Manager Jobs in Saudi

<h3 >About the Opportunity</h3> <p >ProForce Hire is seeking a <strong >Data Entry &amp; Administrative Assistant</strong> to provide essential remote support. This full-time position, based in Al Madinah (Medina), is designed for individuals who are organised and detail-oriented, focusing on accurate information management and administrative coordination.</p> <h3 >Role Overview</h3> <p >The successful candidate will play a crucial role in supporting efficient business operations through high-quality administrative work. This involves managing records, processing data, and maintaining documentation, while also assisting with daily administrative activities. The role requires working independently while collaborating with internal teams to ensure information remains accurate, organised, and accessible, thereby contributing to improved productivity and streamlined workflows.</p> <h3 >Key Responsibilities</h3> <ul > <li >Perform accurate data entry and maintain updated records.</li> <li >Review and verify information for accuracy and completeness.</li> <li >Organise and manage electronic files and documents.</li> <li >Assist with administrative reporting and spreadsheet management.</li> <li >Update databases and tracking systems regularly.</li> <li >Support document preparation and processing activities.</li> <li >Respond to internal requests for information and updates.</li> <li >Maintain confidentiality of company and client information.</li> <li >Monitor administrative tasks and ensure timely completion.</li> <li >Assist with general office support activities as required.</li> </ul> <h3 >Candidate Profile</h3> <p >We are seeking a candidate with <strong >0-1 years of experience</strong> in a related administrative or data entry role. The ideal applicant will demonstrate strong organisational skills, meticulous attention to detail, and a proactive approach to supporting business operations. An interest in efficient information management and a commitment to maintaining data accuracy are essential for this position.</p> <h3 >Work Setting</h3> <p >This is a <strong >full-time, remote position</strong> based in <strong >Al Madinah (Medina)</strong>. The role requires the ability to work independently while effectively collaborating with internal teams to achieve shared objectives.</p> <h3 >Application Information</h3> <p >Qualified candidates are invited to apply for this role. Salary for this position will be discussed during the interview process.</p>

<p>About the Role We're looking for a highly organized and motivated Entry-Level Administrative Professional to support our remote Operations team. In this role, you'll help keep day-to-day business activities running efficiently by providing administrative, operational, and coordination support across multiple departments. This opportunity is ideal for someone beginning their career who enjoys staying organized, solving problems, and working collaboratively in a fast-paced remote environment. You'll gain hands-on experience with business operations while contributing to projects that help teams stay productive and connected.</p><p><b>Key Responsibilities</b></p><p>Operations &amp; Administrative Support</p><ul><li>Provide daily administrative support to internal teams across the organization.</li><li>Coordinate calendars, schedule meetings, and assist with meeting preparation.</li><li>Track action items and support project follow-ups to ensure tasks are completed on time.</li><li>Maintain organized workflows and help improve operational efficiency.</li></ul><p>Office &amp; Process Coordination</p><ul><li>Maintain internal documentation, shared resources, and operational trackers.</li><li>Assist with onboarding activities, including documentation and team coordination.</li><li>Perform data entry, record maintenance, and basic reporting tasks.</li><li>Help identify opportunities to improve administrative processes and streamline workflows.</li></ul><p>Communication &amp; Collaboration</p><ul><li>Serve as a dependable point of contact for internal operational requests.</li><li>Communicate professionally with cross-functional teams in a fully remote environment.</li><li>Collaborate across departments to ensure projects and administrative tasks are completed accurately and efficiently.</li></ul><p>Systems &amp; Data Management</p><ul><li>Maintain accurate information across internal systems and databases.</li><li>Organize digital files and support document management best practices.</li><li>Follow established procedures to ensure data accuracy, consistency, and compliance.</li></ul><p><b>What We Offer</b></p><ul><li>A fully remote, flexible work environment.</li><li>Opportunities to learn and grow within business operations and cross-functional teams.</li><li>A collaborative and supportive culture focused on professional development.</li><li>Meaningful work that directly contributes to organizational success.</li><li>Competitive compensation and benefits based on experience.</li><li>A stable, team-oriented workplace committed to long-term growth.</li></ul><p>Diversity &amp; Inclusion</p><p>We believe diverse perspectives strengthen our team and drive better outcomes. We are committed to building an inclusive workplace where all employees feel respected, supported, and empowered to succeed. We welcome applications from qualified candidates of all backgrounds and experiences.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>0 2 years of administrative, operations, office support, or related experience (internships are welcome).</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize multiple tasks while working independently in a remote environment.</li><li>Self-motivated, proactive, and eager to learn.</li><li>Proficiency with Google Workspace, Microsoft Office, or similar productivity software.</li><li>Experience with CRM platforms or other business systems is a plus, but not required.</li></ul>

<p><b>Position Overview </b>We are looking for a reliable and detail-driven Entry-Level Administrative Assistant to support remote operations and administrative workflows across regional teams serving in the MENA region such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through. In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into administration, operations support, or coordination roles , with clear expectations and room to grow. No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear. Primary Responsibilities Administrative Data Management Update and maintain spreadsheets and internal records on a daily basis Ensure data accuracy by reviewing entries for completeness and consistency Standardize formatting across records (names, contact details, regions, notes, identifiers) Identify and correct obvious errors, duplicates, or incomplete entries Flag missing or inconsistent information for follow-up Maintain clean, structured datasets that support downstream operations and reporting Task &amp; Request Coordination Review incoming administrative requests and categorize them appropriately Assign or route tasks to the correct team members based on established workflows Track task progress from assignment through completion Follow up on overdue or incomplete items to ensure timely resolution Maintain clear documentation of task status and outcomes Tracking, Logs, and Daily Reporting Maintain operational trackers for completed work, pending items, and in-progress