Secretary Jobs - Makkah Saudi

<p>Al-Fursan Al-Dhahabia Company announces a job vacancy for:</p><p>Executive Secretary</p><ul><li>Proficiency in spoken and written English.</li><li>Excellent proficiency in computer use and Microsoft Office programs.</li><li>Proficiency in dealing with Word, Excel, PowerPoint, and email.</li><li>High skills in drafting letters, correspondence, and reports.</li><li>Ability to organize appointments, meetings, and manage files and documents.</li><li>Excellent communication, follow-up, and administrative coordination skills.</li><li>Ability to work under pressure and within a team.</li><li>Commitment, discipline, good appearance, and professional demeanor.</li><li>Previous experience as an executive secretary or in an administrative field.</li><li>&nbsp;</li></ul>

<p>Job Description: Administrative Affairs Specialist</p><p>Job Objective: Ensure the continuity of all records, licenses, and statutory permits for the company and its hotels and restaurants, ensuring their timely renewal in advance, as well as managing violations and suggestions, supervising company vehicles via the Tam platform, and ensuring data accuracy and completeness in the ERP system, under the direct supervision of the HR Operations Manager.</p><p><br>Key Tasks and Responsibilities:<br>Management of records and statutory licenses<br>Follow up on commercial records, municipal licenses, civil defense and safety licenses, licenses from the Ministry of Tourism for hotels and restaurants, and initiate renewal procedures at least 60 days before expiration.<br>Follow up on health and food licenses, ensuring the validity of health certificates for workers in coordination with the restaurant management and human resources and raise early alerts.<br>Management of auxiliary permits for restaurants (signage, outdoor seating, kitchen, food service outlets).<br>Verify and ensure that the activities registered in the documents match the actual activity of each branch, and review name, address, and number data before renewal.</p><p>Management of violations and objections<br>Daily monitoring of platforms and government notifications to detect violations as soon as they are issued.<br>Monitoring and disputing violations issued by competent authorities (municipality, civil defense, and tourism surveillance) within statutory periods.<br>Update data and documents in the ERP system<br>Enter records, licenses, violations, and vehicles data accurately and classify them by establishment type (hotel, restaurant, administrative office).<br>Upload up-to-date electronic copies of documents upon issuance or renewal, and update dates, authorities, status, and numbers.<br>Replace expired documents with new ones in the operational log with archival of previous documents historically.<br>Update vehicle and actual user data on the Tam platform upon any change.</p><p>General administrative services and follow-up<br>Prepare periodic reports for the HR Operations Manager detailing the status of licenses (valid, near expiration, under renewal, expired).<br>Monitor contracts, administrative services, suppliers, and supervise assets and public facilities.<br>Prepare administrative reports, monitor decision implementation, and coordinate between departments to meet operational needs.</p><p><br>Qualifications and Required Experience:<br>Bachelor’s degree in Business Administration, Public Administration, or a related field.<br>At least 5 years of experience in administrative affairs (preferably in hospitality and restaurant sectors).<br>Proficient in ERP systems and managing e-services via the Tam platform and related government platforms.</p>

<h2>King Abdullah University of Science and Technology (KAUST) announces job openings in various administrative, financial, and technical specializations</h2><h3>Job Titles</h3><ul><li>Commercial Contracts &amp; Project Delivery Manager</li><li>Lead Integration Architect</li><li>Business Services Manager</li><li>Business Development &amp; Client Relations Specialist</li><li>Technology Support Lead</li><li>End User Computing Analyst</li><li>Sr Lab Equipment Maintenance Engineer</li><li>AI-ML Support Analyst</li><li>AI/ML Automation Analyst</li><li>Viral Vector Staff Scientist</li><li>Engineering Manager</li><li>Data Center Hardware &amp; Equipment Specialist</li><li>Radiation Safety Officer</li><li>HPC Senior Systems Administrator</li><li>HPC Computational Scientist</li><li>HPC Lead System Administrator</li><li>Research User Computing Lead</li><li>Laboratory Equipment Maintenance Specialist</li><li>Electrical Maintenance Manager</li></ul><h3>Required Specializations</h3><ul><li>Business Administration</li><li>Project Management</li><li>Marketing</li><li>Commerce</li><li>Finance</li><li>Accounting</li><li>Electronics</li><li>Quantity Surveying</li><li>Science</li><li>Data Science</li><li>Computer Science</li><li>Computational Science</li><li>Artificial Intelligence</li><li>Information Systems</li><li>Information Technology</li><li>Software Engineering</li><li>Electronics Engineering</li><li>Electrical Engineering</li><li>Engineering</li><li>Or equivalent</li></ul>

