Manager Jobs in Saudi

Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.

Location: Al Khobar, Saudi Arabia<br>Employment Type: Full-Time | On-site<br>Legal Solutions (LSL) is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the Office of the Director of Administration, Operations & Human Resources. The role is designed for someone with strong capabilities in administrative coordination, management follow-up, reporting, and operational support. The successful candidate will work closely with the Director and coordinate across Human Resources, Corporate Communications, and Operations to ensure that management decisions, plans, initiatives, deadlines, and action items are properly tracked, followed through, and reported.<br>Key Responsibilities<br>Follow up on management decisions, assigned actions, departmental plans, and approved initiatives, and provide regular status updates to the Director. Maintain a structured tracker for action items, deadlines, responsibilities, pending matters, and completed tasks. Maintain and follow up on the Director’s administrative agenda, priorities, meetings, deadlines, and action items, ensuring that required actions are tracked through completion. Prepare clear daily, weekly, and periodic administrative reports, management summaries, and follow-up updates. Collect updates and supporting information from relevant departments and identify delays, pending actions, and matters requiring management attention. Support the Director in managing priorities, meetings, appointments, follow-ups, and key deadlines. Track action items arising from meetings and ensure timely follow-up with responsible employees and departments. Serve as the first point of contact for clients, visitors, and candidates arriving at or contacting the office. Handle initial client intake by collecting basic information, understanding the general nature of the request, documenting it, and routing it through the approved internal process. Follow up on new client requests until they are transferred to the appropriate legal or administrative function or escalated to management for the next action. Coordinate recruitment activities, including contacting candidates, scheduling interviews, preparing interview documentation, attending interviews when required, and maintaining recruitment records. Compile and prepare attendance, leave, recruitment, and other HR-related administrative reports for management review. Follow up on the implementation of internal circulars, administrative procedures, and management instructions. Coordinate with Corporate Communications, Human Resources, and Operations on the progress of approved plans, initiatives, and assigned actions. Prepare professional correspondence, meeting notes, follow-up summaries, and draft communications when required. Maintain accurate records, proper documentation, and confidentiality of management follow-ups and administrative matters.<br>Role Boundaries This is an administrative coordination and management follow-up role, not a legal operations role. The position does not include assigning legal matters, supervising legal work, managing court cases or hearings, or handling legal filings on government platforms. These responsibilities remain with the Legal Operations function.<br>Qualifications Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.2–4 years of relevant experience in administrative coordination, administrative operations, executive support, management follow-up, office administration, or a similar role. Intermediate to advanced English proficiency, both written and spoken. Strong proficiency in Microsoft Excel, including organizing data, trackers, reports, and basic analysis. Good working knowledge of Microsoft Outlook, Word, and other standard office applications. Demonstrated experience preparing management reports, executive summaries, trackers, and structured administrative documentation. Strong report-writing and administrative documentation skills in Arabic; good business writing skills in English are preferred.<br>Required Skills Strong follow-up and task-tracking ability. Excellent organization and time management. High attention to detail and accuracy. Ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. Professional client-facing and interpersonal skills. Ability to prepare concise and clear management reports. Strong sense of responsibility, discipline, and reliability. Ability to identify delays and follow up proactively without constant supervision. Sound judgment in handling confidential and sensitive information. Ability to coordinate across departments while respecting roles, responsibilities, and reporting lines. Proactive, structured, and results-oriented working style.<br>Work Location: Al Khobar, Saudi Arabia<br>Experience Required: 2–4 years

We are looking for a motivated and organized Administrative Secretary to join our team. The ideal candidate will support the daily administrative operations of the company, handle documentation and correspondence, and assist the team with general office coordination.<br>Key Responsibilities Manage daily administrative and office tasks. Handle emails, phone calls, correspondence, and document filing. Prepare quotations, documents, reports, and other administrative paperwork. Maintain and update company records and databases. Enter and update information accurately in the ERP system. Prepare and maintain Excel sheets and reports. Coordinate meetings, appointments, and internal communications. Follow up with clients, suppliers, and internal departments when required. Organize and maintain physical and digital files. Provide administrative support to the management and sales team. Assist with other office-related tasks as required. Requirements1–3 years of administrative or secretarial experience is required. Fluent in Arabic and English — both written and spoken. Good knowledge of Microsoft Office, especially Excel and Outlook/email. Previous experience working with an ERP system. Excellent organizational and time-management skills. Strong communication and interpersonal skills. Attention to detail and ability to work accurately. Motivated, responsible, and willing to learn and grow. Ability to work independently and as part of a team.<br>Send your CV to Career@pisleb.com