tasks Log daily activity, including updates made, issues identified, and items requiring follow-up Prepare brief daily or periodic summaries outlining progress and outstanding items Identify recurring issues or data gaps and escalate patterns to the team for improvement Scheduling &amp; Coordination Support Assist with basic scheduling support when requested, including confirming availability Update calendars or internal schedules based on provided instructions Send reminders or confirmations to help ensure deadlines and steps are not missed Track completion of internal checklists, onboarding steps, or operational milestones Quality Assurance &amp; Record Accuracy Review work prior to submission to ensure accuracy and compliance with guidelines Maintain consistent file naming, folder structure, and documentation standards Ensure records remain organized, accessible, and up to date Support overall operational efficiency by keeping systems clean and reliable Performance Expectations High level of accuracy with minimal errors Consistent daily output and dependable task completion Clear and timely communication when blocked or missing information Strong organizational habits and attention to file hygiene Ability to follow standard operating procedures (SOPs) precisely Required Qualifications Comfortable working with spreadsheets (Google Sheets or Microsoft Excel) Strong attention to detail and ability to follow written instructions Basic written communication skills Ability to work independently in a remote environment Reliable internet connection and access to a computer suitable for remote work Entry-level candidates welcome; training and guidance provided Work Details Location: Fully remote / work from home Schedule: Flexible scheduling windows with consistent availability required Hours: Full-time or part-time options depending on workload and project needs Growth &amp; Development Opportunity This role provides hands-on exposure to operational workflows, administrative systems, data management, and task coordination . Strong performance can lead to advancement into roles such as Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead , depending on business needs and individual performance.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>About the Role We're looking for a highly organized and motivated Entry-Level Administrative Professional to support our remote Operations team. In this role, you'll help keep day-to-day business activities running efficiently by providing administrative, operational, and coordination support across multiple departments. This opportunity is ideal for someone beginning their career who enjoys staying organized, solving problems, and working collaboratively in a fast-paced remote environment. You'll gain hands-on experience with business operations while contributing to projects that help teams stay productive and connected.</p><p>Key Responsibilities</p><p>Operations &amp; Administrative Support</p><ul><li>Provide daily administrative support to internal teams across the organization.</li><li>Coordinate calendars, schedule meetings, and assist with meeting preparation.</li><li>Track action items and support project follow-ups to ensure tasks are completed on time.</li><li>Maintain organized workflows and help improve operational efficiency.</li></ul><p>Office &amp; Process Coordination</p><ul><li>Maintain internal documentation, shared resources, and operational trackers.</li><li>Assist with onboarding activities, including documentation and team coordination.</li><li>Perform data entry, record maintenance, and basic reporting tasks.</li><li>Help identify opportunities to improve administrative processes and streamline workflows.</li></ul><p>Communication &amp; Collaboration</p><ul><li>Serve as a dependable point of contact for internal operational requests.</li><li>Communicate professionally with cross-functional teams in a fully remote environment.</li><li>Collaborate across departments to ensure projects and administrative tasks are completed accurately and efficiently.</li></ul><p>Systems &amp; Data Management</p><ul><li>Maintain accurate information across internal systems and databases.</li><li>Organize digital files and support document management best practices.</li><li>Follow established procedures to ensure data accuracy, consistency, and compliance.</li></ul><p>What We Offer</p><ul><li>A fully remote, flexible work environment.</li><li>Opportunities to learn and grow within business operations and cross-functional teams.</li><li>A collaborative and supportive culture focused on professional development.</li><li>Meaningful work that directly contributes to organizational success.</li><li>Competitive compensation and benefits based on experience.</li><li>A stable, team-oriented workplace committed to long-term growth.</li></ul><p>Diversity &amp; Inclusion</p><p>We believe diverse perspectives strengthen our team and drive better outcomes. We are committed to building an inclusive workplace where all employees feel respected, supported, and empowered to succeed. We welcome applications from qualified candidates of all backgrounds and experiences.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>0 2 years of administrative, operations, office support, or related experience (internships are welcome).</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize multiple tasks while working independently in a remote environment.</li><li>Self-motivated, proactive, and eager to learn.</li><li>Proficiency with Google Workspace, Microsoft Office, or similar productivity software.</li><li>Experience with CRM platforms or other business systems is a plus, but not required.</li></ul>

<p><b>Position Overview</b> We are looking for a reliable and detail-driven Entry-Level Administrative Assistant to support remote operations and administrative workflows across regional teams serving in the MENA region such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through. In this position, you will support day-to-day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into administration, operations support, or coordination roles , with clear expectations and room to grow. No extensive prior experience is required. Success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear. Primary Responsibilities Administrative Data Management Update and maintain spreadsheets and internal records on a daily basis Ensure data accuracy by reviewing entries for completeness and consistency Standardize formatting across records (names, contact details, regions, notes, identifiers) Identify and correct obvious errors, duplicates, or incomplete entries Flag missing or inconsistent information for follow-up Maintain clean, structured datasets that support downstream operations and reporting Task &amp; Request Coordination Review incoming administrative requests and categorize them appropriately Assign or route tasks to the correct team members based on established workflows Track task progress from assignment through completion Follow up on overdue or incomplete items to ensure timely resolution Maintain clear documentation of task status and outcomes Tracking, Logs, and Daily Reporting Maintain operational trackers for completed work, pending items, and in-progress tasks Log daily activity, including updates made, issues identified, and items requiring follow-up Prepare brief daily or periodic summaries outlining