Executive Secretary Jobs

Bachelor's degree in Business Administration or a related field.3–5 years of experience in executive secretarial or administrative support roles. Previous experience supporting a Marketing & Sales department or senior Marketing/Sales executives is preferred. Excellent written and verbal communication skills in English and Arabic. Strong calendar, meeting, and travel management skills. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Strong organizational, planning, and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Experience in preparing reports, presentations, meeting minutes, and business correspondence. Strong coordination and stakeholder management skills with the ability to work in a fast-paced environment.

Saudi Service Company Limited (SSCL) is a leading service provider in the Kingdom of Saudi Arabia, specializing in maintenance operations, facility management, and technical support services. The company is committed to delivering reliable, high-quality, and cost-effective solutions that ensure the smooth and efficient operation of client facilities across healthcare, industrial, and commercial sectors.<br>Job Purpose:<br>Provide high -level administrative and secretarial support to senior executives by managing communications, schedules, documentation, and confidential information. Ensure smooth coordination of executive activities and contribute to the efficiency of organizational operations.<br>Key Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate appointments.• Draft, review, and prepare correspondence, reports, and official documentation.• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.• Organize and maintain accurate filing systems for confidential and business records.• Coordinate travel arrangements, itineraries, and logistics for executive leadership.• Assist in the preparation of board meetings, presentations, and briefing materials.• Track deadlines, follow up on pending tasks, and ensure timely execution of executive priorities.• Liaise with internal departments and external stakeholders to facilitate smooth communication.• Support in reviewing contracts, agreements, and other executive documents as required.• Maintain confidentiality and ensure compliance with company policies in handling sensitive information.• Identify opportunities for process improvement in executive support and implement efficient solutions.• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.<br>Education & Experience:<br>Minimum Qualifications:• Bachelor’s degree in business administration, Office Management, or a related field.• Diploma holders with extensive relevant experience may be considered.<br>Minimum Experience :• 3–5 years of experience as an Executive Secretary, Administrative Officer, or in a senior secretarial role. Professional Technical Certificate :• Certification in Office Management, Executive Assistance, or related field preferred.<br>Key Skills :• Strong organizational and time -management skills.• Excellent written and verbal communication abilities.• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook).• Ability to manage sensitive information with discretion and confidentiality.• Strong interpersonal skills for stakeholder management.• Detail -oriented with high accuracy in documentation and reporting.• Problem -solving and multitasking abilities under pressure.• Professional demeanor and presentation skills.

Saudi Service Company Limited (SSCL) is a leading service provider in the Kingdom of Saudi Arabia, specializing in maintenance operations, facility management, and technical support services. The company is committed to delivering reliable, high-quality, and cost-effective solutions that ensure the smooth and efficient operation of client facilities across healthcare, industrial, and commercial sectors.<br><br>Job Purpose:<br>Provide high -level administrative and secretarial support to senior executives by managing communications, schedules, documentation, and confidential information. Ensure smooth coordination of executive activities and contribute to the efficiency of organizational operations.<br><br>Key Responsibilities:<br>• Manage executive calendars, schedule meetings, and coordinate appointments.• Draft, review, and prepare correspondence, reports, and official documentation.• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.• Organize and maintain accurate filing systems for confidential and business records.• Coordinate travel arrangements, itineraries, and logistics for executive leadership.• Assist in the preparation of board meetings, presentations, and briefing materials.• Track deadlines, follow up on pending tasks, and ensure timely execution of executive priorities.• Liaise with internal departments and external stakeholders to facilitate smooth communication.• Support in reviewing contracts, agreements, and other executive documents as required.• Maintain confidentiality and ensure compliance with company policies in handling sensitive information.• Identify opportunities for process improvement in executive support and implement efficient solutions.• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.<br>Education & Experience:<br>Minimum Qualifications:• Bachelor’s degree in business administration, Office Management, or a related field.• Diploma holders with extensive relevant experience may be considered.<br>Minimum Experience :• 3–5 years of experience as an Executive Secretary, Administrative Officer, or in a senior secretarial role. Professional Technical Certificate :• Certification in Office Management, Executive Assistance, or related field preferred.<br>Key Skills :• Strong organizational and time -management skills.• Excellent written and verbal communication abilities.• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook).• Ability to manage sensitive information with discretion and confidentiality.• Strong interpersonal skills for stakeholder management.• Detail -oriented with high accuracy in documentation and reporting.• Problem -solving and multitasking abilities under pressure.• Professional demeanor and presentation skills.

