Office boy Jobs in Saudi

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p> Executive &amp; Administrative Support</p><ul><li><p>Manage the COO's daily schedule, calendar, meetings, and task priorities.</p></li><li><p>Prepare daily, weekly, and monthly task lists, reminders, and follow-up trackers.</p></li><li><p>Draft emails, memos, correspondence, and basic reports on behalf of the COO.</p></li><li><p>Organize and coordinate internal and external meetings, calls, and appointments.</p></li><li><p>Maintain strict confidentiality of all executive and company information.</p><br><p>Calendar &amp; Meeting Management</p></li></ul><ul><li><p>Schedule and coordinate all COO meetings, ensuring timely confirmations and reminders.</p></li><li><p>Prepare meeting agendas, circulate materials in advance, and record minutes or action points.</p></li><li><p>Track and follow up on commitments arising from meetings.</p></li><li><p>Manage scheduling conflicts and proactively reschedule when needed.</p><br><p>Office Coordination</p></li></ul><ul><li><p>Serve as the primary point of contact between the COO's office and other departments.</p></li><li><p>Coordinate office logistics, facilities, supplies, and general administrative requirements.</p></li><li><p>Ensure smooth day-to-day functioning of the executive office.</p></li><li><p>Handle incoming and outgoing correspondence, filing, and document management.</p></li></ul><p><br></p><p> HR Coordination — Office Memos &amp; Documentation</p><ul><li><p>Coordinate with HR for drafting and circulating internal office memos, notices, and policy communications.</p></li><li><p>Track HR-related documentation, onboarding paperwork, and staff correspondence as directed by the COO.</p></li><li><p>Assist in processing leave requests, employee records, and compliance documents for executive review.</p></li><li><p>Act as a liaison between the COO and HR for administrative matters only.</p><p><br></p><p>Employee Attendance &amp; Office Timing Monitoring</p></li></ul><ul><li><p>Monitor and maintain employee attendance records and office timing compliance.</p></li><li><p>Prepare periodic attendance and punctuality reports for the COO's review.</p></li><li><p>Follow up on attendance discrepancies and flag irregularities proactively.</p></li><li><p>Coordinate with HR to ensure attendance data accuracy.</p><p><br></p><p>Pending Approvals &amp; Documentation Follow-Up</p></li></ul><ul><li><p>Track all pending approvals, sign-offs, and outstanding documentation across departments.</p></li><li><p>Follow up with relevant stakeholders on overdue approvals and ensure timely closure.</p></li><li><p>Maintain a centralized tracker for all documents awaiting COO or management approval.</p></li><li><p>Alert the COO on time-sensitive approvals and escalate delays when necessary.</p><p><br></p><p>Reporting &amp; Communication Support for the COO</p></li></ul><ul><li><p>Compile and prepare summary reports, dashboards, and briefing notes for the COO</p></li><li><p>Consolidate departmental updates into concise summaries when specifically requested by the COO</p></li><li><p>Support the COO in preparing presentations, proposals, and communication materials</p></li><li><p>Facilitate smooth information flow between the COO and all departments.</p><p><br></p></li></ul><p> Skills &amp; Qualifications</p><ul><li><p>Proven experience as a Secretary, Executive Assistant, or Personal Assistant (2+ years preferred)</p></li><li><p>Strong organizational and multitasking skills with high attention to detail</p></li><li><p>Excellent written and verbal communication skills in English</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</p></li><li><p>Ability to follow up professionally and assertively</p></li><li><p>High level of discretion, integrity, and confidentiality</p></li><li><p>Ability to work independently, manage time effectively, and prioritize tasks</p></li><li><p>Familiarity with task management and scheduling tools is an advantage.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><br></p><ul><li><p>Prior experience supporting C-level executives or senior leadership.</p></li><li><p>Sound understanding of administrative workflows and business processes.</p></li><li><p>Proactive problem-solving mindset with the ability to anticipate needs.</p></li><li><p>Calm, dependable, and professional under pressure.</p></li><li><p>Experience in a logistics, transport, or operations-driven environment is a plus.</p></li></ul><p></p></section>

