Document Controller

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>The Proposal Specialist is responsible for coordinating and preparing high-quality technical and commercial proposals in response to tenders, RFPs, RFQs, and other business opportunities. The role involves coordinating with technical, commercial, and management teams to ensure proposals are accurate, compliant, competitive, and submitted within deadlines.</span></p><br> <p><strong><span>Key Responsibilities</span></strong></p><br> <ul> <li><span> Review RFPs, RFQs, ITTs, and tender documents to identify requirements, scope, deliverables, and submission criteria. </span></li> <li><span> Coordinate with technical and commercial teams to collect the required information for proposals. </span></li> <li><span> Prepare and compile technical and commercial proposal documents in accordance with client requirements. </span></li> <li><span> Develop proposal templates, cover letters, compliance matrices, schedules, and other submission documents. </span></li> <li><span> Coordinate with subject matter experts to ensure technical content is complete and aligned with the scope of work. </span></li> <li><span> Review proposals for accuracy, consistency, formatting, and compliance before submission. </span></li> <li><span> Track proposal deadlines and ensure timely submission. </span></li> <li><span> Maintain and update a database of proposals, opportunities, and relevant company information. </span></li> <li><span> Support the preparation of presentations and clarification responses for clients. </span></li> <li><span> Coordinate with Business Development and other departments to support tender and business development activities. </span></li> <li><span> Maintain a library of company profiles, project references, CVs, methodologies, and other proposal-related materials. </span></li> <li><span> Ensure confidentiality and proper document control throughout the proposal process. </span></li> </ul> <p><strong><span>Requirements</span></strong></p><br> <ul> <li><span> Bachelor’s degree in Business Administration, Engineering, Marketing, Communications, or a related field. </span></li> <li><span> 3–5 years of experience in proposals, tendering, business development, or a related role, preferably within engineering consultancy, construction, or PMC. </span></li> <li><span> Strong written and verbal English communication skills. </span></li> <li><span> Excellent coordination, organization, and time-management skills. </span></li> <li><span> Strong proficiency in MS Office, particularly Word and PowerPoint. </span></li> <li><span> Ability to work under tight deadlines and manage multiple proposals simultaneously. </span></li> <li><span> Strong attention to detail and document management skills. </span></li> </ul> <p><strong><span>Preferred Skills</span></strong></p><br> <ul> <li><span> Experience with engineering consultancy or construction proposals. </span></li> <li><span> Familiarity with Saudi Arabia tendering and procurement processes. </span></li> <li><span> Experience working with government and semi-government clients. </span></li> <li><span> Knowledge of technical and commercial proposal preparation.</span></li> <li><span>Fluent in English, both written and spoken</span></li> </ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p>The Proposal Specialist is responsible for coordinating and preparing high-quality technical and commercial proposals in response to tenders, RFPs, RFQs, and other business opportunities. The role involves coordinating with technical, commercial, and management teams to ensure proposals are accurate, compliant, competitive, and submitted within deadlines. Key Responsibilities Review RFPs, RFQs, ITTs, and tender documents to identify requirements, scope, deliverables, and submission criteria. Coordinate with technical and commercial teams to collect the required information for proposals. Prepare and compile technical and commercial proposal documents in accordance with client requirements. Develop proposal templates, cover letters, compliance matrices, schedules, and other submission documents. Coordinate with subject matter experts to ensure technical content is complete and aligned with the scope of work. Review proposals for accuracy, consistency, formatting, and compliance before submission. Track proposal deadlines and ensure timely submission. Maintain and update a database of proposals, opportunities, and relevant company information. Support the preparation of presentations and clarification responses for clients. Coordinate with Business Development and other departments to support tender and business development activities. Maintain a library of company profiles, project references, CVs, methodologies, and other proposal-related materials. Ensure confidentiality and proper document control throughout the proposal process.</p><p><strong>Desired Candidate Profile</strong></p><h3>Requirements</h3><p>Bachelor s degree in Business Administration, Engineering, Marketing, Communications, or a related field. 3 5 years of experience in proposals, tendering, business development, or a related role, preferably within engineering consultancy, construction, or PMC. Strong written and verbal English communication skills. Excellent coordination, organization, and time-management skills. Strong proficiency in MS Office, particularly Word and PowerPoint. Ability to work under tight deadlines and manage multiple proposals simultaneously. Strong attention to detail and document management skills.</p><h3>Preferred Skills</h3><p>Experience with engineering consultancy or construction proposals. Familiarity with Saudi Arabia tendering and procurement processes. Experience working with government and semi-government clients. Knowledge of technical and commercial proposal preparation. Fluent in English, both written and spoken</p>

<p><strong>What you get to do in this role:</strong></p><p><strong>Customer Advisory</strong></p><ul><li>Engage executives to determine and manage custom industry-aligned digital transformation advisory engagements at select customers, applying ServiceNow methodologies</li><li>Lead discovery workshops with prospective and existing customer leadership and their teams to understand goals and challenges</li><li>Document and present insights and recommended solutions to meet customer goals</li><li>Create high-quality deliverables that communicate strategic agreement, present multi-year roadmaps and document the full business case to justify action</li><li>Communicate and advise in 1:1 and 1: many environments</li></ul><p><strong>Sales and Customer Success Advisory</strong></p><ul><li>Work with sales and customer success to help determine account plans and sales strategy for accounts in the region.</li><li>Provide expertise to help assess and prioritize accounts and strategies</li><li>Provide full lifecycle business outcome and value realization advice</li></ul><p><strong>Thought leadership</strong></p><ul><li>Identify and lead to the creation of new IP (best practices, white papers, workshops, etc.)</li><li>Improve current methods and frameworks</li><li>Work with and enable the ServiceNow teams on a business consulting approach to sales</li></ul><p><strong>Desired Candidate Profile</strong></p><p>To be successful in this role you have:</p><ul><li>Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.</li><li>10+ years of relevant experience as a Management consultant with exposure to cloud technologies or a customer-facing strategy manager with a technology vendor</li><li>Executive / leadership experience working on digital transformation projects or enterprise software deployments preferred</li><li>Experience in a major industry (such as FSI, Telco, Manufacturing, Retail, etc.) is preferred</li><li>Experience developing C-Level relationships with an ability to simplify and communicate complex topics to an audience</li><li>Experience with public speaking, meeting facilitation and white boarding</li><li>Deep customer connects in regions</li><li>High level of executive presence with a humble demeanor</li><li>Analytical and financial experience</li><li>Enjoyment working in a collaborative environment</li><li>Ability to travel up to 40% of the time</li><li>Fluent in Arabic and English</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>We are seeking experienced Business Analysts to analyze business requirements, improve business processes, and translate business needs into effective technology and operational solutions.