Executive Secretary Jobs

About the Company<br><br>The Executive Secretary provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day office operations.<br>Responsibilities<br>Manage executives' calendars, appointments, and travel arrangements. Prepare meeting agendas, minutes, reports, and presentations. Handle confidential correspondence and maintain accurate records. Coordinate internal and external meetings and communications. Organize documents, files, and office administration tasks. Support executive projects and follow up on action items.<br>Qualifications<br>Bachelor's degree or equivalent experience.2–5 years of experience in an executive administrative or secretarial role. Experienced with Saudi business center.<br><br>Required Skills<br><br>Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with professionalism and discretion.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Title – Executive Secretary to the Executive Director</b></p><p>The company is in search of a professional Executive Secretary to work directly with the Executive Director, possessing strong organizational and administrative skills, and the ability to manage priorities and facilitate effective coordination among various departments, while maintaining strict adherence to confidentiality and professionalism in handling sensitive information and executive tasks.</p><p>Main Responsibilities:</p><ul><li>Manage and organize the Executive Director's work schedule, appointments, and meetings.</li><li>Coordinate internal and external meetings and prepare necessary presentations and reports.</li><li>Monitor the execution of directives and instructions issued by the Executive Director with relevant departments.</li><li>Prepare and draft correspondence, communications, proposals, and administrative reports.</li><li>Organize and manage administrative files and documents professionally.</li><li>Receive and monitor communications and incoming and outgoing messages on behalf of the Executive Director.</li><li>Coordinate with external parties, partners, and stakeholders as needed.</li><li>Accompany the Executive Director in official meetings and external tasks upon request.</li><li>Execute special tasks and administrative assignments that achieve the objectives of the executive management.</li></ul><p>Benefits:</p><ul><li>Direct work with senior executive management.</li><li>Professional work environment and opportunities for career development.</li><li>Competitive salary package based on experience and qualifications.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Bachelor's degree or equivalent.</li><li>Previous experience in executive secretarial work or office management.</li><li><b>Previous experience in the real estate sector or development and investment companies is a strong plus.</b></li><li>High proficiency in using Microsoft Office programs and preparing reports and proposals.</li><li>Excellent communication skills in both Arabic and English, both verbal and written.</li><li>Strong organizational and time management skills, able to work under pressure.</li><li>Strict adherence to confidentiality and professionalism in handling sensitive information.</li><li><b>Full commitment to work and readiness to work according to executive management requirements.</b></li><li><b>Ability to travel and accompany the Executive Director in official meetings and visits as needed.</b></li><li>Flexibility in working hours and ability to handle urgent and time-sensitive tasks.</li><li>Possession of a valid driving license is an additional advantage.</li></ul><p><br></p></div>

<b>Join Our Team as a Management Executive Secretary!</b><br><br>Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.<br><br><b>Key Responsibilities:</b><ul><li>Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.</li><li>Prioritize and coordinate conflicting schedules and commitments.</li><li>Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.</li><li>Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.</li><li>Draft and prepare written communications on behalf of the Chief Officer.</li><li>Arrange and coordinate meetings, conferences, and events for the Chief Officer.</li><li>Prepare meeting materials, agendas, and take minutes as required.</li><li>Maintain organized filing systems for executive-level documents.</li><li>Conduct research and gather information to support decision-making processes.</li><li>Track and process the Chief Officer's expenses, ensuring compliance with company policies.</li><li>Provide administrative support for special projects as assigned.</li></ul><br><b>Requirements:</b><ul><li>Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.</li><li>Minimum of 5 years of experience in executive secretarial or administrative support roles.</li><li>Strong organizational and time management skills with the ability to multitask effectively.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality when handling sensitive information.</li></ul><br><b>About the Company:</b><br>Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