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.<br><br><br>We are currently looking to hire an Office Manager/Secretary Location: Khobar, Saudi Arabia (onsite)<br><br>Key Responsibilities:CEO’s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes. Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks. Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies. Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.<br><br>Required Skills:• 3+ years supporting C-suite/executives (tech or fast-paced industry preferred).• Mastery of calendar management, document control, and stakeholder communication.• Proactive problem-solver who anticipates needs and drives efficiency.<br><br><br><br><br><br><br>WHAT’S ON OFFERYou will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression. To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to Ahsan@aven-sys.com. Your interest will be treated with strict confidentiality.<br>CONSULTANT DETAILSConsultant Name: Ahsan Avensys Consulting Pte Ltd EA Licence 12C5759<br>Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privacy policy.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Position Overview</strong><br>Euro Group Engineering Consultancy is looking for a proactive and highly organized Administrative Assistant / Secretary to support our team on a major operation &amp; maintenance project for municipal assets in Riyadh.</p><br><br><p>You will handle official correspondence with the Ministry, prepare professional documents and presentations, and manage archiving and follow-up for all project documentation.</p><br><br><br><p><strong>Key Responsibilities</strong></p><br><br><ul><li>Draft, edit and finalize official correspondence, memos and reports in Arabic and English for MoMRAH and related entities.</li><li>Prepare, format and update presentations, management briefs, dashboards and periodic project reports for internal and external meetings.</li><li>Manage executive calendars, schedule appointments, coordinate meetings and engagements, and organize logistics with ministry officials and project teams.</li><li>Prepare Minutes of Meeting (MoM), circulate action points and track timely follow-up and closure.</li><li>Perform document control and records management: registration, tracking, archiving, retrieval and secure handling of confidential or sensitive files (electronic and hard-copy).</li><li>Maintain organized filing systems and ensure accurate archiving of all project documents.</li><li>Track submissions, approvals, work orders and renewals related to municipal assets; monitor status and update stakeholders.</li><li>Coordinate communication and information flow between departments, project teams and external stakeholders.</li><li>Support daily office operations and administrative tasks to ensure efficient workflow and timely completion of deliverables.</li><li>Uphold professional standards, confidentiality and high attention to detail in all communications and documentation.</li></ul><br><p><strong>Mandatory Requirements</strong></p><br><br><ul><li>Currently in Riyadh and available for immediate joining</li><li>Minimum 5 years of administrative/secretarial experience with Saudi government entities(preferably ministries or municipalities)</li><li>Proven experience indocument control, official correspondence, and follow-upwith government agencies</li><li>ExcellentArabic(written &amp; spoken);Englishis an advantage</li><li>Proficient inMicrosoft Office (Word, PowerPoint, Excel, Outlook)</li><li>Experience inengineering consultancy / O&amp;M / infrastructure / municipal projectsis a strong plus.</li></ul> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Kinetic is in partnership with a leading pharmaceutical company who's looking to hire for Executive Admin Assistant to provide comprehensive administrative and executive support to senior leadership, will be based in Riyadh, KSA.<br>Key Responsibilities:Provide high-level administrative and executive support to senior management. Manage complex calendars, appointments, meetings, and business commitments. Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials. Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries. Prepare and manage correspondence, reports, presentations, and other confidential documents. Act as a key point of contact between the executive, internal teams, clients, partners, and external stakeholders.<br>Qualifications<br>Bachelor’s degree in Business Administration, Management, or a related field is preferred.3+ years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar senior administrative role. Previous experience supporting C-level executives or senior leadership is highly preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. This role is open to Saudi nationals only, in line with Saudization requirements.

Executive Secretary | HQ Office – Riyadh, Saudi Arabia About the Role:<br>Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.<br> Executive Office Management Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive. Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization. Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup, to ensure that the visits are organized and conducted smoothly, contributing to a positive and professional image. Lead general office administration tasks, including monitoring of supply inventory levels, managing office equipment, etc. Guarantee exceptional and courteous interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere within the organization to contribute to a positive and welcoming environment for all stakeholders involved. Executive Support Demonstrate accuracy and attention to detail in completing expense reports, contributing to streamlined financial processes. Compose and prepare confidential correspondence with precision, maintaining the integrity of sensitive information. Arrange complex travel plans, itineraries, and agendas with a keen eye for detail and compile necessary documents for travel-related meetings, facilitating seamless business travel experiences. Plan, coordinate, and enforce adherence to the executive’s schedule while acting as a "gatekeeper" and "gateway," creating win-win situations for direct access to the executive’s time and office. Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature to determine appropriate courses of action, referrals, or responses. Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead their department. Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality. Prioritize conflicting needs, handling matters expeditiously and proactively and follow through on projects to successful completion. Continuous Improvement Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.<br><br>Qualifications/Requirements <br>Required<br>Knowledge and Experience Recent Graduate Or Up to 4 years of experience is required in a similar role. Fluency in English (written and spoken) Proficient in Microsoft programs(Word, Excel,etc)<br>Education Diploma’s degree Or Bachelor’s degree in business administration, or any business-related discipline.

