Document Controller

<h3 >About Ma'aden and the Role</h3> <p >Ma'aden, established in 1997, is a leading multi-commodity mining and metals company in the Middle East. The company plays a key role in developing the mining industry as a pillar of Saudi Arabia’s economy by building an integrated mining value chain. Based in Riyadh, Ma'aden is seeking a <strong >Lead Specialist, Marketing - Fertilizers II</strong> to join its team.</p> <h3 >Role Purpose</h3> <p >The Lead Specialist, Marketing - Fertilizers II will lead fertilizer marketing activities across various regions and product portfolios. This full-time position involves advancing product management, market analysis, pricing analysis, margin and profitability analysis, contract structuring, budgeting, and cross-functional alignment. The role contributes to revenue growth, margin optimization, and stronger market positioning by providing insight-driven commercial support for the fertilizer portfolio. The specialist will act as an advanced professional in fertilizer markets, supporting commercial strategy, long-term planning, and executive decision-making through market intelligence, scenario analysis, and close coordination with Sales, Logistics, and Planning teams.</p> <h3 >Key Responsibilities</h3> <ul > <li >Lead product management and market analysis for global fertilizer markets, including DAP, MAP, phosphates, or the assigned portfolio, assessing supply-demand balance, pricing trends, competitor benchmarks, and customer dynamics.</li> <li >Develop and execute regional and product-level marketing strategies aligned with company commercial objectives and market positioning priorities.</li> <li >Lead pricing strategy, market analysis, cost analysis, margin and profitability analysis, contract structuring, and budgeting to support commercial value creation.</li> <li >Optimize regional product allocation and profitability by aligning market opportunities with commercial and operational priorities.</li> <li >Manage departmental budgeting activities and act as a budget controller to support financial discipline and governance.</li> <li >Prepare executive-level market reports and scenario analyses for senior management, EXCOM, and Board materials to support informed decision-making.</li> <li >Monitor commercial risks and feedstock cost volatility to support timely commercial planning and risk awareness.</li> <li >Coordinate with Sales, Logistics, and Planning to align production plans, regional allocation, and inventory strategy.</li> <li >Support tender participation, long-term offtake agreements, and strategic customer engagements through market and commercial input.</li> <li >Contribute to commercial process improvements, systems development, and knowledge sharing to strengthen marketing effectiveness.</li> <li >Mentor junior team members and serve as a technical reference within the fertilizer marketing function.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >A minimum of <strong >5 to 10 years</strong> of relevant experience in marketing, with a focus on fertilizer markets or a related commodity sector.</li> <li >Demonstrated expertise in product management, market analysis, pricing strategies, margin and profitability analysis, and contract structuring.</li> <li >Proven ability to develop and execute marketing strategies and promotional plans.</li> <li >Experience in preparing executive-level market reports, scenario analyses, and supporting strategic decision-making.</li> <li >Strong coordination skills for cross-functional alignment with sales, logistics, and planning teams.</li> </ul> <h3 >Work Environment</h3> <p >This is a <strong >full-time</strong> position based in <strong >Riyadh</strong>, Saudi Arabia. The role operates within a dynamic team focused on the global fertilizer market, requiring close collaboration with various internal and external stakeholders.</p> <h3 >Application</h3> <p >We invite qualified candidates to apply for this role.</p>

<p>Ensure timely and accurate bookings and perform monthly closing activities to report US GAAP financials to Regional Management in Europe and the consolidation team in the United States</p><p>Perform and/or review specific account analysis and reconciliations on a periodic basis to ensure compliance with internal policies, Sarbanes-Oxley (SOX) and internal control system standards.</p><p>Support the external auditors during the annual statutory audit, including preparation of financial statements, respective documentation and assistance during the audit process.</p><p>Perform analysis on operating expenses by cost center and division to support the financial analysts</p><p>Key contact person for numerous internal stakeholders such as shared service centers, internal audit, Group consolidation team, payroll, tax and treasury</p><p>Assist the Financial Controller in leading the accounting team</p><p>Ad-hoc tasks and projects as required</p><p>Working Capital Management: Ensure necessary working capitals are met, Monitor and follow up collections and outstanding claims from customers,</p><p>Disbursement Functions: Review disbursement transactions including compliance with financial controls and Foreign Corrupt Practice Act (FCPA requirements), Manage audit processing of employee expense reimbursements and Citi Corporate Card activity monitoring, Manage monthly expense budget versus actuals, including but not limited to sponsorship activities and its financial compliance approvals, Monthly accruals process, Work with Shared Service center for payment processing, follow up and timely conflict resolution, Timely identification and resolution of disbursement related issues</p><p>Compliance Tracker/Monitoring: Work with the Compliance Committee Team in monitoring outliers in marketing activities using internal tools, Review items of interest for adequacy of supports and remediation.</p><p>Other Tasks: Assist the Financial Planning team on headcount and cost center expense analysis</p><p>Meet accounting financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.</p><p>Confirm financial status by monitoring revenue and expenses; coordinating the collection, consolidation, and evaluation of financial data; preparing special reports.</p><p>Maintain accounting controls by establishing a chart of accounts; defining accounting policies and procedures.</p><p>Guide other departments by researching and interpreting accounting policy; applying observations and recommendations to operational issues.</p><p>Maintain financial security by establishing internal controls.</p><p>Avoid legal challenges by understanding current and proposed legislation; enforcing accounting regulations; recommending new procedures.</p><p>Protect organization's value by keeping information confidential.</p><p>Accomplish accounting and organization mission by completing related results as needed.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Professionally Certified Chartered accountant/ACCA/CMA/Master of Commerce from International Institute or pursuing towards the same, MBA Finance with relevant experience will also be desirable</li><li>Relevant working experience (+5 years) in an accounting/finance department</li><li>Pharmaceuticals experience shall be preferred but not essential.</li><li>Experience in project management with strong capabilities in simultaneously managing various tasks, prioritizing them and respecting strict deadlines is essential for this role</li><li>Excellent understanding and experience within a matrix organization</li><li>Fluent in English both oral and written, with Arabic knowledge being a plus</li><li>Big 4 experience is highly desirable</li><li>Possess Can do approach, having high sense of ownership and urgency.</li><li>Knowledge of ERP systems, preferably experienced with SAP (FI), proficient with MS Office, mainly Excel (Pivot, Macros)</li><li>Not afraid to go through details.</li><li>Possess leadership skills and able manage a team thru difficult times, Excellent analytical and communication skills.</li></ul>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About the Administrative Assistant Role</h3> <p style="margin:0 0 12px; ************;">Bechtel Corporation is seeking an Administrative Assistant for a full-time position in Saudi Arabia. This role supports the Ar Rjum Project, a greenfield gold project located in the Central Arabian Gold Region. With a history dating back to 1898, Bechtel has a proven track record of completing complex projects globally, emphasizing the quality of its people and a commitment to successful outcomes.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Overview and Responsibilities</h3> <p style="margin:0 0 12px; ************;">The Administrative Assistant will perform a range of administrative duties that require proficiency, accuracy, judgment, initiative, discretion, and an understanding of protocol. This position involves handling both routine and complex tasks, including coordinating travel arrangements and preparing expense reports. The ability to anticipate issues and adapt to changing priorities is essential for maintaining team efficiency and organization.</p> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Assist management with decision-making activities of moderate scope.</li> <li style="margin:0 0 6px;">Independently manage complex administrative tasks.</li> <li style="margin:0 0 6px;">Provide administrative support of a highly responsible and confidential nature.</li> <li style="margin:0 0 6px;">Proactively identify potential problems and changing priorities, alerting management and taking appropriate action to adjust schedules and commitments.</li> <li style="margin:0 0 6px;">Independently complete business tasks, refer matters to other staff, forward critical items to senior management, and follow up to ensure completion.</li> <li style="margin:0 0 6px;">Coordinate complex travel arrangements and itineraries.</li> <li style="margin:0 0 6px;">Prepare detailed expense reports using software such as Concur.</li> <li style="margin:0 0 6px;">Compile and distribute conference notes, meeting minutes, and resulting action items.</li> <li style="margin:0 0 6px;">Assign document numbers and enter them into Bechtel's electronic document management system.</li> <li style="margin:0 0 6px;">Potentially send documents to the client’s document management system and develop/implement administrative operational procedures and guidelines.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Qualifications and Experience</h3> <p style="margin:0 0 12px; ************;">Candidates should possess a minimum of 5-10 years of related administrative experience. An Associate degree or relevant technical training is preferred. Demonstrated experience in project administration, including procedural work, client interaction, and records management, is essential. Experience on remote sites is considered desirable.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Essential Skills and Proficiencies</h3> <p style="margin:0 0 12px; ************;">The role requires strong administrative skills, including the ability to develop and analyze information for studies and reports. Proficiency in using standard office software applications is necessary, with specific experience in creating spreadsheets with mathematical functions and enhancing presentation reports. Candidates must be proficient in MS Word, Excel, PowerPoint, and Outlook.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Context</h3> <p style="margin:0 0 12px; ************;">This is a full-time position based in Saudi Arabia, supporting the Ar Rjum Project. The role demands accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol in all administrative functions.</p>