<b>Join Our Team as a Management Executive Secretary!</b><br><br>Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.<br><br><b>Key Responsibilities:</b><ul><li>Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.</li><li>Prioritize and coordinate conflicting schedules and commitments.</li><li>Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.</li><li>Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.</li><li>Draft and prepare written communications on behalf of the Chief Officer.</li><li>Arrange and coordinate meetings, conferences, and events for the Chief Officer.</li><li>Prepare meeting materials, agendas, and take minutes as required.</li><li>Maintain organized filing systems for executive-level documents.</li><li>Conduct research and gather information to support decision-making processes.</li><li>Track and process the Chief Officer's expenses, ensuring compliance with company policies.</li><li>Provide administrative support for special projects as assigned.</li></ul><br><b>Requirements:</b><ul><li>Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.</li><li>Minimum of 5 years of experience in executive secretarial or administrative support roles.</li><li>Strong organizational and time management skills with the ability to multitask effectively.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality when handling sensitive information.</li></ul><br><b>About the Company:</b><br>Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Executive Secretary | Onsite Dammam | SAR Salary <strong>Hiring Executive Secretary | Onsite in Dammam, KSA</strong> <strong>About the Client:</strong> Hiring for a group of companies that spanned its verticals into multiple domains, including Contracting, Media &amp; Communications, Real Estate, Equipment Rentals, Engineering, Academics, Travel and Tourism, etc. <p><strong>Role Overview - Executive Secretary (Saudi Arabia)</strong></p><br> <p>To manage the office of the VP in terms of secretarial needs and to ensure that the office affairs are managed to the best level possible. The goal is to contribute to the efficiency of the overall VP business by ensuring all assigned administrative duties are carried on; timely and efficient manner. </p><br> <p><strong>Key Responsibilities </strong></p><br> <ul><li><p>Maintain VP's agenda and assist in planning appointments, meetings, conferences, etc. </p><br></li><li><p>Receive and screen phone calls and redirect them when appropriate</p><br></li><li><p>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.) </p><br></li><li><p> Make travel arrangements for the VP </p><br></li><li><p>Handle confidential documents, ensuring they remain secure </p><br></li><li><p>Prepare invoices and financial documents and assist in timekeeping</p><br></li><li><p>Monitor office supplies and ensure the most cost-effective orders </p><br></li><li><p>Maintain electronic and paper records ensuring information is organized and easily accessible </p><br></li><li><p>Prepare presentations or reports as assigned </p><br></li><li><p>Attend meetings and keep minutes </p><br></li><li><p>Miscellaneous tasks as directed by VP </p><br></li><li><p>Follow up on VP-signed reports and directing it to VP direct reports </p><br></li></ul> <p><strong>Required Experience </strong></p><br> <ul><li><p>Degree is essential, and this career is open to graduates from all degree disciplines, preferably a business major. </p><br></li><li><p>Diploma or a Certificate reflecting proficiency in MS Office and back-office software (e.g. ERP) <br>At least two years of proven experience as executive secretary, customer-facing experience or similar administrative role </p><br></li><li><p>Proficiency in MS Office and back-office software (e.g. ERP) </p><br></li><li><p>In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry </p><br></li><li><p>Familiarity with basic research methods and reporting techniques </p><br></li><li><p>Excellent organizational and time-management skills </p><br></li><li><p>Outstanding communication and negotiation abilities </p><br></li><li><p>Integrity and confidentiality </p><br></li></ul> <p><strong>Key Skills </strong></p><br> <ul><li><p>Trustworthiness and ethics </p><br></li><li><p>Organizational Skills and time management </p><br></li><li><p>Teamwork </p><br></li><li><p>Communication / Information management</p><br></li></ul> <p><strong>Experience Required: 2 Years</strong></p><br> <p><strong>Location: Dammam, KSA<br>Working Days: Sunday to Thursday</strong></p><br> <p><strong>Working Timings: 7:00 AM - 3:00 PM</strong></p><br> <p><strong>Work Mode: Onsite</strong></p><br> <p><strong><strong>About HR Ways:</strong> </strong>HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide, ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, the UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world. Join our WhatsApp Channel https://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M to stay updated, or visit www.hrways.co to know more.<br></p><br> <br> <br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The company is announcing a vacancy for the position of Saudi Secretary based in Dammam.