Document Controller

<p>Responsible for maintaining the Document Control and/or Document Management System, ensuring proper registration, tracking, filing, distribution, and archiving of documents. Maintain accurate and up-to-date records of documents received by the department and coordinate with relevant stakeholders to obtain required updates and confirmations.</p><ul><li>Use the Electronic Document Management System (EDMS) in accordance with company requirements and line manager instructions.</li><li>Provide document control and administrative support to the relevant team.</li><li>Register and maintain records of all incoming and outgoing correspondence, letters, Minutes of Meetings (MoMs), drawings, technical submittavits, and other documents in Arabic and/or English.</li><li>Maintain a register of incoming and outgoing mail, including stamping, recording, distribution, and circulation.</li><li>Control, track, and issue documentation including correspondence, Minutes of Meetings, resolutions, constitutional documents, licenses and permits, agreements, letters, and other relevant documents received from departments, project companies, and stakeholders.</li><li>Receive, log, and distribute documents and support the coordination and monitoring of administrative activities to facilitate efficient workflow.</li><li>Establish and maintain the document control filing system in accordance with company Standard Operating Procedures.</li><li>Maintain files and tracking records and ensure proper control when documents or files are taken from the filing system.</li><li>Follow up with relevant individuals to ensure files and outstanding documents are returned or closed in a timely manner.</li><li>Maintain tender documents and ensure original documents are appropriately controlled.</li><li>Ensure all physical and electronic files are properly organized and maintained.</li><li>Collect, record, and distribute incoming communications to the relevant individuals as required.</li><li>Implement and maintain a coordinated and consistent filing system, ensuring all records are up to date and maintained in accordance with QSE procedures.</li><li>Coordinate with internal teams, team members, third-party consultants, contractors, and other stakeholders to facilitate document workflows and ensure document statuses are properly closed.</li><li>Follow up on open document-control items with relevant stakeholders until closure.</li><li>Maintain project documentation in accordance with applicable ISO standards.</li><li>Manage the electronic transmission of documents.</li><li>Perform data entry and maintain databases related to document receipt, distribution, and tracking.</li><li>Coordinate with team members, secretaries, and other staff to ensure the accuracy and completeness of records.</li><li>Archive contract and project documentation and ensure archive records remain up to date.</li><li>Support the successful closeout and handover of documentation as required by the line manager.</li><li>Ensure regular periodic electronic backups of project documents.</li><li>Adhere to all relevant organizational and departmental policies, processes, Standard Operating Procedures, and instructions.</li><li>Contribute to continuous improvement initiatives, programs, and projects in line with organizational standards.</li><li>Perform other related duties or assignments as directed.</li></ul><p><strong>Job Specifications</strong></p><p><strong>Educational Desired</strong> Undergraduate Degree.</p><p><strong>Minimum Experience (Type and Duration)</strong> Minimum Minimum 2 years of experience as a Document Controller.</p><p>Experience working with Document Control Systems / Electronic Document Management Systems (EDMS).</p><p><strong>Required Skills</strong> Knowledge and experience in Document Control and Document Management Systems.</p><p>Excellent report-writing skills.</p><p>Excellent communication skills in English.</p><p>Proficiency in MS Office.</p><p>Knowledge of Primavera and other relevant software.</p><p>Good document filing, tracking, archiving, and record-management skills.</p><p>Ability to coordinate effectively with internal teams and external stakeholders.</p><p><strong>Core Competencies</strong> Ensures Accountability. Collaborates. Drives Results. Champions Agility. Embraces Innovation. Demonstrates Integrity and Respect.</p><p><strong>Work Condition</strong> Ability to manage multiple documents, requests, and priorities while maintaining accuracy and ensuring timely completion of document-control activities</p><p><strong>Desired Candidate Profile</strong></p><p>Educational Desired Undergraduate Degree.</p><p>Minimum Minimum 2 years of experience as a Document Controller.</p><p>Experience working with Document Control Systems / Electronic Document Management Systems (EDMS).</p><p>Knowledge and experience in Document Control and Document Management Systems.</p><p>Excellent report-writing skills.</p><p>Excellent communication skills in English.</p><p>Proficiency in MS Office.</p><p>Knowledge of Primavera and other relevant software.</p><p>Good document filing, tracking, archiving, and record-management skills.</p><p>Ability to coordinate effectively with internal teams and external stakeholders.