<p><strong>ABOUT THE JOB</strong></p><p>Position Title: Company Incorporation Specialist</p><p>Location: Riyadh, Saudi Arabia</p><p>Type: Full-time</p><p><br></p><p><strong>ABOUT PROVEN</strong></p><p>Proven supports equal opportunities for all candidates and is committed to empowering its people through continuous personal and professional development. We foster a collaborative and inclusive environment built on mutual respect, innovation, and a healthy work-life balance. With a strong track record in recruitment, managed services, and workforce solutions, we are proud to be long-term partners in shaping success for both our clients and our employees.</p><p><br></p><p><strong>ABOUT THE ROLE / ROLE OVERVIEW</strong></p><p>We are seeking a detail-driven Company Incorporation Specialist to manage and execute company formation and business-setup processes for local and foreign clients. Acting as a trusted point of contact, the person will own the full incorporation lifecycle — from MISA/commercial registration through licensing and post-incorporation — and serve as the key liaison between clients, internal teams, and government authorities, ensuring every case is completed accurately, compliantly, and on time.</p><p><strong>The Company Incorporation Specialist may handle or support the following services: </strong></p><ul><li>Company formation, business setup, and commercial registration (issuance and renewal).</li><li>Investment (MISA) license applications and foreign-ownership setup.</li><li>Articles of association and corporate document coordination.</li><li>Chamber of commerce registration and municipal/sector-specific licenses.</li><li>Tax/ZATCA and GOSI registration coordination.</li><li>National address registration and bank-account coordination.</li><li>Corporate amendments, ownership changes, license renewals, and cancellations.</li><li>Post-incorporation corporate support and government-platform registrations.</li></ul><p><br></p><p><strong>KEY RESPONSIBILITIES</strong></p><p><strong>Incorporation &amp; Licensing</strong></p><ul><li>Manage the full company-setup process for local and foreign clients, from entity selection to license issuance.</li><li>Handle commercial registration (CR) issuance, amendments, renewals, and cancellations.</li><li>Support foreign-investment licensing through the Ministry of Investment (MISA) and related approvals.</li><li>Prepare, review, and submit incorporation documents — Articles of Association, resolutions, powers of attorney, and supporting files.</li></ul><p><strong>Client Advisory &amp; Coordination</strong></p><ul><li>Advise clients on entity types, licensing options, costs, timelines, and regulatory requirements.</li><li>Keep clients updated on status and next steps; resolve missing documents and delays proactively.</li></ul><p><strong>Government Relations &amp; Platforms</strong></p><ul><li>Coordinate with the Ministry of Commerce / Saudi Business Center, MISA, chambers of commerce, municipalities (Balady), and sector regulators.</li><li>Operate the relevant government platforms (e.g., Saudi Business Center, MISA, Qiwa, Muqeem, GOSI, ZATCA, Balady, National Address / SPL, MHRSD).</li></ul><p><strong>Post-Incorporation Support</strong></p><ul><li>Coordinate ZATCA/tax registration, GOSI registration, national-address registration, bank-account opening, visa-quota / Nitaqat setup, and document attestation.</li><li>Set up the corporate file and handle subsequent amendments and ownership changes.</li></ul><p><strong>Compliance, Records &amp; Reporting</strong></p><ul><li>Ensure all submissions are accurate, complete, and compliant; minimize rejected/returned applications.</li><li>Maintain organized records and keep the CRM/trackers current.</li><li>Prepare periodic reports on case progress, pending items, and operational challenges.</li><li>Safeguard the confidentiality of all client information at all times.</li></ul><p><br></p><p><strong>REQUIREMENTS</strong></p><p><strong>Education / Qualification</strong></p><ul><li>Bachelor’s degree in Business Administration, Law, Public Administration, or a related field.</li><li>Working knowledge of Saudi commercial registration, licensing, and post-incorporation procedures, and of platforms such as MISA, Saudi Business Center, Qiwa, Muqeem, GOSI, ZATCA, and Balady.</li><li>Good understanding of the Saudi Labor Law, residency regulations, Saudization, and government compliance processes.</li><li>Fluent Arabic (essential); professional English.</li><li>Valid Saudi driving license as regular visits to government offices will be required.</li></ul><p><br></p><p><strong>Experience</strong></p><ul><li>3+ years of hands-on experience in company incorporation, corporate services, or government relations in Saudi Arabia.</li><li>Experience with foreign-owned entities and MISA licensing, sector-specific licenses, and document attestation.</li><li>Proficiency in Microsoft Office and document-management / CRM systems.</li></ul><p><br></p><p><strong>Skills</strong></p><ul><li>Excellent client management and stakeholder communication.</li><li>High attention to detail and documentation accuracy.</li><li>Ability to manage multiple incorporation cases in parallel under deadline pressure.</li><li>Strong follow-up, organization, and problem-solving skills.</li><li>Professional approach with clients and government authorities.</li><li>High level of confidentiality and integrity.</li></ul>

<p>Position Overview We are seeking an organized, dependable, and detail-oriented Data Entry Admin Support professional to join our remote team. This entry-level position supports daily operations through accurate data entry, document processing, record maintenance, administrative assistance, and routine workflow coordination. The ideal candidate is comfortable using computers, spreadsheets, email, and digital systems and can complete structured assignments accurately while working independently. Previous professional experience is not required. Training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first remote professional role are encouraged to apply.</p><h3>Key Responsibilities</h3><h4>Data Entry &amp; Processing</h4><ul><li>Enter and update information in databases, spreadsheets, and internal systems.</li><li>Transfer data from approved forms, documents, and source materials.</li><li>Review entries for accuracy, completeness, and consistency.</li><li>Update existing records with current information.</li><li>Process routine data-entry assignments.</li><li>Identify missing, duplicate, outdated, or incorrect information.</li><li>Make authorized corrections and updates.</li><li>Complete assignments within established deadlines.</li></ul><h4>Administrative Support</h4><ul><li>Prepare and update spreadsheets, forms, lists, and trackers.</li><li>Process routine administrative requests.</li><li>Maintain contact lists, logs, and shared records.</li><li>Organize digital folders and administrative resources.</li><li>Route documents and requests to appropriate team members.</li><li>Assist with shared inboxes when assigned.</li><li>Support routine scheduling and coordination.</li><li>Complete additional clerical projects as needed.</li></ul><h4>Records &amp; Document Management</h4><ul><li>Maintain organized electronic files and records.</li><li>Upload, label, categorize, and archive documents.</li><li>Follow established file-naming and storage procedures.</li><li>Review documents for completeness and basic accuracy.</li><li>Maintain record indexes and tracking logs.</li><li>Retrieve authorized records when requested.</li><li>Organize templates, forms, reports, and reference materials.</li><li>Protect confidential and sensitive information.</li></ul><h4>Data Verification &amp; Quality Control</h4><ul><li>Compare entered information with approved source documents.</li><li>Perform routine accuracy and completeness checks.</li><li>Identify errors and inconsistencies.</li><li>Verify basic information according to established procedures.</li><li>Correct routine errors when authorized.</li><li>Flag unresolved discrepancies for additional review.</li><li>Help maintain accurate and reliable company records.</li></ul><h4>Workflow &amp; Task Support</h4><ul><li>Track assignments, deadlines, and outstanding requests.</li><li>Update workflow and processing trackers.</li><li>Monitor pending administrative tasks.</li><li>Follow up on assigned action items.</li><li>Compile approved information for basic reports and summaries.</li><li>Maintain routine activity logs.</li><li>Provide status updates when requested.</li><li>Support efficient daily workflows.</li></ul><h4>Communication &amp; Team Support</h4><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal inquiries.</li><li>Coordinate information with colleagues and departments.</li><li>Ask for clarification when instructions are incomplete.</li><li>Provide timely updates regarding assigned responsibilities.</li><li>Participate in virtual meetings and training sessions.</li><li>Maintain dependable communication while working remotely.</li></ul><h3><br></h3><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to complete routine or repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple assignments and deadlines.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management tools. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions. Calendar or task-management tools. Remote collaboration platforms.</li><li>Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, customer service, or clerical activities may also be relevant.</li></ul><h3>Skills &amp; Competencies</h3><ul><li>Data accuracy and attention to detail.</li><li>Administrative organization.</li><li>Computer and typing skills.</li><li>Records and document management.</li><li>Time management and prioritization.</li><li>Professional communication.</li><li>Dependability and consistency.</li><li>Ability to follow procedures.</li><li>Adaptability and willingness to learn.</li><li>Confidential handling of information.</li></ul>

<p>Position Overview We are seeking a dependable and detail-oriented Remote Data Entry &amp; Administrative Specialist to support daily data management and administrative operations. This entry-level role focuses on entering and verifying information, maintaining digital records, processing documents, updating spreadsheets, and assisting with routine administrative tasks. Previous professional experience is not required. Paid training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates looking for their first remote professional opportunity are encouraged to apply.</p><h4>Key Responsibilities</h4><ul><li><strong>Data Entry &amp; Verification</strong></li><li>Enter information accurately into databases, spreadsheets, and internal systems.</li><li>Transfer data from approved forms, documents, and digital sources.</li><li>Review entries for accuracy, completeness, and consistency.</li><li>Update existing records with current information.</li><li>Identify missing, duplicate, or incorrect data.</li><li>Make authorized corrections and updates.</li><li>Perform routine quality-control checks.</li><li>Escalate unresolved discrepancies when necessary.</li><li><strong>Administrative Support</strong></li><li>Prepare and maintain spreadsheets, trackers, forms, and lists.</li><li>Process routine administrative requests.</li><li>Maintain contact lists and internal records.</li><li>Assist with shared inboxes and digital resources when assigned.</li><li>Route documents and requests to appropriate team members.</li><li>Complete routine clerical assignments.</li><li>Support team projects and operational activities as needed.</li><li><strong>Records &amp; Document Management</strong></li><li>Maintain organized electronic files and records.</li><li>Upload, label, categorize, and archive documents.</li><li>Follow established file-naming and storage procedures.</li><li>Review documents for completeness.</li><li>Maintain record indexes and processing logs.</li><li>Retrieve authorized records when requested.</li><li>Organize templates, forms, and reference materials.</li><li>Handle confidential information responsibly.</li><li><strong>Workflow &amp; Task Coordination</strong></li><li>Track assignments, deadlines, and outstanding requests.</li><li>Update task and workflow trackers.</li><li>Monitor pending data and document-processing activities.</li><li>Follow up on routine action items.</li><li>Compile approved information for basic reports and summaries.</li><li>Provide progress updates when requested.</li><li>Help maintain efficient administrative workflows.</li><li><strong>Communication &amp; Team Support</strong></li><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal questions and requests.</li><li>Coordinate information with colleagues and departments.</li><li>Request clarification when instructions or information are incomplete.</li><li>Participate in virtual training sessions and team meetings.</li><li>Maintain timely and dependable communication while working remotely.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to perform repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple routine assignments.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><h4>Preferred Qualifications</h4><ul><li>Professional experience is not required .</li><li>Familiarity with any of the following is helpful but not necessary: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database platforms. CRM or business-management systems. Digital filing and document-management tools. Administrative or clerical procedures. Records processing and verification. Task-management and collaboration platforms.</li><li>Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, customer service, or clerical activities may also be relevant.</li></ul><h4>Skills &amp; Competencies</h4><ul><li>Data accuracy and attention to detail.</li><li>Typing and computer proficiency.</li><li>Organization and time management.</li><li>Administrative support skills.</li><li>Records and document organization.</li><li>Professional communication.</li><li>Dependability and consistency.</li><li>Basic problem solving.</li><li>Adaptability and willingness to learn.</li><li>Confidential handling of information.</li></ul><h4><br></h4><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to perform repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple routine assignments.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul>

