Manager Jobs in Saudi

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Title:</b></p><br><br>Administrative Specialist V<br><br><p>Provide administrative or secretarial support to a Vice President, or President. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under general direction, works within a specialized function to complete broadly defined tasks supporting a business unit Vice President, or President, which may require problem solving and recognition skills. Supports general business operations by providing administrative support actives such as data entry, correspondence, and reporting. Effective oral and written communication skills are required. The skills acquired for this job are typically acquired through a high school diploma and 8+ years of experience</p><br><br><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span><strong><span><span><span>Find Your Shangri-La in Shangri-La&nbsp;</span></span></span></strong></span></span></p><br><br> <br> <p><span><span><strong><u><span><span><span>Shangri-La Jeddah</span></span></span></u></strong></span></span></p><br><br> <br> <p><span><span><span>Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provides the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.</span></span></span></p><br><br> <br> <ul> <li><span><span><span>203 stylish rooms and suites plus 17 luxury serviced apartments.</span></span></span></li> <li><span><span><span>5 restaurants and lounges, including the legendary Shang Palace</span></span></span></li> <li><span><span><span>Convenient for Jeddah’s popular landmarks and Red Sea Mall</span></span></span></li> <li><span><span><span>116 privately owned Burj Assila Residences.</span></span></span></li> </ul> <br> <p><strong><u><span><span><span>Job Summary:</span></span></span></u></strong></p><br><br> <br> <p><span><span><span>The Executive Housekeeper at Shangri-La Jeddah is responsible for&nbsp;<span>planning, organizing, directing, and controlling all housekeeping activities, maintaining the established standards of cleanliness, orderliness and attractive condition of the public areas and heart-of-the-house areas.</span> By </span></span><span><span>l</span></span><span><span>eading and managing all housekeeping operations to ensure exceptional cleanliness, presentation, and guest satisfaction in alignment with Shangri-La’s luxury hospitality standards. This role oversees guest rooms, public areas, laundry services, and back-of-house spaces, ensuring a consistently high-quality environment that reflects the brand’s commitment to excellence.</span></span></span></p><br><br> <br> <p><span><span><span><strong><span><span><span>As an Executive Housekeeper, we rely on you to,</span></span></span></strong></span></span></span></p><br><br> <br> <ul> <li><span><span><span><span><span>Ensure&nbsp;smooth housekeeping&nbsp;operations on a daily basis.</span></span></span></span></span></li> <li><span><span><span><span><span>Lead the team and maintain a high standard of service.</span></span></span></span></span></li> <li><span><span><span><span><span>Lead, supervise, and motivate the housekeeping team, including supervisors, room attendants, and laundry staff.</span></span></span></span></span></li> <li><span><span><span><span><span>Maintain team performance and process flow.</span></span></span></span></span></li> <li><span><span><span><span><span>Oversee the maintenance of guest rooms and replenish room supplies.&nbsp;</span></span></span></span></span></li> <li><span><span><span><span><span>Ensure quality assurance standards are met at all times.</span></span></span></span></span></li> <li><span><span><span><span><span>Ensure the quality of service delivered is compliant with hotel guidelines and policies.&nbsp;</span></span></span></span></span></li> <li><span><span><span><span><span>Adheres to specified hygiene and personal appearance standards of the Hotel.</span></span></span></span></span></li> <li><span><span><span><span><span>Maintains the highest standard of professionalism, ethics and attitude towards clients and colleagues.</span></span></span></span></span></li> </ul> <br> <br> <p><span><span><span><strong><span><span><span>What we are Looking For:</span></span></span></strong></span></span></span></p><br><br> <br> <ul> <li><span><span><span><span><span>Has previous experience in a similar capacity from a luxury hotel preferably in GCC countries.</span></span></span></span></span></li> <li><span><span><span><span><span>Takes pride in being a hotelier. </span></span></span></span></span></li> <li><span><span><span><span><span>Enjoys interacting with people.</span></span></span></span></span></li> <li><span><span><span><span><span>Fully understands room operations.</span></span></span></span></span></li> <li><span><span><span><span><span>Must be detail-focused and guest-oriented.</span></span></span></span></span></li> <li><span><span><span><span><span>Has high proficiency in both written and verbal English</span></span></span></span></span></li> <li><span><span><span><span><span>Has strong interpersonal skills</span></span></span></span></span></li> <li><span><span><span><span><span>Continuously looks for ways to develop themselves as well as others.