progress and outstanding items Identify recurring issues or data gaps and escalate patterns to the team for improvement Scheduling &amp; Coordination Support Assist with basic scheduling support when requested, including confirming availability Update calendars or internal schedules based on provided instructions Send reminders or confirmations to help ensure deadlines and steps are not missed Track completion of internal checklists, onboarding steps, or operational milestones Quality Assurance &amp; Record Accuracy Review work prior to submission to ensure accuracy and compliance with guidelines Maintain consistent file naming, folder structure, and documentation standards Ensure records remain organized, accessible, and up to date Support overall operational efficiency by keeping systems clean and reliable Performance Expectations High level of accuracy with minimal errors Consistent daily output and dependable task completion Clear and timely communication when blocked or missing information Strong organizational habits and attention to file hygiene Ability to follow standard operating procedures (SOPs) precisely Required Qualifications Comfortable working with spreadsheets (Google Sheets or Microsoft Excel) Strong attention to detail and ability to follow written instructions Basic written communication skills Ability to work independently in a remote environment Reliable internet connection and access to a computer suitable for remote work Entry-level candidates welcome; training and guidance provided Work Details Location: Fully remote / work from home Schedule: Flexible scheduling windows with consistent availability required Hours: Full-time or part-time options depending on workload and project needs Growth &amp; Development Opportunity This role provides hands-on exposure to operational workflows, administrative systems, data management, and task coordination . Strong performance can lead to advancement into roles such as Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead , depending on business needs and individual performance.</p><p><strong>Desired Candidate Profile</strong></p><p>Comfortable working with spreadsheets (Google Sheets or Microsoft Excel) Strong attention to detail and ability to follow written instructions Basic written communication skills Ability to work independently in a remote environment Reliable internet connection and access to a computer suitable for remote work Entry-level candidates welcome; training and guidance provided</p>

<p>About the Role We're looking for a highly organized and motivated Entry-Level Administrative Professional to support our remote Operations team. In this role, you'll help keep day-to-day business activities running efficiently by providing administrative, operational, and coordination support across multiple departments. This opportunity is ideal for someone beginning their career who enjoys staying organized, solving problems, and working collaboratively in a fast-paced remote environment. You'll gain hands-on experience with business operations while contributing to projects that help teams stay productive and connected.</p><p><b><br></b></p><p><b>Key Responsibilities</b></p><ul><li>Operations &amp; Administrative Support: Provide daily administrative support to internal teams across the organization. Coordinate calendars, schedule meetings, and assist with meeting preparation. Track action items and support project follow-ups to ensure tasks are completed on time. Maintain organized workflows and help improve operational efficiency.</li><li>Office &amp; Process Coordination: Maintain internal documentation, shared resources, and operational trackers. Assist with onboarding activities, including documentation and team coordination. Perform data entry, record maintenance, and basic reporting tasks. Help identify opportunities to improve administrative processes and streamline workflows.</li><li>Communication &amp; Collaboration: Serve as a dependable point of contact for internal operational requests. Communicate professionally with cross-functional teams in a fully remote environment. Collaborate across departments to ensure projects and administrative tasks are completed accurately and efficiently.</li><li>Systems &amp; Data Management: Maintain accurate information across internal systems and databases. Organize digital files and support document management best practices. Follow established procedures to ensure data accuracy, consistency, and compliance.</li></ul><p>What We Offer</p><ul><li>A fully remote, flexible work environment.</li><li>Opportunities to learn and grow within business operations and cross-functional teams.</li><li>A collaborative and supportive culture focused on professional development.</li><li>Meaningful work that directly contributes to organizational success.</li><li>Competitive compensation and benefits based on experience.</li><li>A stable, team-oriented workplace committed to long-term growth.</li></ul><p>Diversity &amp; Inclusion</p><p>We believe diverse perspectives strengthen our team and drive better outcomes. We are committed to building an inclusive workplace where all employees feel respected, supported, and empowered to succeed. We welcome applications from qualified candidates of all backgrounds and experiences.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>0 2 years of administrative, operations, office support, or related experience (internships are welcome).</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize multiple tasks while working independently in a remote environment.</li><li>Self-motivated, proactive, and eager to learn.</li><li>Proficiency with Google Workspace, Microsoft Office, or similar productivity software.</li><li>Experience with CRM platforms or other business systems is a plus, but not required.</li></ul>

<p><strong >Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide day-to-day administrative assistance to managers and cross-functional teams.</li><li>Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.</li><li>Maintain accurate digital filing systems and document repositories.</li><li>Organize and archive company records while ensuring confidentiality.</li><li>Monitor shared inboxes and distribute requests to appropriate team members.</li><li>Assist with data entry and record maintenance across multiple internal systems.</li></ul><p><strong>Operations Support</strong></p><ul><li>Coordinate internal workflows and administrative processes.</li><li>Assist with tracking operational tasks and project milestones.</li><li>Help prepare operational reports using company templates.</li><li>Monitor task completion and follow up on outstanding action items.</li><li>Support onboarding activities for new employees.</li><li>Assist in maintaining standard operating procedures (SOPs) and internal documentation.</li></ul><p><strong>Calendar &amp; Meeting Coordination</strong></p><ul><li>Schedule meetings across multiple time zones.</li><li>Send meeting invitations and reminders.</li><li>Prepare agendas and meeting materials.</li><li>Record meeting notes and distribute action items.</li><li>Coordinate virtual events and internal team sessions.</li></ul><p><strong>Communication Support</strong></p><ul><li>Draft professional emails and internal announcements.</li><li>Coordinate communication between departments.</li><li>Respond to routine inquiries professionally and promptly.