</p><p><b>Location:</b></p><p>Dammam, Saudi Arabia</p><p><b>Requirements:</b></p><ul><li>Saudi nationality</li><li>Good command of English (written and spoken)</li><li>Previous experience in administrative or secretarial work is preferred</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary to be determined after the interview</li><li>Professional work environment</li><li>Career development opportunities</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Excellent customer service and client handling skills</li><li>Ability to manage and organize emails and respond professionally</li><li>Strong scheduling and meeting coordination abilities</li><li>Experience in filing systems and document organization</li><li>Proficiency in Microsoft Office applications</li></ul><p><br></p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Job Purpose:</strong></p><br><p>Responsible for providing and coordinating a wide range of administrative and secretarial services in the assigned Division. Contribute to the effective and efficient service delivery of the assigned Division.</p><br><p><strong>Key Accountabilities &amp; Responsibilities:</strong></p><br><ul> <li>Provides a comprehensive administrative and secretarial service in the assigned Division.&nbsp;</li> <li>Maintains confidentiality of all sensitive information at all times.</li> <li>Develops and maintains departmental filing system. Maintains an accurate suspense file system and liaises with individuals to determine action.</li> <li>Reviews all incoming communications in the assigned department and prioritizes as appropriate.</li> <li>Responsible for effective communication, both oral and written, to and from the Head of the Division.</li> <li>Ability to draft letters and reports on behalf of the assigned Division, to a high standard of English.</li> <li>Takes dictation and/or transcription. Types and distributes correspondence and reports.</li> <li>Manages and coordinates the filing system to ensure the smooth running of the office. Sets up and maintains office administration systems.</li> <li>Coordinates all communication, documentation, venue bookings and refreshments with regard to meetings/committees.</li> <li>Attend meetings, taking minutes and follow up action as required.</li> <li>Organizes office supplies and repairs to office equipment.</li> <li>Trouble-shooting for office equipment malfunctions.</li> <li>Assist in providing support and guidance to staff within the assigned Division in all computer systems including the review, proof-reading and formatting of computerized documentation.</li> <li>Ability to develop and maintain computerized office systems to deal efficiently with paper flow i.e. Microsoft Access Database.</li> <li>Ability to train new secretarial staff in all aspects of their primary duties and responsibilities; cross-train current staff in any new duties or to further their understanding of a specific existing duty.</li> <li>Respects patients and their families to promote a patient-centered care culture.</li> <li>Participates and support quality improving and patient safety activates as an individual or as part with multidisciplinary teams.</li></ul><p>Perform other duties as assigned or needed.</p><br><p><strong>Minimum or Required:</strong></p><br><ul> <li>2 years Diploma in Executive Secretary, Business Administration, or English. with 6 years of experience.</li> <li>3 years Diploma in Executive Secretary, Business Administration, or English. with 4 years of experience.</li></ul><p>OR</p><br><ul> <li>Bachelor’s Degree in Executive Secretary, Business Administration, Science or English. No experience required.&nbsp;</li></ul><p><strong>-GPA +4</strong></p><br><p><strong>-IELTS (6) / STEP (85).</strong></p><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

We are seeking a highly sophisticated, tech-savvy Management Executive Secretary to directly support our clients Chief Technology Officer (CTO) and interface with the broader C-level executive team. This is not a traditional administrative role. We are seeking a high-caliber professional with 8+ years of C-suite support experience who speaks the language of technology. As the Management Executive Secretary, you will serve as the trusted partner and primary gatekeeper to the CTO. While the executive leads the technology division, your focus will be on seamless administrative execution, high-level stakeholder management, and calendar optimization. The ideal candidate is a proactive coordinator who thrives in a dynamic corporate office, manages confidentiality with absolute discretion, and keeps the executive office running like clockwork. Key Responsibilities<br><br>Calendar & Schedule Management: Proactively manage and optimize the CTO's complex calendar, prioritizing high-stakes meetings, resolving scheduling conflicts, and ensuring smooth daily workflows. Executive Gatekeeping: Act as the primary point of contact for the CTO's office. Professionally screen and manage incoming calls, emails, visitors, and correspondence. Meeting & Board Coordination: Organize and facilitate C-level and department-wide meetings. Prepare detailed agendas, compile briefing materials, draft accurate meeting minutes, and track action items to completion. Travel & Logistics: Plan and coordinate flawless domestic and international travel itineraries, including visa processing, flight/hotel bookings, and ground transportation. Document & Presentation Preparation: Draft, edit, and format professional correspondence, memos, reports, and executive-level presentations. Liaison & Communication: Serve as a professional bridge for communication between the CTO's office, internal department heads, global partners, and external vendors. Information & File Management: Maintain a highly organized, secure, and confidential digital and physical filing system for all executive-level documentation.