<br> The successful candidate will work closely with business stakeholders, IT teams, project managers, and subject-matter experts to understand business objectives, document requirements, identify process improvements, and support the successful delivery of projects and initiatives.<br> Key Responsibilities Engage with business stakeholders to understand business objectives, challenges, and requirements.<br> Conduct stakeholder interviews, workshops, and requirement-gathering sessions.<br> Analyze and document current (“As-Is”) business processes and define future (“To-Be”) processes.<br> Translate business requirements into clear and actionable functional requirements.<br> Prepare Business Requirements Documents (BRD), Functional Requirements Specifications (FRS), user stories, use cases, and process flows.<br> Identify gaps, inefficiencies, risks, and opportunities for process improvement.<br> Work closely with technical teams to ensure business requirements are clearly understood and implemented.<br> Facilitate communication between business users, IT teams, vendors, and project stakeholders.<br> Support solution evaluation and provide business input into proposed solutions.<br> Participate in requirements validation, solution walkthroughs, and design reviews.<br> Develop and maintain process maps, workflow diagrams, and data-flow diagrams.<br> Support User Acceptance Testing (UAT), including test-scenario preparation, test-case review, and defect clarification.<br> Required Qualifications Bachelor’s degree in Business Administration, Information Technology, Computer Science, Engineering, or a related discipline .<br> 5+ years of relevant experience as a Business Analyst.<br> Experience in business/process analysis and requirements management.<br> Strong experience working with business and technical stakeholders.<br> Excellent analytical, problem-solving, documentation, and communication skills.<br> Good understanding of SDLC and project delivery methodologies.<br> Experience with tools such as Microsoft Visio, Excel, PowerPoint, Jira, Confluence, or equivalent platforms .<br> Experience in the Oil &amp; Gas, Energy, Utilities, Industrial, or other large enterprise environments .<br> Experience with digital transformation, ERP, enterprise applications, or process improvement projects.<br> Knowledge of Agile, Scrum, BPMN, BABOK, or ITIL .<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p>What you get to do in this role: Customer Advisory Engage executives to determine and manage custom industry-aligned digital transformation advisory engagements at select customers, applying ServiceNow methodologies Lead discovery workshops with prospective and existing customer leadership and their teams to understand goals and challenges Document and present insights and recommended solutions to meet customer goals Create high-quality deliverables that communicate strategic agreement, present multi-year roadmaps and document the full business case to justify action Communicate and advise in 1:1 and 1: many environments Sales and Customer Success Advisory Work with sales and customer success to help determine account plans and sales strategy for accounts in the region. Provide expertise to help assess and prioritize accounts and strategies Provide full lifecycle business outcome and value realization advice Thought leadership Identify and lead to the creation of new IP (best practices, white papers, workshops, etc.) Improve current methods and frameworks Work with and enable the ServiceNow teams on a business consulting approach to sales</p><p><strong>Desired Candidate Profile</strong></p><p>To be successful in this role you have: Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry. 10+ years of relevant experience as a Management consultant with exposure to cloud technologies or a customer-facing strategy manager with a technology vendor Executive / leadership experience working on digital transformation projects or enterprise software deployments preferred Experience in a major industry (such as FSI, Telco, Manufacturing, Retail, etc.) is preferred Experience developing C-Level relationships with an ability to simplify and communicate complex topics to an audience Experience with public speaking, meeting facilitation and white boarding Deep customer connects in regions High level of executive presence with a humble demeanor Analytical and financial experience Enjoyment working in a collaborative environment Ability to travel up to 40% of the time Fluent in Arabic and English</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The Office Manager will oversee day-to-day office management and provide administrative and project coordination support across the Urban Core development program.<br> This is an integrated mixed-use development and ideally the candidate will have experience in an Office Manager type role with a client-side developer or international PMC/PMO working on similar mega/gig projects.<br> The role will ensure efficient office operations, support project teams, and drive effective coordination between internal stakeholders, consultants, contractors, and service providers.<br> Key Responsibilities Office Management Manage daily office operations and administrative activities across the project office.<br> Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.<br> Maintain a professional, efficient, and well-organized working environment.<br> Support onboarding, visitor management, and administrative processes.<br> Project Coordination Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.<br> Track actions, decisions, and key deliverables, ensuring timely follow-up.<br> Support project reporting, presentations, and documentation management.<br> Maintain project calendars, stakeholder contact lists, and communication records.<br> Act as a central coordination point between project teams, consultants, and external partners.<br> Document &amp; Administrative Support Ensure project documentation is accurately maintained and stored.<br> Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.<br> Support procurement, contract administration, travel arrangements, and expense management as required.<br> Candidate Profile Bachelor's degree or Diploma in Business Administration, Project Management, or related field.<br> 7+ years' experience in office management, project coordination, executive administration, or similar roles.<br> Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.<br> Strong organizational, stakeholder management, and multitasking skills.<br> Proficient in Microsoft Office Suite, document management systems, and project coordination tools.<br> Strong written and verbal communication skills in English.<br> Key Attributes Highly organized and detail-oriented.<br> Proactive and self-directed.<br> Strong interpersonal and coordination capabilities.<br> Able to manage multiple priorities within a fast-paced project environment.<br> Professional, discreet, and service-oriented approach.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 5+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About CodeNinja Inc</h3> <p style="margin:0 0 12px; ************;">CodeNinja Inc is a full-stack sovereign AI delivery company based in Riyadh, with delivery capabilities across Saudi Arabia and the wider MENA region. The company supports Saudi enterprises, software acquirers, and government entities in modernizing systems and operationalizing intelligence across mission-critical workflows. CodeNinja Inc works with over 240 organizations in priority sectors such as government digitization, energy, financial services, logistics, and healthcare, and has been recognized among the fastest-growing technology companies. The company focuses on building internal capabilities within client organizations through embedded engineering teams, AI Capability Centers, and Employer of Record services, aligning with Saudi Arabia's Vision 2030.