</li><li>Support internal knowledge-sharing initiatives.</li></ul><p><strong>Office &amp; Administrative Coordination</strong></p><ul><li>Maintain digital office systems and shared resources.</li><li>Track administrative supplies and software subscriptions where applicable.</li><li>Assist with vendor documentation and administrative records.</li><li>Support travel planning and expense documentation when required.</li><li>Ensure administrative processes remain organized and efficient.</li></ul><p><strong>Data &amp; Reporting</strong></p><ul><li>Update internal databases and spreadsheets.</li><li>Compile weekly and monthly administrative reports.</li><li>Perform quality checks on records for accuracy and completeness.</li><li>Generate routine reports for management.</li></ul><p><strong>Process Improvement</strong></p><ul><li>Identify opportunities to improve administrative workflows.</li><li>Recommend efficiencies in documentation and communication.</li><li>Participate in projects aimed at improving operational effectiveness.</li><li>Assist in implementing new administrative tools and procedures.</li></ul><p><strong>What Success Looks Like</strong></p><ul><li>Maintain organized and accurate administrative records.</li><li>Communicate professionally with internal stakeholders.</li><li>Support smooth daily operations with minimal supervision.</li><li>Meet deadlines consistently.</li><li>Demonstrate reliability and strong organizational skills.</li><li>Contribute ideas that improve administrative efficiency.</li><li>Build positive working relationships across departments.</li></ul><p><strong>What We Offer</strong></p><ul><li>Competitive salary.</li><li>Fully remote work environment.</li><li>Flexible working arrangements.</li><li>Paid time off and company holidays.</li><li>Professional development and training opportunities.</li><li>Career growth within operations and administration.</li><li>Collaborative, supportive, and inclusive team culture.</li><li>Exposure to regional and international projects.</li><li>Performance-based recognition and advancement opportunities.</li></ul><p>PULSE (MENA) is committed to creating a diverse and inclusive workplace. We are dedicated to providing equal employment opportunities and fostering a respectful and collaborative work environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma required; Associate's or Bachelor's degree in Business Administration, Management, Communications, or a related field is preferred.</li><li>0 - 2 years of administrative, office support, customer service, internship, or similar experience.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>High attention to detail and accuracy.</li><li>Ability to manage priorities and meet deadlines.</li><li>Comfortable working independently in a remote environment.</li><li>Professional attitude with strong interpersonal skills.</li><li>Willingness to learn new systems and administrative processes.</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Previous internship or administrative support experience.</li><li>Experience working remotely or in a virtual team.</li><li>Familiarity with project coordination.</li><li>Knowledge of business communication standards.</li><li>Arabic language proficiency is a plus.</li></ul><p><strong>Technical Skills</strong></p><p>Candidates should have experience or familiarity with:</p><ul><li>Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Google Workspace (Docs, Sheets, Slides, Drive, Calendar)</li><li>Video conferencing platforms (Zoom, Microsoft Teams, Google Meet)</li><li>Collaboration tools (Slack or similar)</li><li>Task management platforms (Asana, Trello, ClickUp, or Monday.com)</li><li>Cloud document management systems</li></ul><p><strong>Core Competencies</strong></p><ul><li>Organization and planning</li><li>Time management</li><li>Communication</li><li>Professionalism</li><li>Confidentiality</li><li>Problem-solving</li><li>Adaptability</li><li>Collaboration</li><li>Initiative</li><li>Accountability</li><li>Attention to detail</li><li>Customer service mindset</li></ul>

<h3 >Role Summary</h3> <p >The Production Administrative role at Aldawaa Medical Services Co. in Hawtat Sudair, Sudair Region, is a full-time position focused on managing and controlling production documentation according to standard and regulatory requirements. This role is central to optimizing resources, enhancing process efficiency, and ensuring full compliance with ISO 13485 and SFDA standards. The Production Administrative professional contributes to operational excellence by meticulously managing documentation, monitoring key performance indicators, and facilitating the resolution of production issues.</p> <h3 >Key Accountabilities</h3> <ul > <li >Manage the issuance of raw materials, including Device History Records (DHR), from the raw material store.</li> <li >Prepare Bill of Materials (BOM) for raw materials in advance to support assembly lines.</li> <li >Coordinate label printing in advance for packaging lines.</li> <li >Document production line activities, including daily task planning and performance monitoring against schedules.</li> <li >Control and monitor inventory of tools and consumables.</li> <li >Ensure accurate and complete batch records and production logs.</li> </ul> <h3 >Quality and Compliance Oversight</h3> <ul > <li >Ensure all Device History Records and Quality Control testing reports are thoroughly documented and maintained for each production batch.</li> <li >Verify adherence to safety regulations, company policies, and established quality requirements.</li> <li >Maintain continuous compliance with ISO 13485 standards throughout production processes.</li> <li >Implement and enforce safety rules to ensure a safe working environment on the production floor.</li> </ul> <h3 >Operational Efficiency and Improvement</h3> <ul > <li >Monitor line clearance, cleanliness, and overall process readiness prior to production start-up.</li> <li >Identify and propose process improvements aimed at enhancing productivity, reducing waste, and improving overall process quality and yield.</li> <li >Contribute to operational excellence by supporting the monitoring of Key Performance Indicators (KPIs) and assisting in the resolution of operational issues.</li> </ul> <h3 >Candidate Profile</h3> <p >Candidates for this position should possess 2-5 years of relevant experience in a production administrative or similar role, preferably within a regulated industry.</p> <h3 >Work Environment and Location</h3> <p >This is a full-time position based at Aldawaa Medical Services Co. facilities in Hawtat Sudair, Sudair Region.</p>