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Job Description - Customs Classification Brokerالوصف الوظيفي - مبند جمركي<p><strong>Department:</strong> Customs Clearance<br><strong>Reports To:</strong> Customs Clearance Manager / Supervisor<br><strong>Location:</strong> King Abdul Aziz Port - Dammam Bonded and Export Zone</p><br><br>Job Purpose<p>Responsible for accurately classifying import, export, re-export, transit, and bonded-zone shipments according to ZATCA regulations and the GCC Integrated Customs Tariff. The position assigns and verifies HS Codes, reviews shipment documents, identifies customs restrictions and required permits, and supports the preparation of customs declarations through approved customs systems.</p><br><br>Key Responsibilities<ul><li>Review commercial invoices, packing lists, bills of lading, certificates of origin, technical specifications, catalogues, and other shipping documents.</li><li>Determine and verify the correct HS Code, customs duty rate, and applicable tariff treatment.</li><li>Classify goods according to ZATCA regulations, GCC customs tariffs, and Harmonized System classification rules.</li><li>Verify product descriptions, materials, functions, quantities, weights, values, and countries of origin.</li><li>Identify prohibited or restricted goods and required approvals from relevant government authorities.</li><li>Coordinate with customers, suppliers, Customs Clearance Specialists, Operations, Warehousing, Customer Service, Safety, and other SDES departments.</li><li>Support customs declarations for import, export, re-export, transit, statistical, and bonded-zone movements.</li><li>Respond to customs classification queries, remarks, inspections, and document requests.</li><li>Request additional technical information when documents are incomplete or insufficient.</li><li>Maintain accurate classification records, supporting documents, and the approved HS Code database.</li><li>Monitor changes to customs regulations, tariff schedules, restrictions, and permit requirements.</li><li>Escalate incorrect descriptions, document discrepancies, prohibited goods, or compliance concerns immediately.</li><li>Maintain the confidentiality of customer information, customs documents, and system credentials.</li><li>Perform other related duties assigned by the Customs Clearance Manager.</li></ul>Authority and Accountability<p>The employee has the authority to request additional documents, return incomplete files, place classification activities on hold, and reject unsupported HS Codes.</p><br><br><p>The employee must not classify goods based on assumptions, incomplete information, or misleading product descriptions.</p><br><br>Qualifications and Requirements<ul><li>High-school diploma or higher; diploma or bachelor's degree in Customs, Logistics, Supply Chain, International Trade, Engineering, Chemistry, or a related field is preferred.</li><li>Relevant experience in customs classification or customs-clearance operations.</li><li>Good knowledge of HS Codes, ZATCA regulations, GCC customs tariffs, and customs documentation.</li><li>Experience with ZATCA, Fasah, or other customs platforms is preferred.</li><li>Good Arabic and English communication skills.</li><li>Strong analytical skills, accuracy, integrity, and attention to detail.</li><li>Ability to work under customs-clearance deadlines and operational requirements.</li><li>Must meet applicable ZATCA registration, examination, licensing, and professional requirements.</li></ul>Key Performance Indicators<ul><li>Accuracy of HS Code classifications.</li><li>Number of customs remarks or rejected declarations caused by classification errors.</li><li>Classification turnaround time.</li><li>Completeness of supporting documents and records.</li><li>Timely updates to the HS Code database.</li><li>Delays, penalties, storage charges, or demurrage resulting from classification errors.</li></ul> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<ul><li><p>Maintain the master document register, including document numbering, revision status, and traceability.</p></li><li><p>Distribute controlled documents to stakeholders and track acknowledgments and transmittals.</p></li><li><p>Review incoming documents for formatting, numbering, and completeness before registration and filing.</p></li><li><p>Maintain electronic and hard-copy filing systems, ensuring documents are secure, retrievable, and properly archived.</p></li><li><p>Track submittal and transmittal logs and follow up on outstanding approvals.</p></li><li><p>Support ISO and client audit readiness.</p></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Diploma or Bachelor’s degree in Finance, Business Administration, or a related field.</p></li><li><p>0–2 years of experience as a Document Controller, preferably in construction or engineering.</p></li><li><p>Fluent Arabic with good working command of English.</p></li><li><p>Proficiency in EDMS platforms such as Aconex and SharePoint.</p></li><li><p>Good knowledge of MS Office, especially Excel and Word.</p></li><li><p>Knowledge of ISO 9001 document control.</p></li><li><p>Familiarity with drawings, RFIs, submittals, and construction documentation.</p></li><li><p>Certification in document control or records management is an advantage.</p></li></ul>