Job Summary We are seeking a proactive and organized Administrative Assistant to support the HR and Administration team. The role is based at the reception area and involves managing front desk operations, coordinating administrative tasks, supporting interview scheduling, and maintaining accurate records and reports.<br>Key Responsibilities Welcome visitors and guests professionally and ensure a positive reception experience. Manage meeting room arrangements and escort visitors to the appropriate meeting rooms. Supervise and coordinate the work of office tea boys to ensure smooth daily operations. Coordinate and schedule interviews with candidates and internal stakeholders. Perform data entry and maintain accurate administrative records. Prepare and update reports related to HR and Administration activities. Provide general administrative support to the HR and Administration department. Handle additional administrative duties as assigned. Qualifications Professional appearance and customer-service mindset. Ability to multitask and work in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and time management abilities. Good communication and interpersonal skills.1–2 years of experience in an administrative or receptionist role. Diploma or Bachelor’s degree in Business Administration or a related field.

The ideal candidate should be organized, proactive, and detail-oriented, with strong communication, administrative, and soft skills. The candidate should be able to manage multiple priorities, take initiative, maintain confidentiality, and provide effective day-to-day administrative support in a fast-paced environment.<br>Responsibilities Manage and coordinate calendars, appointments, meetings, and schedules. Organize meetings and prepare required documents, correspondence, and follow-up actions. Maintain accurate and organized electronic and physical files, records, and databases. Prepare and update reports, presentations, trackers, and other administrative documents. Handle communications and coordinate requests with relevant departments and stakeholders. Follow up on pending tasks and administrative requirements to ensure timely completion. Support daily departmental and operational activities as required. Provide general administrative and ad hoc support to the department and management.<br>Qualifications Minimum Diploma in Secretarial Studies, Office Management, or a related field. Previous experience in secretarial, office coordination, or similar role is required. Experience in the healthcare sector is preferred. Excellent English language in speaking and writing. Proficiency in Microsoft Office Suite. Strong organizational, communication, and time-management skills. Ability to multitask, prioritize responsibilities, and meet deadlines. Professional attitude with strong attention to detail and ability to handle confidential information.

Smart Health is expanding into the Saudi market!<br>With more than 10 years of experience in Kuwait’s medical aesthetics industry, we are looking for an organized, proactive, and dependable Administrative Assistant to support the establishment and daily operations of our Riyadh office.<br>Key responsibilities:<br>* Manage daily administrative and office activities.* Organize appointments, meetings, calendars, and business correspondence.* Prepare letters, reports, presentations, quotations, and other documents.* Maintain accurate electronic and physical records.* Coordinate with customers, suppliers, government entities, and service providers.* Support the sales team with quotations, orders, customer records, and follow-ups.* Assist with company registration, licensing, HR documentation, and other operational requirements.* Arrange travel, accommodation, meetings, and company events when required.* Monitor office supplies and coordinate purchasing and service requests.* Handle confidential company information professionally.<br>Candidate requirements:<br>* Minimum 2–3 years of experience in administration, office coordination, or executive support.* Previous experience in a healthcare, pharmaceutical, medical-device, or aesthetics company is preferred.* Excellent organizational skills and strong attention to detail.* Strong communication and follow-up abilities.* Proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook.* Ability to manage multiple priorities and work independently.* Professional command of Arabic and English, both written and spoken.* Bachelor’s degree or relevant professional qualification.* Based in Riyadh and eligible to work in Saudi Arabia.<br>What we offer:<br>* An opportunity to join an established company during its expansion into Saudi Arabia.* Competitive salary based on experience and qualifications.* Professional, supportive, and growth-oriented work environment.* Strong potential for career development as our Saudi operations expand.<br>If you are organized, responsible, and interested in helping build a growing healthcare business in Saudi Arabia, we would be pleased to hear from you.