<div dir="rtl"><h3 >عن مصنع التشكيل الابداعي للمنتجات البلاستيكية</h3> <p >يسر <strong >مصنع التشكيل الابداعي للمنتجات البلاستيكية</strong>، ومقره في <strong >الجبيل، المنطقة الشرقية</strong>، أن يعلن عن فرصة وظيفية لشغل منصب <strong >أخصائي إداري</strong>. هذا الدور بدوام كامل ويستهدف المرشحين ذوي الخبرة من <strong >2 إلى 5 سنوات</strong> في المجال الإداري. يقدم المصنع راتباً شهرياً يتراوح بين <strong >4,000 و 6,000 ريال سعودي</strong> لهذه الوظيفة.</p> <h3 >ملخص الدور</h3> <p >يتولى الأخصائي الإداري مسؤولية محورية في دعم الإدارة أو القسم من خلال المساعدة في صياغة الأهداف الرئيسية وتنفيذ مجموعة متنوعة من المهام الإدارية. يهدف الدور أيضاً إلى تعزيز بيئة عمل تعاونية عبر دعم الزملاء ونقل الخبرات، بالإضافة إلى إعداد التقارير والوثائق المتخصصة لتوثيق نتائج الأعمال والمساهمة في اتخاذ القرارات.</p> <h3 >المهام والمسؤوليات</h3> <ul > <li >مساعدة الرئيس المباشر في وضع الأهداف الرئيسية للإدارة أو القسم، واقتراح وتطبيق الخطط والبرامج والمشروعات التي تساهم في تحقيقها.</li> <li >أداء وتنفيذ مجموعة متنوعة من المهام الإدارية حسب توجيهات الرئيس المباشر وحاجة العمل.</li> <li >تقديم الدعم والمساندة لزملاء العمل الأقل خبرة، وضمان نقل الخبرات والمعارف اللازمة لتطوير أدائهم.</li> <li >تنفيذ مختلف العمليات الإدارية والإجرائية لتلبية احتياجات الفرع أو الإدارة.</li> <li >تنفيذ العمليات والمشروعات والمبادرات المتخصصة، وتوظيف المعارف والخبرات الفنية لضمان تحقيق أفضل النتائج.</li> <li >إعداد الوثائق والتقارير المتخصصة، والمشاركة في عرضها وتوضيحها، وحفظها في قاعدة البيانات وفقاً للسياسات والإجراءات المعتمدة.</li> </ul> <h3 >المؤهلات والخبرات</h3> <ul > <li >خبرة عملية تتراوح بين <strong >2 إلى 5 سنوات</strong> في مجال إداري أو دور مماثل.</li> <li >القدرة على تنفيذ مجموعة متنوعة من المهام الإدارية بكفاءة وفعالية.</li> <li >مهارات جيدة في التواصل والتعاون لدعم الزملاء ونقل المعرفة.</li> <li >القدرة على إعداد التقارير والوثائق المتخصصة والالتزام بإجراءات الحفظ المعتمدة.</li> </ul> <h3 >المهارات والكفاءات</h3> <p >يتطلب هذا الدور مهارات تنظيمية قوية للتعامل مع المهام الإدارية المتنوعة، وقدرة على التواصل الفعال لدعم الزملاء ونقل المعارف. كما يجب أن يمتلك شاغل الوظيفة القدرة على توظيف الخبرات الفنية لضمان تحقيق أفضل النتائج في العمليات والمبادرات المتخصصة.</p> <h3 >بيئة العمل</h3> <p >يعمل الأخصائي الإداري ضمن بيئة عمل داعمة في <strong >مصنع التشكيل الابداعي للمنتجات البلاستيكية</strong>، حيث يُشجع على التعاون وتبادل الخبرات بين الزملاء لتعزيز الأداء العام للقسم أو الإدارة. الوظيفة بدوام كامل في <strong >الجبيل</strong>.</p></div>

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >تبحث شركة دعم و سند للتجارة عن <strong >مساعد إداري</strong> للانضمام إلى فريقها في <strong >الخبر، المنطقة الشرقية</strong>. هذا الدور بدوام كامل ويتطلب خبرة تتراوح بين سنتين وخمس سنوات في مجال الدعم الإداري.</p> <h3 >الهدف من الوظيفة</h3> <p >يهدف هذا الدور إلى تقديم الدعم الإداري الفعال للرئيس المباشر، من خلال متابعة تنفيذ القرارات وتنظيم الأعمال المكتبية اليومية. كما يشمل الدور إنجاز المهام الإدارية المتعلقة بسير العمل وتنسيق وتنظيم الاجتماعات لضمان الكفاءة والإنتاجية.</p> <h3 >المسؤوليات الرئيسية</h3> <ul > <li >تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة تطبيق القرارات الإدارية الصادرة عنه.</li> <li >إدارة البريد الوارد، سواء الورقي أو الإلكتروني، بما في ذلك الفرز والتوزيع على المعنيين والرد عليه وفقاً للتوجيهات.</li> <li >القيام بأعمال الطباعة، والرد على الاستفسارات والمكالمات الهاتفية، وتنظيم الملفات الخاصة بالعمل.</li> <li >حفظ المعاملات والوثائق والعناية بالملفات بأسلوب منظم يسهل عملية الرجوع إليها عند الحاجة.</li> <li >تنسيق وتنظيم اجتماعات الرئيس المباشر واجتماعات موظفي الوحدة التنظيمية، والمشاركة في هذه الاجتماعات لتدوين وتوثيق محاضرها، ثم طباعة وتوزيع المحاضر على الأطراف المشاركة.</li> </ul> <h3 >المؤهلات والخبرات</h3> <p >يتطلب هذا الدور خبرة عملية تتراوح بين <strong >سنتين وخمس سنوات</strong> في مجال المساعدة الإدارية أو ما يعادلها. يجب أن يمتلك المرشح القدرة على تنظيم المهام المتعددة وإدارة الوقت بفعالية، بالإضافة إلى مهارات التواصل الجيد.</p> <h3 >بيئة العمل</h3> <p >العمل في هذا المنصب هو <strong >بدوام كامل</strong> ضمن فريق شركة دعم و سند للتجارة في مدينة <strong >الخبر</strong> بالمنطقة الشرقية.</p> <h3 >التقديم للوظيفة</h3> <p >ندعو المهتمين والذين يستوفون المتطلبات المذكورة أعلاه للتقدم لهذه الفرصة للانضمام إلى فريق عملنا.</p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Title:</b></p><br><br>Administrative Specialist V<br><br><p>Provide administrative or secretarial support to a Vice President, or President. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under general direction, works within a specialized function to complete broadly defined tasks supporting a business unit Vice President, or President, which may require problem solving and recognition skills. Supports general business operations by providing administrative support actives such as data entry, correspondence, and reporting. Effective oral and written communication skills are required. The skills acquired for this job are typically acquired through a high school diploma and 8+ years of experience</p><br><br><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><span><strong><span><span><span>Find Your Shangri-La in Shangri-La&nbsp;</span></span></span></strong></span></span></p><br><br> <br> <p><span><span><strong><u><span><span><span>Shangri-La Jeddah</span></span></span></u></strong></span></span></p><br><br> <br> <p><span><span><span>Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provides the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.</span></span></span></p><br><br> <br> <ul> <li><span><span><span>203 stylish rooms and suites plus 17 luxury serviced apartments.</span></span></span></li> <li><span><span><span>5 restaurants and lounges, including the legendary Shang Palace</span></span></span></li> <li><span><span><span>Convenient for Jeddah’s popular landmarks and Red Sea Mall</span></span></span></li> <li><span><span><span>116 privately owned Burj Assila Residences.</span></span></span></li> </ul> <br> <p><strong><u><span><span><span>Job Summary:</span></span></span></u></strong></p><br><br> <br> <p><span><span><span>The Executive Housekeeper at Shangri-La Jeddah is responsible for&nbsp;<span>planning, organizing, directing, and controlling all housekeeping activities, maintaining the established standards of cleanliness, orderliness and attractive condition of the public areas and heart-of-the-house areas.</span> By </span></span><span><span>l</span></span><span><span>eading and managing all housekeeping operations to ensure exceptional cleanliness, presentation, and guest satisfaction in alignment with Shangri-La’s luxury hospitality standards. This role oversees guest rooms, public areas, laundry services, and back-of-house spaces, ensuring a consistently high-quality environment that reflects the brand’s commitment to excellence.</span></span></span></p><br><br> <br> <p><span><span><span><strong><span><span><span>As an Executive Housekeeper, we rely on you to,</span></span></span></strong></span></span></span></p><br><br> <br> <ul> <li><span><span><span><span><span>Ensure&nbsp;smooth housekeeping&nbsp;operations on a daily basis.</span></span></span></span></span></li> <li><span><span><span><span><span>Lead the team and maintain a high standard of service.</span></span></span></span></span></li> <li><span><span><span><span><span>Lead, supervise, and motivate the housekeeping team, including supervisors, room attendants, and laundry staff.</span></span></span></span></span></li> <li><span><span><span><span><span>Maintain team performance and process flow.</span></span></span></span></span></li> <li><span><span><span><span><span>Oversee the maintenance of guest rooms and replenish room supplies.&nbsp;</span></span></span></span></span></li> <li><span><span><span><span><span>Ensure quality assurance standards are met at all times.</span></span></span></span></span></li> <li><span><span><span><span><span>Ensure the quality of service delivered is compliant with hotel guidelines and policies.&nbsp;</span></span></span></span></span></li> <li><span><span><span><span><span>Adheres to specified hygiene and personal appearance standards of the Hotel.</span></span></span></span></span></li> <li><span><span><span><span><span>Maintains the highest standard of professionalism, ethics and attitude towards clients and colleagues.