<p>Overview of the company and the role</p><p>We are a leading company in the [specify sector if possible] with a strong presence in the Saudi market and sustainable growth. We are seeking a capable and enthusiastic Assistant Manager to work within an effective administrative team in Mecca. The role aims to support daily workflows, enhance executive performance, and facilitate communication between departments to ensure efficient execution of operational plans.</p><p>Main responsibilities and duties</p><ul><li>Provide administrative support to the Administration Manager or the executive team, including scheduling, coordination with other teams, and preparation of essential documents and reports.</li><li>Manage daily correspondence and respond to inquiries internally and externally in a professional and timely manner.</li><li>Coordinate and schedule meetings, prepare meeting minutes, and follow up on action items.</li><li>Assist in preparing initial budgets and costs and monthly reports according to the company template.</li><li>Organize company files and documents and ensure accurate and secure storage and archiving.</li><li>Support administration projects and organize the resources needed to complete tasks within set timelines.</li><li>Coordinate with Human Resources and Audit departments to ensure the recruitment, evaluation, and training preparation process.</li></ul><p>Qualifications and requirements</p><ul><li>Educational qualification: High school diploma or equivalent.</li><li>Experience: 1–2 years in a similar role or administrative support.</li><li>Residence: Kingdom of Saudi Arabia, Makkah Region.</li><li>Ability to work in a team and under tight deadlines while maintaining quality of work.</li></ul><p>Required skills</p><ul><li>High organizational skills and the ability to manage time and plan effectively.</li><li>Excellent written and verbal communication in Arabic; basic English proficiency is an added plus.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic administrative systems.</li><li>Skill in preparing reports and coordinating documents, presenting in a professional appearance.</li><li>Ability to work independently and under light supervision with accountability and process improvement.</li></ul><p>Benefits and perks</p><ul><li>Competitive salaries and benefits commensurate with experience and qualifications.</li><li>Opportunities for training and professional development inside and outside the company.</li><li>Professional and cooperative work environment with opportunities for career growth in Mecca.</li><li>Paid holidays according to the company policy.</li></ul><p>If you possess initiative and attention to detail and are looking for an opportunity to build a career path in a dynamic operational environment, we would like to know more about you.</p>

<div dir="rtl"><h3 >About Alwedad Charity and the Role</h3> <p >Alwedad Charity (جمعية الوداد الخيرية لرعاية الأيتام), dedicated to orphan care, is seeking a highly organized and proactive <strong >Outreach Offices Supervisor</strong> to manage its operations in Jiddah and Makkah, Saudi Arabia. This full-time role is essential for ensuring the smooth functioning and effectiveness of the charity's public-facing offices.</p> <h3 >Role Overview</h3> <p >The primary objective of this role is to oversee the daily activities and strategic implementation within the outreach offices. The Supervisor will be responsible for guiding staff, optimizing operational processes, and ensuring that all initiatives align with Alwedad Charity's mission to provide care for orphans. This position requires a hands-on approach to both planning and execution.</p> <h3 >Key Responsibilities</h3> <ul > <li >Participate in the preparation and implementation of executive plans for outreach offices.</li> <li >Supervise and monitor employees and workflow within the outreach offices.</li> <li >Provide support for the execution of events held at the outreach offices.</li> <li >Oversee daily tasks and manage received pledges or assets within the outreach offices.</li> <li >Ensure the quality of supporting tools and resources that facilitate employee work in the outreach offices.</li> <li >Prepare comprehensive reports and continuously monitor performance metrics.</li> </ul> <h3 >Required Qualifications</h3> <ul > <li >Bachelor's degree in Management, Marketing, Public Relations, or an equivalent field.</li> </ul> <h3 >Experience and Skills</h3> <ul > <li >3-5 years of proven experience in field supervision and office management.</li> <li >Demonstrated strong communication skills and a collaborative team-oriented approach.</li> <li >Prior experience in the non-profit sector is preferred.</li> </ul> <h3 >Work Location</h3> <p >This full-time position is based across our outreach offices in Jiddah and Makkah, Saudi Arabia. We invite qualified individuals who are committed to making a difference in the non-profit sector to submit their application.</p></div>

<p><strong>Responsibilities:</strong></p><ul><li>Supervise the management and implementation of human resources activities and tasks according to the needs of the different departments in the facility.</li><li>Identify recruitment needs and plan to provide qualified human resources.</li><li>Oversee organizational development activities and talent management programs to ensure improved job performance.</li><li>Monitor the implementation of HR policies and procedures and ensure employee compliance.</li><li>Provide guidance and mentoring to employees to ensure smooth operations in line with the facility's vision and goals.</li><li>Ensure compliance with labor regulations and laws related to human resources.</li><li>Develop strategies to improve the workplace environment and enhance productivity and job satisfaction.</li></ul>

<h3 >About the Role</h3> <p >Arabius is seeking a dedicated <strong >Cultural Activities Specialist</strong> to join our team. This full-time position is based in Jeddah or Makkah, within the Makkah Region, and is open to candidates with 0-1 years of relevant experience. The role focuses on facilitating cultural and linguistic integration for foreign individuals.</p> <h3 >Role Purpose</h3> <p >The primary purpose of this role is to equip foreign individuals with the skills to communicate effectively in Arabic and successfully navigate life in the Kingdom of Saudi Arabia. The specialist will be instrumental in fostering both linguistic proficiency and a deeper understanding of Saudi culture among participants.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage and conduct consultative sessions, with durations typically ranging from 2 to 4 hours per session.</li> <li >Lead engaging and interactive activities for individuals and groups to enhance their Arabic communication skills.</li> <li >Facilitate a deeper understanding of Saudi culture among all participants.</li> </ul> <h3 >Additional Duties</h3> <ul > <li >Perform supplementary tasks to support the overall training process.</li> <li >Conduct audio recordings as required for training material development.</li> <li >Prepare and organize necessary training materials and resources.</li> <li >Utilize various media tools to enrich the learning experience.</li> <li >Actively engage with clients to ensure effective participation and progress.</li> </ul> <h3 >Required Skills and Attributes</h3> <ul > <li >Demonstrated patience and a supportive demeanor.</li> <li >A friendly and respectful approach towards all individuals.</li> <li >High level of enthusiasm and positive energy.</li> <li >Excellent communication and interpersonal skills.</li> <li >Strong commitment to supporting and promoting cultural diversity.</li> </ul> <h3 >Application Information</h3> <p >If you meet the requirements for this <strong >Cultural Activities Specialist</strong> role and are eager to contribute to a dynamic learning environment, we encourage you to apply.</p>