Key Responsibilities:Prepare and manage invoices Track invoices and follow up on pending items Maintain reports, records, and trackers Support daily administrative activities Coordinate and follow up with internal teams What We’re Looking For:Good with numbers and Excel Strong reporting and tracking skills Proactive, energetic, and a fast learner Highly organized with strong follow-up skills Good communication and teamwork skill<br>Experience: Fresh graduate – 2 years Joining date : Immediate Language : Fluent English and Arabic Saudi ???? Location: Jeddah

Company Description DEVSPRING is a Saudi-based growth and execution partner for medical conferences, working with medical associations, healthcare institutions, universities, and sponsors. The company connects scientific ambition with commercial value and disciplined execution across the full conference journey, including strategy, scientific programs, speaker operations, sponsorships, registration, marketing, on-site delivery, and post-event reporting. DEVSPRING focuses on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.<br>Qualifications<br>Candidates should possess experience managing Expense Reports and basic financial tracking to support budgeting and reimbursement processes. Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and digital collaboration platforms. Strong organizational and follow-up skills with excellent attention to detail. Fluency in English; Arabic language skills are highly beneficial given the local context. Prior experience supporting executives in events, healthcare, Flexibility to support conferences and events outside regular working hours when required. Preferred Skills Conference & Event Coordination Sales Support & Client Follow-UpMarketing Support Executive & Administrative Support Project Follow-Up<br>Role Description This is a full-time, on-site Administrative Assistant role based in Dammam. The Administrative Assistant will manage day-to-day office operations, meetings, organizing documents, nd supporting conference-related planning activities. Responsibilities include handling phone calls and inquiries, coordinating internal and external communications, assisting with travel and logistics for events, and preparing reports, presentations, and meeting materials. Assistant will serve as a key communication link between executives, internal teams, and external partners, ensuring timely information flow and professional follow-up.<br>Qualifications Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and daily office operations. Professional Phone Etiquette and Communication skills for handling calls, inquiries, and clear written and verbal correspondence. Experience in Executive Administrative Assistance, including calendar management, travel coordination, and support for senior team members. Proficiency with office software (e.g., MS Office or equivalent) and basic data entry and reporting tools. Solid organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Ability to work on-site in Dammam and collaborate effectively with diverse teams and stakeholders. Previous experience in events, healthcare, or conference operations is beneficial. Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

Administrative Assistant (Early Career Opportunity)-Jeddah,About the Role Tractebel Saudi Arabia is seeking a motivated and organised Administrative Assistant to join our team in Jeddah. This is an excellent opportunity for a recent graduate seeking to build a professional career within a leading international engineering and consulting organisation. The successful candidate will provide administrative, coordination, and office support to project and corporate teams while gaining valuable exposure to professional business operations and project environments. The role is ideally suited to individuals looking to develop a long-term career in administration, business support, and corporate coordination within a dynamic international environment. Key Responsibilities Provide day-to-day administrative support to project and corporate teams. Maintain and update records, logs, reports, and administrative documentation. Coordinate meetings, travel arrangements, and office activities. Prepare correspondence, reports, presentations, and business documents. Support invoice administration, data entry, and document management activities. Coordinate with internal stakeholders to support operational requirements. Ensure proper filing, archiving, and document control practices. Assist with reporting, scheduling, and general office coordination activities. Support compliance with company procedures and documentation standards.<br>Qualifications Essential Bachelor's Degree in Business Administration, Management, Human Resources, Finance, Economics, or a related discipline.0-2 years of experience (fresh graduates are encouraged to apply). Strong communication skills in English. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Strong organisational and time-management skills. Professional attitude and willingness to learn. Preferred Arabic and English language proficiency. Previous internship or administrative experience. Exposure to corporate, engineering, consulting, or project environments. What We Offer Monthly salary (SAR 6000),Structured career development and learning opportunities. Exposure to major engineering, infrastructure, and sustainable development projects. Collaborative and multicultural work environment. Opportunity to contribute to one of the world's leading engineering consultancies.<br>Please send your CV to ( recruitment.me@tractebel.engie.com ), Reference # ADMINSAR

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications<br>Diploma or associate degree1 to 2 years' experience Excellent verbal and written English communication skills, with strong computer proficiency in Microsoft Office applications Ability to multitask