We are looking for a professional and welcoming Receptionist to manage our front desk operations, deliver high-quality administrative support, and ensure smooth daily communication across the organization. As the primary point of contact, you will play a critical role in creating a positive first impression for visitors and maintaining an efficient, well-organized office environment.<br><br>Key Responsibility Areas & Activities Greet and welcome visitors, clients, and employees in a warm, professional manner Answer, screen, and route incoming phone calls accurately and promptly Respond to general inquiries from guests and staff, providing helpful and accurate organizational information Manage incoming and outgoing mail, courier packages, and deliveries Maintain a clean, tidy, and presentable front desk and lobby area at all times Perform core administrative duties, including filing, photocopying, scanning, and data entry Assist with booking appointments, organizing calendars, and coordinating conference room reservations Act as a smooth communication bridge between external visitors, clients, and internal teams Assist various departments with message delivery and ad-hoc administrative requests Address caller or visitor concerns calmly, escalating complex matters to the appropriate manager when needed Ensure every guest receives an attentive and high-standard customer service experience Handle sensitive company and visitor information with absolute discretion and confidentiality Monitor office supply levels, conduct stock checks, and reorder items as necessary Coordinate with facility management or vendor services for routine repairs and office upkeep Prompt execution of administrative tasks and smooth flow of front desk operations Fast response times for incoming calls, inquiries, and message forwarding Accuracy in scheduling and zero double-bookings for shared meeting spaces Zero breaches of sensitive guest or organizational information Precision in data entry, mail routing, and upkeep of front desk records100% on-site office environment with high daily foot traffic and team interaction Daily collaboration across all departments and management levels Frequent interaction with clients, vendors, guests, delivery personnel, and general callers Daily prioritization of front desk tasks and incoming administrative requests Independent handling and routing of daily communications and calendar requests Balancing walk-in visitors, ringing phone lines, and clerical tasks simultaneously during peak hours Maintaining composure and efficiency during unexpected office traffic or changing schedules Safeguarding sensitive information while in a high-visibility, public-facing space<br><br>Qualifications & Experience Education: Associate degree or diploma in Business Administration, Office Management, or a related field Experience: 2–3 years of proven experience in a receptionist, front desk, or administrative support role<br><br>Core Competencies & Skills Strong verbal and written communication skill Proficient in Microsoft Office Suite (Word, Excel, Outlook) Exceptional organizational and multitasking capability Customer-service oriented with a professional demean

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Our client, an international company is looking for an Office Manager. The Office Manager oversees office administration, government relations, payroll, and HR support to ensure smooth operations and compliance with labor regulations. The role involves managing government procedures, maintaining company records on official portals, coordinating with authorities, and supporting recruitment and HR processes. Key Responsibilities: Manage government-related procedures including visa processing, work permits, and Iqama documentation. Handle company transactions on government portals such as Absher, Qiwa, Muqeem, and Mudad. Ensure compliance with labor laws a nd Wage Protection System (WPS) requirements. Liaise with government agencies for documentation, approvals, and regulatory matters. Oversee office administration, documentation, and internal coordination. Process and manage monthly payroll ensuring accuracy and WPS compliance. Maintain employee records and HR documentation. Support recruitment, onboarding, and talent management activities</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><b>Requirements:</b></p><p>Bachelor s degree in Business Administration, Human Resources, Accounting, or related field. Experience in office management, government relations (PRO/GRO), HR operations, and payroll. Knowledge of Absher, Qiwa, Muqeem, Mudad, labor law, and WPS compliance. Strong organizational, coordination, and communication skills.</p><p></p></section>