<h3>Position Overview</h3><p>We are seeking a dependable and detail-oriented Remote Data Entry &amp; Administrative Specialist to support daily data management and administrative operations. This entry-level role focuses on entering and verifying information, maintaining digital records, processing documents, updating spreadsheets, and assisting with routine administrative tasks. Previous professional experience is not required. Paid training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates looking for their first remote professional opportunity are encouraged to apply.</p><h3>Key Responsibilities</h3><h4>Data Entry &amp; Verification</h4><ul><li>Enter information accurately into databases, spreadsheets, and internal systems.</li><li>Transfer data from approved forms, documents, and digital sources.</li><li>Review entries for accuracy, completeness, and consistency.</li><li>Update existing records with current information.</li><li>Identify missing, duplicate, or incorrect data.</li><li>Make authorized corrections and updates.</li><li>Perform routine quality-control checks.</li><li>Escalate unresolved discrepancies when necessary.</li></ul><h4>Administrative Support</h4><ul><li>Prepare and maintain spreadsheets, trackers, forms, and lists.</li><li>Process routine administrative requests.</li><li>Maintain contact lists and internal records.</li><li>Assist with shared inboxes and digital resources when assigned.</li><li>Route documents and requests to appropriate team members.</li><li>Complete routine clerical assignments.</li><li>Support team projects and operational activities as needed.</li></ul><h4>Records &amp; Document Management</h4><ul><li>Maintain organized electronic files and records.</li><li>Upload, label, categorize, and archive documents.</li><li>Follow established file-naming and storage procedures.</li><li>Review documents for completeness.</li><li>Maintain record indexes and processing logs.</li><li>Retrieve authorized records when requested.</li><li>Organize templates, forms, and reference materials.</li><li>Handle confidential information responsibly.</li></ul><h4>Workflow &amp; Task Coordination</h4><ul><li>Track assignments, deadlines, and outstanding requests.</li><li>Update task and workflow trackers.</li><li>Monitor pending data and document-processing activities.</li><li>Follow up on routine action items.</li><li>Compile approved information for basic reports and summaries.</li><li>Provide progress updates when requested.</li><li>Help maintain efficient administrative workflows.</li></ul><h4>Communication &amp; Team Support</h4><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal questions and requests.</li><li>Coordinate information with colleagues and departments.</li><li>Request clarification when instructions or information are incomplete.</li><li>Participate in virtual training sessions and team meetings.</li><li>Maintain timely and dependable communication while working remotely.</li></ul><h3>What We Offer</h3><p>Depending on employment status, location, and eligibility, benefits may include:</p><ul><li>Fully remote work environment.</li><li>Competitive entry-level compensation.</li><li>Paid onboarding and training.</li><li>Full-time and part-time opportunities.</li><li>Flexible scheduling for qualifying positions.</li><li>Paid time off and company holidays.</li><li>Health, dental, and vision benefits where applicable.</li><li>Professional development and training.</li><li>Regular coaching and feedback.</li><li>Opportunities for career advancement.</li><li>Company-provided equipment where applicable.</li><li>Supportive remote team environment.</li></ul><h3><br></h3><p><strong>Desired Candidate Profile</strong></p><h3>Required Qualifications</h3><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to perform repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple routine assignments.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><h3>Preferred Qualifications</h3><ul><li>Professional experience is not required.</li><li>Familiarity with any of the following is helpful but not necessary: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database platforms. CRM or business-management systems. Digital filing and document-management tools. Administrative or clerical procedures. Records processing and verification. Task-management and collaboration platforms.</li><li>Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, customer service, or clerical activities may also be relevant.</li></ul><h3>Skills &amp; Competencies</h3><ul><li>Data accuracy and attention to detail.</li><li>Typing and computer proficiency.</li><li>Organization and time management.</li><li>Administrative support skills.</li><li>Records and document organization.</li><li>Professional communication.</li><li>Dependability and consistency.</li><li>Basic problem solving.</li><li>Adaptability and willingness to learn.</li><li>Confidential handling of information.</li></ul>

We are seeking an experienced Standard Operating Procedure (SOP) Specialist to support our Logistics and Exploration Operations team in Riyadh.<br>The successful candidate will lead the development, implementation, and continuous improvement of Standard Operating Procedures (SOPs) across logistics, accommodation, transportation, fleet, inventory, catering, housekeeping, and camp operations. This role plays a key part in strengthening operational governance, compliance, process standardization, and continuous improvement across the organization.<br>Key Responsibilities Develop, review, standardize, and maintain Standard Operating Procedures (SOPs) for operational departments. Document business processes, workflows, and operational controls using best practice methodologies. Conduct process mapping and identify opportunities to improve efficiency, reduce risks, and strengthen governance. Ensure SOPs clearly define responsibilities, approval authorities, internal controls, and escalation procedures. Maintain SOP templates, document numbering systems, version control, approval workflows, and document registers. Support internal and external audits by ensuring procedures comply with company policies and regulatory requirements. Develop supporting documentation including work instructions, flowcharts, process maps, and quick reference guides. Deliver SOP implementation workshops and support operational teams during rollout. Review and assist in developing Scopes of Work (SOWs) for operational support contracts. Prepare governance reports, SOP status updates, and continuous improvement recommendations for management.<br>Qualifications Bachelor's Degree in Business Administration, Industrial Engineering, Operations Management, Quality Management, or a related discipline.5–8 years of experience in SOP development, process documentation, governance, or operational excellence (or equivalent professional experience). Strong experience supporting logistics, accommodation, transportation, fleet, inventory, or camp operations. Experience with process mapping, workflow optimization, and document control systems. Knowledge of quality management systems, compliance frameworks, and audit requirements. Advanced Microsoft Word, Excel, and Power Point skills. Excellent technical writing, analytical thinking, stakeholder engagement, and communication skills. Experience in industrial, mining, engineering, or remote-site operations is highly desirable.

High-level Job Purpose Statement Supervises a team of auto technicians to conduct routine and advanced diagnostics, service, and repairs on customer vehicles.<br>Essential Duties and Responsibilities<br>Supervision Coordinates, leads and participates in the activities of a team of technicians in the maintenance, diagnoses, and repair of vehicles brought into the service facility Plan, assign, and direct the work of the auto technicians Inspect the work of technicians to ensure principal and Company standards are met Train technicians in new procedures Carries out supervisory responsibilities in accordance with Company policies and procedures Service and Repair Analyze work orders (Job Cards) to understand a vehicle’s condition, the accuracy of the diagnosis, and labor time agreed; requisition parts, compute work orders, prepare service records and reports as required Clarify with the Service Advisor if the work order is not clear or seems incorrect Determine which parts and tools will be required for a given repair or service and ensure their availability Inform the Service Advisor if additional parts need to be ordered Complete routine services and repairs within the assigned timeframes Document completed work orders to include the repairs conducted, the parts required, and the labor involved Document additional services or repairs conducted on vehicles Document any other vehicle problems noted during servicing and document any additional repairs to be completed, the parts required, and the labor to be charged in order to gain customer approval<br>Minimum Requirements for the Role Qualifications Related diploma or certificate from a technical school or training Experience4 years’ experience in a dealership service outlet conducting routine services on automobiles Knowledge, Skills and Abilities Technical knowledge of various service requirements and diagnoses of issues in one or more of the following disciplines Mechanical Electronic Electrical Transmission or air-conditioning;Good communications skills Fluent in English; Arabic desirable