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About the Role</h3> <p style="margin:0 0 12px; ************;">CodeNinja Inc is seeking a <strong style="font-weight:700;">Delivery Manager - Business Systems and Applications Changes</strong> to manage business systems and applications changes for a leading Saudi banking client. This full-time role involves overseeing demand and enhancement delivery across various business units, including Retail, Corporate, Treasury, Risk, Compliance, Operations, HC, and Cybersecurity.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Manage demand intake from initial request through to implementation and production release.</li> <li style="margin:0 0 6px;">Coordinate Business Requirements Document (BRD) and System Requirements Document (SRD) readiness, and ensure adherence to Software Development Life Cycle (SDLC) governance.</li> <li style="margin:0 0 6px;">Apply Agile delivery knowledge and experience throughout the change lifecycle.</li> <li style="margin:0 0 6px;">Collaborate closely with the Transformation Office, Business Owners, and BT delivery teams.</li> <li style="margin:0 0 6px;">Ensure the prioritization, quality, and timely execution of application changes.</li> <li style="margin:0 0 6px;">Provide portfolio visibility and comprehensive delivery reporting.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Qualifications and Experience</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Candidates should possess 5-10 years of relevant experience in delivery management, particularly within business systems and applications changes.</li> <li style="margin:0 0 6px;">Demonstrated experience in managing demand and enhancement delivery across multiple business units.</li> <li style="margin:0 0 6px;">Proven ability to apply Agile methodologies in a project delivery context.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Environment</h3> <p style="margin:0 0 12px; ************;">This is a full-time position focused on supporting a leading Saudi banking client. The role requires collaboration with various internal and client-side teams, including business owners and technology delivery teams, within a dynamic environment.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Application Process</h3> <p style="margin:0 0 12px; ************;">Interested candidates are encouraged to apply for this role. Salary details will be discussed during the interview process.</p>

<p>Perform services on cooling APC &amp; Uniflair equipment/ Chillers Perform basic Power Audits of customer's distribution systems, working with Sales to complete Availability Assessments. Document all required information for each site visit performed Work with other team members to complete custom and large installation projects Properly document, label, and return all defective parts utilized in the repair of APC-MGE equipment to the designated disposal/repair location. Educate APC-Uniflair customers on basic operation of their equipment. Inform customers of issues which they may have experience with their equipment in a way which is beneficial to the customer as well as Schneider Electric Assist Schneider Electric Service Partners in site visits, evaluating technical and professional performance. Perform other duties as assigned. High level of technical knowledge of electronic/electrical component theory. Must be able to perform duties with general direction, receiving only general guidance with respect to overall objectives. Work is usually quite independent of other team members Must comply with all safety policies, practices and procedures Participate in proactive team efforts to achieve departmental and company goals Ability to read, analyze, and interpret general business procedures, professional documents, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and customers. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheets, graphics, etc. Handle multiple tasks simultaneously, must be able to communicate effectively to various intellectual levels. 7 X 24 Field Service availability when assigned Available to travel cross the Kingdom of Saudi Arabia when assigned</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Degree in Mechanical - Electro Mechanic engineering with 3-5 years experience</li><li>Certified Schneider Electric On2cooling/ACDC/LDV/ LDCV/LUCV/HDCV/HXCV/ Big Chiller</li></ul>

<p>What you get to do in this role:</p><p>Customer Advisory</p><ul><li>Engage executives to determine and manage custom industry-aligned digital transformation advisory engagements at select customers, applying ServiceNow methodologies</li><li>Lead discovery workshops with prospective and existing customer leadership and their teams to understand goals and challenges</li><li>Document and present insights and recommended solutions to meet customer goals</li><li>Create high-quality deliverables that communicate strategic agreement, present multi-year roadmaps and document the full business case to justify action</li><li>Communicate and advise in 1:1 and 1: many environments</li></ul><p>Sales and Customer Success Advisory</p><ul><li>Work with sales and customer success to help determine account plans and sales strategy for accounts in the region.</li><li>Provide expertise to help assess and prioritize accounts and strategies</li><li>Provide full lifecycle business outcome and value realization advice</li></ul><p>Thought leadership</p><ul><li>Identify and lead to the creation of new IP (best practices, white papers, workshops, etc.)</li><li>Improve current methods and frameworks</li><li>Work with and enable the ServiceNow teams on a business consulting approach to sales</li></ul><p><strong>Desired Candidate Profile</strong></p><p>To be successful in this role you have:</p><ul><li>Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.</li><li>10+ years of relevant experience as a Management consultant with exposure to cloud technologies or a customer-facing strategy manager with a technology vendor</li><li>Executive / leadership experience working on digital transformation projects or enterprise software deployments preferred</li><li>Experience in a major industry (such as FSI, Telco, Manufacturing, Retail, etc.) is preferred</li><li>Experience developing C-Level relationships with an ability to simplify and communicate complex topics to an audience</li><li>Experience with public speaking, meeting facilitation and white boarding</li><li>Deep customer connects in regions</li><li>High level of executive presence with a humble demeanor</li><li>Analytical and financial experience</li><li>Enjoyment working in a collaborative environment</li><li>Ability to travel up to 40% of the time</li></ul>

<p>What you get to do in this role:</p><p>Customer Advisory Engage executives to determine and manage custom industry-aligned digital transformation advisory engagements at select customers, applying ServiceNow methodologies Lead discovery workshops with prospective and existing customer leadership and their teams to understand goals and challenges Document and present insights and recommended solutions to meet customer goals Create high-quality deliverables that communicate strategic agreement, present multi-year roadmaps and document the full business case to justify action Communicate and advise in 1:1 and 1: many environments Sales and Customer Success Advisory Work with sales and customer success to help determine account plans and sales strategy for accounts in the region. Provide expertise to help assess and prioritize accounts and strategies Provide full lifecycle business outcome and value realization advice Thought leadership Identify and lead to the creation of new IP (best practices, white papers, workshops, etc.) Improve current methods and frameworks Work with and enable the ServiceNow teams on a business consulting approach to sales</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.</li><li>10+ years of relevant experience as a Management consultant with exposure to cloud technologies or a customer-facing strategy manager with a technology vendor</li><li>Executive / leadership experience working on digital transformation projects or enterprise software deployments preferred</li><li>Experience in a major industry (such as FSI, Telco, Manufacturing, Retail, etc.) is preferred</li><li>Experience developing C-Level relationships with an ability to simplify and communicate complex topics to an audience</li><li>Experience with public speaking, meeting facilitation and white boarding</li><li>Deep customer connects in regions</li><li>High level of executive presence with a humble demeanor</li><li>Analytical and financial experience</li><li>Enjoyment working in a collaborative environment</li><li>Ability to travel up to 40% of the time</li></ul>