<div dir="rtl"><h3 >نبذة عن الوظيفة</h3> <p >يبحث نادي الوحدة الرياضي بمكة المكرمة عن <strong >سكرتير</strong> للانضمام إلى فريقه في <strong >مكة المكرمة</strong>. هذا الدور بدوام كامل ويتطلب من المرشح خبرة عملية تتراوح بين سنتين وخمس سنوات في مجال السكرتارية أو الدعم الإداري.</p> <h3 >الغرض من الدور</h3> <p >يهدف هذا الدور إلى تقديم دعم إداري شامل للمدير أو الإدارة، من خلال تنظيم المهام اليومية، وإدارة الاتصالات، وتنسيق الجداول الزمنية. يتولى السكرتير مسؤولية ضمان سير العمليات المكتبية بسلاسة وفعالية، والمساهمة في تنسيق المشاريع الأساسية.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >تدوين الملاحظات والمراسلات والتقارير ومحاضر الاجتماعات، ومراجعتها وتنسيقها وفقاً للمعايير المعتمدة.</li> <li >إدارة المكالمات الهاتفية الواردة والصادرة، وفرزها، وتوجيهها، والرد على الاستفسارات، وتحويل المكالمات إلى الأقسام أو الأشخاص المعنيين.</li> <li >معالجة البريد الوارد والصادر، بما في ذلك فحص المراسلات البريدية، وتسجيلها، وتوزيعها على المستفيدين.</li> <li >تنسيق الاجتماعات والمواعيد، بما في ذلك فحص طلبات الاجتماعات، وتحديد الأوقات، وتأمين قاعات الاجتماعات، وإعداد جداول الأعمال.</li> <li >إنشاء وصيانة أنظمة فعالة لحفظ الملفات والسجلات، وضمان تنظيم جميع المستندات بشكل منهجي.</li> </ul> <h3 >المؤهلات والخبرات المطلوبة</h3> <ul > <li >خبرة عملية لا تقل عن سنتين ولا تزيد عن خمس سنوات في وظيفة سكرتير أو دور إداري مماثل.</li> <li >مهارات ممتازة في الكتابة السريعة وتدوين الملاحظات.</li> <li >القدرة على إعداد وتنسيق الوثائق والتقارير بدقة واحترافية.</li> <li >مهارات تواصل قوية وفعالة، شفهياً وكتابياً.</li> <li >القدرة على تنظيم المهام وتحديد الأولويات وإدارة الوقت بفعالية.</li> </ul> <h3 >بيئة العمل</h3> <p >سيعمل السكرتير ضمن فريق عمل نادي الوحدة الرياضي بمكة المكرمة، في بيئة مكتبية منظمة تتطلب الدقة والالتزام. الوظيفة بدوام كامل ومقرها في مدينة مكة المكرمة.</p> <h3 >معلومات إضافية</h3> <p >نحن نبحث عن فرد ملتزم ومنظم للانضمام إلى فريقنا. سيتم تحديد الراتب بناءً على الخبرة والمؤهلات بعد المقابلة الشخصية.</p></div>

<div dir="rtl"><h3 >نبذة عن الوظيفة</h3> <p >تبحث شركة زهران للصيانه والتشغيل عن <strong >مساعد إداري</strong> للانضمام إلى فريقها في مكة المكرمة. يهدف هذا الدور بدوام كامل إلى تقديم الدعم الإداري الشامل لضمان سير العمليات اليومية بسلاسة وفعالية، والمساهمة في تنظيم المهام الإدارية المختلفة.</p> <h3 >الغرض من الدور</h3> <p >يتولى المساعد الإداري مسؤولية دعم الرئيس المباشر في تنفيذ القرارات الإدارية وتنسيق الأعمال المكتبية. يشمل ذلك إدارة المراسلات، وتنظيم المواعيد، وتسهيل الاجتماعات، وحفظ الوثائق لضمان كفاءة العمليات الإدارية داخل الوحدة التنظيمية.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة تنفيذ القرارات الإدارية.</li> <li >فتح وفرز البريد الورقي وتوزيعه على المعنيين، بالإضافة إلى إدارة البريد الإلكتروني والرد عليه وفقاً لتوجيهات الرئيس المباشر.</li> <li >إنجاز أعمال الطباعة والرد على الاستفسارات والمكالمات الهاتفية الواردة.</li> <li >تنظيم وحفظ الملفات والمعاملات الخاصة بأسلوب سلس يسهل عملية الرجوع إليها عند الحاجة.</li> <li >تنسيق وتنظيم اجتماعات الرئيس المباشر واجتماعات موظفي الوحدة التنظيمية.</li> <li >المشاركة في الاجتماعات وتدوين وتوثيق محاضرها بدقة.</li> <li >طباعة وتوزيع محاضر الاجتماعات الخاصة بالرئيس المباشر على الأطراف الأخرى المشاركة في الاجتماع.</li> </ul> <h3 >المؤهلات والخبرات المطلوبة</h3> <ul > <li >خبرة عملية تتراوح بين <strong >2 إلى 5 سنوات</strong> في مجال الدعم الإداري أو وظيفة مشابهة.</li> <li >القدرة على متابعة تنفيذ القرارات الإدارية بكفاءة.</li> <li >مهارات تنظيمية عالية في إدارة المواعيد والملفات والمراسلات.</li> </ul> <h3 >تفاصيل العمل</h3> <ul > <li >نوع الوظيفة: <strong >دوام كامل</strong>.</li> <li >الموقع: <strong >مكة المكرمة</strong>، المملكة العربية السعودية.</li> <li >الراتب: غير معلن.</li> </ul> <h3 >التقديم</h3> <p >ندعو المهتمين ممن تنطبق عليهم المتطلبات المذكورة أعلاه للتقديم على هذه الوظيفة.</p></div>