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.<br><br><br>We are currently looking to hire an Office Manager/Secretary Location: Khobar, Saudi Arabia (onsite)<br><br>Key Responsibilities:CEO’s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes. Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks. Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies. Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.<br><br>Required Skills:• 3+ years supporting C-suite/executives (tech or fast-paced industry preferred).• Mastery of calendar management, document control, and stakeholder communication.• Proactive problem-solver who anticipates needs and drives efficiency.<br><br><br><br><br><br><br>WHAT’S ON OFFERYou will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression. To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to hanin@aven-sys.com. Your interest will be treated with strict confidentiality.<br>CONSULTANT DETAILSConsultant Name: Hanin Avensys Consulting Pte Ltd EA Licence 12C5759<br>Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privac

<b>Join Our Team as a Secretary!</b><br>Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.<br><br><b>Key Responsibilities:</b><ul><li>Manage schedules, appointments, and meetings.</li><li>Prepare and maintain correspondence, reports, and documents.</li><li>Handle incoming calls, emails, and other communications.</li><li>Organize and maintain physical and electronic filing systems.</li><li>Record meeting minutes and follow up on action items.</li><li>Coordinate with departments and external parties as needed.</li><li>Maintain confidentiality of company information.</li><li>Perform other administrative duties assigned by management.</li></ul><br><b>What We Offer:</b><br>A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

We are looking for a professional secretary to join the team, where you will be responsible for managing correspondence and communications, organizing appointments and meetings, and preparing reports and administrative documents. The ideal candidate must have high organizational skills, proficiency in using Microsoft Office programs, and the ability to handle work pressure efficiently. We look forward to working with someone who is distinguished by accuracy in work, excellent communication skills, and the ability to manage multiple tasks effectively.

Role: Secretary (Legal)<br>Reporting line: Office Manager<br>Requirements: <br>5+ years of secretarial experience with a professional services company Familiarity with legal documents and terminology Excellent knowledge of MS Office programs (Word, Power Point, Excel, and Outlook) Experience with legal technology (document management systems, transcription software, dictaphone, etc) Superior written and oral communication skills in English Ability to work with a team of lawyers and other colleagues Outstanding time-management and accurate typing skills Capability to effectively prioritize and meet deadlines Strong interpersonal skills with an ability to build relationships with senior executives Good problem-solving and decision-making skills Exceptional organizational skills Demonstrate a courteous and professional demeanor<br>Duties & Responsibilities: <br>Provide administrative support to one or more lawyers Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements File, organize, scan, copy and fax legal documents promptly Screen, direct, and prioritize incoming calls and emails to lawyers Adhere to the Firm’s policies and procedures<br>Relationships: <br>Lawyers Team Leader Business Support Teams Secretaries<br>Diversity, Equity & Inclusion: <br>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential, and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications form candidates with disabilities and support those in the workplace who have a disability.

The Real Estate Department Secretary is responsible for providing administrative and clerical support to the real estate department. The role ensures smooth daily operations by managing correspondence, coordinating meetings, maintaining records, and supporting the department’s documentation and communication needs. Key Responsibilities Provide full administrative support to the Real Estate Department. Manage and organize department files, contracts, agreements, and legal documents. Prepare correspondence, reports, and presentations related to real estate activities. Coordinate meetings, appointments, and site visits; prepare agendas and minutes of meetings. Handle incoming and outgoing calls, emails, and official communications. Follow up on contracts, approvals, and documentation with internal departments and external parties. Maintain accurate records of properties, leases, and transactions. Assist in preparing lease agreements, renewal documents, and property-related reports. Ensure confidentiality and proper handling of sensitive information. Perform other administrative tasks as required by management. Job Requirements Diploma or Bachelor’s degree in Business Administration or a related field.3 years experience as a secretary or administrative assistant, preferably in real estate or a related sector. Excellent communication skills in English (Arabic is an advantage). Proficient in MS Office (Word, Excel, Power Point, Outlook). Strong organizational and time-management skills. Attention to detail and ability to handle multiple tasks. Professional appearance and strong interpersonal skills.