<div dir="rtl"><h3 >نبذة عن الوظيفة</h3> <p >تبحث شركة الو ماسا للالم نيوم والحدادة ورشة عن <strong >مندوب مشتريات</strong> للانضمام إلى فريقها في الجبيل، المنطقة الشرقية. يمثل هذا الدور فرصة للمرشحين ذوي الخبرة الحديثة أو بدونها لتطوير مهاراتهم في مجال المشتريات ضمن بيئة عمل بدوام كامل.</p> <h3 >الهدف من الدور</h3> <p >يهدف شاغل هذه الوظيفة إلى إدارة عمليات شراء المواد والسلع الأساسية للشركة، سواء من خلال الشراء المباشر أو المناقصات. يشمل الدور متابعة استلام المشتريات، ضمان مطابقة الكميات والمواصفات، تدقيق المطالبات المالية ذات الصلة، بالإضافة إلى إعداد وتقديم التقارير الدورية لضمان الشفافية والامتثال للوائح.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >دراسة طلبات الشراء الواردة من الجهات المعنية وتدقيقها لضمان توافقها مع اللوائح التنظيمية للمشتريات.</li> <li >تنفيذ عمليات الشراء المباشر للمواد والسلع المختلفة بما يتوافق مع الإجراءات والسياسات المعتمدة.</li> <li >إعداد وثائق المناقصات وتوزيعها، وجمع عروض التوريد، والمشاركة في تشكيل فرق دراسة العروض ومتابعتها، وتدقيق نتائج الدراسة، ثم إرساء طلب الشراء على العرض الأنسب وفقاً للوائح.</li> <li >استلام المشتريات والتأكد من مطابقة الكميات والمواصفات المطلوبة، بالإضافة إلى تدقيق المطالبات المالية المتعلقة بها.</li> <li >إعداد وتقديم تقارير العمل الدورية، وتوثيقها، وحفظها بشكل منظم.</li> </ul> <h3 >المؤهلات والخبرات المطلوبة</h3> <ul > <li >خبرة عملية تتراوح من <strong >0 إلى 1 سنة</strong> في مجال المشتريات أو مجال ذي صلة.</li> </ul> <h3 >موقع العمل ونوعه</h3> <p >هذه الوظيفة بدوام كامل ومقرها في مدينة <strong >الجبيل</strong> ضمن <strong >المنطقة الشرقية</strong> بالمملكة العربية السعودية. سيعمل مندوب المشتريات ضمن فريق مخصص لضمان كفاءة عمليات الشراء وتلبية احتياجات الشركة.</p> <h3 >تقديم الطلبات</h3> <p >ندعو المهتمين الذين يستوفون المتطلبات المذكورة أعلاه إلى تقديم طلباتهم لهذه الفرصة المهنية في شركة الو ماسا للالم نيوم والحدادة ورشة.</p></div>

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >يبحث مكتب المجاز للاستشارات الهندسيه في الرياض عن <strong >مهندس معماري</strong> حديث التخرج للانضمام إلى فريق عمله بدوام كامل. يمثل هذا الدور فرصة للمهندسين المعماريين الطموحين الذين يتمتعون بخبرة تتراوح من <strong >0 إلى سنة واحدة</strong> للمساهمة في تصميم وتنفيذ مشاريع معمارية متنوعة ضمن بيئة عمل احترافية.</p> <h3 >مهام التصميم والتخطيط</h3> <ul > <li >دراسة متطلبات واحتياجات مشروع التصميم بدقة.</li> <li >القيام بزيارات ميدانية لتقييم موقع ومحيط المبنى المقترح.</li> <li >وضع الخطط والرسومات الأولية للمبنى، بما في ذلك التخطيطات الخارجية والداخلية.</li> <li >تحليل احتياجات العملاء وتصميم المباني والمشاريع وفقًا لتلك الاحتياجات.</li> </ul> <h3 >مسؤوليات التنفيذ والإشراف</h3> <ul > <li >إعداد الرسومات التنفيذية والمواصفات الفنية التفصيلية للمشاريع.</li> <li >إعداد وثائق البناء والمواصفات التفصيلية.</li> <li >مراقبة عمليات البناء والتأكد من تنفيذ التصاميم بشكل صحيح ووفقًا للمواصفات.</li> <li >إدارة عملية البناء وإجراء أي تعديلات ضرورية على الخطط مع تقدم المشروع.</li> <li >الحصول على التصاريح والموافقات اللازمة من السلطات المحلية.</li> </ul> <h3 >التنسيق والاستشارات</h3> <ul > <li >التنسيق مع فرق العمل المختلفة لضمان سير العمل بسلاسة.</li> <li >العمل مع المقاولين والمهنيين الآخرين لضمان اكتمال المشروع في الوقت المحدد وفي حدود الميزانية.</li> <li >تقديم الاستشارات للعملاء والتواصل مع الفرق الفنية والمؤسسات الأخرى المعنية بالمشروع.</li> </ul> <h3 >المؤهلات والمتطلبات</h3> <ul > <li >درجة البكالوريوس في الهندسة المعمارية.</li> <li >خبرة عملية تتراوح من <strong >0 إلى سنة واحدة</strong> (حديث التخرج).</li> <li >القدرة على تحليل احتياجات العملاء وتطوير حلول تصميمية مبتكرة.</li> <li >مهارات قوية في إعداد الرسومات التنفيذية والمواصفات الفنية.</li> <li >القدرة على التنسيق والتواصل الفعال مع مختلف الأطراف المعنية بالمشروع.</li> <li >الالتزام بمراقبة جودة التنفيذ والامتثال للمعايير والمواصفات.</li> </ul> <h3 >تفاصيل العمل</h3> <p >هذه الوظيفة بدوام كامل ومقرها في <strong >الرياض</strong>، المملكة العربية السعودية. سيعمل المهندس المعماري ضمن فريق متخصص في مكتب المجاز للاستشارات الهندسيه، مساهمًا في إنجاز مشاريع معمارية عالية الجودة.</p></div>

This senior leadership role is responsible for developing, implementing and managing all Commercial Controls, Change Management, Reporting & Consolidation, Cost Systems, Governance, Procedures and function specific Document Control activities across the SEVEN portfolio.<br><br>The role leads a team of professionals responsible for portfolio reporting, project controls governance, cost management systems, baseline and non-baseline change management, commercial assurance, process development, document control, training and capability development. The position ensures the delivery of accurate, timely and transparent performance information to support informed decision-making at project, programme, portfolio and executive levels.<br><br>The role acts as the custodian of portfolio cost data, reporting processes, change governance and associated management systems, ensuring consistency, compliance and continuous improvement across all projects. The position works closely with Projects (Delivery & Development), Finance, Procurement, PMC's, CMC's and Contractors to establish a high-performing controls environment that supports successful project delivery.<br><br> One Team culture promoting complete and seamless integration across the business Lead the Commercial Controls, Reporting, Change Management and function specific Document Control functions across the portfolio Support the Executive Director in defining and implementing the strategic direction for the function Develop and implement the function strategic roadmap, annual objectives and improvement initiatives Contribute to operational planning and annual budgeting for the function Establish and monitor functional KPIs and performance measures Promote a "no-surprise" culture through proactive reporting, forecasting and issue escalation Lead continuous improvement initiatives focused on governance, reporting, automation and operational efficiency Represent SEVEN in all commercial controls, reporting and governance interactions with internal and external stakeholders<br><br>Execution & Strategy<br><br> Establish and maintain portfolio-wide controls frameworks, governance processes and assurance mechanisms Ensure compliance with all approved policies, procedures, governance requirements and delegated authorities Lead assurance reviews across projects to verify compliance with approved controls, procedures and reporting requirements Act as custodian of commercial controls standards across the portfolio Support Executive Management with strategic and operational decision-making through analysis and recommendations<br><br>Reporting & Portfolio Consolidation<br><br> Lead all portfolio reporting activities and establish a consistent reporting framework across all projects Direct the preparation and submission of Monthly Status Reports, Executive Reports, Dashboards and Portfolio Performance Reports Consolidate project cost, commercial and performance data into portfolio-level reporting outputs Lead the analysis of portfolio performance trends, forecasts, variances, risks and opportunities Develop executive dashboards and management information systems that support informed decision-making Maintain a strategic reporting calendar and ensure timely submission of all portfolio reporting requirements Produce early warning indicators and performance metrics to identify emerging issues Review reporting outputs to ensure consistency, accuracy and quality across the portfolio<br><br>Cost Management Systems & Data Governance<br><br> Act as business owner for Aconex Connected Cost and associated project controls systems Lead the implementation, enhancement, configuration and optimisation of cost management systems Drive system improvement initiatives, automation opportunities and integration requirements Establish and maintain portfolio coding structures including CBS, WBS and reporting hierarchies where applicable Ensure portfolio data integrity, consistency and quality across all systems Lead period-end cost system close processes and ensure accurate reporting cut-off dates are achieved Govern portfolio master data and reporting structures Support the implementation of new technologies and digital initiatives within the function<br><br>Change Management<br><br> Lead portfolio-wide baseline and non-baseline change management activities Act as custodian of Change Management procedures and governance frameworks Chair or facilitate Change Committee activities as required Ensure Project Change Requests are assessed, reviewed and approved in accordance with approved procedures and Delegation of Authority requirements Maintain portfolio change registers and reporting metrics Provide assurance and challenge on change requests, cost impacts and business cases Monitor change trends and provide strategic insights to executive management<br><br>Policies, Procedures & Training<br><br> Lead the development, implementation and maintenance of Commercial Controls, Reporting, Change Management and Governance procedures Establish and maintain management system documentation and process maps Periodically review procedures to ensure alignment with business requirements and industry best practice Lead compliance audits and maturity assessments across the portfolio Develop and maintain training materials, guidance documents and user manuals Deliver training programmes and awareness sessions across the business Promote continuous learning and capability development within the function<br><br>Function Specific Document Control & Information Management<br><br> Lead the function specific Document Control function across the portfolio Establish and maintain document management standards, protocols and governance requirements Ensure compliance with function specific document control procedures and records management requirements Oversee document workflows, transmittals, reviews, approvals and archival processes Ensure project records are complete, accurate and readily accessible Support audits and assurance reviews through effective document management practices<br><br>Stakeholder Management<br><br> Develop strong relationships within Projects (Delivery & Development), Finance, Procurement and Executive Leadership teams Manage relationships with PMC's, CMC's, Contractors and Consultants Act as the primary point of contact for portfolio reporting, governance and controls matters Ensure transparent and efficient communication with all stakeholders<br><br>Strategy Implementation<br><br> Support the implementation of the Commercial & Project Controls strategy Develop and execute initiatives that improve commercial controls maturity, reporting effectiveness and operational performance Drive standardisation and consistency across the portfolio<br><br>Decision Making & Problem Solving<br><br> Analyse complex portfolio issues and develop practical solutions Provide independent challenge and assurance to project teams Ensure compliance with Delegation of Authority requirements Escalate significant risks and issues to executive management<br><br>HSEQ<br><br> Promote strong health, safety and environmental practices throughout SEVEN Ensure compliance with all HSEQ policies and procedures<br><br>People Leadership<br><br> Lead multiple teams including Reporting & Consolidation, Change Management, Cost Systems and Document Control Define goals and performance measures for all direct reports Develop talent through coaching, mentoring and succession planning Lead recruitment, onboarding and capability development activities Conduct performance reviews and ensure effective implementation of SEVEN's performance management framework Create a collaborative, inclusive and high-performing culture Promote continuous professional development and knowledge sharing Strive to achieve the highest levels of commitment to the vision, mission and values of SEVEN Adhere to and abide by the SEVEN Code of Conduct Perform other duties as directed by the Executive Director - Commercial, Planning & Project Controls<br><br>Requirements<br><br> Bachelor's Degree in Quantity Surveying, Construction Management, Engineering, Project Management or related discipline Master's degree in Business Administration is preferable APM (Association for Project Management) PPM (Professional in Project Management) PgMP (Program Management Professional)