<h3 >About the Role</h3> <p >Between Logistics is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join its team. This full-time position is based in Makkah, with operations spanning Jeddah and Makkah. The role is designed for an individual who can thrive in a fast-paced environment, manage priorities effectively, and provide robust administrative support to management and the wider organization.</p> <h3 >Role Overview</h3> <p >The Administrative Assistant will be responsible for managing daily administrative tasks and ensuring smooth operational support. This includes coordinating schedules, preparing essential documents, and maintaining accurate records. The ideal candidate will demonstrate a strong work ethic and the ability to handle multiple tasks efficiently.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage daily administrative tasks and correspondence.</li> <li >Coordinate meetings, schedules, and appointments.</li> <li >Prepare reports, presentations, and official documents.</li> <li >Maintain accurate records and documentation.</li> <li >Follow up on tasks and action items across departments.</li> <li >Support management with day-to-day coordination.</li> <li >Handle confidential information with professionalism.</li> <li >Assist with internal and external communication.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >0-1 year of experience in an administrative role.</li> <li >Professional attitude and strong work ethic.</li> <li >Ability to multitask and work under pressure.</li> <li >Previous experience in logistics, 3PL, FMCG, or a fast-paced business environment is a plus.</li> </ul> <h3 >Work Environment</h3> <p >This is a full-time position based in Makkah, supporting operations across Jeddah and Makkah. The role requires working in a dynamic and fast-paced environment within the logistics sector.</p> <h3 >Application</h3> <p >If you are organized, ambitious, and prepared to contribute to a growing logistics company, we encourage you to apply.</p>

<div dir="rtl"><h3 >نبذة عن الوظيفة</h3> <p >تعلن شركة زهران للصيانه والتشغيل عن حاجتها لتوظيف <strong >مساعد إداري</strong> للانضمام إلى فريقها في مدينة <strong >مكة المكرمة</strong>. يمثل هذا الدور فرصة للعمل بدوام كامل ضمن بيئة مهنية تدعم العمليات الإدارية اليومية للشركة.</p> <h3 >الغرض من الدور</h3> <p >يهدف دور المساعد الإداري إلى تقديم الدعم الإداري الفعال للرئيس المباشر، وذلك من خلال متابعة تنفيذ القرارات، وتنظيم المراسلات والمواعيد، وإنجاز الأعمال الإدارية اللازمة لضمان سير العمل بسلاسة وكفاءة. كما يشمل الدور تنسيق الاجتماعات وتوثيقها بشكل دقيق.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <p >يتولى المساعد الإداري مجموعة من المهام الحيوية لدعم العمليات الإدارية، وتشمل ما يلي:</p> <ul > <li >متابعة تنفيذ القرارات والتعليمات الإدارية الصادرة عن الرئيس المباشر.</li> <li >تنظيم أعمال البريد الوارد (الورقي والإلكتروني)، بما في ذلك الفرز والتوزيع والردود وفقاً للتوجيهات.</li> <li >إنجاز أعمال الطباعة، والرد على الاستفسارات والمكالمات الهاتفية بمهنية.</li> <li >تنظيم وحفظ الملفات والمعاملات بطريقة سلسة تسهل عملية الرجوع إليها.</li> <li >تنسيق وتنظيم اجتماعات الرئيس المباشر واجتماعات موظفي الوحدة التنظيمية.</li> <li >المشاركة في الاجتماعات وتدوين وتوثيق محاضرها، ثم طباعتها وتوزيعها على الأطراف المعنية.</li> </ul> <h3 >المؤهلات والخبرات المطلوبة</h3> <p >يتطلب هذا الدور مجموعة من المؤهلات والخبرات لضمان الأداء الفعال:</p> <ul > <li >خبرة عملية تتراوح بين <strong >سنتين وخمس سنوات</strong> في مجال الدعم الإداري أو وظيفة مشابهة.</li> <li >مهارات تنظيمية وإدارية ممتازة، مع القدرة على تحديد الأولويات وإدارة المهام المتعددة.</li> <li >إتقان استخدام برامج الحاسب الآلي وتطبيقات المكاتب (مثل Microsoft Office).</li> <li >مهارات تواصل فعالة، كتابية وشفوية، للتعامل مع المراسلات والاستفسارات.</li> <li >دقة واهتمام بالتفاصيل في إنجاز الأعمال وحفظ الوثائق.</li> </ul> <h3 >بيئة العمل</h3> <p >يعمل المساعد الإداري ضمن فريق شركة زهران للصيانه والتشغيل في مدينة <strong >مكة المكرمة</strong>. الوظيفة بدوام كامل وتتطلب التواجد في مقر الشركة لدعم العمليات الإدارية اليومية.</p> <h3 >معلومات إضافية</h3> <p >الراتب الخاص بهذا الدور غير معلن وسيتم تحديده بناءً على الخبرة والمؤهلات خلال مراحل المقابلة. نشجع المهتمين والذين يستوفون المتطلبات المذكورة على التقديم لهذه الفرصة.</p></div>