<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr > <td colspan="6" valign="top"> <p ><strong><span >OVERVIEW</span></strong></p> </td> </tr> <tr > <td valign="top"> <p ><strong><span >Job Title</span></strong></p> </td> <td valign="top"> <p ><span >Secretary</span></p> </td> <td valign="top"> <p ><strong><span >Job Code</span></strong></p> </td> <td valign="top"> <p ><span >534268</span></p> </td> <td valign="top"> <p ><strong><span >Grade</span></strong></p> </td> <td valign="top"> <p ><em><span >I2</span></em></p> </td> </tr> <tr > <td valign="top"> <p ><strong><span >Group</span></strong></p> </td> <td valign="top"> <p ><span >Integrated Solutions</span></p> </td> <td valign="top"> <p ><strong><span >Division</span></strong></p> </td> <td colspan="3" valign="top"> <p ><span >Digital Solutions</span></p> </td> </tr> <tr > <td valign="top"> <p ><strong><span >Department</span></strong></p> </td> <td valign="top"> <p ><span >Digital Solutions</span></p> </td> <td valign="top"> <p ><strong><span >Unit</span></strong></p> </td> <td colspan="3" valign="top"> <p ><span >Digital Solutions</span></p> </td> </tr> </tbody> </table> <p > </p> <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td valign="top"> <p ><strong><span >ROLE PURPOSE</span></strong></p> <p ><em><span >The aim is to state the overall significance of the job from the organization’s perspective.</span></em></p> </td> </tr> <tr > <td valign="top"> <p ><strong><span >The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department. The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism.</span></strong></p> </td> </tr> </tbody> </table> <p > </p> <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr > <td colspan="2" valign="top"> <p ><strong><span >KEY ACCOUNTABILITIES &amp; ACTIVITIES</span></strong></p> <p ><em><span >This section describes <u>the principal outputs</u> required from the job.</span></em></p> </td> </tr> <tr > <td valign="top"> <p ><strong><span >Key Accountabilities</span></strong></p> </td> <td valign="top"> <p ><strong><span >Key Activities</span></strong></p> </td> </tr> <tr > <td valign="top"> <ol > <li ><span >Daily Operations</span></li> </ol> </td> <td valign="top"> <p ><span >• Manage daily administrative and clerical tasks to support department operations.</span></p> <p ><span >• Organize and maintain calendars, appointments, and schedules.</span></p> <p ><span >• Prepare, format, and review letters, memos, reports, presentations, and other documents.</span></p> <p ><span >• Maintain filing systems and ensure documents are properly stored, updated, and easily accessible.</span></p> <p ><span >• Receive visitors, answer phone calls, and handle general inquiries professionally.</span></p> <p ><span >• Arrange meetings, prepare meeting rooms, and provide required administrative support.</span></p> <p ><span >• Record and distribute meeting minutes when required.</span></p> </td> </tr> <tr > <td valign="top"> <ol start="2"> <li ><span >Coordination &amp; Communication</span></li> </ol> </td> <td valign="top"> <p ><span >• Coordinate communication between the manager, employees, internal departments, and external parties.<br>• Receive, screen, and redirect emails, calls, and official correspondence as needed.<br>• Follow up on assigned tasks, pending documents, and required approvals.<br>• Support travel arrangements, hotel bookings, transportation, and related logistics when required.<br>• Ensure timely communication and proper documentation of requests and responses.</span></p> </td> </tr> <tr > <td valign="top"> <ol start="3"> <li ><span >Policies, Processes &amp; Procedures</span></li> </ol> </td> <td valign="top"> <table class="MsoNormalTable" border="0" cellpadding="0"> <tbody> <tr> <td > </td> </tr> </tbody> </table> <ul > <li ><span > </span></li> </ul> <table class="MsoNormalTable" border="0" cellpadding="0"> <tbody> <tr> <td > <ul > <li ><span >• Follow approved administrative policies, processes, and procedures.<br>• Ensure all documents and correspondence comply with internal standards and approval requirements.<br>• Support the implementation of office procedures to improve efficiency and organization.<br>• Maintain confidentiality of sensitive information and official documents.<br>• Identify administrative issues and escalate them to the direct manager when needed.</span></li> </ul> </td> </tr> </tbody> </table> <p > </p> </td> </tr> <tr > <td valign="top"> <ol start="4"> <li ><span >Information Security</span></li> </ol> </td> <td valign="top"> <p ><span >• Maintain the confidentiality, integrity, and availability of documents and information.<br>• Handle sensitive and confidential information in accordance with company policies.<br>• Ensure proper access control for files, records, and official correspondence.<br>• Avoid unauthorized sharing, copying, or disclosure of company information.<br>• Report any suspected information security incidents or breaches to the relevant department.</span></p> </td> </tr> </tbody> </table> <p > </p> <table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td colspan="2" valign="top"> <p ><strong><span >JOB SPECIFICATIONS</span></strong></p> </td> </tr> <tr> <td valign="top"> <p ><strong><span >Academic and professional qualifications</span></strong></p> </td> <td valign="top"> <p ><span >Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field.</span></p> </td> </tr> <tr> <td valign="top"> <p ><strong><span >Years and Nature of Experience</span></strong></p> </td> <td valign="top"> <p ><span >• 2 to <strong><span dir="RTL">4</span></strong> years of experience in secretarial, administrative, or office support roles.</span></p> </td> </tr> </tbody> </table> <p > </p> </span>