<br><br>Requirements<br><br>Experience: Strictly 8+ years of dedicated experience as an Executive Secretary or Executive Assistant, with a proven track record of exclusively supporting C-level executives (CEOs, CFOs, CTOs, or Board Members). Education: Bachelor's degree in Business Administration, English, Office Management, or a related field is preferred. Language Skills: Boardroom-level fluency in written and spoken English is mandatory. Conversational or professional Arabic is highly advantageous for local coordination. Key Competencies<br><br>C-Suite Polish & Diplomacy: Exceptional interpersonal and communication skills, with the confidence to interact with high-profile stakeholders and board members. Exceptional Organization: A master of prioritization and multitasking who can manage tight deadlines and high-pressure situations with grace. Absolute Discretion: Proven ability to handle highly sensitive, proprietary, and confidential corporate information. Modern Tool Proficiency: Fully proficient in standard corporate tools (Microsoft Office Suite, Google Workspace, and modern communication platforms).

<b>Join Hodaithy International Group as a Secretary!</b><br>Hodaithy International Group, a reputable distributor of pharmaceutical and consumer goods in Saudi Arabia, is looking for a dedicated Secretary to join our team in Al Khobar. We are committed to providing reliable products and professional services to meet the needs of our customers.<br><br><b>Role Responsibilities:</b><ul><li>Perform clerical duties including scheduling meetings and managing correspondence.</li><li>Support company leadership with administrative tasks.</li><li>Maintain records and interact with clients to provide exceptional customer service.</li><li>Assist with company secretarial obligations to ensure smooth operations.</li></ul><br><b>Qualifications:</b><ul><li>Strong clerical skills, including document management and general office tasks.</li><li>Excellent verbal and written communication skills with a professional demeanor.</li><li>Experience in company secretarial work, including compliance and record maintenance.</li><li>Skilled in executive administrative assistance, calendar management, and meeting coordination.</li><li>Proficiency in office software, especially Microsoft Office Suite.</li><li>High organizational skills and attention to detail.</li><li>Bachelor’s degree or equivalent work experience.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Position Summary The Executive Assistant serves as a strategic partner to the CEO, providing high-level administrative, secretarial, operational, and personal support to ensure the efficient management of business and personal priorities. This role requires exceptional organizational skills, discretion, initiative, and the ability to anticipate needs while managing multiple responsibilities in a fast-paced environment. The Executive Assistant acts as the primary point of contact between the CEO and internal/external stakeholders, ensuring seamless communication, effective coordination, and flawless execution of tasks, projects, events, and travel arrangements. Key Responsibilities: Provide comprehensive administrative and executive support to the CEO and senior leadership team. Manage and coordinate calendars, meetings, appointments, and executive priorities. Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Prepare presentations, reports, correspondence, meeting materials, and executive briefs. Manage incoming communications and ensure timely follow-up on action items and commitments. Attend meetings, record minutes, and track progress on assigned actions. Conduct research and prepare reports, analyses, and summaries to support executive decision-making. Serve as a primary liaison between the CEO and internal and external stakeholders. Coordinate executive events, board meetings, workshops, conferences, and stakeholder engagements. Support cross-functional projects and strategic initiatives, ensuring timely execution and follow-up. Maintain filing systems, records, databases, and administrative processes. Monitor office requirements and coordinate with vendors and service providers when necessary. Handle sensitive and confidential information with the highest level of discretion. Anticipate executive needs, proactively solve problems, and ensure smooth daily operations. Perform additional duties as assigned by the CEO. Willingness to accommodate after-hours commitments when required. Availability to work on weekends as required to support business needs. Flexibility to travel as required by business needs. Willingness to take on additional responsibilities and support success as needed.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Qualifications &amp; Experience Bachelor's degree in Business Administration, Management, Communications, or related field preferred. Minimum 2 years of experience supporting C-level executives, Chairmen, Founders, or Senior Leaders. Experience in executive administration, office management, project coordination, or personal assistance. Experience managing daily operation, complex calendars, travel arrangements, and stakeholder relationships. Experience supporting high-profile executives is highly preferred.</p><p></p></section>