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >يسر <strong >معهد نبراس الأماكن للتدريب المهني</strong> الإعلان عن فرصة وظيفية لشغل منصب <strong >مساعد إداري</strong> في <strong >مكة المكرمة</strong>. يهدف هذا الدور بدوام كامل إلى تقديم الدعم الإداري الفعال للرئيس المباشر، والمساهمة في تنظيم العمليات اليومية لضمان سيرها بسلاسة. يتولى شاغل الوظيفة مسؤولية تنفيذ التعليمات الإدارية، وإدارة المراسلات، وتنظيم الاجتماعات، بالإضافة إلى مهام إدارية أخرى تدعم كفاءة العمل.</p> <h3 >المهام والمسؤوليات</h3> <ul > <li >تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة تطبيق القرارات الإدارية.</li> <li >إدارة البريد الوارد والصادر، بما في ذلك فرز وتوزيع البريد الورقي، والتعامل مع البريد الإلكتروني والرد عليه وفقاً للتوجيهات.</li> <li >إنجاز أعمال الطباعة والنسخ، والرد على الاستفسارات والمكالمات الهاتفية بمهنية.</li> <li >تنظيم وحفظ الملفات والمعاملات بطريقة منهجية تضمن سهولة الرجوع إليها واسترجاعها.</li> <li >تنسيق وتنظيم اجتماعات الرئيس المباشر واجتماعات الوحدة التنظيمية، بما في ذلك إعداد جداول الأعمال وتدوين محاضر الاجتماعات وتوثيقها.</li> <li >طباعة وتوزيع محاضر اجتماعات الرئيس المباشر على الأطراف المعنية والمشاركين في الاجتماع.</li> </ul> <h3 >المؤهلات والخبرات</h3> <ul > <li >خبرة عملية تتراوح من <strong >0 إلى 1 سنة</strong> في مجال الدعم الإداري أو ما يعادله.</li> <li >القدرة على العمل بفعالية في بيئة مكتبية ديناميكية.</li> </ul> <h3 >المهارات والكفاءات المطلوبة</h3> <ul > <li >مهارات تنظيمية وإدارية قوية مع القدرة على تحديد الأولويات وإدارة الوقت.</li> <li >مهارات تواصل ممتازة، كتابية وشفوية، باللغة العربية.</li> <li >إتقان استخدام برامج الحاسب الآلي، خاصة حزمة Microsoft Office (Word, Excel, Outlook).</li> <li >الدقة والاهتمام بالتفاصيل في إنجاز المهام وحفظ السجلات.</li> <li >القدرة على العمل بشكل مستقل وكجزء من فريق.</li> </ul> <h3 >بيئة العمل</h3> <p >يعمل المساعد الإداري بدوام كامل في مقر <strong >معهد نبراس الأماكن للتدريب المهني</strong> الواقع في <strong >مكة المكرمة</strong>. تتطلب الوظيفة التواجد المنتظم في المكتب لتقديم الدعم الإداري المستمر للعمليات اليومية.</p> <h3 >التقديم</h3> <p >ندعو المهتمين الذين يستوفون المتطلبات المذكورة أعلاه إلى تقديم طلباتهم. هذه فرصة للانضمام إلى فريق عمل ملتزم في بيئة مهنية داعمة.</p></div>

We are looking for an enthusiastic administrative assistant to join our team and contribute to the smooth running of daily operations. Your primary responsibilities will include organizing appointments, managing correspondence, and providing comprehensive administrative support. If you possess strong organizational skills and the ability to work efficiently, we invite you to apply for this opportunity.

<h3 >About the Role</h3> <p >AECOM is seeking an experienced and detail-oriented <strong >Administrative Assistant</strong> to join our full-time team in Makkah, Saudi Arabia, serving the region including Jeddah. This role focuses on leading administrative operations and acting as a trusted resource for managers and project teams. The position requires 2-5 years of relevant experience and offers the opportunity to contribute to operational excellence and project success through strong organizational, communication, and leadership skills.</p> <h3 >Key Administrative and Office Support</h3> <ul > <li >Provide comprehensive administrative support and mentorship to one or more managers within the office or business unit.</li> <li >Lead the preparation, proofreading, and formatting of correspondence, forms, spreadsheets, and documents with meticulous attention to detail.</li> <li >Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.</li> <li >Direct office supply inventory management and vendor relationships to optimize efficiency and cost-effectiveness.</li> <li >Establish and organize project file systems on shared servers and systems, ensuring accessibility and compliance.</li> <li >Lead project meetings, prepare comprehensive minutes, format documentation, and coordinate distribution to relevant stakeholders and clients.</li> <li >Develop and format project reports and documentation, ensuring alignment with organizational standards.</li> </ul> <h3 >Project and Financial Management</h3> <ul > <li >Lead project setup initiatives and support financial task development with increased autonomy.</li> <li >Independently manage estimate at completion (EAC) updates and change order documentation.</li> <li >Conduct thorough project invoice reviews and ensure accurate task coding across multiple projects.</li> <li >Take ownership of monthly progress reports and contractor estimates preparation.</li> <li >Ensure all project components align with established procedures and standards, identifying opportunities for process improvement.</li> <li >Support financial reconciliation and budget tracking activities.</li> </ul> <h3 >Procurement, Proposals, and Compliance</h3> <ul > <li >Lead procurement activities for project-related materials and manage vendor relationships strategically.</li> <li >Drive the development and implementation of project documentation and compliance requirements.</li> <li >Maintain and update vendor and client information in relevant systems with accuracy and timeliness.</li> <li >Conduct qualification reviews for regularly utilized vendors and subcontractors, making recommendations.</li> <li >Coordinate with legal and compliance teams on contract-related matters and risk mitigation.</li> <li >Manage risk assessment documentation and approval processes independently.</li> <li >Lead proposal development activities and manage approval workflows to ensure timely delivery.</li> <li >Provide strategic marketing assistance for proposals, including document preparation, graphics coordination, and quality assurance.</li> <li >Develop and maintain comprehensive proposal schedules and timelines across multiple submissions.</li> <li >Lead tender document preparation and coordination efforts.</li> <li >Manage documentation uploads, downloads, and vendor registration in procurement systems with attention to compliance.</li> <li >Prepare and coordinate required documentation for review and signature, ensuring accuracy and completeness.</li> </ul> <h3 >General Professional Responsibilities</h3> <ul > <li >Utilize Microsoft Office Suite and other business software to accomplish work efficiently and train others as needed.</li> <li >Apply professional standards, practices, and procedures in all tasks and mentor team members on best practices.</li> <li >Manage multiple complex priorities simultaneously while maintaining accuracy and quality standards.</li> <li >Communicate transparently with team members and stakeholders, providing proactive updates and recommendations.</li> <li >Demonstrate flexibility and adaptability in a dynamic work environment while driving continuous improvement.</li> <li >Contribute to a collaborative and supportive team culture through leadership and initiative.</li> <li >Identify process inefficiencies and recommend solutions to enhance operational effectiveness.</li> </ul> <h3 >Candidate Profile and Onboarding</h3> <p >The ideal candidate will have 2-5 years of experience in an administrative role, thriving in a collaborative environment, taking ownership of processes, and demonstrating initiative in maintaining efficiency and accuracy. Strong organizational, communication, and leadership skills are essential for success in this role. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</p>