We are looking for a professional and welcoming Front Desk Receptionist to join our Head Office and provide administrative support to the management team.<br>Key Responsibilities:<br>• Welcome visitors and direct them to the appropriate department or employee.• Coordinate management appointments and meeting-room bookings.• Receive and distribute mail, documents, and courier deliveries.• Maintain a professional and organized reception area.• Provide administrative support when required.• Handle visitor and company information with complete confidentiality.<br>Requirements:<br>• Diploma or bachelor’s degree in Business Administration or a related field.• Previous experience in reception, front-office, or administrative support.• Good command of Arabic and English.• Proficiency in Microsoft Office applications.• Excellent communication and organizational skills.• Professional attitude with strong customer-service skills.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The Technical Engineering Clerk provides administrative and clerical support to the Department Head, ensuring efficient office operations, accurate documentation, coordination of schedules, and timely processing of administrative tasks.<br> The role requires strong organizational, communication, and computer skills, with English proficiency as a mandatory requirement.<br> Provide clerical and administrative support to the Department Head.<br> Maintain timekeeping, filing systems, and employee records.<br> Process leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions.<br> Prepare reports, letters, meeting minutes, and routine correspondence.<br> Manage calendars, schedule meetings, appointments, and travel arrangements.<br> Handle incoming calls, visitors, emails, and correspondence.<br> Review, edit, and format documents as required.<br> Maintain office supplies, office equipment, and administrative procedures.<br> Coordinate communication between the Department Head, staff, and external stakeholders.<br> Perform other administrative duties assigned by the Department Head.<br> Diploma in Business Administration, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), or Marketing.<br> 5–8 years of relevant administrative or clerical experience.<br> Proficiency in English (mandatory).<br> Proficiency in Microsoft Office applications.<br> Strong organizational and time management skills.<br> Excellent communication and interpersonal skills.<br> Ability to maintain confidentiality and handle multiple tasks efficiently.<br> Strong document management and administrative coordination skills.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

About the Role We are seeking a reliable and professional Office Operations Driver to support the day-to-day transportation needs of the business. The ideal candidate will ensure safe, timely, and efficient transportation of employees, documents, and company-related items while maintaining high standards of professionalism and compliance with traffic regulations. Responsibilities Safely transport employees, visitors, and company materials as required. Ensure timely pick-up and drop-off according to assigned schedules. Maintain the cleanliness and general condition of the assigned vehicle. Conduct routine vehicle inspections and report any maintenance or repair requirements. Keep accurate records of trips, fuel usage, and vehicle maintenance when required. Support office operations by delivering documents and handling administrative errands. Comply with all traffic laws, company policies, and health & safety regulations. Coordinate with the Office Operations team to ensure smooth daily transportation activities. Required Qualifications Valid Saudi driving license (mandatory). High school diploma or equivalent. Previous professional driving experience is preferred. Good knowledge of Riyadh roads and traffic regulations. Strong sense of responsibility, punctuality, and professionalism. Good communication and interpersonal skills. Preferred Qualifications Experience working in a corporate or office environment. Basic knowledge of vehicle maintenance and safety procedures. Ability to manage multiple transportation requests efficiently.

About the Role We are seeking a reliable and professional Office Operations Driver to support the day-to-day transportation needs of the business. The ideal candidate will ensure safe, timely, and efficient transportation of employees, documents, and company-related items while maintaining high standards of professionalism and compliance with traffic regulations. Responsibilities Safely transport employees, visitors, and company materials as required. Ensure timely pick-up and drop-off according to assigned schedules. Maintain the cleanliness and general condition of the assigned vehicle. Conduct routine vehicle inspections and report any maintenance or repair requirements. Keep accurate records of trips, fuel usage, and vehicle maintenance when required. Support office operations by delivering documents and handling administrative errands. Comply with all traffic laws, company policies, and health & safety regulations. Coordinate with the Office Operations team to ensure smooth daily transportation activities. Required Qualifications Valid Saudi driving license (mandatory). High school diploma or equivalent. Previous professional driving experience is preferred. Good knowledge of Riyadh roads and traffic regulations. Strong sense of responsibility, punctuality, and professionalism. Good communication and interpersonal skills. Preferred Qualifications Experience working in a corporate or office environment. Basic knowledge of vehicle maintenance and safety procedures. Ability to manage multiple transportation requests efficiently.

Program: Tamheer (HRDF/Hadaf on-the-job training) Duration: 6 months Location: Jeddah, Saudi Arabia<br>About the role SERB is hosting a Tamheer intern to support the Administrative department with day-to-day office operations. This is a training opportunity for Saudi nationals to gain hands-on workplace experience, building skills toward future full-time employment.<br>Responsibilities Support daily administrative tasks: filing, data entry, document management Schedule meetings, prepare agendas, and take minutes Handle incoming calls, emails, and correspondence Maintain and update office records and databases Assist with procurement of office supplies and inventory tracking Support HR/admin coordination (Qawa,GOSI,tracking, onboarding )<br>Requirements Saudi national, registered on Taqat and eligible for the Tamheer program Recent graduate (diploma or bachelor's) in business administration, management, or related field Not currently employed and not enrolled in another Tamheer/training program Good command of Arabic and English (written and spoken) Proficient in MS Office (Word, Excel, Outlook) Strong organizational skills and attention to detail Good communication and interpersonal skills Eager to learn and open to feedback<br>What SERB offers Structured on-the-job training with a dedicated supervisor Exposure to real administrative workflows and cross-team collaboration Potential for full-time employment based on performance