<ul><li><p>Manage executive calendars, appointments, meetings, and business schedules.</p></li><li><p>Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action lists.</p></li><li><p>Handle incoming and outgoing correspondence, emails, telephone calls, and official communications.</p></li><li><p>Maintain confidential records, contracts, reports, and management documents.</p></li><li><p>Organize physical and electronic filing systems for easy document retrieval.</p></li><li><p>Follow up with departments, clients, suppliers, and other stakeholders on pending matters.</p></li><li><p>Prepare letters, memos, reports, quotations, and other business documents.</p></li><li><p>Monitor deadlines, commitments, approvals, and management instructions.</p></li><li><p>Support office administration, document control, and general coordination activities.</p></li><li><p>Assist management in tracking projects, assignments, and operational priorities.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Bachelor's degree in Business Administration or a related field, providing a strong foundation in organizational and communication skills.</p></li><li><p>A minimum of 5 years experience in a similar executive support role, demonstrating proven capabilities in managing high-level responsibilities.</p></li><li><p>Certification in Executive Secretarial Studies or Office Management, showcasing a commitment to professionalism and skill enhancement.</p></li><li><p>Experience in corporate environments, particularly in industries like finance, healthcare, or technology, to understand industry-specific dynamics.</p></li></ul><p></p><p></p>

<p>Position Overview We are seeking a reliable, organized, and detail-oriented Data Entry Support Administrative professional to join our remote team. This entry-level position supports daily operations through accurate data entry, records maintenance, document processing, administrative assistance, and routine workflow coordination. The ideal candidate is comfortable using computers, spreadsheets, email, and digital systems and can complete structured assignments accurately while working independently. Previous professional experience is not required. Training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first remote professional role are encouraged to apply.</p><h3>Key Responsibilities</h3><h4>Data Entry &amp; Processing</h4><ul><li>Enter and update information in databases, spreadsheets, and internal systems.</li><li>Transfer information from approved forms and source documents.</li><li>Review entries for accuracy, completeness, and consistency.</li><li>Update existing records with current information.</li><li>Process routine data-entry assignments.</li><li>Identify missing, duplicate, outdated, or incorrect information.</li><li>Make authorized corrections and updates.</li><li>Complete assignments within established deadlines.</li></ul><h4>Administrative Support</h4><ul><li>Prepare and update spreadsheets, forms, lists, and trackers.</li><li>Process routine administrative requests.</li><li>Maintain contact lists, logs, and shared records.</li><li>Organize digital folders and administrative resources.</li><li>Route documents and requests to appropriate team members.</li><li>Assist with shared inboxes when assigned.</li><li>Support routine scheduling and coordination activities.</li><li>Complete additional clerical projects as needed.</li></ul><h4>Records &amp; Document Management</h4><ul><li>Maintain organized electronic records and files.</li><li>Upload, label, categorize, and archive documents.</li><li>Follow established file-naming and storage procedures.</li><li>Review documents for completeness and basic accuracy.</li><li>Maintain record indexes and tracking logs.</li><li>Retrieve authorized records when requested.</li><li>Organize templates, forms, and reference materials.</li><li>Protect confidential and sensitive information.</li></ul><h4>Data Verification &amp; Quality Control</h4><ul><li>Compare entered information with approved source documents.</li><li>Perform routine accuracy and completeness checks.</li><li>Identify errors and inconsistencies.</li><li>Verify record details according to established procedures.</li><li>Correct routine errors when authorized.</li><li>Flag unresolved discrepancies for additional review.</li><li>Help maintain accurate and reliable business records.</li></ul><h4>Workflow &amp; Task Support</h4><ul><li>Track assignments, deadlines, and pending requests.</li><li>Update workflow and processing trackers.</li><li>Monitor outstanding administrative tasks.</li><li>Follow up on assigned action items.</li><li>Maintain routine activity logs.</li><li>Compile approved information for basic reports and summaries.</li><li>Provide status updates when requested.</li></ul><h4>Remote Team Communication</h4><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal inquiries.</li><li>Coordinate information with team members and departments.</li><li>Request clarification when instructions are incomplete.</li><li>Report data or documentation issues promptly.</li><li>Participate in virtual meetings and training sessions.</li><li>Maintain dependable communication during scheduled work hours.</li></ul><h3>Required Qualifications</h3><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and procedures.</li><li>Ability to complete routine and repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple assignments and deadlines.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><h3>Preferred Qualifications</h3><ul><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management tools. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions. Task-management or remote collaboration tools.</li><li>Experience gained through internships, volunteer work, academic projects, freelance assignments, customer service, retail, or clerical activities may also be relevant.</li></ul><h3>Skills &amp; Competencies</h3><ul><li>Data entry and accuracy.</li><li>Attention to detail.</li><li>Administrative organization.</li><li>Records and document management.</li><li>Computer and typing proficiency.</li><li>Time management.</li><li>Professional communication.</li><li>Dependability and consistency.</li><li>Adaptability and willingness to learn.</li><li>Confidential handling of information.</li></ul><h3>What We Offer</h3><p>Depending on employment status, location, and eligibility, benefits may include:</p><ul><li>Fully remote work environment.</li><li>Competitive entry-level compensation.</li><li>Paid onboarding and training.</li><li>Full-time and part-time opportunities.</li><li>Flexible scheduling for qualifying positions.</li><li>Paid time off and company holidays.</li><li>Health, dental, and vision benefits where applicable.</li><li>Professional development opportunities.</li><li>Regular coaching and feedback.</li><li>Career advancement opportunities.</li><li>Company-provided equipment where applicable.</li><li>Supportive remote team environment.</li></ul><h3>Ideal Candidate</h3><p>You may be a strong fit if you are organized, dependable, and comfortable working with data, spreadsheets, digital documents, and administrative tasks. You pay close attention to detail, follow procedures, manage deadlines effectively, and can work independently in a remote environment. This position can provide a foundation for a career in data entry, administrative support, records management, office operations, or business support.</p><p><br></p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and procedures.</li><li>Ability to complete routine and repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple assignments and deadlines.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management tools. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions. Task-management or remote collaboration tools. Experience gained through internships, volunteer work, academic projects, freelance assignments, customer service, retail, or clerical activities may also be relevant.</li></ul>