Job Announcement - Secretary Support (Accounting Background Required) Location: Jeddah, Saudi Arabia About UsWe are a well-established law firm in Jeddah with more than 50 years of presence in the market. We are currently seeking a highly organized and proactive Secretary Support with an accounting background to join our team. The successful candidate will provide administrative, secretarial, and accounting support across the firm. Key Responsibilities (including but not limited to)- Assist lawyers in entering and maintaining accurate time records in the firm’s billing system. - Monitor and follow up on outstanding or incomplete time entries to ensure timely submission. - Prepare, issue, and follow up on client invoices in coordination with the Finance and Legal teams. - Communicate professionally with clients regarding invoices, payment status, and billing-related inquiries. - Provide administrative and secretarial support to lawyers and other departments as required. - Maintain organized billing, accounting, and administrative records. - Support invoices, expense records, and other accounting/finance-related tasks. - Coordinate with internal departments and external parties to ensure smooth day-to-day operations. - Perform general administrative and office support duties as assigned. Qualifications- Bachelor’s degree or diploma in Accounting, Business Administration, Finance, or a related field. - Previous experience in an administrative/secretarial/accounting/billing support role is preferred. - Solid understanding of accounting principles, billing processes, and invoicing procedures. - Fluency in Arabic and English (written and spoken). - Proficiency in Microsoft Office, especially Excel. - Strong organizational, communication, and follow-up skills, with excellent attention to detail. - Ability to handle confidential information with professionalism and integrity. - Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment. How to Apply Please send your CV and cover letter to: joboffer1950@gmail.com

