the hotel's operational and financial objectives.</li><li>Lead all housekeeping operations, including guestrooms, suites, public areas, heart-of-house facilities, laundry operations, linen management and uniform services.</li><li>Ensure all areas consistently meet or exceed Sofitel luxury standards and guest expectations.</li><li>Establish departmental objectives, operational procedures and service standards that promote operational excellence.</li><li>Continuously evaluate and improve housekeeping processes, productivity and service delivery.</li><li>Ensure readiness during peak occupancy periods, major events.</li></ul><p>Guest Experience &amp; Luxury Standards:</p><ul><li>Deliver exceptional standards of cleanliness, comfort and presentation across all guest areas.</li><li>Ensure guestrooms are maintained to the highest luxury standards, reflecting the Sofitel brand promise.</li><li>Monitor guest feedback and satisfaction scores, implementing action plans to continuously improve performance.</li><li>Collaborate with Front Office and Guest Relations to ensure timely room availability and efficient handling of guest requests.</li><li>Promote personalized service through attention to detail and proactive guest engagement.</li><li>Ensure VIP arrivals, long-stay guests and special requests are executed flawlessly.</li></ul><p>Quality Assurance &amp; Compliance:</p><ul><li>Maintain compliance with Sofitel brand standards, LQA standards and corporate quality requirements.</li><li>Conduct regular inspections of guestrooms, public areas and back-of-house facilities.</li><li>Ensure full compliance with hygiene, sanitation, environmental, health and safety regulations.</li><li>Oversee pest control, deep-cleaning programs and preventive housekeeping maintenance.</li><li>Lead departmental readiness for quality audits and inspections.</li></ul><p>Laundry, Linen &amp; Asset Management:</p><ul><li>Oversee all laundry operations, ensuring efficient processing of guest laundry, uniforms and hotel linen.</li><li>Develop effective linen management strategies to optimize inventory and reduce losses.</li><li>Monitor linen quality, replacement cycles and operating costs.</li><li>Ensure housekeeping equipment is properly maintained and replaced as required.</li><li>Implement effective inventory control procedures for operating supplies and equipment.</li></ul><p>Financial &amp; Operational Performance:</p><ul><li>Prepare and manage the departmental budget, forecasts and capital expenditure plans.</li><li>Monitor payroll, productivity, staffing levels and departmental expenses.</li><li>Identify opportunities to improve operational efficiency while maintaining luxury service standards.</li><li>Optimize labor scheduling based on occupancy forecasts and operational requirements.</li><li>Manage procurement of housekeeping supplies and equipment while ensuring cost effectiveness.</li><li>Monitor departmental KPIs including productivity, cleanliness scores, guest satisfaction, labor costs and operating expenses.</li></ul><p>Team Leadership &amp; Talent Development:</p><ul><li>Lead, motivate and develop a high-performing housekeeping leadership team.</li><li>Foster a culture of collaboration, accountability and continuous improvement.</li><li>Recruit, train and retain talented Heartists while promoting employee engagement.</li><li>Develop succession plans and identify future departmental leaders.</li><li>Conduct regular coaching, performance evaluations and career development discussions.</li></ul><p>Cross-Functional Collaboration</p><ul><li>Collaborate closely with Front Office to optimize room readiness and guest satisfaction.</li><li>Work with Engineering to ensure preventive maintenance programs support guestroom quality.</li><li>Support Food &amp; Beverage and Events teams during major functions and VIP events.</li><li>Coordinate with Talent &amp; Culture to ensure workforce planning and training objectives are achieved.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Qualifications</p><ul><li>Bachelor's degree in Hospitality Management, Hotel Administration or a related field.</li><li>Minimum 8 10 years' experience in Housekeeping leadership within luxury hotels or resorts.</li><li>Proven experience managing large-scale housekeeping operations in a luxury hospitality environment.</li><li>Strong knowledge of housekeeping operations, laundry management, quality assurance and luxury service standards.</li><li>Excellent communication, leadership and stakeholder management skills.</li><li>Proficiency in hotel property management systems and housekeeping technologies.</li><li>Fluent in English; Arabic is an advantage.</li></ul><p></p></section>