<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About the Role</h3> <p style="margin:0 0 12px; ************;">Pepsico is seeking a <strong style="font-weight:700;">Cntrl &amp; Rpt Asst Supervisor</strong> for a full-time position. This role is crucial for enhancing financial serviceability by facilitating key account reconciliations and ensuring timely confirmation processes. The Supervisor will also be instrumental in implementing accounts receivable review procedures and collaborating with external legal firms to resolve court cases.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Facilitate key account reconciliations to enhance serviceability and ensure timely reconciliation and confirmation processes.</li> <li style="margin:0 0 6px;">Implement and manage the Accounts Receivable (AR) review and reconciliation process.</li> <li style="margin:0 0 6px;">Prepare timely reconciliations for all assigned customers, identifying variances and facilitating corrective actions until closure.</li> <li style="margin:0 0 6px;">Ensure timely review of reconciliations with DC finance supervisors, the Credit Controller, and CAM, maintaining easily retrievable filing.</li> <li style="margin:0 0 6px;">Prepare Customer Reconciliation Summaries and share them with regional sales &amp; finance teams, reporting to the Credit Controller as per deadlines.</li> <li style="margin:0 0 6px;">Follow up for confirmation and complete reconciliation according to OTC timelines.</li> <li style="margin:0 0 6px;">List CDA variable and fixed credit, coordinating with the Revenue Analyst for timely processing in alignment with deductions.</li> <li style="margin:0 0 6px;">Receive payment analysis of OT customer payments from FSS.</li> <li style="margin:0 0 6px;">Report and follow up to resolve variances with the sales team and customers, addressing unpaid/short-paid invoices, credit/debit notes, and stale items.</li> <li style="margin:0 0 6px;">Review monthly collection schedules and monitor progress to ensure all OT customers pay as per the LTA, reporting delays to KAMs and the Finance team.</li> <li style="margin:0 0 6px;">Follow up on action minutes with the sales team regarding Credit Notes (CN), Long-Term Agreements (LTAs), and promotions.</li> <li style="margin:0 0 6px;">Maintain a summary of LTA highlights for OT customers, including credit terms, balance confirmation, and fixed incentives.</li> <li style="margin:0 0 6px;">Follow up with collection agencies or insurance on cases handed over for collecting receivable balances.</li> <li style="margin:0 0 6px;">Share clear reasons for holds on CCPF to facilitate informed decision-making by the Credit Controller, CAM, and management regarding order releases or actions.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Financial Control and Compliance</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Understand the objective of financial controls on an ongoing basis.</li> <li style="margin:0 0 6px;">Document test script attributes for effective execution of controls as necessary.</li> <li style="margin:0 0 6px;">Evaluate the effectiveness of controls through quarterly or as-needed testing.</li> <li style="margin:0 0 6px;">Maintain an audit trail to evidence the execution of activities, sufficient to enable re-performance by an independent third party.</li> <li style="margin:0 0 6px;">Remediate any control deficiencies as necessary.</li> <li style="margin:0 0 6px;">Provide results of verification as necessary.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Collaboration and Professional Development</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Provide regular feedback to the Credit Controller and review the status of reconciliations and customer accounts.</li> <li style="margin:0 0 6px;">Work proactively with peers to achieve common business objectives and reach optimized status.</li> <li style="margin:0 0 6px;">Share new initiatives and areas of improvement with the Credit Controller and follow through for implementation.</li> <li style="margin:0 0 6px;">Coordinate with the Credit Controller, CAM, and Sales team to ensure timely balance confirmation is received from salesmen and credit customers.</li> <li style="margin:0 0 6px;">Understand organizational values, set objectives, work for common goals, and self-develop for career progress.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Candidate Profile</h3> <p style="margin:0 0 12px; ************;">Candidates for this role should possess <strong style="font-weight:700;">5 to 10 years of relevant experience</strong> in control, reporting, or financial reconciliation functions.</p>

Requisition ID: 299008<br><br> Relocation Authorized: National - Single Telework Type: Full-Time Office/Project Work Location: Riyadh<br><br>Extraordinary Teams Building Inspiring Projects<br><br>Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.<br><br>Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.<br><br>Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.<br><br>Project Overview<br><br>Bechtel has been involved over the last 80 years in some of the world’s busiest and most complex airport projects, including Greenfield and Brownfield developments. In the GCC, we have held significant roles on King Khalid, King Fahad, Dubai, Hamad, and Muscat international airports.<br><br>Saudi Arabian Bechtel Company has been appointed to provide project management consultancy services (including technical, commercial, and construction management) for the development of a state of the art international airport in the city of Riyadh, Kingdom of Saudi Arabia.