</span></span></span></span></span></li> <li><span><span><span><span><span>Is a friendly, helpful and trustworthy leader.</span></span></span></span></span></li> <li><span><span><span><span><span>Leads by example.</span></span></span></span></span></li> <li><span><span><span><span><span>Has no fear of new challenges.</span></span></span></span></span></li> </ul> <br> <p><strong><span><span><span>Why Join Us:</span></span></span></strong></p><br><br> <br> <ul> <li><span>A workplace that values your passion and supports self-realization and personal growth.&nbsp;</span></li> <li><span>Structured learning and development pathways with real opportunities to advance your professional craft and leadership skills.&nbsp;</span></li> <li><span>Competitive benefits, recognition programs, and colleague stay/travel perks that reward your contribution and dedication.&nbsp;</span></li> <li><span>Teams that promote inclusion and respect, value diversity, and foster a secure environment where everyone can thrive.</span></li> </ul> <br> <p><span>We are an equal opportunity employer. Applications from all qualified candidates are welcomed. All information provided by applicants will be treated in and used only for recruitment purposes.</span></p><br><br> <p><span>We appreciate your interest in joining us. Please note that only successful candidates will be contacted.</span></p><br><br> <br> <p><span><span><span><span>Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provide the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.</span></span></span></span></p><br><br> <br> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><br></p><p>Location: Riyadh Province – near Muzahmiya</p><p>Accommodation: A private studio on the premises is provided.</p><p><br></p><p>We are looking for a young, motivated Assistant Secretary / Administrative Assistant to work under the supervision of our existing Executive Secretary in a company specializing in art, antiques and collectibles.</p><p><br></p><p>The position combines office administration with marketing and commercial follow-up. The candidate does not need previous experience in art or antiques, but should be willing and interested in learning.</p><p><br></p><p>Main responsibilities included:</p><p><br></p><p>* Assisting with daily administrative and secretarial work.</p><p>* Following up on clients, correspondence and pending matters.</p><p>* Helping manage and update the company’s stock and inventory.</p><p>* Preparing invoices and assisting with client billing.</p><p>* Uploading objects, photographs and information to company websites and sales platforms.</p><p>* Following auctions and researching relevant objects and market information.</p><p>* Assisting with shipping and delivery follow-up.</p><p>* Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</p><p>* Supporting Instagram, online promotion and other marketing activities.</p><p>* Learning the company’s antiques and artworks sufficiently to assist with presentations and sales.</p><p>* Documentation, labeling, barcoding and inventory updates.</p><p><br></p><p>Salary:</p><p>Starting salary approximately SAR 3,000 per month + accommodation.</p><p>Following a successful probation/training period of approximately 3–4 months, salary may increase to approximately 4000 on performance and progress.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><br></p><p>Location: Riyadh Province – near Muzahmiya</p><p>Accommodation: A private studio on the premises is provided.</p><p><br></p><p>We are looking for a young, motivated Assistant Secretary / Administrative Assistant to work under the supervision of our existing Executive Secretary in a company specializing in art, antiques and collectibles.</p><p><br></p><p>The position combines office administration with marketing and commercial follow-up. The candidate does not need previous experience in art or antiques, but should be willing and interested in learning.</p><p><br></p><p>Main responsibilities included:</p><p><br></p><p>* Assisting with daily administrative and secretarial work.</p><p>* Following up on clients, correspondence and pending matters.</p><p>* Helping manage and update the company’s stock and inventory.</p><p>* Preparing invoices and assisting with client billing.</p><p>* Uploading objects, photographs and information to company websites and sales platforms.</p><p>* Following auctions and researching relevant objects and market information.</p><p>* Assisting with shipping and delivery follow-up.</p><p>* Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</p><p>* Supporting Instagram, online promotion and other marketing activities.</p><p>* Learning the company’s antiques and artworks sufficiently to assist with presentations and sales.</p><p>* Documentation, labeling, barcoding and inventory updates.</p><p><br></p><p>Salary:</p><p>Starting salary approximately SAR 3,000 per month + accommodation.</p><p>Following a successful probation/training period of approximately 3–4 months, salary may increase to approximately 4000 on performance and progress.</p></div>