<h3>Job Overview</h3><p>We are looking for a proactive and collaborative Administrative Secretary to support daily administrative tasks and operational activities. The ideal candidate should be organized, flexible, and able to contribute positively to workflow improvement and team coordination.</p><h3>Key Responsibilities</h3><ul><li>Organize, receive, and follow up on requests</li><li>Monitor client interactions from request stage until invoice issuance</li><li>Prepare pricing proposals using Microsoft Word and Excel</li><li>Draft and follow up on professional emails in Arabic and English</li><li>Support social media marketing activities including coordination, publishing, and monitoring</li><li>Organize product displays and exhibition arrangements</li><li>Assist in meetings and support administrative and operational tasks</li></ul><h3>Requirements</h3><ul><li>Strong English communication skills (spoken and written)</li><li>Ability to draft professional emails in Arabic and English</li><li>Proficiency in Microsoft Word and Excel</li><li>Excellent organizational and multitasking skills</li><li>Professional and polite communication with clients</li><li>Flexible, cooperative, and willing to assist across different tasks</li><li>Self-motivated with a willingness to learn and develop</li></ul><h3>Job Features</h3><ul><li>Supportive and flexible work environment</li><li>Opportunity to gain experience in administration, exhibitions, and marketing</li><li>Career development and participation in improving workflows</li></ul><h3>Additional Information</h3><ul><li>Previous applicants through Jadarah employment programs inside Saudi Arabia will not be considered</li><li>Non-Saudi applicants with valid contracts are welcome to apply</li><li>Work Location: Al Yasamin District</li></ul><h3>Preferred Candidate</h3><ul><li>Experience: 2+ years</li><li>Education: High school diploma or equivalent</li><li>Career Level: Mid Career</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Leverage your expertise and join the dynamic team of a leading education management company operating across seven locations and committed to delivering high-quality educational programs.</p><br><p><strong>Location:</strong> Riyadh, Saudi Arabia</p><br><p>The <strong>Board &amp;amp; Committee Secretary</strong> will be responsible for coordinating and managing the activities of the Board of Directors and its affiliated committees. The role ensures that meetings, resolutions, governance records, and related documentation are managed accurately, confidentially, and in accordance with applicable regulations and governance standards.</p><br><p>The role will act as the main coordination point between the Board of Directors, Board Committees, executive management, and relevant stakeholders</p><br><strong>Key Accountabilities</strong><ul><li>Prepare Board and committee meeting agendas in coordination with the Chairman, committee chairs, and executive management.</li><li>Issue meeting invitations and distribute relevant documents within the required timelines.</li><li>Organize and coordinate in-person and virtual Board and committee meetings.</li><li>Prepare accurate meeting minutes and document resolutions, recommendations, and assigned actions.</li><li>Communicate approved decisions to the relevant departments and stakeholders.</li><li>Follow up on the implementation of Board and committee resolutions.</li><li>Prepare periodic reports on completed, outstanding, and delayed actions.</li><li>Maintain official Board and committee records, minutes, resolutions, and governance registers.</li><li>Review and update Board and committee charters, policies, and procedures.</li><li>Support compliance with applicable governance, legal, and disclosure requirements.</li><li>Coordinate communication between Board members, committees, and executive management.</li><li>Ensure the confidentiality and secure handling of sensitive Board information.</li><li>Provide Board members with the necessary information and documentation to perform their duties effectively.</li><li>Coordinate orientation, training, and awareness programs for Board and committee members.</li><li>Recommend improvements to enhance the efficiency and effectiveness of Board and committee operations.</li></ul><strong>Knowledge, Skills, and Experience</strong><p><strong>We Are Looking For:<br></strong></p><br><ul><li>Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related field.</li><li>Minimum of <strong>8 years of relevant experience</strong> in Board secretariat, governance, legal affairs, or a related function.</li><li>At least <strong>5 years of direct experience</strong> working with Boards of Directors and Board Committees.</li><li>Previous experience in a listed company, joint-stock company, or large organization is preferred.</li><li>Strong knowledge of corporate governance principles and Board operating practices.</li><li>Good understanding of Saudi regulations related to Boards, committees, corporate records, and disclosures.</li><li>Experience preparing meeting agendas, Board packs, minutes, resolutions, and action-tracking reports.</li><li>Strong organizational, documentation, and business-writing skills.</li><li>Excellent attention to detail and the ability to manage multiple priorities and deadlines.</li><li>Strong communication and stakeholder-management skills.</li><li>Ability to interact professionally with Board members and senior executives.</li><li>High level of integrity, discretion, professionalism, and confidentiality.</li><li>Proficiency in Microsoft Office and Board meeting-management systems.</li><li>Fluency in Arabic and English.</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The role of Administrative Secretary is crucial in ensuring the smooth operation of our accounting firm in Khobar, Saudi Arabia. As an Administrative Secretary, you will be the backbone of our administrative team, providing essential support that facilitates efficient office operations. This position is not just about managing schedules and paperwork; it’s about contributing to a dynamic environment where your organizational skills can shine and make a significant impact on our team’s productivity.</p><p>We believe in fostering a culture of growth and development for all our employees. As an Administrative Secretary, you will have the opportunity to enhance your skills through ongoing training and professional development programs tailored to your career goals. Working closely with experienced professionals in the accounting industry, you will gain valuable insights and knowledge that can propel your career forward. Our team is collaborative and supportive, ensuring that every member feels valued and empowered to contribute their best work.</p><p>In addition to career growth, we emphasize the importance of a positive work environment. You will be joining a team that celebrates achievements and encourages innovative ideas. We understand that a motivated team leads to exceptional service for our clients, and we are committed to creating an atmosphere where everyone can thrive. If you are looking for a role that offers both challenges and rewards, this is the perfect opportunity for you.</p><p><b>Responsibilities:</b></p><ol><li>Manage and organize the daily schedules of the senior management team, ensuring that meetings and appointments are efficiently coordinated to maximize productivity.</li><li>Prepare and maintain comprehensive filing systems, both electronic and physical, to facilitate easy access to important documents and enhance office organization.</li><li>Act as the first point of contact for clients and stakeholders, providing exceptional service and ensuring all inquiries are addressed promptly and professionally.</li><li>Assist in the preparation of reports and presentations, utilizing software tools to create visually appealing and informative materials for meetings and client interactions.</li><li>Support the accounting team by coordinating necessary documentation and ensuring compliance with internal policies and external regulations.</li><li>Oversee office supplies inventory, placing orders as needed to ensure that all necessary materials are readily available for staff use.</li><li>Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation, while adhering to budget guidelines.</li><li>Facilitate communication between departments, ensuring that information flows smoothly and that all team members are informed of relevant updates and changes.</li><li>Participate in team meetings and contribute ideas for improving office processes and enhancing overall team efficiency.</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Proficient in Microsoft Office Suite, with advanced skills in Excel and PowerPoint for effective data management and presentation.</li><li>Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Excellent verbal and written communication skills, essential for interacting with clients and team members professionally.</li><li>Familiarity with accounting software and tools, enabling efficient collaboration with the accounting team.</li><li>Attention to detail, ensuring accuracy in documentation and communication.</li><li>Ability to work independently and as part of a team, contributing positively to the workplace culture.</li><li>Time management skills, allowing for the effective handling of deadlines and project timelines.</li></ul></div>