<b>Join Rotana Hotels as an Executive Secretary!</b><br>We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.<br><br><b>Key Responsibilities:</b><ul><li>Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.</li><li>Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.</li><li>Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.</li><li>Review all incoming mail and prioritize it before forwarding to the General Manager.</li><li>Maintain and update the calendar for appointment and meeting schedules.</li><li>Organize travel and external business trips on behalf of the General Manager.</li></ul><br><b>Skills and Qualifications:</b><ul><li>College diploma in secretarial training with relevant experience.</li><li>Fluency in both written and spoken English.</li><li>Computer literate with typing skills of 60wpm accurately.</li></ul><br><b>Competencies:</b><ul><li>Understanding Hotel Operations</li><li>Customer Focus</li><li>Effective Communication</li><li>Teamwork</li></ul>Join us in delivering exceptional hospitality at Rotana!

<b>Join our team as an Executive Secretary at Al Mashora Law Firm!</b><br><br>We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:<ul><li>Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.</li><li>Handling phone calls and emails, ensuring proper triage and responses.</li><li>Organizing and updating electronic legal files daily in the company’s system.</li><li>Preparing meeting minutes, documenting decisions and recommendations.</li><li>Coordinating with clients regarding their requirements and documents.</li><li>Following up on invoices and payments in collaboration with the finance department.</li><li>Maintaining confidentiality regarding all information and cases.</li><li>Arranging travel and external meetings as required.</li><li>Collaborating with the procurement department for administrative requests.</li><li>Assisting with HR matters related to attendance, leave, and onboarding.</li><li>Performing additional administrative tasks as required by partners or management.</li></ul><br><b>Qualifications:</b><ul><li>Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).</li><li>Previous experience in a law firm or legal environment is essential.</li><li>Proficient in computer skills (Microsoft Office).</li><li>Able to work under pressure with strong organizational skills.</li><li>Committed to professional confidentiality and accuracy.</li><li>Fluent in English, both spoken and written.</li></ul>

We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative and executive support to senior management in a fast-paced construction environment. The successful candidate will play a critical role in managing executive operations, coordinating project documentation, facilitating communication, and ensuring the smooth execution of daily business activities.<br>Key Responsibilities Provide high-level administrative and secretarial support to the Executive Management team. Manage executive calendars, meetings, appointments, travel arrangements, and business itineraries. Prepare professional correspondence, reports, presentations, meeting agendas, and minutes. Coordinate with clients, consultants, subcontractors, suppliers, and internal departments. Maintain confidential records and handle sensitive information with the highest level of discretion. Organize and maintain project documentation, contracts, technical submittals, and correspondence. Monitor incoming and outgoing communications, ensuring timely follow-up and action. Assist in preparing tender documents, commercial proposals, and executive presentations. Track management action items and ensure timely completion of assigned tasks. Coordinate executive meetings, workshops, and project review sessions. Manage filing systems (both electronic and physical) in accordance with company procedures. Support procurement, HR, finance, and project teams with administrative coordination when required. Ensure compliance with company policies and document control procedures. Liaise with government entities and external stakeholders whenever necessary. Perform additional executive support duties as assigned by senior management. Qualifications Bachelor's degree in Business Administration, Management, English, or a related discipline. Minimum 5–8 years of experience as an Executive Secretary, Executive Assistant, or Senior Administrative Professional, preferably within the construction, engineering, EPC, infrastructure, or contracting industry. Excellent command of English (written and spoken); Arabic is a