<b>About DHI</b><br>DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.<br><br><b>About The Role</b><br>We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.<br><br><b>Responsibilities And Challenges</b><ul><li>Provide general administrative and office support to ensure smooth daily operations.</li><li>Assist with document preparation, filing, and correspondence.</li><li>Coordinate meeting schedules, visitor logistics, and office supplies.</li><li>Liaise with KAUST administrative departments and external vendors as needed.</li><li>Support onboarding and logistics for visiting staff or project partners.</li><li>Perform other administrative duties as required by the office manager or team.</li></ul><br><b>Qualifications And Personal Skills</b><ul><li>Saudi national (required).</li><li>Based at or near KAUST (Thuwal) or willing to commute.</li><li>Strong organizational and communication skills in English and Arabic.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Prior administrative or office coordination experience preferred.</li><li>Professional, reliable, and able to work independently with minimal supervision.</li></ul><br><b>We offer</b><ul><li>Flexible part-time schedule (2 days per week).</li><li>Collaborative and professional working environment.</li><li>Competitive compensation aligned with experience and qualifications.</li><li>Opportunity to be part of an exciting new initiative at KAUST.</li></ul>

<p>Etmam Arabia is seeking an experienced office manager to oversee daily operations, manage office procedures, and ensure the smooth running of our office. As an office manager, you must have excellent organizational, communication, and multitasking skills, and be a self-starter who can work independently. If you are looking for an exciting opportunity to progress your career, we encourage you to apply to be our next office manager at Etmam Arabia. We look forward to hearing from you!</p><p><strong>Desired Candidate Profile</strong></p><p>excellent organizational, communication, and multitasking skills, and be a self-starter who can work independently.</p>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Al Khozama Hotel &amp; Residences KAUST</h3> <p style="margin:0 0 12px; ************;">Al Khozama Hotel &amp; Residences KAUST is situated in Jeddah, Thuwal, at the heart of King Abdullah University of Science and Technology (KAUST). The property offers convenient access to the university, health centers, and surrounding residential areas. It provides a variety of accommodation options, including elegantly furnished rooms, suites, and luxury residences that meet international hospitality standards. Guests can enjoy multiple dining venues, comprehensive recreation and business facilities, a dedicated 5-star conference and banquet team, a fully equipped gym, and a female-only spa, all focused on comfort, wellness, and professional service.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">The Role of Hotel Front Office Receptionist</h3> <p style="margin:0 0 12px; ************;">Al Khozama Hotel &amp; Residences KAUST is seeking a <strong style="font-weight:700;">Hotel Front Office Receptionist</strong> for a full-time, on-site position based in Jeddah. This role is responsible for welcoming guests, managing check-in and check-out procedures, handling room reservations, and responding to guest inquiries in a professional and courteous manner. The Front Office Receptionist contributes to a smooth guest experience by supporting front office operations and upholding the hotel’s service standards.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Operate the front office systems effectively.</li> <li style="margin:0 0 6px;">Answer phone calls and manage guest communications.</li> <li style="margin:0 0 6px;">Coordinate with housekeeping and other hotel departments to ensure seamless service.</li> <li style="margin:0 0 6px;">Maintain accurate records of guest information and process payments.</li> <li style="margin:0 0 6px;">Address guest feedback and resolve inquiries promptly.</li> <li style="margin:0 0 6px;">Provide comprehensive information about hotel services and local amenities.</li> <li style="margin:0 0 6px;">Ensure that the lobby and reception area remain organized and presentable.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Qualifications and Experience</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">High school diploma.</li> <li style="margin:0 0 6px;">Experience with receptionist duties and front office operations, including check-in/check-out and reservations.</li> <li style="margin:0 0 6px;">Previous experience in a hotel front office or a customer-facing role is preferred.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Skills and Attributes</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Strong customer service skills with a focus on guest satisfaction and professional hospitality.</li> <li style="margin:0 0 6px;">Excellent phone etiquette and the ability to manage multiple calls and inquiries efficiently.</li> <li style="margin:0 0 6px;">Clear and confident communication skills, both verbal and written, in English; additional languages are an advantage.</li> <li style="margin:0 0 6px;">Ability to use hotel management systems and basic computer applications (*, MS Office) effectively.</li> <li style="margin:0 0 6px;">Attention to detail, reliability, and the ability to handle cash and card transactions accurately.</li> <li style="margin:0 0 6px;">Strong organizational skills, with the ability to prioritize tasks in a fast-paced environment.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Environment and Location</h3> <p style="margin:0 0 12px; ************;">This is a full-time, on-site position located at Al Khozama Hotel &amp; Residences KAUST in Jeddah, Thuwal. The role requires daily presence at the hotel premises to support front office operations and guest services within a dynamic hospitality environment.</p>