Job Summary<br><br>The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.<br><br>Key Responsibilities<br><br>Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management Maintain and update company records, files, and databases Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel Coordinate meetings, appointments, and conference room bookings Prepare reports, letters, memos, and other business documents Assist in travel arrangements, accommodation bookings, and transportation coordination when required Monitor office supplies inventory and coordinate replenishment Support onboarding activities for new employees and maintain personnel records Assist with document collection, tracking, and submission to internal departments and external parties Maintain confidentiality of company information and records Perform any other administrative duties assigned by management<br><br>Requirements<br><br>Qualifications<br><br>Bachelor's degree in business administration, Management, Human Resources, or a related field Fresh graduate or up to 2 years of administrative experience Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook) Good written and verbal communication skills in English Strong organizational and time-management skills Ability to work independently and as part of a team

Position Overview: The Government Relations Officer (GRO) plays a vital role in ensuring compliance with all legal, regulatory, and administrative requirements related to the company’s operations in the Kingdom of Saudi Arabia (KSA). The position supports the company’s startup phase in KSA, handling government liaison activities, documentation, office administration, and coordination of official procedures.<br>The role also provides administrative assistance to the management team and may occasionally support in the pickup and delivery of official documents or the transport of guests for business purposes as needed.<br>Key Responsibilities Serve as the company’s representative in all government-related transactions, ensuring full compliance with KSA labor, immigration, and corporate regulations. Liaise with authorities such as the Ministry of Human Resources and Social Development (MHRSD), GOSI, Qiwa, Mudad, Chamber of Commerce, and Municipality offices for company and employee affairs. Manage and process visas, Iqamas, license renewals, company registration documents, and other legal formalities. Support the initial setup of the KSA office, including documentation, local registrations, and coordination with government agencies. Maintain accurate and up-to-date records of company documents, licenses, and employee files in both electronic and physical formats. Provide administrative support to management and staff, including correspondence, filing, translation, and coordination of office requirements. Assist, when necessary, in the pickup and drop-off of official documents, parcels, and guests to ensure efficient operational support. Ensure confidentiality, integrity, and compliance in all dealings with authorities and internal stakeholders.<br>Qualifications & Requirements Saudi national or resident with a valid transferable Iqama (preferred). Bachelor’s degree or diploma in Administration, Business, or related field. Minimum of 3–5 years’ experience as a PRO or Administrative Officer in KSA. Strong knowledge of KSA labor laws, visa and immigration processes, and government portals (Qiwa, Mudad, GOSI, Muqeem, etc.). Excellent communication skills in Arabic and English (reading, writing, and speaking). Valid KSA driver’s license required. Strong organizational, time management, and multitasking skills. Ability to work independently and maintain a high level of discretion and professionalism.<br>Working Conditions The position is primarily office-based but requires regular travel to government offices and other official sites. Occasional support in the pickup or drop-off of official documents and guests may be required as part of operational duties.