</span></span></span></span></span></li> </ul> <br> <br> <p><span><span><span><strong><span><span><span>What we are Looking For:</span></span></span></strong></span></span></span></p><br><br> <br> <ul> <li><span><span><span><span><span>Has previous experience in a similar capacity from a luxury hotel preferably in GCC countries.</span></span></span></span></span></li> <li><span><span><span><span><span>Takes pride in being a hotelier. </span></span></span></span></span></li> <li><span><span><span><span><span>Enjoys interacting with people.</span></span></span></span></span></li> <li><span><span><span><span><span>Fully understands room operations.</span></span></span></span></span></li> <li><span><span><span><span><span>Must be detail-focused and guest-oriented.</span></span></span></span></span></li> <li><span><span><span><span><span>Has high proficiency in both written and verbal English</span></span></span></span></span></li> <li><span><span><span><span><span>Has strong interpersonal skills</span></span></span></span></span></li> <li><span><span><span><span><span>Continuously looks for ways to develop themselves as well as others.</span></span></span></span></span></li> <li><span><span><span><span><span>Is a friendly, helpful and trustworthy leader.</span></span></span></span></span></li> <li><span><span><span><span><span>Leads by example.</span></span></span></span></span></li> <li><span><span><span><span><span>Has no fear of new challenges.</span></span></span></span></span></li> </ul> <br> <p><strong><span><span><span>Why Join Us:</span></span></span></strong></p><br><br> <br> <ul> <li><span>A workplace that values your passion and supports self-realization and personal growth.&nbsp;</span></li> <li><span>Structured learning and development pathways with real opportunities to advance your professional craft and leadership skills.&nbsp;</span></li> <li><span>Competitive benefits, recognition programs, and colleague stay/travel perks that reward your contribution and dedication.&nbsp;</span></li> <li><span>Teams that promote inclusion and respect, value diversity, and foster a secure environment where everyone can thrive.</span></li> </ul> <br> <p><span>We are an equal opportunity employer. Applications from all qualified candidates are welcomed. All information provided by applicants will be treated in and used only for recruitment purposes.</span></p><br><br> <p><span>We appreciate your interest in joining us. Please note that only successful candidates will be contacted.</span></p><br><br> <br> <p><span><span><span><span>Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provide the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.</span></span></span></span></p><br><br> <br> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><b>Location:</b> Riyadh Province – near Muzahmiya</p><p><b>Accommodation:</b> A private studio on the premises is provided.</p><p>We are looking for a young, motivated <b>Assistant Secretary / Administrative &amp; Marketing Assistant</b> to work under the supervision of our existing Executive Secretary in a company specializing in <b>art, antiques and collectibles</b>.</p><p>The position combines office administration with marketing and commercial follow-up. Previous experience in art or antiques is <b>not required</b>, but the candidate should be willing and interested in learning about the business and developing their skills.</p><p>Main Responsibilities</p><ul><li>Assisting with daily administrative and secretarial work.</li><li>Following up with clients, correspondence and pending matters.</li><li>Helping manage and update the company’s stock and inventory.</li><li>Preparing invoices and assisting with client billing.</li><li>Uploading objects, photographs and information to company websites and sales platforms.</li><li>Following auctions and researching relevant objects and market information.</li><li>Assisting with shipping and delivery follow-up.</li><li>Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</li><li>Supporting Instagram, online promotion and other marketing activities.</li><li>Learning about the company’s antiques and artworks sufficiently to assist with presentations and sales.</li><li>Handling documentation, labeling, barcoding and inventory updates.</li></ul><p>Candidate Requirements</p><ul><li><b>Applicants must currently be residing inside Saudi Arabia.</b></li><li><b>Applicants must have a transferable Iqama (Iqama قابل للتحويل).</b></li><li><b>Saudi citizens are also welcome to apply.</b></li><li>Good communication and organizational skills.</li><li>Basic computer skills and familiarity with Microsoft Office.</li><li>Ability to use social media platforms, particularly Instagram.</li><li>Good written and spoken English is preferred.</li><li>Arabic language skills are an advantage.</li><li>A positive attitude, willingness to learn and ability to work responsibly are essential.</li><li>Previous experience is not mandatory; suitable candidates will receive training.</li></ul><p>Salary &amp; Benefits</p><p><b>Starting salary:</b> Approximately <b>SAR 3,000 per month + accommodation</b>.</p><p>Following a successful probation and training period of approximately <b>3–4 months</b>, the salary may increase to approximately <b>SAR 4,000 per month</b>, depending on performance, progress and suitability for the position.</p><p><b>Accommodation:</b> A private studio on the company premises is provided.</p><p>This is an opportunity for someone who is motivated to develop professionally in a unique business specializing in <b>art, antiques, collectibles and cultural objects</b>.</p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><br></p><p>Location: Riyadh Province – near Muzahmiya</p><p>Accommodation: A private studio on the premises is provided.</p><p><br></p><p>We are looking for a young, motivated Assistant Secretary / Administrative Assistant to work under the supervision of our existing Executive Secretary in a company specializing in art, antiques and collectibles.</p><p><br></p><p>The position combines office administration with marketing and commercial follow-up. The candidate does not need previous experience in art or antiques, but should be willing and interested in learning.</p><p><br></p><p>Main responsibilities included:</p><p><br></p><p>* Assisting with daily administrative and secretarial work.</p><p>* Following up on clients, correspondence and pending matters.</p><p>* Helping manage and update the company’s stock and inventory.</p><p>* Preparing invoices and assisting with client billing.</p><p>* Uploading objects, photographs and information to company websites and sales platforms.</p><p>* Following auctions and researching relevant objects and market information.</p><p>* Assisting with shipping and delivery follow-up.</p><p>* Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</p><p>* Supporting Instagram, online promotion and other marketing activities.</p><p>* Learning the company’s antiques and artworks sufficiently to assist with presentations and sales.</p><p>* Documentation, labeling, barcoding and inventory updates.</p><p><br></p><p>Salary:</p><p>Starting salary approximately SAR 3,000 per month + accommodation.</p><p>Following a successful probation/training period of approximately 3–4 months, salary may increase to approximately 4000 on performance and progress.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Assistant Secretary / Administrative &amp; Marketing Assistant</p><p><br></p><p>Location: Riyadh Province – near Muzahmiya</p><p>Accommodation: A private studio on the premises is provided.