<p><b>Job Summary</b>: The HR Operations Specialist (Part-Time) is responsible for supporting essential HR functions efficiently and accurately throughout the employee lifecycle. This role assists with daily HR operations, ensures compliance with labor regulations, and coordinates between employees and external stakeholders (e.g., government entities, PRO services).</p><p><b><br></b></p><p><b>Key Responsibilities:</b></p><ul><li>Maintain accurate and up-to-date employee records and files.</li><li>Prepare employment contracts, letters, and related documentation.</li><li>Track probation periods and contract renewal deadlines.</li><li>Update and maintain employee information in the HRIS system (e.g., SAGE).</li><li>Ensure accuracy and confidentiality of HR data.</li><li>Ensure professional and confidential handling of all HR matters.</li><li>Coordinate the scheduling of internal and external training programs.</li><li>Maintain training records and attendance logs.</li><li>Support training logistics, including venue arrangements and communication with participants.</li><li>Track training completion and assist in preparing reports for management review.</li><li>Coordinate onboarding and offboarding processes, including documentation, orientation schedules, and clearance procedures.</li><li>Liaise with training providers and ensure proper documentation of training certificates.</li><li>Provide HR-related assistance to office administration functions.</li><li>Coordinate with office admins for employee logistics (workspace setup, equipment requests, ID cards, etc.).</li><li>Support administrative tasks related to HR operations and company events.</li><li>Ensure smooth communication between HR and other departments.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>We are looking for a HR Specialist Administrative Assistant to join our Human Resources team. The ideal candidate should have 1 to 3 years of experience in HR or administration, with good organizational skills and the ability to efficiently support HR processes and daily operations.</p><p>Qualifications:</p><ul><li>Diploma degree in human resources, Business Administration, or a related field.</li><li>1 3 years of experience in HR operations or administration (preferably within Saudi Arabia).</li></ul>

The Administrator provides comprehensive office and administrative support to ensure efficient daily operations. This role requires delivering excellent customer service, managing information requests, performing clerical and coordination duties, preparing correspondence, scheduling meetings, arranging conference calls, and ensuring all administrative requirements for the department and direct supervisor are fulfilled efficiently and professionally.<br>Key Responsibilities Administrative & Office Support Maintain a professional and approachable demeanor at all times while providing excellent customer service to internal and external stakeholders. Serve as the first point of contact for visitors and represent the organization professionally to support positive organizational branding. Manage the direct supervisor’s calendar, schedule appointments, and provide daily reminders to ensure critical meetings and commitments are not missed. Screen and manage visitor access to the direct supervisor, including handling unscheduled visits appropriately. Maintain accurate logs of visitors, appointments, and meetings for reference and record-keeping. Document & Communication Management Receive, distribute, record, and file all correspondence, calls, and inquiries confidentially and accurately to ensure traceability. Ensure departmental documents are distributed to the appropriate personnel in a timely manner. Screen, organize, and prepare documents for the direct supervisor’s review and signature. Track distributed correspondence that requires action or response and follow up accordingly. Notify the direct supervisor of urgent matters or documents requiring immediate attention. Screen incoming calls and forward approved calls to the direct supervisor. Monitor all incoming and outgoing documents to ensure compliance with the company’s Quality Management System (QMS). Mail, Courier & Logistics Coordination Ensure proper distribution of internal and external mail within the department. Coordinate courier services and ensure packages are sent and received on time. Maintain records of document and package deliveries for tracking purposes. Reporting & Data Management Collect, compile, and analyze data when required. Prepare professional reports, presentations, and memos within established timelines and with minimal errors. Maintain organized records and documentation for administrative reference. Health, Safety & Compliance Support the implementation of Health, Safety & Environment (HSE) initiatives. Participate in safety awareness programs and activities. Report incidents and assist in resolution in accordance with company policies and the Integrated Management System (IMS). Additional Responsibilities Perform other administrative duties and tasks as assigned by the supervisor. Support departmental operations and cross-functional coordination when required. Job Knowledge & Skills Strong knowledge of office administration and administrative procedures. Understanding of delegation of authority and responsibility frameworks. Ability to gather, monitor, and organize information effectively. Excellent English communication skills (both written and verbal). Advanced proficiency in Microsoft Office applications (Excel, Word, Power Point, Outlook). Experience with ERP systems, preferably SAP. Experience Requirements Minimum 8+ years of total work experience. At least 5 years of relevant administrative experience. GCC work experience (minimum 2 years) is considered an advantage.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Awtad Al-Akaria Company is a real estate development company focused on property management, maintenance, development, and operations.<br> Through innovative solutions and efficient practices, the company aims to create high-quality spaces and deliver long-term value to clients and communities.<br> This role offers the opportunity to support the company’s daily administrative operations and contribute to an organized, efficient, and professional work environment, with a particular focus on administrative coordination, communication, documentation, and executive support.<br> As an Administrative Assistant, you will play an important role in supporting day-to-day administrative activities, coordinating schedules and communications, preparing documents and reports, and ensuring smooth coordination between management, employees, and different departments.<br> Private Health Insurance Paid Time Off Training &amp; Development Support executive management and senior managers with daily administrative and secretarial tasks.<br> Organize and manage appointments, meetings, and schedules.<br> Prepare official correspondence, reports, presentations, and documents.<br> Maintain and organize files, records, and administrative documents.<br> Follow up on tasks and coordinate with different departments to ensure timely completion.<br> Handle calls, visitors, emails, and official correspondence professionally.<br> Follow up on requirements and transactions through relevant Saudi government platforms and systems .<br> Provide administrative and secretarial support as required.<br> Good command of English , both written and spoken.<br> Proficiency in Microsoft Office , especially Word, Excel, PowerPoint, and Outlook.<br> Good knowledge of Saudi government platforms and systems .<br> Strong communication, organizational, and time-management skills.<br> Ability to manage multiple tasks and work under pressure.<br> Professional appearance and strong interpersonal skills</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