Position Overview: The Government Relations Officer (GRO) plays a vital role in ensuring compliance with all legal, regulatory, and administrative requirements related to the company’s operations in the Kingdom of Saudi Arabia (KSA). The position supports the company’s startup phase in KSA, handling government liaison activities, documentation, office administration, and coordination of official procedures.<br>The role also provides administrative assistance to the management team and may occasionally support in the pickup and delivery of official documents or the transport of guests for business purposes as needed.<br>Key Responsibilities Serve as the company’s representative in all government-related transactions, ensuring full compliance with KSA labor, immigration, and corporate regulations. Liaise with authorities such as the Ministry of Human Resources and Social Development (MHRSD), GOSI, Qiwa, Mudad, Chamber of Commerce, and Municipality offices for company and employee affairs. Manage and process visas, Iqamas, license renewals, company registration documents, and other legal formalities. Support the initial setup of the KSA office, including documentation, local registrations, and coordination with government agencies. Maintain accurate and up-to-date records of company documents, licenses, and employee files in both electronic and physical formats. Provide administrative support to management and staff, including correspondence, filing, translation, and coordination of office requirements. Assist, when necessary, in the pickup and drop-off of official documents, parcels, and guests to ensure efficient operational support. Ensure confidentiality, integrity, and compliance in all dealings with authorities and internal stakeholders.<br>Qualifications & Requirements Saudi national or resident with a valid transferable Iqama (preferred). Bachelor’s degree or diploma in Administration, Business, or related field. Minimum of 3–5 years’ experience as a PRO or Administrative Officer in KSA. Strong knowledge of KSA labor laws, visa and immigration processes, and government portals (Qiwa, Mudad, GOSI, Muqeem, etc.). Excellent communication skills in Arabic and English (reading, writing, and speaking). Valid KSA driver’s license required. Strong organizational, time management, and multitasking skills. Ability to work independently and maintain a high level of discretion and professionalism.<br>Working Conditions The position is primarily office-based but requires regular travel to government offices and other official sites. Occasional support in the pickup or drop-off of official documents and guests may be required as part of operational duties.

Primary objective:To ensure the smooth operational running of the schools, with specific responsibilities for physical resources including textbooks, stationery, classroom materials, and reprographics. To support the resource requirements as they arise, determined by the operations & office manager and school principal.<br>Areas of responsibility:Organisation and delivery of textbooks, notebooks, and general deliveries in the schools. Organisation and stock taking of the schools Stationery supplies, including the communication of orders needed. 2 weeks notice is required for the timely arrival of supplies. Assist staff throughout the working day. To be contactable by the operations & office manager and members of the senior leadership team. Support with printing and lamination class work and display work, as required by the operations & office manager. Support the organisation and upkeep of storage spaces in the schools, so that they are very orderly and very well kept. Support the teachers in the maintenance and upkeep of the corridor displays, as required. Daily check-in with the operations & office manager, to identify priorities for the day, to be scheduled by the operations & office manager. Undertake additional duties as and when required by the line manager.<br>Safeguarding:The post holder will be required to safeguard and promote the welfare of children and young people and follow the school’s safeguarding policies and the staff code of conduct. They will directly support the designated safeguarding lead as a priority to ensure the safety and wellbeing of all students at the school.<br>Qualifications: Diploma degree (desirable).<br>Experience:+1 year in a similar role.<br>Skills, Knowledge and Abilities: Fluency in spoken English and Arabic is essential to this role. Ability to build effective working relationships. Ability to adapt and demonstrate flexibility. Able to work under pressure and have strong time management skills, in a very busy work environment. Ability to organise, plan and prioritise effectively. To be able to maintain very orderly work environments. Data analysis skills, with IT proficiency including Microsoft Office and Google Suite. Attention to detail and accuracy in day-to-day work. The prerequisite numeracy skills for a role involving stock taking and related actions. Patience in undertaking some repetitive tasks. Reliability and trustworthiness, with a strong attendance and punctuality record.