<h3 >Administrative Assistant at Tashweesh Agency</h3> <p >Tashweesh Agency is seeking a dedicated and highly organized <strong >Administrative Assistant</strong> to join our team in Jeddah, Makkah, Saudi Arabia. This full-time role is designed for individuals with 0-1 years of experience who are eager to provide essential support to management and ensure the smooth execution of daily operations.</p> <h3 >About the Role</h3> <p >The Administrative Assistant will serve as a key support to the manager, focusing on meticulous daily task management and follow-up to ensure all operational details are handled efficiently. This position requires a proactive individual who can act as a direct aid in coordinating activities and maintaining workflow integrity across various functions.</p> <h3 >Key Responsibilities</h3> <ul > <li >Work closely with the manager, assisting in the daily management of their schedule and tasks.</li> <li >Monitor and follow up on daily tasks, ensuring their timely completion.</li> <li >Arrange and manage schedules, appointments, and meetings.</li> <li >Facilitate coordination between departments and ensure accurate information dissemination.</li> <li >Track open requests and ensure their prompt closure without delay.</li> <li >Organize and document files, and prepare necessary reports and reminders.</li> </ul> <h3 >Required Qualifications and Skills</h3> <ul > <li >Exceptional organizational skills and strong attention to detail are essential.</li> <li >Demonstrated ability to follow up on tasks proactively without requiring reminders.</li> <li >Capacity to execute tasks quickly and manage multiple assignments simultaneously.</li> <li >Flexibility in managing time and adapting to changing priorities.</li> <li >Proficiency in digital work tools, including Google Workspace and task management systems such as ClickUp.</li> <li >Clear and structured communication skills, with the ability to interact professionally with management.</li> </ul> <h3 >Desired Candidate Attributes</h3> <p >We are seeking an individual who takes initiative in task management, ensures thorough follow-up without prompting, and consistently delivers high-quality work efficiently. The ideal candidate is proactive, dedicated to completing tasks, and ensures no pending items are left unresolved.</p> <h3 >Application Information</h3> <p >Interested candidates are invited to apply for this full-time position in Jeddah, Makkah.</p>

<p>Job Overview</p><p>We are seeking a highly skilled Senior Accounts Payable Accountant to join our finance team in Makkah, Saudi Arabia. The successful candidate will play a pivotal role in managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices, reconciliation of statements, and maintenance of strong vendor relationships. This role requires a proactive, detail-oriented professional with advanced technical expertise, integrity, and the ability to operate effectively in a fast-paced, growth-oriented environment.</p><p>About the Company</p><p>Our organization is a leading player in Perfumes Manufacturing, committed to delivering exceptional value to our clients while upholding the highest standards of financial governance and compliance. We foster a collaborative culture, invest in our people, and provide opportunities for professional growth and development within a dynamic market.</p><p>Key Responsibilities and Duties</p><ul><li>Manage end-to-end accounts payable cycle, including invoice processing, coding, validation, approvals, and timely payments to vendors.</li><li>Perform 3-way matching (invoice, purchase order, and receiving reports) to ensure accuracy and compliance with internal controls.</li><li>Reconcile monthly supplier statements, resolve discrepancies, and communicate effectively with vendors and internal stakeholders.</li><li>Collaborate with procurement and department leads to optimize invoice processing times and improve cash flow management.</li><li>Prepare and analyze AP aging reports, identify overdue items, and implement corrective actions.</li><li>Assist in month-end close activities, including accruals, journal entries, and intercompany reconciliations as required.</li><li>Support audit processes by providing documentation and ensuring data integrity for internal and external audits.</li><li>Maintain accurate vendor master data, ensure tax compliance (VAT/GST as applicable), and manage supplier onboarding and changes.</li><li>Monitor and enforce internal controls related to payment processing, expense reporting, and vendor onboarding.</li><li>Provide mentorship and guidance to junior AP staff, driving process improvements and best practices within the team.</li></ul><p>Qualifications and Requirements</p><ul><li>Master’s degree in Accounting, Finance, or a related field.</li><li>5 to 10 years of relevant accounts payable experience, with proven track record in senior or lead roles.</li><li>Professional accounting certification (e.g., CPA, CMA, CA) is preferred.</li><li>Strong knowledge of standard accounting principles, VAT/GST regulations, and internal control frameworks.</li><li>Experience with ERP systems (e.g., SAP, Oracle, Oracle NetSuite, Microsoft Dynamics) and AP automation tools.</li><li>Excellent analytical and problem-solving skills with high attention to detail.</li><li>Strong communication and interpersonal abilities; capable of building relationships with vendors and cross-functional teams.</li><li>Ability to work under pressure, manage multiple priorities, and meet tight deadlines.</li><li>Fluency in English; proficiency in Arabic is a plus.</li></ul><p>Required Skills</p><ul><li>Accounts payable management</li><li>3-way match and invoice validation</li><li>Vendor relationship management</li><li>VAT/GST compliance and tax reporting</li><li>Invoice processing and ERP proficiency</li><li>Month-end close and accruals</li><li>Internal controls and process improvement</li><li>Data analysis and reconciliation</li><li>Team leadership and mentorship</li></ul><p>Benefits and Perks</p><ul><li>Competitive salary and performance-based incentives</li><li>Comprehensive health insurance coverage</li><li>Annual leave and public holiday benefits in line with local regulations</li><li>Professional development and training opportunities</li><li>Retirement or provident fund options as applicable</li><li>Collaborative and dynamic work environment with opportunities for advancement</li></ul>