<p>1.Responsible for commercial liaison and relationship maintenance with the project owner, consultant, subcontractors, and local suppliers; organize commercial meetings, prepare meeting minutes, and ensure a unified external commercial approach. 2.Manage project tendering, cost estimation, commercial quotation, bid preparation and submission; dynamically track local market prices to control project costs and profitability. 3.Handle commercial negotiations, clause review, contract execution, filing, and full?cycle risk management for general contracts, subcontracts, procurement, and service agreements. 4.Coordinate on?site variations, change orders, cost claims, and time extension documentation and submission to enhance project revenue and efficiency. 5.Oversee monthly measurement, progress billing, final reconciliation, and follow?up on progress payments, final payments, and retention money; coordinate with the finance department in China for ledger and invoice filing. 6.Conduct commercial negotiations with local suppliers, review unit prices, verify expenses, and ensure compliance with local VAT invoicing regulations. 7.Maintain various commercial ledgers; regularly produce weekly and monthly commercial reports, cost and payment recovery analyses; handle commercial submissions to local government authorities and ensure compliance.</p><p>1.College degree or above, preferably in Engineering Management, Quantity Surveying, International Business, Civil Engineering, or related fields. 2.Minimum 2 years of work experience in project documentation control for engineering projects; overseas project experience is a plus. 3.Familiar with project document management processes and archiving requirements; proficiency in EDMS, Aconex, Procore, or other document management systems is preferred. 4.Proficient in Microsoft Office suite, especially Excel and Word, with the ability to independently perform cost estimation, maintain ledgers, and prepare commercial documents and correspondence. 5.Meticulous, responsible, with strong communication and coordination skills, and a good sense of confidentiality. 6.Capable of reading and processing English engineering documents; good English reading and writing skills are preferred (higher requirement for overseas projects). 7.Familiar with the full process of tendering, quotation, contracting, variation/claim, settlement, and payment recovery. 8.Priority will be given to candidates with prior work experience in Chinese?invested enterprises.</p>

<ul><li><p>The Business Support Manager / Executive Assistant plays a vital role in ensuring the smooth operation of the Executive Director's office and the overall success of the Projects department. This individual will be responsible for managing executive priorities, communications, and meetings, as well as providing administrative, operational, and governance support. By creating a structured and efficient support system, the Business Support Manager enables the Executive Director and the PMO team to deliver accurate and timely outcomes.&nbsp;</p><p>Project duration: 5 months</p><p><strong>Responsibilities</strong></p><ul><li><p>Manage executive priorities, communications, and meetings, ensuring effective leadership coordination.</p></li><li><p>Streamline cross-functional workflows and standardize templates and trackers for efficient project management.</p></li><li><p>Support the development and implementation of PMO governance routines and reporting processes.</p></li><li><p>Conduct research, compile information, and provide recommendations to executive management for informed decision-making.</p></li><li><p>Create and maintain action trackers, project plans, schedules, and controlled support records for organized project execution.</p></li><li><p>Provide administrative, operational, and executive support to the ED and assigned functions.</p></li><li><p>Coordinate employee onboarding, offboarding, and staff movement, ensuring a smooth transition process.</p></li><li><p>Assist with training, knowledge sharing, and document control guidance to enhance team coordination and productivity.</p></li><li><p>Support recruitment and resource processes, including CV coordination and interview scheduling.</p></li><li><p>Manage calendars, schedule appointments, and coordinate meeting logistics for efficient time management.</p></li></ul></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree or relevant experience in business support, executive assistance, or office management.</p></li><li><p>Proficiency in Microsoft Office, particularly Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.</p></li><li><p>Proven experience in coordinating teams, stakeholders, and project-support activities within a complex project environment.</p></li><li><p>Strong leadership-support, coordination, and stakeholder-management skills to effectively navigate executive priorities.</p></li><li><p>Excellent verbal and written communication skills for interacting with diverse stakeholders and executive management.</p></li><li><p>Ability to identify issues, analyze problems, and escalate appropriately, ensuring practical support solutions.</p></li><li><p>Exceptional organizational skills to manage multiple tasks, meetings, and priorities simultaneously.</p></li><li><p>Competence in using modern office software, EDMS / Aconex-related processes, and business support technology.</p></li><li><p>Experience in managing records, registers, controlled filing, and document routing, ensuring accurate documentation.</p></li><li><p>Strong problem-solving, prioritization, and decision-support abilities to assist the Executive Director effectively.</p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Parsons is looking for an amazingly talented Senior Secretary to join our team on a transformational giga-project in Tabuk, Saudi Arabia. In this role, you will provide high-level, confidential administrative and secretarial support to executive project leadership and department heads, ensuring smooth operations in a fast-paced, mega-scale engineering and construction environment.</p><p>What You ll Be Doing:</p><ul><li>Executive Support: Manage and coordinate complex appointment calendars, schedule high-level stakeholder meetings, and arrange extensive domestic and international travel/accommodations.</li><li>Document Control &amp; Correspondence: Independently compose, format, and draft executive-level correspondence, technical reports, meeting minutes, and presentations adhering strictly to Parsons' corporate standards.</li><li>Information Management: Supervise and maintain highly organized, confidential digital and physical filing systems, ensuring seamless retrieval of project artifacts and compliance with information security protocols.</li><li>Communication Hub: Screen and direct incoming calls, greet high-profile clients, and serve as a reliable liaison between project leadership, cross-functional engineering teams, and external stakeholders.</li><li>Office Coordination: Oversee daily administrative workflows, manage office supplies procurement, and provide operational guidance or mentorship to junior administrative and clerical staff.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum of 10+ years of progressive secretarial and administrative experience, with a proven track record supporting executive management on large-scale infrastructure, construction, or engineering projects.</li><li>High School Diploma or equivalent; an Associate s or Bachelor s degree in Business Administration or a related field is highly preferred.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard document management systems (e.g., Aconex, SharePoint).</li><li>Exceptional verbal and written English communication skills; ability to draft clear, professional correspondence independently.</li><li>Demonstrated capability to work effectively under pressure, multitask, and maintain extreme confidentiality within a dynamic, multi-cultural project environment.</li><li>Prior experience working on a Saudi Arabian Giga-Project (such as NEOM, The Line, or Oxagon) or within the GCC region.</li><li>Fluency or basic professional proficiency in Arabic is a significant plus.</li><li>Familiarity with project management tracking tools (e.g., JIRA, Smartsheet).</li></ul><p></p></section>