<br><br>King Salman International Airport will have a capacity of up to 120 million travellers by 2030 and 185 million travellers by 2050, and the capacity to process up to 3.5 million tons of cargo by 2050. Bechtel will provide PMC services for three new terminals; Terminal 6 is a new build ‘low cost carrier’ – hyper efficient terminal with gross floor area of ≈450,000m2, capacity of 20mppa; Iconic Terminal is a new build ‘new concept’ terminal with gross floor area of ≈ 1M m2, capacity of 40 to 45 mppa, and Private Aviation Terminal and hangars for VIPs and business jet passengers.<br><br>Job Summary<br><br>In this role, you will support the finance and routine cost estimating, analysis, control activities, support the implementation of cost monitoring and control standards, preparation of cost data, the project trend program. You will also assist with budget allocation and developing quantity takeoffs, project codes, and application unit rates. Your work will help ensure projects stay on budget and excel.<br><br>Major Responsibilities<br><br>Performs routine cost estimating, analysis, and control activities, as directed Supports the implementation of cost monitoring and control standards, techniques, systems, and reports Assists with budget allocation and reporting/cost control for specific construction discipline or group of disciplines Supports the preparation of cost data for proposals or contracts Assists in the development of quantity takeoffs for a specific discipline or specialty Assists in developing specific project codes of accounts and recommends appropriate modifications and revisions Supports the project trend program Assists in the development and application of unit rates (cost and job hours) to quantity takeoffs Supports project accounting activities, including cost tracking, general ledger, and sub-job financial management, ensuring accuracy and data integrity. Supports monthly close, forecasting, and financial reporting, including required variance analysis. Supports the preparation and review of client invoices to ensure compliance with contract terms and supporting documentation requirements. Reviews and processes vendor invoices to ensure proper cost coding and alignment with project budgets and commitments. Monitors, reviews, and reconciles key accounts, including accruals, receivables, and unbilled costs, and resolves variances in a timely manner.<br><br>Education And Experience Requirements<br><br>Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience<br><br>Required Knowledge And Skills<br><br>Prior experience working as client representation or in PM/CM role preferred. Proficiency with multiple discipline specific software applications currently used in Bechtel (PC Works or Primavera and Microsoft Office Applications, for example). Proficiency with PC operating systems, with proficiency in several basic software applications. Knowledge of financial reporting systems and controller account codes, and understanding of Controller instructions, which impact Project Controls (including Project Financial Status Reports and Earned Revenue Determination Data). Intermediate level of knowledge of engineering, procurement, contracts, construction, and startup work processes, as performed by Bechtel. Knowledge of engineering and construction management customarily acquired over time through specialized instruction or practical experience. Prior Middle-East work experience preferred. Ability to work to deadlines and under pressure. Knowledge of project accounting, including job cost, commitments, and sub job structures Understanding of month-end close, reporting, and reconciliations Experience with billing and unbilled cost tracking Familiarity with accounts payable and P2P processes Ability to analyze financial data and resolve discrepancies<br><br>Total Rewards/Benefits<br><br>For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards<br><br>Diverse Teams Build The Extraordinary<br><br>As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.<br><br>We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.<br><br>Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

<ul><li>Manage the entire lifecycle of project documents, from creation and distribution to revision and archiving, ensuring accuracy and accessibility for all stakeholders.</li><li>Implement and maintain a robust document control system, establishing clear protocols for naming conventions, version control, and access permissions.</li><li>Facilitate the timely review and approval of all project documentation, coordinating with engineers, contractors, and clients to ensure adherence to deadlines.</li><li>Develop and enforce document transmittal procedures, guaranteeing that all outgoing and incoming documents are logged, tracked, and distributed appropriately.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li><p>Possesses a Bachelor's degree in Administration, Information Management, or a related field, demonstrating a foundational understanding of organizational principles.</p></li><li><p>Holds a professional certification in Document Control (e.g., CDCS) or a related discipline, signifying specialized knowledge and commitment to the profession.</p></li><li><p>Has a minimum of 3-5 years of proven experience as a Document Controller, preferably within the Oil & Gas or Construction industry, showcasing practical application of skills.</p></li><li><p>Demonstrates proficiency in various document management software (e.g., SharePoint, Aconex, EDMS) and advanced Microsoft Office Suite skills, enabling effective system utilization.