To organize our company’s day-to-day operations. And provide clerical support to our managers and employees and coordinate all daily administrative activities.<br>Responsibilities Administrative support across the organization Book meetings and schedule events Order office stationery and supplies Keep employee records (physical and digital) Maintain a filing system for data on customers and external partners. Distribute incoming and outgoing mail. Prepare regular reports and presentations. Organize, store, and print company documents as needed. Answer and redirect phone calls Manage agendas/travel arrangements/appointments etc. for the upper management. Handle queries from managers and employees Update office policies and ensure compliance with them.<br>Qualifications Bachelor's degree in Business Administration or a related field. Previous administrative experience, preferably in the Oil & Gas industry. Proficiency in Microsoft Office applications. Good written and verbal communication skills in English and Arabic. Strong organizational, coordination, and time-management skills. Ability to handle multiple tasks and work under pressure.

<ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul>

The Administrator provides comprehensive office and administrative support to ensure efficient daily operations. This role requires delivering excellent customer service, managing information requests, performing clerical and coordination duties, preparing correspondence, scheduling meetings, arranging conference calls, and ensuring all administrative requirements for the department and direct supervisor are fulfilled efficiently and professionally.<br>Key Responsibilities Administrative & Office Support Maintain a professional and approachable demeanor at all times while providing excellent customer service to internal and external stakeholders. Serve as the first point of contact for visitors and represent the organization professionally to support positive organizational branding. Manage the direct supervisor’s calendar, schedule appointments, and provide daily reminders to ensure critical meetings and commitments are not missed. Screen and manage visitor access to the direct supervisor, including handling unscheduled visits appropriately. Maintain accurate logs of visitors, appointments, and meetings for reference and record-keeping. Document & Communication Management Receive, distribute, record, and file all correspondence, calls, and inquiries confidentially and accurately to ensure traceability. Ensure departmental documents are distributed to the appropriate personnel in a timely manner. Screen, organize, and prepare documents for the direct supervisor’s review and signature. Track distributed correspondence that requires action or response and follow up accordingly. Notify the direct supervisor of urgent matters or documents requiring immediate attention. Screen incoming calls and forward approved calls to the direct supervisor. Monitor all incoming and outgoing documents to ensure compliance with the company’s Quality Management System (QMS). Mail, Courier & Logistics Coordination Ensure proper distribution of internal and external mail within the department. Coordinate courier services and ensure packages are sent and received on time. Maintain records of document and package deliveries for tracking purposes. Reporting & Data Management Collect, compile, and analyze data when required. Prepare professional reports, presentations, and memos within established timelines and with minimal errors. Maintain organized records and documentation for administrative reference. Health, Safety & Compliance Support the implementation of Health, Safety & Environment (HSE) initiatives. Participate in safety awareness programs and activities. Report incidents and assist in resolution in accordance with company policies and the Integrated Management System (IMS). Additional Responsibilities Perform other administrative duties and tasks as assigned by the supervisor. Support departmental operations and cross-functional coordination when required. Job Knowledge & Skills Strong knowledge of office administration and administrative procedures. Understanding of delegation of authority and responsibility frameworks. Ability to gather, monitor, and organize information effectively. Excellent English communication skills (both written and verbal). Advanced proficiency in Microsoft Office applications (Excel, Word, Power Point, Outlook). Experience with ERP systems, preferably SAP. Experience Requirements Minimum 8+ years of total work experience. At least 5 years of relevant administrative experience. GCC work experience (minimum 2 years) is considered an advantage.

Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.

Location: Al Khobar, Saudi Arabia<br>Employment Type: Full-Time | On-site<br>Legal Solutions (LSL) is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the Office of the Director of Administration, Operations & Human Resources. The role is designed for someone with strong capabilities in administrative coordination, management follow-up, reporting, and operational support. The successful candidate will work closely with the Director and coordinate across Human Resources, Corporate Communications, and Operations to ensure that management decisions, plans, initiatives, deadlines, and action items are properly tracked, followed through, and reported.<br>Key Responsibilities<br>Follow up on management decisions, assigned actions, departmental plans, and approved initiatives, and provide regular status updates to the Director. Maintain a structured tracker for action items, deadlines, responsibilities, pending matters, and completed tasks. Maintain and follow up on the Director’s administrative agenda, priorities, meetings, deadlines, and action items, ensuring that required actions are tracked through completion. Prepare clear daily, weekly, and periodic administrative reports, management summaries, and follow-up updates. Collect updates and supporting information from relevant departments and identify delays, pending actions, and matters requiring management attention. Support the Director in managing priorities, meetings, appointments, follow-ups, and key deadlines. Track action items arising from meetings and ensure timely follow-up with responsible employees and departments. Serve as the first point of contact for clients, visitors, and candidates arriving at or contacting the office. Handle initial client intake by collecting basic information, understanding the general nature of the request, documenting it, and routing it through the approved internal process. Follow up on new client requests until they are transferred to the appropriate legal or administrative function or escalated to management for the next action. Coordinate recruitment activities, including contacting candidates, scheduling interviews, preparing interview documentation, attending interviews when required, and maintaining recruitment records. Compile and prepare attendance, leave, recruitment, and other HR-related administrative reports for management review. Follow up on the implementation of internal circulars, administrative procedures, and management instructions. Coordinate with Corporate Communications, Human Resources, and Operations on the progress of approved plans, initiatives, and assigned actions. Prepare professional correspondence, meeting notes, follow-up summaries, and draft communications when required. Maintain accurate records, proper documentation, and confidentiality of management follow-ups and administrative matters.<br>Role Boundaries This is an administrative coordination and management follow-up role, not a legal operations role. The position does not include assigning legal matters, supervising legal work, managing court cases or hearings, or handling legal filings on government platforms. These responsibilities remain with the Legal Operations function.<br>Qualifications Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.2–4 years of relevant experience in administrative coordination, administrative operations, executive support, management follow-up, office administration, or a similar role. Intermediate to advanced English proficiency, both written and spoken. Strong proficiency in Microsoft Excel, including organizing data, trackers, reports, and basic analysis. Good working knowledge of Microsoft Outlook, Word, and other standard office applications. Demonstrated experience preparing management reports, executive summaries, trackers, and structured administrative documentation. Strong report-writing and administrative documentation skills in Arabic; good business writing skills in English are preferred.<br>Required Skills Strong follow-up and task-tracking ability. Excellent organization and time management. High attention to detail and accuracy. Ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. Professional client-facing and interpersonal skills. Ability to prepare concise and clear management reports. Strong sense of responsibility, discipline, and reliability. Ability to identify delays and follow up proactively without constant supervision. Sound judgment in handling confidential and sensitive information. Ability to coordinate across departments while respecting roles, responsibilities, and reporting lines. Proactive, structured, and results-oriented working style.<br>Work Location: Al Khobar, Saudi Arabia<br>Experience Required: 2–4 years