<b>Join DXC Technology as an Executive Assistant / Receptionist!</b><br><br>In this pivotal role, you will be the first point of contact, responsible for ensuring a professional and welcoming atmosphere at our reception area while supporting three executives in their daily operational needs.<br><br><b>Key Responsibilities:</b><br><ul><li><b>Reception &amp; Office Coordination:</b><br>Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.</li><li><b>Executive Assistant Support:</b><br>Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.</li><li><b>Administration &amp; Organization:</b><br>Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.</li></ul><br><b>Who You Are:</b><br>A proactive individual who thrives in a busy reception environment, with excellent organizational and prioritization skills. You communicate clearly and professionally, are comfortable dealing with stakeholders, and have a reliable and discreet nature.<br><br><b>Essential Skills and Experience:</b><br><ul><li>Experience in a receptionist, EA, or office support role.</li><li>Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).</li><li>Strong organizational skills and a degree or relevant experience.</li><li>4+ years of relevant work experience.</li></ul><br><b>Desirable Qualities:</b><br><ul><li>Experience supporting multiple executives and working in a corporate environment.</li><li>Fluent in both English and Arabic.</li></ul><br>At DXC Technology, you will thrive in a collaborative environment created to foster new ideas and empower everyone in the team.

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Jumeirah and Jumeirah Jabal Omar Makkah</h3> <p style="margin:0 0 12px; ************;">Jumeirah is a global leader in luxury hospitality and a member of Dubai Holding, operating a portfolio of 29 properties across 11 countries in the Middle East, Europe, and Asia. The brand is recognized worldwide for its distinguished beachfront resorts, esteemed city hotels, and exclusive residences, synonymous with warm service and crafting distinctive guest experiences. Jumeirah Jabal Omar Makkah, located in Makkah, Saudi Arabia, is situated minutes from Masjid Al Haram. This hotel offers a blend of comfort, connectivity, and Arabian hospitality, spread across four towers with various dining venues, retail outlets, a gym, an executive lounge, and meeting spaces. Guests can enjoy views of the Grand Mosque and a culinary offering that spans Mediterranean, Persian, Middle Eastern, and Southeast Asian cuisines.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">The Role: Duty Manager, Front Office (Saudi National)</h3> <p style="margin:0 0 12px; ************;">An opportunity has arisen for a <strong style="font-weight:700;">Duty Manager – Front Office</strong> to join the team at Jumeirah Jabal Omar. This full-time position is specifically for a Saudi National and involves supervising property operations, particularly within the Front Office, to ensure alignment with Jumeirah's established service standards and the property's strategic objectives.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Supervise property operations, particularly the Front Office, to ensure alignment with Jumeirah service standards and property strategy.</li> <li style="margin:0 0 6px;">Conduct room inspections to assess availability and compliance with operational standards.</li> <li style="margin:0 0 6px;">Coordinate activities within designated areas to improve departmental cooperation and service delivery.</li> <li style="margin:0 0 6px;">Attend daily briefings and communication meetings to disseminate information and ensure team alignment.</li> <li style="margin:0 0 6px;">Manage booking situations, including handling overbooking scenarios when necessary.</li> <li style="margin:0 0 6px;">Maintain the cleanliness and appearance of lobby and entrance areas, coordinating with Housekeeping and Concierge teams.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Qualifications and Experience</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">3–5 years of experience in Front Office operations.</li> <li style="margin:0 0 6px;">At least 1–2 years of this experience must be in a supervisory or Duty Manager role within a luxury 5-star hotel environment.