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>ROLES &amp; RESPONSIBILITIES</b></p><p><br></p><p>To coordinate all administration, purchasing and logistics functions for the factory including:&nbsp;</p><p><br></p><ul><li>Source and obtain competitive pricing of suppliers and equipment.&nbsp;</li><li>To coordinate all general office duties to ensure a harmonious and efficient work environment.&nbsp;&nbsp;</li><li>Manage general office communications including answering phone calls.&nbsp;</li><li>Preparing and dispatch of admin documents.&nbsp;</li><li>Office supplies ordering and inventory.&nbsp;</li><li>Manage mailing and courier services.&nbsp;</li><li>Issue purchase orders and process invoices.&nbsp;</li><li>Distribute and reconcile petty cash float.&nbsp;</li><li>Organise the maintenance of the IT operations in the office.&nbsp;</li><li>Any other general office duties as requested from time to time.&nbsp;</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>REQUIREMENTS</b></p><p><br></p><ul><li>Candidate must possess at least a Diploma Business Studies/Administration Management or equivalent.&nbsp;</li><li>Minimum 2 years of working experience with purchasing, logistics background.&nbsp;</li><li>Able to communicate clearly and confidently in English and Arabic.&nbsp;</li><li>Ability to manage and multi-task and work independently.&nbsp;</li><li>Meticulous to detail and committed.&nbsp;</li><li>Possess good interpersonal and communication skills.&nbsp;</li><li>Preferably Junior Executive specialised in Purchasing/Inventory/Logistics/Material &amp; Warehouse Management or equivalent.&nbsp;</li></ul><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries has an exciting full-time employment opportunity for an Administrative Assistant in our Riyadh, Saudi Arabia office. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Team as an Administrative Assistant located in our Riyadh, Saudi Arabia office. We re looking for an Administrative Assistant who enjoys working in a fast-paced law firm environment. As the first point of contact, you ll play an important role in creating a professional, welcoming experience for clients, attorneys, and visitors. This role is ideal for someone who is organized, detail-oriented, and comfortable managing competing priorities while keeping the office running smoothly. A proactive, client-focused approach and strong communication skills are key. If you take initiative, stay adaptable, and enjoy supporting a busy legal team, we d love to hear from you. This role be based in-office.</p><p>Position Summary: The primary focus of the Administrative Assistant position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. This position will support the office needs such as placing orders for food or stationery, maintaining the conference room area, tracking the incoming and outgoing mail requests and assist attorneys with administrative support. This position will also support the Managing Shareholders and Business Director in various functions by performing clerical and administrative tasks.</p><p>Key Responsibilities: Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests and promptly notifies internal parties of arrival Ensures all guests check in at reception immediately upon arrival to maintain security Answers incoming calls and directs them appropriately Assists with administrative support, including travel/hotel needs Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc. Reserves visitor offices, schedules meetings, and coordinates conference room reservations; proactively monitors conference room schedule Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting Orders catering, assists with setup for all meetings and events Purchases, tracks, and stocks food/beverage supplies and identifies and works with vendors appropriate for purchasing needs; submits invoices for payment Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required Assists as needed with logistics of events, receptions and/or sponsorships, including maintaining the RSVP lists and creating nametags Assists with the coordination and development of office newsletters and other office communications Liaison to building management; submit service requests Maintains high degree of professionalism and confidentiality Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation</li><li>Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations.</li><li>Proactive in seeking innovative ways in which to help others</li><li>Candidate must be a self-starter who can work independently with minimal supervision</li><li>High attention to detail, outstanding organizational skills and the ability to manage time effectively</li><li>Fluency in both Arabic and English</li><li>Diploma or College Degree or equivalent experience; additional certification is a plus</li><li>Minimum 3 years of experience as a receptionist or administrative assistant position in a professional environment</li><li>Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook</li><li>Exceptional computer skills with the ability to learn new software applications quickly</li><li>Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation</li><li>Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment</li></ul><p></p></section>