Company Description THRAA | ثراء is a comprehensive investment gateway focused on high-potential sectors. The organization identifies and supports promising opportunities across diverse industries, aiming to drive sustainable growth and value creation. THRAA | ثراء provides strategic investment services and solutions designed to empower partners and stakeholders. Team members join a dynamic, forward-looking environment that emphasizes innovation, professionalism, and long-term impact.<br>Role Description The Administrative Assistant role at THRAA | ثراء is a full-time remote position responsible for supporting daily operational and administrative activities. This role includes managing calendars, scheduling meetings, organizing digital files, and maintaining accurate records. The Administrative Assistant will handle email and phone communications, prepare documents and reports, and support executive-level tasks as needed. The role also involves coordinating internal workflows, tracking follow-ups, and ensuring that administrative processes run efficiently. Collaboration with team members across functions is key to providing timely, reliable support.<br>Qualifications<br> Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and leadership needs. Candidates should possess professional Phone Etiquette and effective Communication skills to manage calls, emails, and internal coordination. Candidates should possess solid Clerical Skills, including document preparation, data entry, and record management. Candidates should have proficiency with office software (e.g., word processing, spreadsheets, email tools) and be comfortable working in a remote, digital environment. Candidates should demonstrate attention to detail, organizational skills, time management, and the ability to prioritize multiple tasks. Candidates should have prior experience in an administrative or office support role; experience in investment, finance, or related sectors is an advantage. Candidates should have a high school diploma or equivalent; a relevant associate or bachelor’s degree is preferred.

Role : Open Text Administration Exp : 8 Years<br>Job Description:<br>1. Installation, clustering, SP updates, Release Upgrades of x ECM.2. Monitor system health, background jobs, logs, and performance tuning.3. Handle L2/L3 incident support, troubleshooting, and request fulfillment.4. Expertise in Configuration and support of x ECM integrations with SAP S/4HANA, repository creations and daily operation tasks.5. Manage users, groups, roles, permissions, and security policies.6. Configure and maintain Open Text Directory Services (OTDS), and Single Sign-On (SSO).7. Open Text x ECM Integration with Success Factors, Installation and upgrade experience and DMS experience.8. Good to have x ECM - Success Factors skills.

مطلوب مساعد إداريوكالة تشويش | جدة<br>عن الوظيفة:ندوّر على شخص منظّم ودقيق، يمسك تفاصيل الشغل اليومي ويتابعها بحيث ما يسقط شي. بيشتغل مباشرة مع المدير ويكون يده اليمنى في التنسيق والمتابعة وضبط سير العمل.<br>المهام:العمل عن قرب مع المدير ومساعدته في إدارة يومه ومهامهمتابعة المهام اليومية والتأكد من إنجازها في وقتهاترتيب الجداول والمواعيد والاجتماعاتالتنسيق بين الأقسام وإيصال المعلومة بشكل صحيحمتابعة الطلبات المفتوحة وإغلاقها دون تأخيرتنظيم الملفات وتوثيقها وإعداد التقارير والتذكيرات<br>المطلوب:تنظيم عالي ودقة في التفاصيل (أساسي)قوي في المتابعة والفلو اب بدون تذكيرسريع في الإنجاز ويمسك أكثر من مهمة بنفس الوقتمرن في وقته ويتعامل مع المتغيراتيعرف أدوات العمل الرقمية (ادوات جوجل / أنظمة إدارة المهام مثل كليك اب)تواصله واضح ومرتب، ويتعامل باحترافية مع الإدارة<br>باختصار، نبي شخص:ما يحتاج أحد يذكّره عشان يتابع، يمسك الأمور من طرفها، وينجز بسرعة وإتقان — من النوع اللي يشمّر وينجز ولا يخلي شي معلّق.