We’re Hiring: Executive Assistant<br>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and logistical support to our Director. In this critical role, you will ensure the seamless execution of daily executive operations, enabling the leadership to focus on driving strategic growth and client success within our fast-paced creative and digital transformation agency.<br>Key Responsibilities<br>Provide high-level, comprehensive administrative support to the Director, anticipating needs and ensuring optimal daily workflow efficiency. Manage complex executive calendars, schedule multi-stakeholder meetings, and coordinate dynamic daily itineraries. Plan and orchestrate intricate domestic and international travel arrangements, remaining highly adaptable to last-minute schedule changes. Accompany the Director on business trips to manage on-ground logistics, scheduling, and immediate administrative and operational needs. Act as a gatekeeper and primary point of contact, seamlessly filtering communications between the Director, internal agency departments, and high-profile external clients. Assist in organizing administrative tasks related to in-house production and creative projects, ensuring all paperwork, schedules, and logistical requirements are meticulously maintained. Draft, review, and organize confidential correspondence, internal communications, reports, and executive presentations. Manage expense reporting, document archiving, and ad-hoc administrative projects to support overall agency operations.<br>Required Qualifications<br>Minimum of 3–5 years of proven experience as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within a corporate, marketing agency, or fast-paced business environment. Absolute flexibility and availability to travel domestically and internationally, often on short notice, to support the Director's business requirements. Exceptional organizational, multitasking, and time-management skills with a meticulous eye for detail. High degree of professionalism, unwavering integrity, and the ability to handle highly confidential corporate information with discretion. Advanced proficiency in modern administrative tools, including Microsoft Office Suite, Google Workspace, and travel management platforms. Excellent bilingual communication skills (Arabic and English), with a strong command of professional business writing and verbal correspondence. A solid understanding of the Saudi market's corporate etiquette and dynamic business landscape.<br>Role Clarification This is strictly an executive administrative and personal support role, not a technical film production position. While the title involves assisting the Director within a creative and production-heavy agency, your primary focus will be entirely on high-level secretarial duties, complex logistical coordination, and dedicated business travel support, rather than on-set technical direction or camera work.<br>Employment Type: Full-time Location: Jeddah