We are looking for a motivated and organized Administrative Secretary to join our team. The ideal candidate will support the daily administrative operations of the company, handle documentation and correspondence, and assist the team with general office coordination.<br>Key Responsibilities Manage daily administrative and office tasks. Handle emails, phone calls, correspondence, and document filing. Prepare quotations, documents, reports, and other administrative paperwork. Maintain and update company records and databases. Enter and update information accurately in the ERP system. Prepare and maintain Excel sheets and reports. Coordinate meetings, appointments, and internal communications. Follow up with clients, suppliers, and internal departments when required. Organize and maintain physical and digital files. Provide administrative support to the management and sales team. Assist with other office-related tasks as required. Requirements1–3 years of administrative or secretarial experience is required. Fluent in Arabic and English — both written and spoken. Good knowledge of Microsoft Office, especially Excel and Outlook/email. Previous experience working with an ERP system. Excellent organizational and time-management skills. Strong communication and interpersonal skills. Attention to detail and ability to work accurately. Motivated, responsible, and willing to learn and grow. Ability to work independently and as part of a team.<br>Send your CV to Career@pisleb.com

Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.

The ideal candidate should be organized, proactive, and detail-oriented, with strong communication, administrative, and soft skills. The candidate should be able to manage multiple priorities, take initiative, maintain confidentiality, and provide effective day-to-day administrative support in a fast-paced environment.<br>Responsibilities Manage and coordinate calendars, appointments, meetings, and schedules. Organize meetings and prepare required documents, correspondence, and follow-up actions. Maintain accurate and organized electronic and physical files, records, and databases. Prepare and update reports, presentations, trackers, and other administrative documents. Handle communications and coordinate requests with relevant departments and stakeholders. Follow up on pending tasks and administrative requirements to ensure timely completion. Support daily departmental and operational activities as required. Provide general administrative and ad hoc support to the department and management.<br>Qualifications Minimum Diploma in Secretarial Studies, Office Management, or a related field. Previous experience in secretarial, office coordination, or similar role is required. Experience in the healthcare sector is preferred. Excellent English language in speaking and writing. Proficiency in Microsoft Office Suite. Strong organizational, communication, and time-management skills. Ability to multitask, prioritize responsibilities, and meet deadlines. Professional attitude with strong attention to detail and ability to handle confidential information.

Smart Health is expanding into the Saudi market!<br>With more than 10 years of experience in Kuwait’s medical aesthetics industry, we are looking for an organized, proactive, and dependable Administrative Assistant to support the establishment and daily operations of our Riyadh office.<br>Key responsibilities:<br>* Manage daily administrative and office activities.* Organize appointments, meetings, calendars, and business correspondence.* Prepare letters, reports, presentations, quotations, and other documents.* Maintain accurate electronic and physical records.* Coordinate with customers, suppliers, government entities, and service providers.* Support the sales team with quotations, orders, customer records, and follow-ups.* Assist with company registration, licensing, HR documentation, and other operational requirements.* Arrange travel, accommodation, meetings, and company events when required.* Monitor office supplies and coordinate purchasing and service requests.* Handle confidential company information professionally.<br>Candidate requirements:<br>* Minimum 2–3 years of experience in administration, office coordination, or executive support.* Previous experience in a healthcare, pharmaceutical, medical-device, or aesthetics company is preferred.* Excellent organizational skills and strong attention to detail.* Strong communication and follow-up abilities.* Proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook.* Ability to manage multiple priorities and work independently.* Professional command of Arabic and English, both written and spoken.* Bachelor’s degree or relevant professional qualification.* Based in Riyadh and eligible to work in Saudi Arabia.<br>What we offer:<br>* An opportunity to join an established company during its expansion into Saudi Arabia.* Competitive salary based on experience and qualifications.* Professional, supportive, and growth-oriented work environment.* Strong potential for career development as our Saudi operations expand.<br>If you are organized, responsible, and interested in helping build a growing healthcare business in Saudi Arabia, we would be pleased to hear from you.