Administrative Assistant<br>Location: Riyadh, Saudi Arabia Nationality: Saudi Nationals Only<br>We are looking for an Administrative Assistant to join our team and support governmental electronic services while ensuring compliance with government regulations and company requirements.<br>Key Responsibilities<br>Maintain compliance with governmental requirements, legal regulations, and governmental processes. Manage governmental electronic services and platforms. Follow up on requests and process required documentation for the company and its clients. Monitor government-related payments and records in coordination with the Finance Department. Maintain all documents required by governmental entities. Prepare monthly and periodic reports. Maintain and renew company documents, including Commercial Registration (CR), Saudization, GOSI, tax, licenses, and other government certificates. Communicate with governmental entities to issue licenses and other required documents. Assist with internal and external government relations matters. Authenticate electronic contracts related to clients’ properties. Coordinate with the Finance Department regarding licensing fees. Act as the first point of contact for management regarding government relations. Prepare reports on the status of requests, government licenses, and departmental activities.<br>Qualifications<br>Saudi Nationals Only. Diploma or Bachelor’s degree in Business Administration, Accounting, or a related field.0–6 years of experience. Excellent knowledge of Microsoft Office applications, with advanced proficiency in Microsoft Excel.<br>Competencies<br>Customer Focus Decision Quality Action Oriented Plans and Aligns Collaborates Develops Talent Instills Trust Manages Ambiguity

Job Title: Administrative Assistant<br>Job Location : Industrial City - Phase 1 - Al Mahjar, Jeddah, KSA<br>Job Purpose :Looking for an Administrative Assistant with in Industrial City to provide secretarial, administrative and clerical support to The Chairman and The Vice Chairman<br>This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information and compiling diverse reports for management<br><br>Job Context:This position operates within the context of confidentiality, diplomacy and judgement. Guiding principles will be found in the published policies and procedures as well as past precedent. However, the ability to operate within indistinct parameters is also important<br>Key Accountabilities:Management of Schedule Responsible for maintaining & managing the Chairman' daily calendar and schedule ; 100% calendar accuracy at all times Arrange meeting invites and appointments and ensure the Chairman is well-prepared for the meetings Meetings are coordinated in such a fashion that all critical attendees are present, agendas are distributed 24 hrs in advance and minutes are prepared and distributed within 24 hrs after the meeting Attend meetings and take minutes as and when required Administrative Support Act as the Chairman's first point of contact and liaise with people from both internal and external organisations Ensure that tasks and situations are professionally handled and dealt with Responsible for drafting correspondence, official letters, agendas, reports, slide presentations and other documents; Ensure that all correspondence, reports, letters and other documents are professionally written and well-prepared and submitted on time Responsible for screening telephone calls, enquiries and requests. All calls & enquiries are handled appropriately and professinally Travel Arrangements Plan, organize and arrange the Chairman's travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance with the company’s International and Local Business Travel Policy. Ensure that all travel requests are cost effective and that travel itineraries are reasonably paced and meet the business requirements Responsible for preparing travel expense reimbursements in line with the company’s International and Local Business Travel policy Office Management Responsible for the upkeep and maintenance of the Chairman's office and ensure that all office equipment & facilities are in working condition Responsible for maintaining and ordering stationery and grocery supplies for the department. Ensure that ample supply of stationery & grocery item are maintained without discounting cost effeciency Filing and Document Circulations Responsible for devising and maintaining office systems, including data management, filing and document tracking and circulation Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Chairman Ad-hoc administrative Tasks Provide support and assistance to the Chairman & his family in any administrative and coordination tasks as and when required<br>Eligible Applicants : Please fill the following form: https://docs.google.com/forms/d/e/1FAIpQLSf7m WYyj P3hk BwVtq EOtz T3k-MCzr Ojaifvll3Kop I1GKfFlQ/viewform?usp=header<br>Qualification: Graduate from any recognized university Language Proficiency : Read, Write and Speak both Arabic & English Fluently Preferred Saudi Nationals Only

تعلن شركة لامه للتجاره والمقاولات عن توفر شاغر وظيفي للجنسين بالتفاصيل التالية:المسمى الوظيفي : موظف إداريالجنسية: سعوديالمؤهل: دبلوم وأعلىالخبرة: ثلاثة أعوام في عمل إداريالدوام: كاملالمدينة: الرياضترسل السيرة الذاتية الى الإيميل: hr1@lamah.com.sa

*** Saudization role*** On site role*** Salary up to 9,000 SAR<br><br>We are seeking a proactive and organized Saudi Administrative Assistant to provide comprehensive administrative support across office operations, executive assistance, finance, and compliance functions. Key Responsibilities:Manage reception duties and act as a professional first point of contact. Provide administrative support for legal, compliance, and business management activities. Assist with finance administration, including invoices, expenses, and related documentation. Support executive meetings, calls, scheduling, and coordination. Manage logistics, travel arrangements, and monitor flight schedules. Provide HR administrative support as required. Assist the Office Manager with daily operations and ad hoc tasks. Requirements:Saudi National. Strong organizational and administrative skills. Excellent communication skills in Arabic and English. Professional, reliable, and detail-oriented. Ability to manage multiple priorities in a fast-paced environment. Previous experience in administration, executive support, or office coordination is preferred<br>.