Senior Quality Assurance Specialist<br>Job Purpose:Ensure Operational Excellence (OPEX) processes, procedures, and documentation comply with ISO 9001 and the company’s Quality Management System (QMS) while supporting process improvement, compliance, and continuous improvement initiatives.<br>Qualifications:Bachelor's degree in Engineering, Quality Management, or a related field.5–7 years of experience in Quality Assurance, Quality Management, or Process Improvement. Experience in the cement industry or heavy manufacturing is preferred. Strong knowledge of ISO 9001, QMS, internal audits, and document control. Experience with BPM, ERP (SAP/Oracle), and Process Mining is preferred.<br>Key Responsibilities:Review and maintain OPEX procedures in line with ISO 9001. Conduct internal audits and support RCA & CAPA activities. Monitor compliance KPIs and identify improvement opportunities. Improve business processes and ensure proper document control. Collaborate with business teams to enhance operational performance.<br>Preferred Skills:ISO 9001QMSInternal Auditing RCA & CAPABPMProcess Mining SAP / Oracle KPI Analysis Continuous Improvement

<p>In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible.</p><p>Parsons is seeking an experienced Auditor and Training Specialist to support quality assurance, compliance auditing, training management, and continuous improvement activities for a major Airport, Infrastructure, and Airfield Development Project. The successful candidate will be responsible for planning and conducting audits, monitoring compliance with project requirements, developing and delivering training programs, and supporting the implementation of quality, safety, and operational improvement initiatives across the project. The Auditor and Training Specialist will work closely with Project Quality, HSE, Construction, Engineering, Contractors, Consultants, and Airport Stakeholders to ensure project teams are aligned with approved procedures, international standards, and client expectations. The role requires strong experience in auditing, quality management systems, training development, compliance monitoring, and stakeholder coordination within major infrastructure, aviation, or construction projects.</p><p><strong>What You'll Be Doing:</strong></p><ul><li>Develop and implement project audit programs covering design, construction, quality, compliance, and operational readiness activities.</li><li>Prepare audit plans, schedules, checklists, and audit criteria.</li><li>Conduct internal and external audits across project teams, contractors, consultants, and suppliers.</li><li>Verify compliance with: Project procedures. Quality Management Plans. HSE requirements. Contract requirements. International standards and client expectations.</li><li>Document audit findings and monitor corrective action implementation.</li><li>Perform audits across major airport project activities including: Passenger terminals. Runways and taxiways. Cargo aprons. Aircraft stands. External infrastructure. Utilities. MEP systems. ICT and specialist airport systems.</li><li>Review contractor compliance with approved: Inspection and Test Plans (ITPs). Method statements. Work procedures. Quality documentation.</li><li>Identify areas of non-compliance, improvement opportunities, and operational risks.</li><li>Support root cause analysis and corrective action planning.</li><li>Identify training requirements based on project risks, audit findings, performance gaps, and organizational objectives.</li><li>Develop training plans, schedules, and learning materials.</li><li>Prepare and deliver training programs related to: Quality management systems. Project procedures. Construction compliance. Audit processes. Documentation requirements. HSE awareness. Continuous improvement practices.</li><li>Coordinate training activities with project teams, contractors, and stakeholders.</li><li>Conduct classroom, workshop, and site-based training sessions.</li><li>Evaluate participant understanding and training effectiveness.</li><li>Maintain training attendance records, competency assessments, and completion reports.</li><li>Support development of competency matrices for project personnel.</li><li>Monitor compliance with mandatory training requirements.</li><li>Recommend improvement actions based on training performance results.</li><li>Support implementation of continuous improvement initiatives across the project.</li><li>Analyze audit trends, quality performance data, and recurring issues.</li><li>Develop lessons learned reports and improvement recommendations.</li><li>Promote best practices across engineering, construction, and operational teams.</li><li>Support knowledge-sharing initiatives across project stakeholders.</li><li>Maintain audit records, training documentation, and compliance reports.</li><li>Prepare: Audit reports. Corrective action trackers. Training reports. Compliance dashboards. Performance summaries.</li><li>Ensure documentation complies with project document control requirements.</li><li>Support preparation of project quality and handover records.</li><li>Coordinate with: Project Quality Manager. HSE teams. Construction teams. Engineering disciplines. Contractors. Consultants. Airport stakeholders.</li><li>Participate in quality meetings, audit reviews, and improvement workshops.</li><li>Support communication of project requirements and expectations.</li><li>Build effective working relationships across multidisciplinary teams.</li><li>Monitor project compliance performance and identify improvement opportunities.</li><li>Track audit findings, observations, and corrective actions.</li><li>Support preparation of quality performance reports and management dashboards.</li><li>Provide recommendations to improve project governance and compliance.</li><li>Assist leadership teams in maintaining consistent project standards.</li><li>Support readiness assessments before project completion and operational handover.</li><li>Audit documentation readiness including: Quality records. Training records. Procedures. Asset documentation. Operational requirements.</li><li>Support transition activities from construction delivery to airport operations.</li><li>Ensure lessons learned and knowledge transfer activities are completed.</li></ul><p><strong>What Required Skills You'll Bring:</strong></p><ul><li>Bachelor's Degree in Engineering, Quality Management, Construction Management, Business Administration, or related discipline .</li><li>Professional auditing or training certification is preferred.</li><li>Minimum 8 years of experience in auditing, quality assurance, compliance management, and training delivery.</li><li>Proven experience supporting major: Airport projects. Infrastructure developments. Transportation projects. Large-scale construction programs.</li><li>Experience conducting audits for contractors, consultants, and project teams.</li><li>Experience developing and delivering professional training programs.</li><li>Experience working within: Delivery Partner environments. PMC organizations. EPC projects. Client-side project teams.</li><li>Strong knowledge of audit methodologies, compliance assessment, and quality management systems.</li><li>Understanding of: ISO 9001 Quality Management Systems. Internal auditing principles. Root cause analysis. Corrective and preventive actions. Construction quality processes.</li><li>Strong training development and presentation skills.</li><li>Ability to prepare professional training materials and reports.</li><li>Good understanding of airport and infrastructure project environments.</li><li>Strong communication, facilitation, and stakeholder management skills.