</p><p><br></p><p>We are looking for a young, motivated Assistant Secretary / Administrative Assistant to work under the supervision of our existing Executive Secretary in a company specializing in art, antiques and collectibles.</p><p><br></p><p>The position combines office administration with marketing and commercial follow-up. The candidate does not need previous experience in art or antiques, but should be willing and interested in learning.</p><p><br></p><p>Main responsibilities included:</p><p><br></p><p>* Assisting with daily administrative and secretarial work.</p><p>* Following up on clients, correspondence and pending matters.</p><p>* Helping manage and update the company’s stock and inventory.</p><p>* Preparing invoices and assisting with client billing.</p><p>* Uploading objects, photographs and information to company websites and sales platforms.</p><p>* Following auctions and researching relevant objects and market information.</p><p>* Assisting with shipping and delivery follow-up.</p><p>* Helping prepare monthly or twice-monthly sales presentations and special offers for clients.</p><p>* Supporting Instagram, online promotion and other marketing activities.</p><p>* Learning the company’s antiques and artworks sufficiently to assist with presentations and sales.</p><p>* Documentation, labeling, barcoding and inventory updates.</p><p><br></p><p>Salary:</p><p>Starting salary approximately SAR 3,000 per month + accommodation.</p><p>Following a successful probation/training period of approximately 3–4 months, salary may increase to approximately 4000 on performance and progress.</p></div>

<p><b>Job Summary</b>: The HR Operations Specialist (Part-Time) is responsible for supporting essential HR functions efficiently and accurately throughout the employee lifecycle. This role assists with daily HR operations, ensures compliance with labor regulations, and coordinates between employees and external stakeholders (e.g., government entities, PRO services).</p><p><b><br></b></p><p><b>Key Responsibilities:</b></p><ul><li>Maintain accurate and up-to-date employee records and files.</li><li>Prepare employment contracts, letters, and related documentation.</li><li>Track probation periods and contract renewal deadlines.</li><li>Update and maintain employee information in the HRIS system (e.g., SAGE).</li><li>Ensure accuracy and confidentiality of HR data.</li><li>Ensure professional and confidential handling of all HR matters.</li><li>Coordinate the scheduling of internal and external training programs.</li><li>Maintain training records and attendance logs.</li><li>Support training logistics, including venue arrangements and communication with participants.</li><li>Track training completion and assist in preparing reports for management review.</li><li>Coordinate onboarding and offboarding processes, including documentation, orientation schedules, and clearance procedures.</li><li>Liaise with training providers and ensure proper documentation of training certificates.</li><li>Provide HR-related assistance to office administration functions.</li><li>Coordinate with office admins for employee logistics (workspace setup, equipment requests, ID cards, etc.).</li><li>Support administrative tasks related to HR operations and company events.</li><li>Ensure smooth communication between HR and other departments.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>We are looking for a HR Specialist Administrative Assistant to join our Human Resources team. The ideal candidate should have 1 to 3 years of experience in HR or administration, with good organizational skills and the ability to efficiently support HR processes and daily operations.</p><p>Qualifications:</p><ul><li>Diploma degree in human resources, Business Administration, or a related field.</li><li>1 3 years of experience in HR operations or administration (preferably within Saudi Arabia).</li></ul>

The Administrator provides comprehensive office and administrative support to ensure efficient daily operations. This role requires delivering excellent customer service, managing information requests, performing clerical and coordination duties, preparing correspondence, scheduling meetings, arranging conference calls, and ensuring all administrative requirements for the department and direct supervisor are fulfilled efficiently and professionally.<br>Key Responsibilities Administrative & Office Support Maintain a professional and approachable demeanor at all times while providing excellent customer service to internal and external stakeholders. Serve as the first point of contact for visitors and represent the organization professionally to support positive organizational branding. Manage the direct supervisor’s calendar, schedule appointments, and provide daily reminders to ensure critical meetings and commitments are not missed. Screen and manage visitor access to the direct supervisor, including handling unscheduled visits appropriately. Maintain accurate logs of visitors, appointments, and meetings for reference and record-keeping. Document & Communication Management Receive, distribute, record, and file all correspondence, calls, and inquiries confidentially and accurately to ensure traceability. Ensure departmental documents are distributed to the appropriate personnel in a timely manner. Screen, organize, and prepare documents for the direct supervisor’s review and signature. Track distributed correspondence that requires action or response and follow up accordingly. Notify the direct supervisor of urgent matters or documents requiring immediate attention. Screen incoming calls and forward approved calls to the direct supervisor. Monitor all incoming and outgoing documents to ensure compliance with the company’s Quality Management System (QMS). Mail, Courier & Logistics Coordination Ensure proper distribution of internal and external mail within the department. Coordinate courier services and ensure packages are sent and received on time. Maintain records of document and package deliveries for tracking purposes. Reporting & Data Management Collect, compile, and analyze data when required. Prepare professional reports, presentations, and memos within established timelines and with minimal errors. Maintain organized records and documentation for administrative reference. Health, Safety & Compliance Support the implementation of Health, Safety & Environment (HSE) initiatives. Participate in safety awareness programs and activities. Report incidents and assist in resolution in accordance with company policies and the Integrated Management System (IMS). Additional Responsibilities Perform other administrative duties and tasks as assigned by the supervisor. Support departmental operations and cross-functional coordination when required. Job Knowledge & Skills Strong knowledge of office administration and administrative procedures. Understanding of delegation of authority and responsibility frameworks. Ability to gather, monitor, and organize information effectively. Excellent English communication skills (both written and verbal). Advanced proficiency in Microsoft Office applications (Excel, Word, Power Point, Outlook). Experience with ERP systems, preferably SAP. Experience Requirements Minimum 8+ years of total work experience. At least 5 years of relevant administrative experience. GCC work experience (minimum 2 years) is considered an advantage.