<p>Job Overview PulseMediaNL is seeking a highly organized, proactive, and detail-oriented Administrative Professional Office Support to join our remote team. In this role, you will provide essential administrative and operational support to ensure the smooth day-to-day functioning of the organization. You will work closely with management and cross-functional teams, helping coordinate schedules, maintain records, manage communications, and support various administrative projects. The ideal candidate is self-motivated, adaptable, and comfortable working independently in a remote environment while maintaining excellent communication and organizational skills.</p><p><b>Key Responsibilities</b></p><ul><li>Manage daily administrative operations and ensure tasks are completed efficiently.</li><li>Coordinate calendars, schedule meetings, and organize appointments across multiple time zones.</li><li>Respond to emails, phone calls, and internal communications in a professional and timely manner.</li><li>Prepare, edit, proofread, and format reports, presentations, spreadsheets, and business documents.</li><li>Maintain digital filing systems and ensure confidential information is securely organized.</li><li>Monitor office workflows and recommend process improvements to increase efficiency.</li><li>Assist with data entry, record management, and database updates with a high level of accuracy.</li><li>Coordinate virtual meetings by preparing agendas, distributing meeting materials, and recording meeting notes when required.</li><li>Support project managers and leadership with administrative tasks and deadline tracking.</li><li>Handle travel arrangements, expense reports, and vendor coordination when applicable.</li><li>Assist with onboarding documentation and administrative support for new team members.</li><li>Maintain inventory records for office equipment and software subscriptions where applicable.</li><li>Conduct online research and compile information to support business initiatives.</li><li>Collaborate with team members to ensure smooth communication and workflow across departments.</li><li>Perform additional administrative duties and special projects as assigned.</li></ul><p>Technical Skills</p><ul><li>Candidates should have experience with:</li><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Google Workspace (Docs, Sheets, Drive, Calendar)</li><li>Zoom, Microsoft Teams, or Google Meet</li><li>Slack or similar communication platforms</li><li>Cloud-based file management systems</li><li>Project management software</li><li>Basic spreadsheet reporting and data management</li></ul><p>What PulseMediaNL Offers</p><ul><li>Fully remote work environment.</li><li>Flexible work arrangements based on business needs.</li><li>Competitive compensation.</li><li>Paid time off and company-recognized holidays (subject to employment status).</li><li>Professional development and training opportunities.</li><li>Collaborative and inclusive team culture.</li><li>Opportunities for career growth and advancement.</li><li>Access to modern digital tools and technology.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.</li><li>Minimum of 2 years of administrative, office support, executive assistant, or related experience.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Exceptional attention to detail and accuracy.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Strong problem-solving skills with a proactive mindset.</li><li>Ability to work independently with minimal supervision.</li><li>High level of professionalism and discretion when handling confidential information.</li><li>Reliable internet connection and a dedicated remote workspace.</li></ul><ul><li>Experience working in a fully remote environment.</li><li>Familiarity with project management platforms such as Asana, Trello, Monday.com, or ClickUp.</li><li>Experience supporting executives or leadership teams.</li><li>Basic knowledge of bookkeeping or financial administration.</li><li>Experience in digital media, marketing, or creative industries is an advantage.</li></ul><p>Key Competencies</p><ul><li>Organization and planning</li><li>Communication and interpersonal skills</li><li>Time management</li><li>Adaptability</li><li>Initiative</li><li>Critical thinking</li><li>Accuracy and attention to detail</li><li>Team collaboration</li><li>Customer service orientation</li><li>Professional integrity</li></ul>