<p>Key Duties and Responsibilities</p><p>1. Data Entry and Database Management</p><p>Accurately enter information into company databases, spreadsheets, software systems, and other electronic records.</p><p>Update existing records and ensure information remains complete, accurate, and current.</p><p>Verify data received from different departments or external sources before entering it into company systems.</p><p>Identify and correct data-entry errors, duplicate records, incomplete information, and inconsistencies.</p><p>Perform routine data quality checks and reconcile information where necessary.</p><p>Transfer information from paper documents, emails, forms, reports, and other sources into electronic systems.</p><p>Maintain structured and well-organized electronic records for easy retrieval.</p><p>Assist with database clean-up and periodic data verification exercises.</p><p>Process high volumes of information while maintaining accuracy and meeting required deadlines.</p><p>2. Administrative Support</p><p>Provide general administrative and clerical support to management and other team members.</p><p>Prepare, type, format, edit, and proofread correspondence, reports, forms, spreadsheets, and other documents.</p><p>Organize and maintain electronic and physical filing systems.</p><p>Scan, photocopy, print, file, and distribute documents when required.</p><p>Assist with preparing meeting documents, schedules, reports, and administrative records.</p><p>Maintain office records and ensure documents are properly categorized and stored.</p><p>Assist with incoming and outgoing correspondence, including emails, letters, and internal documents.</p><p>Support routine office operations and complete additional administrative duties assigned by management.</p><p>3. Records and Document Management</p><p>Create and maintain accurate filing and document-control systems.</p><p>Retrieve records and documents promptly when requested by authorized employees.</p><p>Ensure records are filed according to established company procedures.</p><p>Archive older records according to organizational retention requirements.</p><p>Maintain appropriate confidentiality and security of employee, customer, financial, operational, and other sensitive records.</p><p>Ensure confidential documents are only accessible to authorized personnel.</p><p>Assist with preparing documentation for internal reviews, audits, and compliance requirements.</p><p>4. Reporting and Spreadsheet Management</p><p>Prepare and update routine spreadsheets, trackers, registers, and administrative reports.</p><p>Compile information from different sources for management review.</p><p>Assist in generating weekly, monthly, or periodic reports.</p><p>Check reports for missing information, inconsistencies, and obvious errors before submission.</p><p>Maintain trackers for assigned activities, documents, requests, or departmental records.</p><p>Use Microsoft Excel or similar spreadsheet applications to organize, filter, sort, and summarize data.</p><p>5. Communication and Coordination</p><p>Respond professionally to routine telephone calls, emails, and internal enquiries.</p><p>Communicate with colleagues and other departments to obtain missing or updated information.</p><p>Follow up on outstanding documents, forms, approvals, or data where required.</p><p>Direct enquiries to the appropriate department or employee when necessary.</p><p>Maintain professional and courteous communication with employees, customers, suppliers, and other stakeholders.</p><p>Work collaboratively with colleagues to ensure administrative tasks are completed efficiently.</p><p>6. Data Accuracy, Confidentiality and Compliance</p><p>Maintain a high level of accuracy when processing, entering, and updating information.</p><p>Handle confidential and sensitive information with discretion.</p><p>Follow organizational policies relating to data protection, information security, confidentiality, and records management.</p><p>Report significant discrepancies, missing information, or suspected data issues to the appropriate supervisor.</p><p>Follow established procedures when accessing, modifying, storing, sharing, or disposing of organizational information.</p><p>Maintain passwords, system access, and confidential documentation securely.</p><p>Preferred Experience</p><p>Candidates with experience in one or more of the following areas will have an advantage:</p><p>Data entry and database administration.</p><p>General office administration.</p><p>Records and document management.</p><p>Microsoft Excel and spreadsheet management.</p><p>Customer or employee record maintenance.</p><p>Preparation of administrative reports.</p><p>Electronic document-management systems.</p><p>Working with confidential or sensitive information.</p><p>Key Performance Indicators (KPIs)</p><p>Performance may be assessed against the following areas:</p><p>Accuracy of data entered and maintained.</p><p>Number and frequency of data-entry errors.</p><p>Timeliness of data processing and administrative tasks.</p><p>Completion of assigned work within agreed deadlines.</p><p>Accuracy and completeness of reports and records.</p><p>Proper maintenance of electronic and physical filing systems.</p><p>Compliance with confidentiality and data-protection procedures.</p><p>Responsiveness to administrative requests.</p><p>Quality and professionalism of internal and external communication.</p><p>Overall reliability and contribution to departmental efficiency.</p><p>Personal Attributes</p><p>The ideal candidate will be:</p><p>Detail-oriented and methodical.</p><p>Honest and trustworthy.</p><p>Organized and dependable.</p><p>Professional and courteous.</p><p>Proactive and willing to take responsibility.</p><p>Comfortable performing repetitive tasks requiring sustained accuracy.</p><p>Able to remain focused while working with large amounts of information.</p><p>Flexible and able to adapt to changing administrative priorities.</p><p><br></p><p><strong>Desired Candidate Profile</strong></p><h3>Required Qualifications</h3><p>High school diploma, secondary school certificate, or equivalent qualification.</p><p>Additional qualification or certificate in Business Administration, Office Administration, Information Technology, Data Management, or a related discipline is an advantage.</p><p>Previous experience in data entry, clerical work, office administration, records management, or a similar position is preferred.</p><p>Good working knowledge of Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.</p><p>Ability to use databases, electronic filing systems, and other office software.</p><p>Good written and verbal communication skills.</p><p>Strong numerical and basic analytical skills.</p><h3>Required Skills and Competencies</h3><p>The successful candidate should demonstrate:</p><p>Excellent attention to detail and accuracy.</p><p>Fast and accurate typing/data-entry ability.</p><p>Strong organizational and time-management skills.</p><p>Good computer and Microsoft Office skills.</p><p>Ability to maintain confidentiality.</p><p>Strong record-keeping and document-management skills.</p><p>Ability to prioritize multiple tasks and meet deadlines.</p><p>Good written and verbal communication.</p><p>Ability to work independently with minimal supervision.</p><p>Ability to work effectively as part of a team.</p><p>Problem-solving skills and the ability to identify data discrepancies.</p><p>Reliability, punctuality, and a professional attitude.</p><p>Willingness to learn new software, processes, and administrative procedures.</p>

<p>Position Overview We are seeking an organized, dependable, and detail-oriented Data Entry Admin Support professional to join our remote team. This entry-level position supports daily operations through accurate data entry, document processing, record maintenance, administrative assistance, and routine workflow coordination. The ideal candidate is comfortable using computers, spreadsheets, email, and digital systems and can complete structured assignments accurately while working independently. Previous professional experience is not required. Training and guidance will be provided. Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first remote professional role are encouraged to apply.</p><h3>Key Responsibilities</h3><h4>Data Entry &amp; Processing</h4><ul><li>Enter and update information in databases, spreadsheets, and internal systems.</li><li>Transfer data from approved forms, documents, and source materials.</li><li>Review entries for accuracy, completeness, and consistency.</li><li>Update existing records with current information.</li><li>Process routine data-entry assignments.</li><li>Identify missing, duplicate, outdated, or incorrect information.</li><li>Make authorized corrections and updates.</li><li>Complete assignments within established deadlines.</li></ul><h4>Administrative Support</h4><ul><li>Prepare and update spreadsheets, forms, lists, and trackers.</li><li>Process routine administrative requests.</li><li>Maintain contact lists, logs, and shared records.</li><li>Organize digital folders and administrative resources.</li><li>Route documents and requests to appropriate team members.</li><li>Assist with shared inboxes when assigned.</li><li>Support routine scheduling and coordination.</li><li>Complete additional clerical projects as needed.</li></ul><h4>Records &amp; Document Management</h4><ul><li>Maintain organized electronic files and records.</li><li>Upload, label, categorize, and archive documents.</li><li>Follow established file-naming and storage procedures.</li><li>Review documents for completeness and basic accuracy.</li><li>Maintain record indexes and tracking logs.</li><li>Retrieve authorized records when requested.</li><li>Organize templates, forms, reports, and reference materials.</li><li>Protect confidential and sensitive information.</li></ul><h4>Data Verification &amp; Quality Control</h4><ul><li>Compare entered information with approved source documents.</li><li>Perform routine accuracy and completeness checks.</li><li>Identify errors and inconsistencies.</li><li>Verify basic information according to established procedures.</li><li>Correct routine errors when authorized.</li><li>Flag unresolved discrepancies for additional review.</li><li>Help maintain accurate and reliable company records.</li></ul><h4>Workflow &amp; Task Support</h4><ul><li>Track assignments, deadlines, and outstanding requests.</li><li>Update workflow and processing trackers.</li><li>Monitor pending administrative tasks.</li><li>Follow up on assigned action items.</li><li>Compile approved information for basic reports and summaries.</li><li>Maintain routine activity logs.</li><li>Provide status updates when requested.</li><li>Support efficient daily workflows.</li></ul><h4>Communication &amp; Team Support</h4><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal inquiries.</li><li>Coordinate information with colleagues and departments.</li><li>Ask for clarification when instructions are incomplete.</li><li>Provide timely updates regarding assigned responsibilities.</li><li>Participate in virtual meetings and training sessions.</li><li>Maintain dependable communication while working remotely.</li></ul><h3>Required Qualifications</h3><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to complete routine or repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple assignments and deadlines.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><h3>Preferred Qualifications</h3><ul><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management tools. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions. Calendar or task-management tools. Remote collaboration platforms. Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, customer service, or clerical activities may also be relevant.</li></ul><h3>Skills &amp; Competencies</h3><ul><li>Data accuracy and attention to detail.</li><li>Administrative organization.</li><li>Computer and typing skills.</li><li>Records and document management.</li><li>Time management and prioritization.</li><li>Professional communication.</li><li>Dependability and consistency.</li><li>Ability to follow procedures.</li><li>Adaptability and willingness to learn.</li><li>Confidential handling of information.</li></ul><h3><br></h3><h3>Ideal Candidate</h3><p>You may be a strong fit if you are organized, accurate, dependable, and comfortable working with data, spreadsheets, digital documents, and routine administrative responsibilities. You can follow procedures, manage deadlines, maintain confidentiality, and complete assignments independently. This position is suitable for candidates interested in developing a career in data entry, administrative support, records management, office operations, or business support .</p><h3><br></h3><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer and typing proficiency.</li><li>Familiarity with email, spreadsheets, web browsers, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to complete routine or repetitive tasks accurately.</li><li>Effective written and verbal communication skills.</li><li>Ability to manage multiple assignments and deadlines.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and processes.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Gmail. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management tools. Administrative or clerical support. Records processing and verification. Basic spreadsheet functions. Calendar or task-management tools. Remote collaboration platforms. Experience gained through internships, volunteer work, academic projects, freelance assignments, retail, customer service, or clerical activities may also be relevant.</li></ul>