strong advantage. Advanced proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Experience with document management systems such as Share Point, Aconex, Procore, or similar platforms is preferred. Strong knowledge of office administration and executive support best practices. Required Competencies Outstanding organizational and time-management skills. Exceptional written and verbal communication abilities. Professional business etiquette and executive-level communication. Strong attention to detail and accuracy. Ability to prioritize multiple tasks under tight deadlines. High level of integrity, confidentiality, and professionalism. Excellent interpersonal and stakeholder management skills. Strong problem-solving and decision-making capabilities. Ability to work independently and within cross-functional teams. Adaptability in a dynamic, fast-paced construction environment. Preferred Experience Experience supporting C-level executives, Managing Directors, or General Managers. Familiarity with construction contracts, project documentation, and tender processes. Knowledge of Saudi Arabian business practices and government procedures is an advantage. Experience working in large-scale construction or infrastructure projects

<b>Join Rotana Hotels as an Executive Secretary!</b><br>We are seeking an enthusiastic and committed individual with exceptional communication skills, dedicated to delivering extraordinary levels of service and providing creative solutions.<br><br><b>Key Responsibilities:</b><ul><li>Provide a full range of executive secretarial and administrative support activities for the General Manager.</li><li>Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.</li><li>Compose and prepare routine correspondence, including the simple interpretation of documents when requested.</li><li>Review and prioritize incoming mail for the General Manager.</li><li>Organize and maintain the calendar to facilitate appointments and meetings.</li><li>Establish and maintain records and databases of business contacts.</li><li>Attend meetings, record, write and distribute minutes, and follow up on action items.</li><li>Organize travel and external business trips on behalf of the General Manager.</li></ul><br><b>Education &amp; Qualifications:</b><br>You should ideally have a college diploma in secretarial training with relevant previous experiences. Fluency in English, along with sufficient typing skills (60 wpm) is essential.<br><br><b>Knowledge &amp; Competencies:</b><br>The ideal candidate will be courteous, discreet, and capable of dealing with confidential matters. You are expected to work well under pressure, be proactive and have a concern for quality, with competencies in hotel operations, effective communication, planning for business, and teamwork.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.<br><br>As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as:<br><br>• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard<br><br>• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested<br><br>• Review all incoming mail and prioritize before forwarding to the General Manager<br><br>• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.<br><br>• Keep calendar constantly updated to facilitate appointment and meeting schedules<br><br>• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate<br><br>• Compose letters on behalf of the General Manager<br><br>• Attend meetings, record, write and distribute the minutes and follow up on action items<br><br>• Organize travel and external business trips on behalf of the General Manager</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<b>Join Our Team as a Secretary!</b><br>Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.<br><br><b>Key Responsibilities:</b><ul><li>Manage schedules, appointments, and meetings.</li><li>Prepare and maintain correspondence, reports, and documents.</li><li>Handle incoming calls, emails, and other communications.</li><li>Organize and maintain physical and electronic filing systems.</li><li>Record meeting minutes and follow up on action items.</li><li>Coordinate with departments and external parties as needed.</li><li>Maintain confidentiality of company information.</li><li>Perform other administrative duties assigned by management.</li></ul><br><b>What We Offer:</b><br>A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

Role Purpose<br> To provide high-level administrative and organizational support to senior executives, ensuring seamless day-to-day operations, effective communication flow, and timely execution of priorities across internal and external stakeholders.