</li><li>Ability to work independently and manage multiple priorities.</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's Degree in Engineering, Quality Management, Construction Management, Business Administration, or related discipline . Professional auditing or training certification is preferred. Minimum 8 years of experience in auditing, quality assurance, compliance management, and training delivery. Proven experience supporting major: Airport projects. Infrastructure developments. Transportation projects. Large-scale construction programs. Experience conducting audits for contractors, consultants, and project teams. Experience developing and delivering professional training programs. Experience working within: Delivery Partner environments. PMC organizations. EPC projects. Client-side project teams. Strong knowledge of audit methodologies, compliance assessment, and quality management systems. Understanding of: ISO 9001 Quality Management Systems. Internal auditing principles. Root cause analysis. Corrective and preventive actions. Construction quality processes. Strong training development and presentation skills. Ability to prepare professional training materials and reports. Good understanding of airport and infrastructure project environments. Strong communication, facilitation, and stakeholder management skills. Ability to work independently and manage multiple priorities. Certified Internal Auditor (CIA), ISO 9001 Lead Auditor, or equivalent certification. Certified Trainer / Train-the-Trainer qualification. Experience supporting international airport development projects. Knowledge of ICAO, FAA, IATA, and aviation-related compliance requirements. Experience implementing digital audit and training management systems. Experience working under FIDIC or similar international contract frameworks. Experience supporting Design-Build, EPC, PMC, or Delivery Partner project delivery models. Strong experience managing training programs across large multidisciplinary project teams.</p>

<p>Result of Service Regional Masterplan to Combat Sand and Dust Storms for West Asia Work Location Home Based Expected duration 11.5 months Duties and Responsibilities The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The regional Office for West Asia delivers advisory services and capacity building support to countries to achieve environmental and sustainable development objectives. This consultancy is established at the West Asia Office within the framework of the Strategic Cooperation Agreement between UNEP and the Ministry of Environment, Water and Agriculture (MEWA) of the Kingdom of Saudi Arabia. The Consultant will report to the Project Manager at the UNEP West Asia Office. Within the above context, UNEP and the National Centre for Meteorology (NCM), through its Regional Centre on Sand and Dust Stoms (SDS), will collaborate to develop the Regional Master Plan to Combat Sand and Dust Storm in West Asia. The Master Plan will capitalize on the resources and knowledge available at the Regional SDS Centre. Furthermore, The Master Plan will serve as a policy and technical document to guide actions at the regional, national and local levels to tackle the sand and dust storms across the full cycle. Considerable meteorological work has been done to monitor SDS and identify sources (hotspots). However, noticeable gaps are still apparent in identifying root causes and designing micro-scale mitigation measures and evidence-based monitoring. The Consultant will provide technical leadership for the development of the Regional SDS Masterplan, ensuring that all technical inputs are aligned, concise and consolidated into one coherent document, while also providing technical advisory support to NCM on the ongoing development of the national SDS framework, including participation in relevant meetings and review of technical inputs.</p><p>2.Duties and Responsibilities Under the direct supervision of the Project Manager in UNEP West Asia Office, and in collaboration with the Regional SDS Centre, relevant regional and national entities, the Consultant will carry out the following duties and responsibilities.</p><ol><li>Conduct a Regional Literature Review on SDS Sources and Hotspots 1.1Review available studies, reports, assessments, datasets and other relevant publications addressing sand and dust storm sources, hotspots, drivers and mitigation measures in West Asia. 1.2Compile a preliminary list of SDS hotspots identified by the Regional SDS Centre and other available regional and national sources. Based on the literature review, develop practical criteria for identifying and categorizing SDS hotspots using available evidence and information. 1.3 To the extent possible, conduct a desk-based analysis of the identified SDS hotspots and prepare concise profiles for each hotspot, covering, where information is available, their location, main causes, land use and land-cover characteristics, water management and agricultural practices, topography, climatic conditions, frequency of SDS events, anthropogenic drivers, key impacts, and available evidence regarding their contribution to sand and dust storm generation. 1.4Prepare an inception report outlining the proposed methodology, literature review approach, criteria for hotspot identification and categorization, preliminary list of hotspots, workplan, and anticipated data gaps and limitations.</li><li>Draft of the Regional Masterplan to Combat Sand and Dust Storms for West Asia The Master Plan will serve as guiding document for countries, addressing SDS from multiple dimensions, especially root causes and prevention. It should contain guidelines for countries on how to develop local/national level action plans, including standardized methodologies to guide assessment, monitoring, and implementation to address sand and dust storms, especially at the hotspot level. The guidelines will also promote the integration of SDS mitigation and adaptation measures into national environmental and development policies 1.1Prepare annotated outline for the Master plan describing major sections, the information needed for each section and the rationale for it 1.2Compile data, information, and findings for the various sections of the Masterplan, while providing overall coordination and technical leadership. 1.3Coordinate closely with other experts developing specific sections of the Masterplan, including economic valuation, health impacts, and mitigation measures, to ensure coherence, coherence across sections and avoid duplication. 1.4Compile and consolidate the various sections into one comprehensive and well-structured document. 1.5Conduct stakeholder meetings with relevant institutions and NCM personnel to gather technical inputs and support the further development of the Regional Masterplan.</li><li>Regional Consultations The consultant will provide inputs to the national (particularly Saudi Arabia) and regional consultations, present the findings of the above tasks and gather input and feedback from the relevant stakeholders and institutions to reflect in the final Master Plan</li><li>Final Version of the Regional Masterplan to Combat Sand and Dust Storms for West Asia 4.1Refine and finalize the Masterplan, with all comments and feedback fully incorporated and addressed. 4.2Submit the final version of the Masterplan in a format ready for review, endorsement, and publication.</li></ol><p><strong>Desired Candidate Profile</strong></p><h3>Qualifications/special skills</h3><p>Master's degree or equivalent in Environmental Management, Land or Water Management, Climate Science, or related field is required A first-level university degree, combined with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree. PHD degree is also desirable Minimum 10 years of experience in land and water management, or related field, is required. Proven experience in providing technical guidance and capacity-building programs is required. Experience in multistakeholder engagement and developing technical reports, is required. Strong knowledge of environmental issues in West Asia, is required. Experience in working with international organizations, government agencies, or funding institutions, is an asset.