Key Responsibilities:Prepare and manage invoices Track invoices and follow up on pending items Maintain reports, records, and trackers Support daily administrative activities Coordinate and follow up with internal teams What We’re Looking For:Good with numbers and Excel Strong reporting and tracking skills Proactive, energetic, and a fast learner Highly organized with strong follow-up skills Good communication and teamwork skill<br>Experience: Fresh graduate – 2 years Joining date : Immediate Language : Fluent English and Arabic Saudi ???? Location: Jeddah

Company Description DEVSPRING is a Saudi-based growth and execution partner for medical conferences, working with medical associations, healthcare institutions, universities, and sponsors. The company connects scientific ambition with commercial value and disciplined execution across the full conference journey, including strategy, scientific programs, speaker operations, sponsorships, registration, marketing, on-site delivery, and post-event reporting. DEVSPRING focuses on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.<br>Qualifications<br>Candidates should possess experience managing Expense Reports and basic financial tracking to support budgeting and reimbursement processes. Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and digital collaboration platforms. Strong organizational and follow-up skills with excellent attention to detail. Fluency in English; Arabic language skills are highly beneficial given the local context. Prior experience supporting executives in events, healthcare, Flexibility to support conferences and events outside regular working hours when required. Preferred Skills Conference & Event Coordination Sales Support & Client Follow-UpMarketing Support Executive & Administrative Support Project Follow-Up<br>Role Description This is a full-time, on-site Administrative Assistant role based in Dammam. The Administrative Assistant will manage day-to-day office operations, meetings, organizing documents, nd supporting conference-related planning activities. Responsibilities include handling phone calls and inquiries, coordinating internal and external communications, assisting with travel and logistics for events, and preparing reports, presentations, and meeting materials. Assistant will serve as a key communication link between executives, internal teams, and external partners, ensuring timely information flow and professional follow-up.<br>Qualifications Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and daily office operations. Professional Phone Etiquette and Communication skills for handling calls, inquiries, and clear written and verbal correspondence. Experience in Executive Administrative Assistance, including calendar management, travel coordination, and support for senior team members. Proficiency with office software (e.g., MS Office or equivalent) and basic data entry and reporting tools. Solid organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Ability to work on-site in Dammam and collaborate effectively with diverse teams and stakeholders. Previous experience in events, healthcare, or conference operations is beneficial. Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

Administrative Assistant (Early Career Opportunity)-Jeddah,About the Role Tractebel Saudi Arabia is seeking a motivated and organised Administrative Assistant to join our team in Jeddah. This is an excellent opportunity for a recent graduate seeking to build a professional career within a leading international engineering and consulting organisation. The successful candidate will provide administrative, coordination, and office support to project and corporate teams while gaining valuable exposure to professional business operations and project environments. The role is ideally suited to individuals looking to develop a long-term career in administration, business support, and corporate coordination within a dynamic international environment. Key Responsibilities Provide day-to-day administrative support to project and corporate teams. Maintain and update records, logs, reports, and administrative documentation. Coordinate meetings, travel arrangements, and office activities. Prepare correspondence, reports, presentations, and business documents. Support invoice administration, data entry, and document management activities. Coordinate with internal stakeholders to support operational requirements. Ensure proper filing, archiving, and document control practices. Assist with reporting, scheduling, and general office coordination activities. Support compliance with company procedures and documentation standards.<br>Qualifications Essential Bachelor's Degree in Business Administration, Management, Human Resources, Finance, Economics, or a related discipline.0-2 years of experience (fresh graduates are encouraged to apply). Strong communication skills in English. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Strong organisational and time-management skills. Professional attitude and willingness to learn. Preferred Arabic and English language proficiency. Previous internship or administrative experience. Exposure to corporate, engineering, consulting, or project environments. What We Offer Monthly salary (SAR 6000),Structured career development and learning opportunities. Exposure to major engineering, infrastructure, and sustainable development projects. Collaborative and multicultural work environment. Opportunity to contribute to one of the world's leading engineering consultancies.<br>Please send your CV to ( recruitment.me@tractebel.engie.com ), Reference # ADMINSAR

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications<br>Diploma or associate degree1 to 2 years' experience Excellent verbal and written English communication skills, with strong computer proficiency in Microsoft Office applications Ability to multitask