<br>Key Responsibilities Executive Support & Calendar Management Manage executives' calendars with precision, prioritizing appointments, resolving scheduling conflicts, and ensuring optimal time allocation. Anticipate executives' needs and proactively organize daily, weekly, and monthly schedules. Meetings & Communication Coordinate and prepare for meetings, including agenda preparation, logistics, minutes of meeting, and follow-up on action items to ensure accountability. Manage all incoming and outgoing correspondence — emails, calls, and official communications — with professionalism and discretion. Documentation & Reporting Draft, review, and finalize reports, presentations, business letters, and executive briefings to a high standard of quality. Maintain organized, confidential filing systems for records, contracts, and sensitive documentation. Stakeholder Liaison Serve as the primary point of contact between executives and internal departments, clients, and external partners, ensuring clear and timely communication. Represent the executive office professionally in all interactions. Events & Administration Plan and coordinate corporate events, conferences, and business meetings from inception to execution. Monitor critical deadlines and ensure timely delivery of tasks and commitments. Provide broad administrative support to the executive team as needed.<br><br>Requirements<br><br><br><br> Bachelor's degree or Diploma in Business Administration or a related field. 2-5 years of experience as an Executive Secretary or in a similar administrative role. Excellent verbal and written communication skills in English and Arabic. Strong organizational and time management skills. Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Ability to handle confidential information with discretion. Strong attention to detail and ability to work under pressure. Professional appearance and excellent interpersonal skills.

Secretary SABIL | سابل Riyadh, Saudi Arabia (On-site)<br><br>Secretary | HQ Office – Riyadh, Saudi Arabia<br>About the Role:<br>Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.<br>Executive Office Management Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive. Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization. Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup, to ensure that the visits are organized and conducted smoothly, contributing to a positive and professional image. Lead general office administration tasks, including monitoring of supply inventory levels, managing office equipment, etc. Guarantee exceptional and courteous interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere within the organization to contribute to a positive and welcoming environment for all stakeholders involved.<br>Executive Support Demonstrate accuracy and attention to detail in completing expense reports, contributing to streamlined financial processes. Compose and prepare confidential correspondence with precision, maintaining the integrity of sensitive information. Arrange complex travel plans, itineraries, and agendas with a keen eye for detail and compile necessary documents for travel-related meetings, facilitating seamless business travel experiences. Plan, coordinate, and enforce adherence to the executive’s schedule while acting as a "gatekeeper" and "gateway," creating win-win situations for direct access to the executive’s time and office. Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature to determine appropriate courses of action, referrals, or responses. Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead their department. Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality. Prioritize conflicting needs, handling matters expeditiously and proactively and follow through on projects to successful completion.<br>Continuous Improvement Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.<br><br>Qualifications/Requirements:<br>Required:<br>Knowledge and Experience Recent Graduate Or Up to 6 years of experience is required in a similar role. Fluency in English (written and spoken) Proficient in Microsoft programs(Word, Excel,etc)<br>Education Diploma’s degree Or Bachelor’s degree in business administration, or any business-related discipline.<br>Skills Executive Administrative Assistance English Microsoft Excel Microsoft Word Microsoft Office Coordinating Meetings Attention to Detail Appointment Scheduling Efficiency Optimization Office Equipment

Who we are:Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.<br>Job Title: Board Committee Secretary & Governance Specialist. Department: Executive Director of Governance and Board Secretariat.<br>Job Purpose: The Secretary, Governance & Board is responsible for providing comprehensive administrative and logistical support to the Board of Directors, its Committees, and the Group Executive Management team. This role is essential in ensuring the smooth and efficient functioning of the governance framework, enabling the Board to focus on high-level strategic decision-making and oversight. By managing the planning, coordination, and documentation of all board and committee activities, the Secretary plays a crucial role in promoting effective corporate governance and compliance across the Albawani group.<br>Key Duties and Responsibilities: - Act as the main point of contact and liaison to the Board of Directors, providing comprehensive administrative support- Manage the logistics of Board and committee meetings, including scheduling, developing agendas, compiling and distributing meeting materials, and taking and distributing meeting minutes - Ensure timely and accurate distribution of Board and committee meeting materials to members.