</li> <li style="margin:0 0 6px;">Excellent knowledge of Front Office operations, guest service standards, and hotel management systems.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Skills and Attributes</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Strong leadership, guest relations, conflict resolution, and decision-making skills.</li> <li style="margin:0 0 6px;">Proficiency in English is required; additional language skills are considered an advantage.</li> <li style="margin:0 0 6px;">Excellent communication and interpersonal skills, with the ability to lead multicultural teams and deliver exceptional guest experiences.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Compensation and Benefits</h3> <p style="margin:0 0 12px; ************;">Jumeirah offers an attractive salary, paid in Saudi Riyals (SAR). In addition, benefits include generous food and beverage allowances, reduced hotel rates across Jumeirah properties globally, comprehensive leave and health care packages, and flights home.</p>

<p><h4>Job summary</h4> <p>Assists the front office manager in administering front office functions and supervising staff on a daily basis. Front office areas include bell/door staff, switchboard and guest services/front desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check-in and check-out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.</p> <h4>Candidate profile</h4> <p><strong>Education and experience</strong></p> <ul> <li>High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area. OR</li> <li>2-year degree from an accredited university in hotel and restaurant management, hospitality</p><p></p>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Esnad Contracting</h3> <p style="margin:0 0 12px; ************;">Esnad Contracting is seeking a dedicated <strong>Structural Technical Office Engineer</strong> to join its team. This full-time position is based in the vibrant cities of Jeddah and Makkah, Saudi Arabia, offering an opportunity to contribute to significant infrastructure and construction projects within the region.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Summary</h3> <p style="margin:0 0 12px; ************;">The Structural Technical Office Engineer plays a crucial role in ensuring the technical integrity and compliance of civil and structural aspects of projects. This involves detailed review, preparation, and coordination of technical documentation, supporting both procurement and construction phases, and maintaining adherence to project standards and contractual obligations.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Review and approve civil and structural designs, drawings, and technical specifications.</li> <li style="margin:0 0 6px;">Prepare and review shop drawings and quantity take-offs.</li> <li style="margin:0 0 6px;">Review material submittals and other technical documents.</li> <li style="margin:0 0 6px;">Coordinate effectively with consultants, designers, and various project stakeholders.</li> <li style="margin:0 0 6px;">Provide essential technical support to the procurement and construction teams.</li> <li style="margin:0 0 6px;">Manage Requests for Information (RFIs) and formulate comprehensive technical responses.</li> <li style="margin:0 0 6px;">Ensure strict compliance with contract requirements, project specifications, and established quality standards.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Qualifications</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Bachelor's degree in Civil Engineering.</li> <li style="margin:0 0 6px;">Minimum of 5 years of experience as a Technical Office Engineer, specifically within infrastructure or construction projects.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Essential Skills and Knowledge</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Strong knowledge of shop drawings, quantity surveying, RFIs, and material submittals.</li> <li style="margin:0 0 6px;">Excellent coordination and communication skills.</li> <li style="margin:0 0 6px;">Proficiency in AutoCAD and Microsoft Office Suite.</li> <li style="margin:0 0 6px;">Knowledge of Civil 3D or Revit is considered an advantage.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Location and Employment</h3> <p style="margin:0 0 12px; ************;">This is a full-time employment opportunity based in Jeddah and Makkah, Saudi Arabia. The salary for this position will be discussed during the interview process.</p>

We are looking for an administrative assistant to join our team, where they will be responsible for communicating with drivers and organizing daily operations, managing internal and external correspondence, and preparing reports and administrative documents. The suitable candidate will coordinate daily office work, receive phone calls, and follow up on administrative transactions with various entities. A person who is organized with excellent communication skills and proficiency in using basic computer programs such as Word and Excel, and is familiar with Arabic and Urdu languages is required.