</p><p>Languages Fluency in English and Arabic is required.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Result of Service<br>Regional Masterplan to Combat Sand and Dust Storms for West Asia<br> Work Location<br>Home Based<br> Expected duration<br>11.5 months<br> Duties and Responsibilities<br>The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The regional Office for West Asia delivers advisory services and capacity building support to countries to achieve environmental and sustainable development objectives. This consultancy is established at the West Asia Office within the framework of the Strategic Cooperation Agreement between UNEP and the Ministry of Environment, Water and Agriculture (MEWA) of the Kingdom of Saudi Arabia. The Consultant will report to the Project Manager at the UNEP West Asia Office. Within the above context, UNEP and the National Centre for Meteorology (NCM), through its Regional Centre on Sand and Dust Stoms (SDS), will collaborate to develop the Regional Master Plan to Combat Sand and Dust Storm in West Asia. The Master Plan will capitalize on the resources and knowledge available at the Regional SDS Centre. Furthermore, The Master Plan will serve as a policy and technical document to guide actions at the regional, national and local levels to tackle the sand and dust storms across the full cycle. Considerable meteorological work has been done to monitor SDS and identify sources (hotspots). However, noticeable gaps are still apparent in identifying root causes and designing micro-scale mitigation measures and evidence-based monitoring. The Consultant will provide technical leadership for the development of the Regional SDS Masterplan, ensuring that all technical inputs are aligned, concise and consolidated into one coherent document, while also providing technical advisory support to NCM on the ongoing development of the national SDS framework, including participation in relevant meetings and review of technical inputs. 2.Duties and Responsibilities Under the direct supervision of the Project Manager in UNEP West Asia Office, and in collaboration with the Regional SDS Centre, relevant regional and national entities, the Consultant will carry out the following duties and responsibilities. 1.Conduct a Regional Literature Review on SDS Sources and Hotspots 1.1Review available studies, reports, assessments, datasets and other relevant publications addressing sand and dust storm sources, hotspots, drivers and mitigation measures in West Asia. 1.2Compile a preliminary list of SDS hotspots identified by the Regional SDS Centre and other available regional and national sources. Based on the literature review, develop practical criteria for identifying and categorizing SDS hotspots using available evidence and information. 1.3 To the extent possible, conduct a desk-based analysis of the identified SDS hotspots and prepare concise profiles for each hotspot, covering, where information is available, their location, main causes, land use and land-cover characteristics, water management and agricultural practices, topography, climatic conditions, frequency of SDS events, anthropogenic drivers, key impacts, and available evidence regarding their contribution to sand and dust storm generation. 1.4Prepare an inception report outlining the proposed methodology, literature review approach, criteria for hotspot identification and categorization, preliminary list of hotspots, workplan, and anticipated data gaps and limitations. 2.Draft of the “Regional Masterplan to Combat Sand and Dust Storms for West Asia” The Master Plan will serve as guiding document for countries, addressing SDS from multiple dimensions, especially root causes and prevention. It should contain guidelines for countries on how to develop local/national level action plans, including standardized methodologies to guide assessment, monitoring, and implementation to address sand and dust storms, especially at the hotspot level. The guidelines will also promote the integration of SDS mitigation and adaptation measures into national environmental and development policies 1.1Prepare annotated outline for the Master plan describing major sections, the information needed for each section and the rationale for it 1.2Compile data, information, and findings for the various sections of the Masterplan, while providing overall coordination and technical leadership. 1.3Coordinate closely with other experts developing specific sections of the Masterplan, including economic valuation, health impacts, and mitigation measures, to ensure coherence, coherence across sections and avoid duplication. 1.4Compile and consolidate the various sections into one comprehensive and well-structured document. 1.5Conduct stakeholder meetings with relevant institutions and NCM personnel to gather technical inputs and support the further development of the Regional Masterplan. 3.Regional Consultations The consultant will provide inputs to the national (particularly Saudi Arabia) and regional consultations, present the findings of the above tasks and gather input and feedback from the relevant stakeholders and institutions to reflect in the final Master Plan 4.Final Version of the “Regional Masterplan to Combat Sand and Dust Storms for West Asia” 4.1Refine and finalize the Masterplan, with all comments and feedback fully incorporated and addressed. 4.2Submit the final version of the Masterplan in a format ready for review, endorsement, and publication.<br> Qualifications/special skills<br>Master's degree or equivalent in Environmental Management, Land or Water Management, Climate Science, or related field is required A first-level university degree, combined with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree. PHD degree is also desirable Minimum 10 years of experience in land and water management, or related field, is required. Proven experience in providing technical guidance and capacity-building programs is required. Experience in multistakeholder engagement and developing technical reports, is required. Strong knowledge of environmental issues in West Asia, is required. Experience in working with international organizations, government agencies, or funding institutions, is an asset.<br> Languages<br>Fluency in English and Arabic is required.<br> Additional Information<br>Not available.<br> No Fee<br>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.<br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p>Data Entry Administrative Assistant Remote Company: PulseMediaNL Position: Data Entry Administrative Assistant Work Arrangement: Fully Remote Department: Administration / Data Operations Employment Type: Full-Time / Part-Time Experience Level: Entry-Level to Intermediate Reports To: Administrative Manager / Operations Supervisor</p><p>The Data Entry Administrative Assistant will be responsible for entering, updating, verifying, and organizing company information while providing day-to-day administrative support. Typical responsibilities include maintaining electronic records, processing forms and documents, updating spreadsheets, organizing digital files, monitoring administrative requests, preparing basic reports, and assisting with routine correspondence. These responsibilities align with common data-entry and administrative-assistant functions, including database maintenance, information verification, electronic filing, document preparation, and scheduling. ( Treball )</p><p>Key Responsibilities</p><p>Data Entry &amp; Information Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Transfer data from forms, documents, emails, reports, and other authorized sources.</li><li>Create new records and update existing information.</li><li>Review entered information for accuracy and completeness.</li><li>Verify names, dates, contact information, reference numbers, and other business data.</li><li>Identify missing, duplicate, outdated, or inconsistent information.</li><li>Correct routine errors according to established procedures.</li><li>Maintain consistent formatting and data-entry standards.</li><li>Complete assigned data-entry tasks within established deadlines.</li></ul><p>Administrative Support</p><ul><li>Provide general administrative and clerical support to supervisors and internal teams.