<p>Batterjee Medical College is seeking a detail-oriented and highly organized Administrative Assistant to support the Hospital Affairs Department . The successful candidate will provide administrative, clerical, and coordination support while assisting with financial and accounting-related tasks to ensure the efficient operation of the department. The ideal candidate has an accounting or finance background , excellent organizational skills, and the ability to manage documentation, financial records, correspondence, and departmental coordination with a high level of accuracy and confidentiality.</p><p>Key Responsibilities</p><p>Administrative Support</p><ul><li>Provide day-to-day administrative support to the Hospital Affairs Department.</li><li>Prepare, format, and maintain reports, correspondence, presentations, and official documents.</li><li>Manage calendars, appointments, meetings, and departmental schedules.</li><li>Organize meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain organized physical and electronic filing systems.</li><li>Handle incoming calls, emails, and correspondence professionally.</li></ul><p>Financial &amp; Accounting Support</p><ul><li>Assist in preparing departmental budgets, financial reports, and expenditure summaries.</li><li>Process purchase requests, purchase orders, invoices, and payment documentation.</li><li>Monitor departmental expenses and maintain accurate financial records.</li><li>Reconcile invoices, quotations, and supporting documents before submission for payment.</li><li>Coordinate with the Finance Department regarding payments, budgets, vendor documentation, and financial processes.</li><li>Maintain accurate records of contracts, service agreements, and financial documentation.</li><li>Assist in tracking departmental budgets and monitoring expenditures against approved allocations.</li></ul><p>Coordination &amp; Documentation</p><ul><li>Coordinate with hospitals, healthcare partners, vendors, and internal departments regarding Hospital Affairs activities.</li><li>Prepare and maintain departmental reports, statistics, and operational documentation.</li><li>Support the administration of agreements, contracts, MOUs, and partnership documentation.</li><li>Ensure documentation complies with institutional policies and record management procedures.</li></ul><p>Office Administration</p><ul><li>Monitor office supplies and coordinate procurement requests.</li><li>Maintain confidentiality of departmental and financial information.</li><li>Support audits by preparing requested documentation and records.</li><li>Assist with departmental projects, events, and other administrative initiatives as assigned.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor degree in Accounting, Finance, Business Administration, or a related field.</p><p>Experience 2u20134 years of administrative experience ,preferably within healthcare, hospitals, or higher education.</p><p>Experience supporting financial or accounting processes is highly preferred.</p><p>Previous experience coordinating invoices, purchase requests, budgets, or vendor documentation is an advantage.</p><p>Skills &amp; Competencies</p><ul><li>Strong administrative and organizational skills.</li><li>Good understanding of accounting principles and financial documentation.</li><li>Experience with invoices, purchase orders, expense tracking, and budget monitoring.</li><li>Excellent proficiency in Microsoft Office, particularly Excel .</li><li>Experience with ERP or accounting systems is preferred.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>High level of professionalism, integrity, and confidentiality.</li><li>Strong interpersonal and stakeholder coordination skills.</li><li>Fluency in Arabic and English.</li></ul>

<div dir="rtl"><h3 >About THRAA</h3> <p >THRAA | ثراء operates as a comprehensive investment gateway, focusing on high-potential sectors to provide strategic access to diverse market opportunities. The organization is dedicated to identifying, developing, and managing investments that contribute to sustainable growth and long-term value. THRAA combines local market insights with a forward-looking approach to deliver innovative solutions for its stakeholders and partners. The company fosters a dynamic environment that values professionalism, collaboration, and impact-driven work.</p> <h3 >The Role of Administrative Specialist</h3> <p >The Administrative Specialist position is a full-time, hybrid role based in Makkah, Saudi Arabia, offering some flexibility for remote work. This role is central to managing daily administrative operations and supporting internal teams to ensure efficient workflows and accurate record-keeping.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</li> <li >Organize documents and handle all incoming and outgoing correspondence.</li> <li >Prepare reports and track basic financial or operational data for internal teams.</li> <li >Ensure the accuracy of records and maintain efficient filing systems.</li> <li >Coordinate with stakeholders and respond to inquiries from internal and external parties.</li> <li >Provide customer service support to various internal and external stakeholders.</li> <li >Assist in streamlining office workflows and administrative processes.</li> <li >Support logistics for meetings and events.</li> <li >Collaborate with colleagues to maintain overall administrative efficiency.</li> </ul> <h3 >Work Environment</h3> <p >This is a full-time hybrid position located in Makkah, Saudi Arabia, with the option for some work-from-home flexibility. The role operates within a dynamic environment that emphasizes professionalism, collaboration, and delivering impactful results.</p></div>