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Rotana Jabal Omar Makkah</h3> <p style="margin:0 0 12px; ************;">Rotana Jabal Omar Makkah is seeking a <strong style="font-weight:700;">Front Desk Agent - Saudi Talent</strong> to join its team in Makkah. This full-time position is open to dedicated professionals aiming to develop their careers within the hospitality industry.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Overview</h3> <p style="margin:0 0 12px; ************;">The Front Desk Agent is responsible for providing professional and customer-focused service to guests, ensuring their stay is a memorable experience. This role involves delivering efficient and courteous service from guest arrival through departure, with a focus on personalized attention and maintaining high levels of satisfaction.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Provide prompt, courteous, and efficient service to all guests to achieve high levels of customer satisfaction.</li> <li style="margin:0 0 6px;">Greet guests personally by name, if known, and escort them to their room to ensure a welcoming experience.</li> <li style="margin:0 0 6px;">Conduct in-room and hotel familiarization, and assist guests with hotel activity inquiries and requests.</li> <li style="margin:0 0 6px;">Maintain up-to-date knowledge of hotel information and local services, including operating hours, promotions, events, and attractions, to respond accurately to guest queries.</li> <li style="margin:0 0 6px;">Monitor daily rate levels and occupancy to support front office operations.</li> <li style="margin:0 0 6px;">Accurately administer Front Desk cashiering standards and comply with all established systems, policies, and procedures.</li> <li style="margin:0 0 6px;">Process guest accounts from check-in to check-out, ensuring accurate postings of all incidental charges using computerized Front Office systems.</li> <li style="margin:0 0 6px;">Maintain guest privacy by ensuring no personal details are disclosed.</li> <li style="margin:0 0 6px;">Demonstrate a complete understanding of the hotel’s policies, procedures, and service standards, and possess full knowledge of hotel facilities and happenings.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Candidate Profile</h3> <p style="margin:0 0 12px; ************;">We are looking for dynamic and self-motivated individuals who are committed to delivering exceptional guest service. Candidates should possess <strong style="font-weight:700;">0-1 years of experience</strong> in a front office or customer service role, with a strong desire to advance their career in hospitality. This role is specifically for Saudi talent.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Competencies</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Strong customer service orientation and interpersonal skills.</li> <li style="margin:0 0 6px;">Ability to communicate clearly and effectively with guests and colleagues.</li> <li style="margin:0 0 6px;">Attention to detail and accuracy in handling financial transactions and guest information.</li> <li style="margin:0 0 6px;">Proficiency in using computerized Front Office systems.</li> <li style="margin:0 0 6px;">Ability to work effectively within a team environment.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Environment</h3> <p style="margin:0 0 12px; ************;">This is a full-time position based at Rotana Jabal Omar Makkah. The role operates within a professional hotel environment focused on guest satisfaction and service excellence, offering an opportunity for career progression in the hospitality sector.</p>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About the Role</h3> <p style="margin:0 0 12px; ************;">AECOM is seeking an experienced and detail-oriented <strong style="font-weight:700;">Administrative Assistant</strong> to join our full-time team in Makkah, Saudi Arabia, serving the region including Jeddah. This role focuses on leading administrative operations and acting as a trusted resource for managers and project teams. The position requires 2-5 years of relevant experience and offers the opportunity to contribute to operational excellence and project success through strong organizational, communication, and leadership skills.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Administrative and Office Support</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Provide comprehensive administrative support and mentorship to one or more managers within the office or business unit.</li> <li style="margin:0 0 6px;">Lead the preparation, proofreading, and formatting of correspondence, forms, spreadsheets, and documents with meticulous attention to detail.