</li><li>Process routine forms, documents, and administrative requests.</li><li>Maintain trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, correspondence, and other documents.</li><li>Monitor outstanding administrative assignments.</li><li>Retrieve information and documentation for authorized employees.</li><li>Follow up on pending requests when assigned.</li><li>Assist with special administrative and data-management projects.</li></ul><p>Spreadsheet &amp; Database Management</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Enter, sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors and missing data.</li><li>Maintain accurate database records.</li><li>Assist with database cleanup and duplicate-record identification.</li><li>Prepare basic data summaries when requested.</li><li>Support routine data-quality and verification activities.</li></ul><p>Document &amp; File Management</p><ul><li>Review and process routine business documents.</li><li>Upload, rename, categorize, and organize electronic files.</li><li>Maintain structured digital filing systems.</li><li>Follow established file-naming conventions.</li><li>Check documents for missing or incomplete information.</li><li>Retrieve files for authorized team members.</li><li>Assist with digital file cleanup and archiving.</li><li>Maintain organized shared folders and cloud-based records.</li></ul><p>Email &amp; Administrative Communication</p><ul><li>Monitor assigned administrative inboxes.</li><li>Review incoming requests and determine appropriate actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to appropriate team members.</li><li>Draft basic professional correspondence.</li><li>Maintain organized communication records.</li><li>Follow up on outstanding requests.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Scheduling &amp; Coordination</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Maintain accurate calendar information.</li><li>Send meeting invitations and reminders when required.</li><li>Record scheduling changes.</li><li>Assist with coordinating availability between team members.</li><li>Support routine meeting preparation and follow-up activities.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Data Entry Administrative Assistant may have access to confidential customer, employee, vendor, or company information. Employees must maintain confidentiality, protect login credentials, use approved company systems, and follow established information-security procedures. Sensitive information must never be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.</p><p>Remote Work Expectations</p><p>The successful candidate will be expected to maintain reliable internet access, remain available through designated communication channels, manage assignments independently, meet established deadlines, and attend required virtual meetings or training. Employees should maintain a professional remote workspace and communicate promptly regarding technical issues, unclear instructions, or potential delays.</p><p>Performance Expectations</p><p>Performance may be evaluated based on:</p><ul><li>Data-entry accuracy and completeness.</li><li>Quality of administrative work.</li><li>Timeliness of assignments.</li><li>Accuracy of spreadsheets and databases.</li><li>Organization of electronic records.</li><li>Quality of document processing.</li><li>Professional communication.</li><li>Proper handling of confidential information.</li><li>Reliability and remote-work performance.</li></ul><p>The position emphasizes accuracy, organization, consistency, confidentiality, professionalism, and dependable completion of work .</p><p>Ideal Candidate</p><p>The ideal candidate is organized, dependable, accurate, and comfortable working with digital information. They enjoy structured administrative work and can maintain attention to detail while handling routine or repetitive assignments. Successful candidates should demonstrate strong computer skills, professional communication, good judgment, reliability, and a willingness to learn.</p><p><br></p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Good typing and data-entry skills.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management abilities.</li><li>Ability to use spreadsheets, documents, databases, and email.</li><li>Ability to accurately review and maintain information.</li><li>Professional written communication skills.</li><li>Ability to follow detailed instructions and established procedures.</li><li>Ability to manage multiple responsibilities.</li><li>Ability to work independently in a remote environment.</li><li>Responsible approach to confidential information.</li><li>Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.</li><li>Preferred Skills: Experience or familiarity with the following is advantageous: Microsoft Word, Excel, and Outlook Google Docs, Sheets, Drive, and Gmail CRM systems Database-management platforms Digital document-management systems Cloud-based office applications Calendar and scheduling tools Remote collaboration platforms</li><li>Key Skills &amp; Competencies: Data Accuracy: Strong commitment to entering and maintaining complete and reliable information. Attention to Detail: Ability to identify errors, duplicate records, missing information, and inconsistencies. Organization: Ability to maintain orderly documents, spreadsheets, records, and administrative assignments. Computer Proficiency: Comfortable using office applications, databases, spreadsheets, and digital systems. Time Management: Ability to prioritize responsibilities and meet deadlines. Communication: Ability to communicate clearly and professionally with supervisors and colleagues. Confidentiality: Responsible handling of sensitive company and customer information. Reliability: Consistent attendance, responsiveness, and completion of assigned work. Independence: Ability to remain productive and accountable without constant supervision. Adaptability: Willingness to learn new systems, procedures, and workflows.</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><br>POSITION SUMMARY<br>Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information. Control and secure cash and cash equivalents for property according to cash handling policy and procedures. Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Audit statistical, financial, accounting, auditing, or payroll reports and tables. Audit and reconcile all revenue postings.<br>Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; maintain awareness of undesirable persons on property premises. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.<br>PREFERRED QUALIFICATIONS<br>Education: High school diploma or G.E.D. equivalent.<br>Related Work Experience: No related work experience.<br>Supervisory Experience: No supervisory experience.<br>License or Certification: None<br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<br>When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather&nbsp;and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver&nbsp;a&nbsp;meaningful guest experience, we encourage you to explore&nbsp;your next career opportunity&nbsp;with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work,​&nbsp;begin&nbsp;your purpose,&nbsp;belong&nbsp;to an amazing global​&nbsp;team, and&nbsp;become&nbsp;the best version of you.</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Additional Information<br><br>Job Number 26118495<br><br>Job Category Finance & Accounting<br><br>Location Kudai Road, Makkah, Saudi Arabia, Saudi Arabia, 21955VIEW ON MAP<br><br>Schedule Full Time<br><br>Located Remotely? N<br><br>Position Type Non-Management<br><br>Position Summary<br><br>Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.<br><br>Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.<br><br>Preferred Qualifications<br><br>Education: High school diploma or G. E. D. equivalent.<br><br>Related Work Experience: At least 1 year of related work experience.<br><br>Supervisory Experience: No supervisory experience.<br><br>License or Certification: None<br><br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<br><br>At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We’re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.