<p><br></p><p><b>Key Responsibilities</b></p><p>Administrative &amp; Office Support</p><ul><li>Provide day-to-day administrative assistance to supervisors and internal teams.</li><li>Complete routine clerical and office-support assignments.</li><li>Process forms, documents, requests, and internal correspondence.</li><li>Maintain administrative trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, and business documents.</li><li>Monitor outstanding administrative tasks and deadlines.</li><li>Retrieve information and documentation for authorized team members.</li><li>Coordinate routine administrative activities.</li><li>Follow up on pending requests when necessary.</li><li>Assist with special administrative projects as assigned.</li></ul><p>Data Entry &amp; Records Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Create new records and update existing information.</li><li>Transfer information from forms, emails, documents, and other authorized sources.</li><li>Review entered information for accuracy and completeness.</li><li>Identify missing, duplicate, outdated, or inconsistent records.</li><li>Correct routine errors according to established procedures.</li><li>Maintain accurate and organized business records.</li><li>Assist with database cleanup and record-maintenance activities.</li></ul><p>Email &amp; Correspondence</p><ul><li>Monitor assigned administrative inboxes and communication channels.</li><li>Review incoming correspondence and identify required actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to the appropriate department or employee.</li><li>Draft basic professional correspondence.</li><li>Proofread outgoing communications for accuracy and professionalism.</li><li>Maintain organized email folders and communication records.</li><li>Follow up on outstanding correspondence when assigned.</li></ul><p>Document Preparation &amp; Processing</p><ul><li>Prepare, format, edit, and organize routine business documents.</li><li>Assist with letters, forms, reports, memos, and administrative materials.</li><li>Review documents for accuracy and completeness.</li><li>Proofread documents for spelling, grammar, and formatting.</li><li>Update existing templates and documents as instructed.</li><li>Upload and store completed documents appropriately.</li><li>Maintain proper document versions.</li><li>Assist with document indexing and archiving.</li></ul><p>Spreadsheet &amp; Database Support</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Update administrative trackers and data lists.</li><li>Sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors or missing information.</li><li>Maintain consistent formatting.</li><li>Prepare simple data summaries when requested.</li><li>Support routine record verification and database maintenance.</li></ul><p>Digital File Management</p><ul><li>Maintain organized electronic filing systems.</li><li>Upload, rename, categorize, and archive digital documents.</li><li>Follow established file-naming conventions.</li><li>Store files in designated folders and systems.</li><li>Maintain organized shared drives and cloud-based workspaces.</li><li>Retrieve documents for authorized employees.</li><li>Identify duplicate, outdated, or incorrectly filed records.</li><li>Assist with digital file cleanup and archiving.</li></ul><p>Calendar &amp; Scheduling Support</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Review calendar availability before scheduling.</li><li>Enter appointment and meeting information accurately.</li><li>Send meeting invitations and reminders when required.</li><li>Update calendars when scheduling changes occur.</li><li>Assist with identifying scheduling conflicts.</li><li>Maintain accurate scheduling information.</li></ul><p>Internal Communication &amp; Coordination</p><ul><li>Communicate professionally with supervisors and colleagues.</li><li>Route administrative requests to appropriate team members.</li><li>Follow up on outstanding internal requests.</li><li>Provide accurate information to authorized employees.</li><li>Maintain clear records of completed and pending tasks.</li><li>Provide progress updates when requested.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Administrative Professional may have access to confidential company, employee, customer, vendor, or operational information. The successful candidate must:</p><ul><li>Maintain strict confidentiality.</li><li>Access information only when necessary for assigned duties.</li><li>Protect passwords and company credentials.</li><li>Use approved company systems and communication channels.</li><li>Follow data-storage and document-sharing procedures.</li><li>Maintain privacy while working remotely.</li><li>Secure work devices and systems when unattended.</li><li>Never disclose confidential information to unauthorized individuals.</li><li>Report suspected security incidents promptly.</li><li>Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.</li></ul><p>Remote Work Expectations</p><p>As a fully remote employee, the successful candidate will be expected to:</p><ul><li>Maintain reliable internet access during scheduled working hours.</li><li>Remain available through designated communication channels.</li><li>Maintain dependable attendance and punctuality.</li><li>Manage assigned responsibilities independently.</li><li>Prioritize tasks according to deadlines and business needs.</li><li>Attend required virtual meetings and training sessions.</li><li>Communicate promptly about delays or technical issues.</li><li>Maintain a professional and reasonably quiet workspace.</li><li>Follow company remote-work and information-security procedures.</li></ul><p>Required Qualifications</p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li>Good written and verbal communication abilities.</li><li>Strong attention to detail and accuracy.</li><li>Good typing and keyboard skills.</li><li>Ability to work with email, spreadsheets, documents, and online systems.</li><li>Ability to follow written and verbal instructions.</li><li>Ability to manage multiple administrative responsibilities.</li><li>Ability to maintain organized records and files.</li><li>Ability to work independently with limited supervision.</li><li>Responsible approach to confidential information.</li><li>Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</li></ul><p>Preferred Qualifications</p><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, Gmail, and Calendar</li><li>CRM or database systems</li><li>Digital document-management platforms</li><li>Cloud-based business applications</li><li>Virtual meeting platforms</li><li>Task-management applications</li></ul><p>Training may be provided for PulseMediaNL-specific systems and procedures.</p>