</li> <li style="margin:0 0 6px;">Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.</li> <li style="margin:0 0 6px;">Direct office supply inventory management and vendor relationships to optimize efficiency and cost-effectiveness.</li> <li style="margin:0 0 6px;">Establish and organize project file systems on shared servers and systems, ensuring accessibility and compliance.</li> <li style="margin:0 0 6px;">Lead project meetings, prepare comprehensive minutes, format documentation, and coordinate distribution to relevant stakeholders and clients.</li> <li style="margin:0 0 6px;">Develop and format project reports and documentation, ensuring alignment with organizational standards.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Project and Financial Management</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Lead project setup initiatives and support financial task development with increased autonomy.</li> <li style="margin:0 0 6px;">Independently manage estimate at completion (EAC) updates and change order documentation.</li> <li style="margin:0 0 6px;">Conduct thorough project invoice reviews and ensure accurate task coding across multiple projects.</li> <li style="margin:0 0 6px;">Take ownership of monthly progress reports and contractor estimates preparation.</li> <li style="margin:0 0 6px;">Ensure all project components align with established procedures and standards, identifying opportunities for process improvement.</li> <li style="margin:0 0 6px;">Support financial reconciliation and budget tracking activities.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Procurement, Proposals, and Compliance</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Lead procurement activities for project-related materials and manage vendor relationships strategically.</li> <li style="margin:0 0 6px;">Drive the development and implementation of project documentation and compliance requirements.</li> <li style="margin:0 0 6px;">Maintain and update vendor and client information in relevant systems with accuracy and timeliness.</li> <li style="margin:0 0 6px;">Conduct qualification reviews for regularly utilized vendors and subcontractors, making recommendations.</li> <li style="margin:0 0 6px;">Coordinate with legal and compliance teams on contract-related matters and risk mitigation.</li> <li style="margin:0 0 6px;">Manage risk assessment documentation and approval processes independently.</li> <li style="margin:0 0 6px;">Lead proposal development activities and manage approval workflows to ensure timely delivery.</li> <li style="margin:0 0 6px;">Provide strategic marketing assistance for proposals, including document preparation, graphics coordination, and quality assurance.</li> <li style="margin:0 0 6px;">Develop and maintain comprehensive proposal schedules and timelines across multiple submissions.</li> <li style="margin:0 0 6px;">Lead tender document preparation and coordination efforts.</li> <li style="margin:0 0 6px;">Manage documentation uploads, downloads, and vendor registration in procurement systems with attention to compliance.</li> <li style="margin:0 0 6px;">Prepare and coordinate required documentation for review and signature, ensuring accuracy and completeness.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">General Professional Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Utilize Microsoft Office Suite and other business software to accomplish work efficiently and train others as needed.</li> <li style="margin:0 0 6px;">Apply professional standards, practices, and procedures in all tasks and mentor team members on best practices.</li> <li style="margin:0 0 6px;">Manage multiple complex priorities simultaneously while maintaining accuracy and quality standards.</li> <li style="margin:0 0 6px;">Communicate transparently with team members and stakeholders, providing proactive updates and recommendations.</li> <li style="margin:0 0 6px;">Demonstrate flexibility and adaptability in a dynamic work environment while driving continuous improvement.</li> <li style="margin:0 0 6px;">Contribute to a collaborative and supportive team culture through leadership and initiative.</li> <li style="margin:0 0 6px;">Identify process inefficiencies and recommend solutions to enhance operational effectiveness.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Candidate Profile and Onboarding</h3> <p style="margin:0 0 12px; ************;">The ideal candidate will have 2-5 years of experience in an administrative role, thriving in a collaborative environment, taking ownership of processes, and demonstrating initiative in maintaining efficiency and accuracy. Strong organizational, communication, and leadership skills are essential for success in this role. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</p>