<p>Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International s founders established a simple yet powerful formula: Approach each client engagement as a partnership , create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.</p><p>Role Overview</p><p>We are seeking a proactive, organized, and detail-oriented Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office. The successful candidate will help ensure smooth office operations by coordinating schedules, managing documentation and correspondence, supporting meetings and travel arrangements, maintaining office records, and assisting different departments with general administrative requirements. This role requires strong organization, communication, follow-up, and multitasking skills, along with a professional and service-oriented attitude.</p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative support to management and internal teams.</li><li>Manage calendars, appointments, meetings, and scheduling as required.</li><li>Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.</li><li>Handle incoming calls, emails, correspondence, and general office inquiries professionally.</li><li>Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.</li><li>Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.</li><li>Assist with invoices, purchase requests, expense documentation, and other basic administrative records.</li><li>Coordinate courier services, deliveries, and incoming/outgoing documents.</li><li>Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.</li><li>Assist HR, Operations, Finance, and other departments with administrative tasks as needed.</li><li>Maintain office standards and help ensure the workplace remains organized and professional.</li><li>Follow up on assigned administrative actions and ensure deadlines are met.</li><li>Handle confidential company and employee information with discretion.</li><li>Support company events, meetings, employee activities, and other office initiatives when required.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Management, Commerce, or a related field.</li><li>2 - 4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.</li><li>Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.</li><li>Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.</li><li>Strong written and verbal communication skills in English and Arabic.</li><li>Good organizational and time-management skills.</li><li>Strong attention to detail and ability to maintain accurate records.</li><li>Ability to manage multiple priorities and follow up effectively.</li><li>Professional appearance and communication style.</li><li>Ability to handle confidential information appropriately.</li></ul><p>Key Competencies</p><ul><li>Organization and planning</li><li>Attention to detail</li><li>Communication and interpersonal skills</li><li>Follow-up and accountability</li><li>Time management</li><li>Problem-solving</li><li>Multitasking and prioritization</li><li>Professionalism and discretion</li><li>Adaptability</li><li>Teamwork and service orientation</li></ul><p>Preferred Profile</p><p>The ideal candidate is someone who is highly organized, responsive, and proactive, rather than someone who waits to be instructed on every task. They should be comfortable supporting multiple stakeholders, following up persistently, managing changing priorities, and keeping administrative activities organized in a fast-paced professional environment.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a dynamic and organized Admin Secretary to join our esteemed accounting firm in Riyadh, Saudi Arabia. This role is pivotal in ensuring the smooth operation of our office and providing essential support to our management team. As an Admin Secretary, you will be at the heart of our organization, playing a crucial role in maintaining efficient communication and administrative processes that contribute to our overall success.</p><p>In this position, you will have the opportunity to grow your career in a supportive environment that values continuous learning and professional development. Our firm prides itself on fostering a collaborative culture where every team member is encouraged to share ideas and contribute to innovative solutions. You will receive comprehensive training and mentorship from experienced professionals who are committed to helping you succeed in your role and advance within the organization.</p><p>As you take on diverse responsibilities, you will not only enhance your administrative skills but also gain valuable insights into the accounting industry. This role offers a unique chance to develop a broad skill set that will serve you well in your career. Join us and be part of a team that values hard work, dedication, and growth, where your contributions will make a significant impact on our operations and client satisfaction.</p><ol><li><b>Responsibilities:</b>Provide comprehensive administrative support to the management team by managing schedules, organizing meetings, and coordinating travel arrangements to ensure seamless operations.</li><li>Maintain and organize electronic and paper filing systems, ensuring that all documents are easily accessible and up-to-date, which enhances office efficiency.</li><li>Prepare and edit correspondence, reports, and presentations using various software tools, ensuring high-quality outputs that reflect the professionalism of our firm.</li><li>Assist in the preparation of financial documents and reports, collaborating with the accounting team to ensure accuracy and compliance with regulatory standards.</li><li>Coordinate office activities and events, including team meetings and client engagements, to foster a positive work environment and strengthen team cohesion.</li><li>Act as the first point of contact for clients and visitors, providing exceptional customer service and ensuring a welcoming atmosphere in the office.</li><li>Utilize office management software to track inventory and order supplies, ensuring that the office is well-equipped and operates smoothly.</li><li>Support the HR department with onboarding new employees by preparing necessary documentation and coordinating training schedules to ensure a seamless transition.</li><li>Conduct regular audits of office processes and suggest improvements to enhance efficiency and effectiveness in administrative operations.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, which are essential for document preparation and data management.</li><li>Strong organizational skills to manage multiple tasks and priorities effectively while maintaining attention to detail.</li><li>Excellent verbal and written communication skills to interact professionally with clients and colleagues.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion, which is crucial in the accounting industry.</li><li>Familiarity with office management software and tools that enhance productivity and streamline administrative tasks.</li><li>Time management skills to ensure deadlines are met and tasks are completed efficiently in a fast-paced environment.</li><li>Interpersonal skills to build positive relationships with team members and clients, fostering a collaborative workplace culture.</li></ul></div>