<h3 >About the Role</h3> <p >Recruit Lytix HR is seeking a dedicated Administrative Data Entry File Clerk to join its team. This <strong >full-time, remote position</strong> is based in Medina, Al Madinah, and is open to candidates with <strong >0-1 years of experience</strong>. The role is integral to maintaining organized business operations and ensuring the accuracy of administrative records.</p> <h3 >Position Summary</h3> <p >The Administrative Data Entry File Clerk will be responsible for maintaining digital files, updating databases, and organizing administrative records. This position requires a strong focus on accuracy and efficiency to support daily operations and contribute to team organization and productivity. The successful candidate will work independently within a remote environment.</p> <h3 >Key Responsibilities</h3> <ul > <li >Receive files from various sources, including shared inboxes, portals, internal ticketing tools, and cloud folders.</li> <li >Confirm document types, required fields, signatures, and attachments for all incoming records.</li> <li >Index each record using standard metadata such as client/project ID, date, document category, version, and region.</li> <li >Apply standardized naming conventions and folder structures to ensure consistent document organization.</li> <li >Convert document formats as needed, including PDF merge/split, image-to-PDF conversion, compressing files, and version labeling.</li> <li >Maintain controlled libraries for final, draft, and archived documents, including the application of retention tags.</li> <li >Perform daily spot checks to identify duplicates, misfiles, missing pages, and unreadable scans.</li> <li >Flag exceptions and route them to the correct owner with clear, concise notes.</li> <li >Maintain error logs and contribute to process improvements aimed at reducing rework.</li> <li >Handle sensitive records with strict access controls and maintain confidentiality.</li> <li >Follow retention schedules, legal hold instructions, and deletion/archival rules.</li> <li >Support audits by quickly retrieving records and documenting chain-of-custody steps.</li> <li >Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements.</li> <li >Provide status updates on backlog, turnaround time, and issues identified during processing.</li> </ul> <h3 >Required Skills and Tools</h3> <p >Candidates must demonstrate strong attention to detail, reliability, and a commitment to data accuracy. The ability to work independently in a remote setting is essential. Proficiency with the following tools and systems is expected:</p> <ul > <li >Cloud storage platforms (*, Google Drive, SharePoint, Dropbox)</li> <li >Document management tools (*, Adobe Acrobat or equivalents)</li> <li >Spreadsheet software</li> <li >Ticketing systems (*, Jira, Asana, ServiceNow)</li> <li >E-signature platforms</li> <li >Basic office productivity tools</li> </ul> <h3 >Performance Expectations</h3> <p >Success in this role will be measured by several key indicators, including:</p> <ul > <li >Achieving a high accuracy rate (low misfile/metadata error rate).</li> <li >Maintaining efficient turnaround times from file receipt to completion.</li> <li >Managing backlog size effectively and demonstrating consistent daily throughput.</li> <li >Ensuring rapid and complete retrieval of records during audits.</li> <li >Adhering strictly to compliance standards, including access control and retention tagging.</li> </ul> <h3 >Application Information</h3> <p >If you are a detail-oriented individual with strong organizational skills and a commitment to data integrity, we encourage you to apply for this position.</p>