<p>Position Overview We are seeking a reliable, organized, and detail-oriented Data Entry Specialist Administrative professional to join our remote team. This entry-level role provides data entry, recordkeeping, document processing, and general administrative support to help maintain accurate information and efficient daily operations. The successful candidate will enter and update data, maintain digital records, organize documents, manage spreadsheets, review information for accuracy, and assist team members with routine administrative responsibilities. Previous professional experience is not required. Training and guidance will be provided to qualified candidates. This position is well suited for recent graduates, career changers, individuals returning to the workforce, or candidates looking to begin a career in data entry, administration, or business operations.</p><p><b>Key Responsibilities</b></p><ul><li><strong>Data Entry &amp; Records</strong></li><ul><li>Enter and update information in databases, spreadsheets, and internal systems.</li><li>Transfer information from approved documents into digital records.</li><li>Review data for accuracy, completeness, and consistency.</li><li>Identify missing, duplicate, or incorrect information.</li><li>Correct routine errors when authorized.</li><li>Maintain accurate and up-to-date records.</li><li>Perform routine quality-control checks.</li><li>Update tracking sheets, contact lists, logs, and administrative records.</li><li>Follow established data-entry and recordkeeping procedures.</li></ul><li><strong>Administrative Support</strong></li><ul><li>Provide routine administrative assistance to managers and team members.</li><li>Prepare, format, organize, and update business documents.</li><li>Process forms, records, and internal requests.</li><li>Maintain spreadsheets, trackers, and administrative logs.</li><li>Organize electronic files and shared folders.</li><li>Monitor shared inboxes or communication channels when assigned.</li><li>Route documents and requests to appropriate team members.</li><li>Assist with general administrative and clerical projects.</li></ul><li><strong>Document Management</strong></li><ul><li>Upload, label, categorize, and archive digital documents.</li><li>Maintain organized electronic filing systems.</li><li>Review documents for completeness and basic accuracy.</li><li>Maintain document indexes and tracking records.</li><li>Retrieve authorized records when requested.</li><li>Organize company forms, templates, procedures, and reference materials.</li><li>Follow established file-naming and document-storage procedures.</li><li>Handle confidential documents responsibly.</li></ul><li><strong>Operations &amp; Task Support</strong></li><ul><li>Assist with routine day-to-day operational activities.</li><li>Track assignments, deadlines, and outstanding action items.</li><li>Update operational and project trackers.</li><li>Follow up on routine tasks when requested.</li><li>Coordinate information between departments when necessary.</li><li>Assist with preparing routine reports and summaries.</li><li>Escalate incomplete information or administrative issues appropriately.</li></ul><li><strong>Data Quality &amp; Reporting</strong></li><ul><li>Review records for obvious errors or missing information.</li><li>Compare information across approved documents and systems.</li><li>Perform routine data-quality checks.</li><li>Compile information for basic reports.</li><li>Prepare summaries using established templates.</li><li>Flag discrepancies requiring additional review.</li><li>Help maintain accurate and current business information.</li></ul><li><strong>Communication &amp; Team Coordination</strong></li><ul><li>Communicate professionally through email, chat, and virtual meetings.</li><li>Respond to routine internal administrative inquiries.</li><li>Provide timely updates regarding assigned responsibilities.</li><li>Request clarification when instructions or information are incomplete.</li><li>Coordinate with team members to resolve routine data or documentation issues.</li><li>Maintain professional and dependable communication while working remotely.</li></ul></ul><p>What We Offer</p><p>Depending on employment status, location, and eligibility, benefits may include:</p><ul><li>Fully remote work environment.</li><li>Competitive entry-level compensation.</li><li>Paid onboarding and training.</li><li>Full-time and part-time opportunities.</li><li>Flexible scheduling for qualifying positions.</li><li>Paid time off and company holidays.</li><li>Health, dental, and vision benefits where applicable.</li><li>Professional development and skills training.</li><li>Regular performance feedback.</li><li>Career growth and advancement opportunities.</li><li>Company-provided equipment where applicable.</li><li>Supportive remote team environment.</li></ul><p>Ideal Candidate</p><p>You may be a strong fit if you:</p><ul><li>Have strong attention to detail and accuracy.</li><li>Enjoy working with computers, spreadsheets, and digital information.</li><li>Are organized, dependable, and responsible.</li><li>Can perform structured and repetitive tasks accurately.</li><li>Follow instructions and procedures carefully.</li><li>Can manage multiple assignments and meet deadlines.</li><li>Work effectively and independently in a remote environment.</li><li>Communicate professionally with colleagues.</li><li>Are comfortable learning new software and processes.</li><li>Can handle confidential information responsibly.</li><li>Are interested in developing professional experience in data entry, administration, or business operations.</li></ul><p>Recent graduates, career changers, individuals returning to the workforce, and candidates seeking their first professional remote position are encouraged to apply.</p><p>Application Process</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, GED, or equivalent.</li><li>Basic computer proficiency.</li><li>Familiarity with email, web browsers, spreadsheets, and digital documents.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to enter and review information accurately.</li><li>Ability to follow written instructions and established procedures.</li><li>Ability to manage multiple routine assignments.</li><li>Effective written and verbal communication skills.</li><li>Ability to work independently in a remote environment.</li><li>Dependable and professional work habits.</li><li>Willingness to learn new software and procedures.</li><li>Ability to maintain confidentiality.</li><li>Reliable internet connection and suitable remote workspace.</li></ul><p>Preferred Qualifications</p><ul><li>Previous professional experience is not required.</li><li>Familiarity with any of the following may be helpful: Microsoft Excel, Word, and Outlook. Google Sheets, Docs, Drive, and Calendar. Data-entry or database systems. CRM or business-management platforms. Digital filing and document-management systems. Administrative or clerical support. Customer service or office support. Basic reporting and spreadsheet management. Remote collaboration tools.</li><li>Internships, volunteer work, academic projects, freelance assignments, customer service experience, or previous clerical responsibilities may also be considered relevant.</li></ul><p>Skills &amp; Competencies</p><ul><li><strong>Attention to Detail:</strong> Carefully review information and identify errors, inconsistencies, or missing details.</li><li><strong>Accuracy:</strong> Enter and maintain information correctly while following established procedures.</li><li><strong>Organization:</strong> Keep records, files, documents, and assignments organized across digital systems.</li><li><strong>Time Management:</strong> Prioritize responsibilities and complete assignments within expected timelines.</li><li><strong>Communication:</strong> Communicate clearly and professionally with supervisors and team members.</li><li><strong>Dependability:</strong> Maintain consistent productivity and follow through on assigned responsibilities.</li><li><strong>Adaptability:</strong> Learn new software, processes, and administrative procedures as needed.</li><li><strong>Confidentiality:</strong> Protect sensitive company, customer, vendor, and employee information.</li></ul>

<p><strong>Position Overview:</strong> We are seeking a highly organized and professional Administrator to provide comprehensive administrative support for the property management operations of a premium residential compound in Riyadh. The successful candidate will be responsible for maintaining accurate records, coordinating communications, supporting day-to-day administrative tasks, and ensuring smooth office operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support &amp; Documentation</strong></li><ul><li>Provide general administrative support to the property management team</li><li>Manage incoming and outgoing correspondence including emails, letters and courier services</li><li>Maintain organized filing systems for all property documentation (physical and digital)</li><li>Prepare, format and proofread documents, reports and correspondence</li><li>Coordinate meeting schedules, prepare agendas and record meeting minutes</li><li>Manage office supplies inventory and coordinate procurement of stationery and materials</li><li>Maintain and update property management databases and tracking systems</li><li>Process and file documents in accordance with data retention policies</li><li>Support preparation of presentations, reports and management documentation</li><li>Maintain confidentiality of sensitive resident and business information at all times</li></ul><li><strong>Tenant Records &amp; Lease Administration</strong></li><ul><li>Maintain accurate and up-to-date tenant records and lease files</li><li>File executed lease agreements and supporting documentation</li><li>Update tenant information in property management system</li><li>Process lease renewals and amendment documentation</li><li>Coordinate collection and filing of tenant documents (IDs, visas, authorization letters)</li><li>Maintain move-in and move-out checklists and inspection records</li><li>File Ejar and Shomoos registration certificates and renewal documentation</li><li>Update lease expiry trackers and renewal calendars</li><li>Maintain resident emergency contact information database</li><li>Archive closed tenant files in accordance with retention schedules</li></ul><li><strong>Financial Administration Support</strong></li><ul><li>Process and file invoices, receipts and payment documentation</li><li>Maintain organized records of all financial transactions</li><li>Coordinate deposit receipt issuance and refund documentation</li><li>Support preparation of monthly rent billing schedules</li><li>File bank statements and reconciliation reports</li><li>Maintain petty cash records and process reimbursement requests</li><li>Track outstanding payments and update arrears documentation</li><li>Support preparation of monthly financial reports and tracking sheets</li><li>Maintain vendor and supplier contract files</li><li>Process expense claims and maintain supporting documentation</li></ul><li><strong>Customer Service &amp; Communication Support</strong></li><ul><li>Answer and direct telephone calls professionally and courteously</li><li>Respond to general resident inquiries and direct complex matters appropriately</li><li>Manage reception area and greet visitors in a professional manner</li><li>Coordinate distribution of resident notices, circulars and announcements</li><li>Support helpdesk ticketing system with data entry and status updates</li><li>Maintain resident communication logs and contact databases</li><li>Assist with resident event coordination including registration and attendance tracking</li><li>Process amenity booking requests and maintain reservation calendars</li><li>Support mail and parcel management procedures</li><li>Distribute welcome kits and compound information materials to new residents</li></ul><li><strong>Reporting &amp; Data Management</strong></li><ul><li>Assist with preparation of monthly, quarterly and annual reports</li><li>Update operational dashboards and tracking spreadsheets</li><li>Compile data for KPI reporting and performance monitoring</li><li>Maintain accurate records in property management system</li><li>Generate standard reports from property management and financial systems</li><li>Support data entry for leasing, occupancy and financial trackers</li><li>Maintain document version control and filing protocols</li><li>Archive completed reports and documentation systematically</li><li>Support audit requirements with document retrieval and organization</li><li>Ensure data accuracy and integrity across all systems and records</li></ul><li><strong>Compliance &amp; Record Keeping</strong></li><ul><li>Maintain visitor log books and contractor access records</li><li>File regulatory compliance certificates and inspection reports</li><li>Support PDPL compliance with proper document handling and storage</li><li>Maintain insurance certificates and policy documentation</li><li>Coordinate document submissions to regulatory authorities as required</li><li>Ensure all required resident acknowledgements and consents are filed</li><li>Maintain incident reports and health and safety documentation</li><li>Support Business Continuity Plan documentation and updates</li><li>Coordinate document retention and secure disposal schedules</li><li>Maintain compliance checklists and tracking registers</li></ul><li><strong>General Office Coordination</strong></li><ul><li>Coordinate building access cards and key management</li><li>Maintain office equipment and coordinate repairs and servicing</li><li>Support staff coordination including leave schedules and attendance records</li><li>Coordinate translation requirements for documents and communications</li><li>Manage office vendor relationships (printers, couriers, suppliers)</li><li>Support team communications and internal announcements</li><li>Coordinate logistics for site visits, meetings and inspections</li><li>Maintain office calendar and booking of meeting rooms</li><li>Support onboarding of new team members with documentation and orientation</li><li>Perform other administrative duties as assigned by Property Manager</li></ul><li>The candidate will perform all functions and responsibilities which may not be expressly mentioned in the Clients contract, but that are necessary for the proper performance of services and the conducting of activities for the effective and efficient management of the property in accordance with good industry protocols and any applicable best international standards and codes of practice.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Minimum 3 years administrative experience, preferably in property management, real estate or hospitality in KSA</li><li>Strong organizational skills with excellent attention to detail</li><li>Proficiency in English</li><li>Advanced computer skills including MS Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with property management systems or database management preferred</li><li>Professional telephone manner and customer service orientation</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>High school diploma or equivalent required; administrative qualification or diploma preferred</li></ul><p><strong>Key Competencies</strong></p><ul><li>Highly organized with systematic approach to record-keeping and filing</li><li>Strong written and verbal communication skills</li><li>Professional and courteous demeanor with residents and colleagues</li><li>Detail-oriented with high level of accuracy in data entry and documentation</li><li>Ability to maintain confidentiality and handle sensitive information appropriately</li><li>Proactive with ability to anticipate needs and take initiative</li><li>Team player with positive, can-do attitude</li><li>Flexible and adaptable to changing priorities and workload</li><li>Tech-savvy with ability to learn new systems and software quickly</li><li>Cultural awareness and sensitivity in a diverse, multicultural environment</li></ul>