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Title:</p><p>Administrative Secretary</p><p>Job Description:</p><p>We are looking for a proactive and collaborative administrative secretary who will be a key support for administrative tasks and operations. This role involves organizing daily work and developing it with a positive and effective spirit.</p><p><br></p><p>Job Responsibilities:</p><p>• Organize and receive requests, record them, and follow up on them.</p><p>• Monitor client interactions from the request stage to invoice issuance.</p><p>• Prepare and draft pricing proposals using Word and Excel.</p><p>• Draft and follow up on professional emails in both Arabic and English.</p><p>• Assist in marketing through social media (coordination, publishing, monitoring).</p><p>• Organize the exhibition from the perspective of products and displays.</p><p>• Assist in meetings and any administrative or operational tasks that support workflow and its development.</p><p><br></p><p>Requirements:</p><p>• Proficiency in English language speaking and writing, with the ability to draft emails professionally.</p><p>• Proficiency in using Microsoft Word and Excel.</p><p>• Excellent organizational and arranging skills.</p><p>• Politeness in dealing with clients.</p><p>• Flexibility in work and readiness to collaborate and assist in various tasks.</p><p>• Initiative and a desire to learn and develop.</p><p><br></p><p>Job Features:</p><p>• Supportive and flexible work environment.</p><p>• Variety in tasks and gaining experience in administration, exhibitions, and marketing.</p><p>• Opportunities for development and participation in improving work.</p><p><br></p><p>To Apply:</p><p>Please send your CV along with a brief summary of your experience.</p><p><br></p><p><br></p><p>Previous applicants from the employment programs on the Jadarah platform will not be considered if they were in Saudi Arabia.</p><p><br></p><p>We welcome non-Saudis with valid contracts.</p><p>Work location: Al Yasamin District</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Job Title:</p><p>Administrative Secretary</p><p>Job Description:</p><p>We are looking for a proactive and collaborative administrative secretary who will be a key support for administrative tasks and operations. This role involves organizing daily work and developing it with a positive and effective spirit.</p><p><br></p><p>Job Responsibilities:</p><p>• Organize and receive requests, record them, and follow up on them.</p><p>• Monitor client interactions from the request stage to invoice issuance.</p><p>• Prepare and draft pricing proposals using Word and Excel.</p><p>• Draft and follow up on professional emails in both Arabic and English.</p><p>• Assist in marketing through social media (coordination, publishing, monitoring).</p><p>• Organize the exhibition from the perspective of products and displays.</p><p>• Assist in meetings and any administrative or operational tasks that support workflow and its development.</p><p><br></p><p>Requirements:</p><p>• Proficiency in English language speaking and writing, with the ability to draft emails professionally.</p><p>• Proficiency in using Microsoft Word and Excel.</p><p>• Excellent organizational and arranging skills.</p><p>• Politeness in dealing with clients.</p><p>• Flexibility in work and readiness to collaborate and assist in various tasks.</p><p>• Initiative and a desire to learn and develop.</p><p><br></p><p>Job Features:</p><p>• Supportive and flexible work environment.</p><p>• Variety in tasks and gaining experience in administration, exhibitions, and marketing.</p><p>• Opportunities for development and participation in improving work.</p><p><br></p><p>To Apply:</p><p>Please send your CV along with a brief summary of your experience.</p><p><br></p><p><br></p><p>Previous applicants from the employment programs on the Jadarah platform will not be considered if they were in Saudi Arabia.</p><p><br></p><p>We welcome non-Saudis with valid contracts.</p><p>Work location: Al Yasamin District</p><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><ul><li><p>Manage executive calendars, meetings, and priorities.</p></li><li><p>Coordinate Board Meetings and Executive Committee Meetings.</p></li><li><p>Prepare meeting agendas, Minutes of Meetings, and Board documentation.</p></li><li><p>Follow up on Board Resolutions and action items.</p></li><li><p>Prepare Executive Summaries, Briefing Notes, and Management Reports.</p></li><li><p>Coordinate with legal advisors regarding contracts and agreements.</p></li><li><p>Support Governance, Compliance, and Corporate Secretarial activities.</p></li><li><p>Liaise with senior executives, government entities, and external stakeholders.</p></li><li><p>Draft professional correspondence in English and Arabic.</p></li><li><p>Organize local and international travel arrangements.</p></li><li><p>Maintain strict confidentiality and professionalism.</p></li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>We are looking for a highly professional Senior Executive Assistant with proven experience supporting a Founder, Chairman, CEO, Managing Director, or General Manager.</p><p>The ideal candidate should have:</p><ul><li><p>5–10+ years of experience in Executive Assistant, CEO Office, Chairman Office, or Board Secretariat roles.</p></li><li><p>Direct experience supporting Board Meetings and Executive Committee Meetings.</p></li><li><p>Experience preparing Minutes of Meetings, Board Resolutions, and tracking action items.</p></li><li><p>Strong exposure to Governance, Compliance, and Corporate Secretarial activities.</p></li><li><p>Experience coordinating with Legal Advisors and handling Contracts and Agreements.</p></li><li><p>Experience preparing Executive Briefing Notes, Executive Summaries, Board Packs, and Management Reports.</p></li><li><p>Excellent English communication skills (written and spoken).</p></li><li><p>Strong stakeholder management and organizational skills.</p></li><li><p>Ability to handle confidential information with professionalism and discretion.</p></li><li><p>Experience working with senior executives, government entities, and external stakeholders.</p></li><li><p>Ability to work independently in a fast-paced environment and manage multiple priorities.</p></li></ul><p>Preference will be given to candidates with experience supporting Board Members, Chairmen, Founders, or C-level Executives.</p><p></p></section>