About the Company<br><br>The Executive Secretary provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day office operations.<br>Responsibilities<br>Manage executives' calendars, appointments, and travel arrangements. Prepare meeting agendas, minutes, reports, and presentations. Handle confidential correspondence and maintain accurate records. Coordinate internal and external meetings and communications. Organize documents, files, and office administration tasks. Support executive projects and follow up on action items.<br>Qualifications<br>Bachelor's degree or equivalent experience.2–5 years of experience in an executive administrative or secretarial role. Experienced with Saudi business center.<br><br>Required Skills<br><br>Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with professionalism and discretion.

<p>A leading bank in Riyad is looking for Murex production support for their Back Office activities.</p><p>Responsibilities</p><ul><li>Manage the BO module delivery from Murex for all products, confirmations, settlement instructions, Payment messages, etc.</li><li>Support BO users with validation and adaptation to the Murex application in the best and right way.</li><li>Migration readiness / Static Data maintenance.</li><li>Support for SIT, UAT and generation of required documentations, their format review, GTX / OLS scenarios, etc.</li><li>Handle the new developments / minor CRs which can be handled internally.</li><li>Support for reconciliations, Nostros, Corporate Actions, daily BAU support and coordination with vendor for bug fix and validations.</li><li>Any other ad-hoc requests, tracking BO deliverables, status updates on BO stream.</li></ul><p>Skills</p><p>Must have</p><ul><li>Minimum 8 to 10 years of working experience</li><li>Murex experience</li><li>Murex back office confirmations, settlement instructions, Payment messages.</li><li>Murex back office production support experience is a must.</li></ul><p>Nice to have</p><ul><li>NA</li></ul><p>Other Languages</p><ul><li>English: B2 Upper Intermediate</li></ul><p>Seniority</p><ul><li>Senior</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Minimum 8 to 10 years of working experience Murex experience Murex back office confirmations, settlement instructions, Payment messages. Murex back office production support experience is a must.</p>

Company Description Bravo International Co. is a modern retail company focused on delivering unique, creatively designed products for contemporary living. The company offers luxurious showrooms with an innovative concept, aiming to provide an exceptional shopping experience. Bravo International Co. specializes in a wide range of home, personal, and décor items that cater to diverse customer needs. The organization values creativity, quality, and customer satisfaction, and seeks team members who are enthusiastic about contributing to a refined retail environment.<br>Role Description The Administrative Specialist is a full-time, on-site role based in Jeddah. This role is responsible for managing daily administrative tasks, including organizing documents, maintaining records, and supporting office operations. The Administrative Specialist will assist with scheduling, coordinating meetings, and handling correspondence to ensure smooth communication across departments. The role includes supporting customer service activities, preparing basic financial and administrative reports, and collaborating with team members to improve office efficiency. The Administrative Specialist is expected to provide professional, reliable support to management and staff in a fast-paced retail environment.<br>Qualifications<br> Candidates should possess strong Communication skills to interact effectively with customers, colleagues, and management. Candidates should possess Analytical Skills to review information, prepare reports, and support decision-making. Candidates should possess Administrative Assistance skills to manage documentation, scheduling, and office coordination. Candidates should possess Customer Service skills to handle inquiries, resolve issues, and support a positive shopping experience. Candidates should possess basic Finance skills to assist with simple financial tracking, invoicing, or expense reporting. Proficiency in office software (e.g., word processing, spreadsheets, email) and general computer literacy. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks. Previous experience in administrative or office support roles, preferably in retail or a customer-focused environment. Ability to work on-site in Jeddah and collaborate effectively within a diverse team.

We are looking for a motivated and organized Administrative Secretary to join our team. The ideal candidate will support the daily administrative operations of the company, handle documentation and correspondence, and assist the team with general office coordination.<br>Key Responsibilities Manage daily administrative and office tasks. Handle emails, phone calls, correspondence, and document filing. Prepare quotations, documents, reports, and other administrative paperwork. Maintain and update company records and databases. Enter and update information accurately in the ERP system. Prepare and maintain Excel sheets and reports. Coordinate meetings, appointments, and internal communications. Follow up with clients, suppliers, and internal departments when required. Organize and maintain physical and digital files. Provide administrative support to the management and sales team. Assist with other office-related tasks as required. Requirements1–3 years of administrative or secretarial experience is required. Fluent in Arabic and English — both written and spoken. Good knowledge of Microsoft Office, especially Excel and Outlook/email. Previous experience working with an ERP system. Excellent organizational and time-management skills. Strong communication and interpersonal skills. Attention to detail and ability to work accurately. Motivated, responsible, and willing to learn and grow. Ability to work independently and as part of a team.<br>Send your CV to Career@pisleb.com