<p>Position Summary The Administrative Professional Office Support will help ensure routine administrative activities are completed accurately, professionally, and on time. The role involves maintaining business records, processing documents, updating spreadsheets and databases, managing correspondence, organizing digital files, coordinating schedules, monitoring administrative requests, and assisting internal teams with day-to-day operational needs. Candidates with previous administrative experience are welcome to apply. Entry-level candidates with strong computer skills, attention to detail, communication abilities, and a willingness to learn are also encouraged.&nbsp;</p><p><br></p><p>Key Responsibilities Administrative &amp; Office Support Provide day-to-day administrative assistance to supervisors and internal teams. Complete routine clerical and office-support assignments. Process forms, documents, requests, and internal correspondence. Maintain administrative trackers, logs, lists, and task records. Prepare basic reports, summaries, and business documents. Monitor outstanding administrative tasks and deadlines. Retrieve information and documentation for authorized team members. Coordinate routine administrative activities. Follow up on pending requests when necessary. Assist with special administrative projects as assigned. Data Entry &amp; Records Management Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms. Create new records and update existing information. Transfer information from forms, emails, documents, and other authorized sources. Review entered information for accuracy and completeness. Identify missing, duplicate, outdated, or inconsistent records. Correct routine errors according to established procedures. Maintain accurate and organized business records. Assist with database cleanup and record-maintenance activities. Email &amp; Correspondence Monitor assigned administrative inboxes and communication channels. Review incoming correspondence and identify required actions. Respond to routine administrative inquiries when authorized. Forward requests to the appropriate department or employee. Draft basic professional correspondence. Proofread outgoing communications for accuracy and professionalism. Maintain organized email folders and communication records. Follow up on outstanding correspondence when assigned. Document Preparation &amp; Processing Prepare, format, edit, and organize routine business documents. Assist with letters, forms, reports, memos, and administrative materials. Review documents for accuracy and completeness. Proofread documents for spelling, grammar, and formatting. Update existing templates and documents as instructed. Upload and store completed documents appropriately. Maintain proper document versions. Assist with document indexing and archiving. Spreadsheet &amp; Database Support Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications. Update administrative trackers and data lists. Sort, filter, categorize, and organize information. Review spreadsheets for errors or missing information. Maintain consistent formatting. Prepare simple data summaries when requested. Support routine record verification and database maintenance. Digital File Management Maintain organized electronic filing systems. Upload, rename, categorize, and archive digital documents. Follow established file-naming conventions. Store files in designated folders and systems. Maintain organized shared drives and cloud-based workspaces. Retrieve documents for authorized employees. Identify duplicate, outdated, or incorrectly filed records. Assist with digital file cleanup and archiving. Calendar &amp; Scheduling Support Assist with scheduling meetings, appointments, and virtual calls. Review calendar availability before scheduling. Enter appointment and meeting information accurately. Send meeting invitations and reminders when required. Update calendars when scheduling changes occur. Assist with identifying scheduling conflicts. Maintain accurate scheduling information. Internal Communication &amp; Coordination Communicate professionally with supervisors and colleagues. Route administrative requests to appropriate team members. Follow up on outstanding internal requests. Provide accurate information to authorized employees. Maintain clear records of completed and pending tasks. Provide progress updates when requested. Escalate urgent or sensitive matters appropriately. Confidentiality &amp; Data Protection The Administrative Professional may have access to confidential company, employee, customer, vendor, or operational information. The successful candidate must: Maintain strict confidentiality. Access information only when necessary for assigned duties. Protect passwords and company credentials. Use approved company systems and communication channels. Follow data-storage and document-sharing procedures. Maintain privacy while working remotely. Secure work devices and systems when unattended. Never disclose confidential information to unauthorized individuals. Report suspected security incidents promptly. Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant. Remote Work Expectations As a fully remote employee, the successful candidate will be expected to: Maintain reliable internet access during scheduled working hours. Remain available through designated communication channels. Maintain dependable attendance and punctuality. Manage assigned responsibilities independently. Prioritize tasks according to deadlines and business needs. Attend required virtual meetings and training sessions. Communicate promptly about delays or technical issues. Maintain a professional and reasonably quiet workspace. Follow company remote-work and information-security procedures. Key Skills &amp; Competencies Organization: Ability to maintain structured records, documents, schedules, and administrative workflows. Attention to Detail: Ability to identify errors, missing information, and inconsistencies.&nbsp;</p><p><strong>Desired Candidate Profile</strong></p><h2>Required Qualifications</h2><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li>Good written and verbal communication abilities.</li><li>Strong attention to detail and accuracy.</li><li>Good typing and keyboard skills.</li><li>Ability to work with email, spreadsheets, documents, and online systems.</li><li>Ability to follow written and verbal instructions.</li><li>Ability to manage multiple administrative responsibilities.</li><li>Ability to maintain organized records and files.</li><li>Ability to work independently with limited supervision.</li><li>Responsible approach to confidential information.</li></ul><p>Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</p><h2>Preferred Qualifications</h2><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, Gmail, and Calendar</li><li>CRM or database systems</li><li>Digital document-management platforms</li><li>Cloud-based business applications</li><li>Virtual meeting platforms</li><li>Task-management applications</li></ul><p>Training may be provided for PulseMediaNL-specific systems and procedures.</p>

Job Purpose:The job holder is responsible for designing, developing, customizing, and maintaining Share Point-based solutions that support marine operations, offshore construction projects, vessel management, and corporate departments (HR, Administration, Finance..etc). The role focuses on improving collaboration, document control, workflow automation, and compliance across onshore and offshore teams.<br>Key Responsibilities:<br>Design, develop, configure, and maintain intranet through Share Point Online. Customize Share Point sites, lists, libraries, web parts, and permissions to meet Company’s requirements. Develop and maintain Power Apps, Power Automate flows, and Share Point Framework (SPFx) components where applicable. Update the intranet information in as needed basis. Administer Company’s main website support and recommend solutions Design and implement read‑only document controls in Share Point to protect critical operational, engineering, contractual, HR/Cybersecurity Policies & Procedures, Company’s Manual and compliance documents used by the Company. Configure permission levels, role‑based access control, and inheritance management to ensure authorized users can view documents without the ability to edit, delete, download, or reshare where required. Apply document protection mechanisms, including Share Point permission settings (Read, View Only, Restricted View), version control and check‑out/check‑in policies, Information Rights Management (IRM) / sensitivity labels via Microsoft Purview, retention and records management policies for compliance-related documents Regularly audit document libraries and permissions to ensure compliance with ZOSCO’S IT policies, Saudi Arabia’s regulations (PDPL), and client requirements. Translate Company’s business processes (e.g., HR Policy documentation, HSE reporting, maintenance tracking, Facility Administration, Recruitment, Transportation. Etc.) into automated Share Point workflows. Optimize document management, approvals, and records retention aligned with cybersecurity regulations and company standards. Integrate Share Point solutions with Microsoft 365 tools (Teams, Outlook, One Drive, Power BI). Support integration with departmental-specific systems such as Oracle, financial management, maintenance, helpdesk platforms, social media, and Website where required. Provide technical support, troubleshooting, and enhancements for Share Point users across shore-based offices. Develop user guides, SOPs, and deliver training sessions to improve adoption and effective usage. Ensure solutions comply with IT/Cybersecurity security, data governance, and regulatory requirements (e.g., ISM, ISPS, ISO). Maintain role-based access, data integrity, version control, history and backup policies. Stay current with Microsoft 365 and Share Point updates and recommend improvements. Identify opportunities to digitize and streamline Company operational processes.<br>Qualifications:Bachelor’s degree in Computer Science, Information Systems, Engineering, or a related field.6–8 years of relevant professional experience in IT, software development, systems engineering, or a related technical field. Proven experience working in the Oil & Gas industry, with a strong understanding of industry processes, standards, and technologies.