- Coordinate with internal and external stakeholders to gather and prepare information for Board and committee meetings- Manage the Board and committee meeting calendar and schedule, including any changes or special meetings.- Maintain comprehensive records of Board and committee meetings, including attendance, decisions, and action items.- Implement the onboarding program for new Board members, including orientation, introductions, and training on governance practices.- Coordinate and facilitate ongoing educational sessions and training for Board members on relevant governance topics, trends, and best practices.- Serve as a primary point of contact for Board members, addressing inquiries and providing support as needed.- Maintain a Board member information repository, including biographies, expertise, and committee assignments.- Assist in the development and implementation of governance policies, procedures, and best practices across the Albawani group.- Monitor compliance with regulatory standards, the Articles of Association, and the Board's Terms of Reference.- Maintain comprehensive and organized records of the organization's governance-related documents, including policies, charters, and other governance materials.- Ensure the proper archiving and retention of Board and committee meeting minutes, resolutions, and other governance-related records.- Support the development and updating of governance-related policies, procedures, and frameworks.- Assist with the preparation of governance-related reports and presentations for leadership and other stakeholders.<br>Job Requirements:- Bachelor degree in Law or governance and board-related diploma.- Extensive experience in a board, corporate secretarial, or governance support role- Strong understanding of corporate governance principles, frameworks, and leading practices - Excellent organizational, administrative, and project management skills- Proficiency in managing the logistics of Board and committee meetings- Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders- Attention to detail and a commitment to accuracy and confidentiality- Relevant professional certifications (e.g., Certified Corporate Governance Professional,Certified Administrative Professional) are preferred- Proficiency in using governance-related software and tools (e.g., board management platforms, document management systems).- Ability to utilize collaboration and communication platforms (e.g., video conferencing, secure document sharing).- Strong skills in office productivity software (e.g., Microsoft Office, Google Workspace).

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Join Alomar Holding Company as a Secretary and contribute to the smooth operation of a leading Saudi investment group.<br> Alomar Holding Company is a diversified investment holding group based in Riyadh, specializing in real estate development, property and asset management, and strategic business ventures.<br> As a Secretary, you will play a crucial role in supporting daily administrative functions and facilitating effective communication across departments.<br> Key responsibilities include: Managing daily administrative and secretarial tasks to ensure efficient office operations Handling incoming and outgoing correspondence, including emails, letters, and documents Organizing and maintaining both physical and electronic filing systems Scheduling meetings, appointments, and coordinating internal communications Preparing meeting agendas, minutes, and follow-up lists as required Receiving visitors and coordinating with internal teams for seamless office management Supporting managers with document preparation, printing, scanning, and filing Drafting basic reports, letters, memos, and administrative forms Following up on assigned tasks to ensure deadlines are met Coordinating with HR, Admin, Finance, Procurement, and other departments Maintaining confidentiality of company documents and sensitive management information Ensuring office records and documents are organized and kept up to date Statutory health insurance coverage Pension scheme in accordance with Saudi regulations Paid annual leave and public holidays Professional development and training opportunities On-site work environment in Riyadh Supportive team culture and collaborative workplace Required Qualifications: Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field 1–3 years of experience in secretarial, administrative, office coordination, or executive support roles Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience using email and maintaining filing systems Experience preparing official correspondence and administrative documents such as letters, memos, and reports Experience coordinating with multiple internal departments including HR, Finance, Procurement, and Administration Experience receiving visitors and supporting meeting coordination (scheduling, agendas, minutes, follow-ups) Strong Arabic writing ability for official correspondence Basic-to-business English proficiency Saudi national Preferred Qualifications: Experience in real estate, contracting, construction, or holding companies Notice period of 30 days or less</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>