<h3 >About Tractebel and the Role</h3> <p >Tractebel, a leading international engineering and consulting organization, is seeking a motivated and organised Administrative Assistant to join its team in Saudi Arabia. This full-time position is based in the Makkah region, with primary work locations in Jeddah or Makkah, offering an opportunity to contribute to corporate and project operations within a dynamic international environment.</p> <h3 >Role Purpose</h3> <p >The Administrative Assistant provides essential administrative, coordination, and office support to both project and corporate teams. This role is designed for individuals with 2-5 years of experience, including recent graduates, who are seeking to build a professional career and gain valuable exposure to business operations and project environments. The position is ideally suited for those looking to develop a long-term career in administration, business support, and corporate coordination.</p> <h3 >Key Responsibilities</h3> <ul > <li >Provide day-to-day administrative support to project and corporate teams.</li> <li >Maintain and update records, logs, reports, and administrative documentation.</li> <li >Coordinate meetings, travel arrangements, and various office activities.</li> <li >Prepare correspondence, reports, presentations, and other business documents.</li> <li >Support invoice administration, data entry, and document management activities.</li> <li >Coordinate with internal stakeholders to support operational requirements.</li> <li >Ensure proper filing, archiving, and document control practices are implemented and maintained.</li> <li >Assist with reporting, scheduling, and general office coordination activities.</li> <li >Support compliance with company procedures and documentation standards.</li> </ul> <h3 >Candidate Profile</h3> <p >The ideal candidate will be a motivated and organised individual with 2-5 years of relevant administrative experience. This role is particularly suitable for recent graduates who are looking to establish a professional career within an international engineering and consulting firm, gaining practical experience in business operations and project settings.</p> <h3 >Work Environment and Compensation</h3> <p >This is a full-time position within the Makkah region, with work primarily conducted in Jeddah or Makkah. The role offers a competitive monthly salary of SAR 6000. The successful candidate will operate within a dynamic international team, providing support across diverse project and corporate functions.</p> <h3 >Application Information</h3> <p >Interested candidates who meet the specified requirements are encouraged to apply for this position.</p>

<h3 >About the Role</h3> <p >Sanxing Electric is seeking a detail-oriented Finance Assistant / Specialist to join its team in Jeddah, Makkah. This full-time position is based in Jeddah's 3rd Industrial City and requires 0-1 years of experience. The successful candidate will support the finance department in daily accounting operations, maintain accurate financial records, manage accounts payable and receivable, and assist with financial reporting in compliance with local regulations and organizational policies.</p> <h3 >Key Responsibilities</h3> <ul > <li >Review purchase orders, delivery notes, and local Saudi invoices, ensuring compliance with VAT rates, TRN tax numbers, and performing 3-way matching.</li> <li >Maintain AP aging ledgers and vendor sub-ledgers, regularly updating payment progress.</li> <li >Organize payment supporting documents, complete monthly vendor reconciliations, and collect debit/credit notes for AR/AP.</li> <li >Assist in issuing invoices according to ZATCA regulations and archive PDF invoices and original files locally.</li> <li >Organize monthly input and output invoice details to prepare tax draft working papers for VAT filing.</li> <li >Collect and organize full supporting documentation for quarterly VAT returns, Withholding Tax (WHT), and annual Corporate Income Tax.</li> <li >Maintain cross-border payment WHT ledgers, archiving tax payment receipts, official ZATCA confirmations, and tax correspondence.</li> <li >Support annual audits and tax inspections by preparing and submitting audit vouchers and financial reports.</li> <li >Download monthly bank statements and prepare bank reconciliation statements.</li> <li >Conduct initial reviews of employee expense claims, checking approval workflows and receipt compliance.</li> <li >Enter daily vouchers, expenses, and accounting journal entries into the SAP system.</li> <li >Strictly enforce Saudi data compliance requirements by storing all tax, customs, and financial records locally, and organizing physical and digital archives.</li> <li >Handle other related tasks assigned by management.</li> </ul> <h3 >Qualifications and Requirements</h3> <ul > <li ><strong >Nationality:</strong> Saudi National (Mandatory).</li> <li ><strong >Professional Accreditation:</strong> Must hold a valid professional accreditation/membership from the Saudi Organization for Chartered and Professional Accountants (SOCPA) (Mandatory).</li> <li ><strong >Education:</strong> Bachelor’s degree or higher in Accounting, Financial Management, or related fields.</li> <li ><strong >Experience:</strong> 1–3+ years of finance experience (manufacturing sector preferred). Fresh graduates are welcome if willing to learn factory accounting.</li> <li ><strong >Technical Skills:</strong> Proficient in Excel for financial ledgers. Hands-on experience with SAP, VAT tax filing, or invoicing is preferred.</li> <li ><strong >Work Location:</strong> Willingness to work in the 3rd Industrial City (Jeddah).</li> </ul> <h3 >Required Skills</h3> <ul > <li >High level of accuracy, attention to detail, and integrity.</li> <li >Strong time-management skills and the ability to meet strict financial deadlines.</li> <li >Effective communication and interpersonal skills.</li> <li >Detail-oriented, strong compliance awareness, and good archiving skills.</li> <li >Proactive with a strong sense of responsibility.</li> </ul> <h3 >Application Process</h3> <p >We invite qualified candidates who meet the specified requirements to apply for this position.</p>