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Awtad Al-Akaria Company is a real estate development company focused on property management, maintenance, development, and operations.<br> Through innovative solutions and efficient practices, the company aims to create high-quality spaces and deliver long-term value to clients and communities.<br> This role offers the opportunity to support the company’s daily administrative operations and contribute to an organized, efficient, and professional work environment, with a particular focus on administrative coordination, communication, documentation, and executive support.<br> As an Administrative Assistant, you will play an important role in supporting day-to-day administrative activities, coordinating schedules and communications, preparing documents and reports, and ensuring smooth coordination between management, employees, and different departments.<br> Private Health Insurance Paid Time Off Training &amp; Development Support executive management and senior managers with daily administrative and secretarial tasks.<br> Organize and manage appointments, meetings, and schedules.<br> Prepare official correspondence, reports, presentations, and documents.<br> Maintain and organize files, records, and administrative documents.<br> Follow up on tasks and coordinate with different departments to ensure timely completion.<br> Handle calls, visitors, emails, and official correspondence professionally.<br> Follow up on requirements and transactions through relevant Saudi government platforms and systems .<br> Provide administrative and secretarial support as required.<br> Good command of English , both written and spoken.<br> Proficiency in Microsoft Office , especially Word, Excel, PowerPoint, and Outlook.<br> Good knowledge of Saudi government platforms and systems .<br> Strong communication, organizational, and time-management skills.<br> Ability to manage multiple tasks and work under pressure.<br> Professional appearance and strong interpersonal skills</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

To organize our company’s day-to-day operations. And provide clerical support to our managers and employees and coordinate all daily administrative activities.<br>Responsibilities Administrative support across the organization Book meetings and schedule events Order office stationery and supplies Keep employee records (physical and digital) Maintain a filing system for data on customers and external partners. Distribute incoming and outgoing mail. Prepare regular reports and presentations. Organize, store, and print company documents as needed. Answer and redirect phone calls Manage agendas/travel arrangements/appointments etc. for the upper management. Handle queries from managers and employees Update office policies and ensure compliance with them.<br>Qualifications Bachelor's degree in Business Administration or a related field. Previous administrative experience, preferably in the Oil & Gas industry. Proficiency in Microsoft Office applications. Good written and verbal communication skills in English and Arabic. Strong organizational, coordination, and time-management skills. Ability to handle multiple tasks and work under pressure.

<ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>End-to-end recruitment management</p></li><li><p>Candidate screening and shortlisting</p></li><li><p>Stakeholder and vendor management</p></li><li><p>Recruitment reporting and tracking</p></li><li><p>Onboarding and pre-employment coordination</p></li><li><p>Contract and invoice validation</p></li><li><p>Compensation and offer management</p></li><li><p>CRPO preparation and approval coordination</p></li><li><p>Advanced Excel and data analysis</p></li><li><p>Strong communication and problem-solving skills</p></li><li><p>Attention to detail and process compliance</p></li></ul>

The Administrator provides comprehensive office and administrative support to ensure efficient daily operations. This role requires delivering excellent customer service, managing information requests, performing clerical and coordination duties, preparing correspondence, scheduling meetings, arranging conference calls, and ensuring all administrative requirements for the department and direct supervisor are fulfilled efficiently and professionally.<br>Key Responsibilities Administrative & Office Support Maintain a professional and approachable demeanor at all times while providing excellent customer service to internal and external stakeholders. Serve as the first point of contact for visitors and represent the organization professionally to support positive organizational branding. Manage the direct supervisor’s calendar, schedule appointments, and provide daily reminders to ensure critical meetings and commitments are not missed. Screen and manage visitor access to the direct supervisor, including handling unscheduled visits appropriately. Maintain accurate logs of visitors, appointments, and meetings for reference and record-keeping. Document & Communication Management Receive, distribute, record, and file all correspondence, calls, and inquiries confidentially and accurately to ensure traceability. Ensure departmental documents are distributed to the appropriate personnel in a timely manner. Screen, organize, and prepare documents for the direct supervisor’s review and signature. Track distributed correspondence that requires action or response and follow up accordingly. Notify the direct supervisor of urgent matters or documents requiring immediate attention. Screen incoming calls and forward approved calls to the direct supervisor. Monitor all incoming and outgoing documents to ensure compliance with the company’s Quality Management System (QMS). Mail, Courier & Logistics Coordination Ensure proper distribution of internal and external mail within the department. Coordinate courier services and ensure packages are sent and received on time. Maintain records of document and package deliveries for tracking purposes. Reporting & Data Management Collect, compile, and analyze data when required. Prepare professional reports, presentations, and memos within established timelines and with minimal errors. Maintain organized records and documentation for administrative reference. Health, Safety & Compliance Support the implementation of Health, Safety & Environment (HSE) initiatives. Participate in safety awareness programs and activities. Report incidents and assist in resolution in accordance with company policies and the Integrated Management System (IMS). Additional Responsibilities Perform other administrative duties and tasks as assigned by the supervisor. Support departmental operations and cross-functional coordination when required. Job Knowledge & Skills Strong knowledge of office administration and administrative procedures. Understanding of delegation of authority and responsibility frameworks. Ability to gather, monitor, and organize information effectively. Excellent English communication skills (both written and verbal). Advanced proficiency in Microsoft Office applications (Excel, Word, Power Point, Outlook). Experience with ERP systems, preferably SAP. Experience Requirements Minimum 8+ years of total work experience. At least 5 years of relevant administrative experience. GCC work experience (minimum 2 years) is considered an advantage.