</p></li><li><p>Familiar with Transmittal and Submittal Prepartion and Following up, Previous Exeprience with EPC Contractor </p></li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Facilitate Key Account reconciliations to enhance serviceability and timely reconciliations and confirmation process. Implement the AR review and reconciliation process.</p><p>Provide feedback to the Credit controller regularly and review status of reconciliations and customer status. Work proactively with peers to achieve common business objectives and reach optimized status Share new initiatives and areas of improvements with Credit controller and follow through for implementation. Understand organizational values, set objectives, work for common goals and self-develop for carrier progress. Statement distribution as per SSFL policy and timelines for credit customers. Co-ordinate with FSS, Credit controller, CAM and Sales team to ensure timely balance confirmation received from salesman and credit customers. Timely Preparation of Reconciliations for All customer and list variances if any facilitate action till closure. Ensure timely review of reconciliations with DC finance supervisors, Credit controller and CAM and maintain easily retrievable filing of the same. Prepare Customer Reconciliation Summary and share with regional sales &amp; finance team and report to credit controller as per the deadlines. Follow up for confirmation and complete reconciliation as per the OTC timelines. List CDA variable and Fixed credit coordinate with Revenue Analyst to timely process in alignment with deductions Receive Payment analysis of OT customer payments from FSS. Report and follow up to resolve the variance with sales team and customers (Unpaid &amp; short paid invoices, credit and debit note, Stale etc. Review monthly collection schedule and monitor progress to ensure all OT customers pay as per the LTA and report the delays to KAM s &amp; Finance team. Follow-up to action minutes of meeting with sales team (OT manager, RSM, NSM, regarding all OT issues: CN, LTAs, Promotions, etc. Maintain summary of highlight of LTA for OT customers i.e. credit terms by customers, balance confirmation &amp; fixed incentive etc. Follow up with collection agency / Insurance on cases which has been hand over to them for collecting receivable balances. Share clear reasons for hold on CCPF to facilitate credit controller, CAM and management to have clear picture to release the order or take action. Effective execution of Control Understand the objective of the control Document the test script attributes for effective execution of the control Evaluate the effectiveness of the control through testing Maintain an audit trail to evidence execution of the activities, sufficient to enable re-performance by independent 3rd party Remediate any control deficiency Provide results of verification Measures: 100% customer confirmations on a quarterly basis. Reconciliations Organized and filed in compliance the internal control requirement. Action items are current and resolved within one cycle. Effective review and follow up process. Pertaining to Effective execution of Control Test Script completed and signed Evidential Audit Trail maintained for third party review</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Degree in Finance or Part qualified ACA, CPA, ACMA. At least 5 years of core finance experience. Hands on experience in SD software modules. High on Initiative and Analytical thinking. Good relationships building and interpersonal skills. Good supervisory skills. High computer literacy. Knowledge of S2C.</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>The Business Support Manager / Executive Assistant plays a vital role in ensuring the smooth operation of the Executive Director's office and the overall success of the Projects department. This individual will be responsible for managing executive priorities, communications, and meetings, as well as providing administrative, operational, and governance support. By creating a structured and efficient support system, the Business Support Manager enables the Executive Director and the PMO team to deliver accurate and timely outcomes.&nbsp;</p><br><p>Project duration: 5 months</p><br><br>Responsibilities:<br><ul><li>Manage executive priorities, communications, and meetings, ensuring effective leadership coordination.</li><li>Streamline cross-functional workflows and standardize templates and trackers for efficient project management.</li><li>Support the development and implementation of PMO governance routines and reporting processes.</li><li>Conduct research, compile information, and provide recommendations to executive management for informed decision-making.</li><li>Create and maintain action trackers, project plans, schedules, and controlled support records for organized project execution.</li><li>Provide administrative, operational, and executive support to the ED and assigned functions.</li><li>Coordinate employee onboarding, offboarding, and staff movement, ensuring a smooth transition process.</li><li>Assist with training, knowledge sharing, and document control guidance to enhance team coordination and productivity.</li><li>Support recruitment and resource processes, including CV coordination and interview scheduling.</li><li>Manage calendars, schedule appointments, and coordinate meeting logistics for efficient time management.</li></ul><br>Qualifications:<br><ul><li> Bachelor's degree or relevant experience in business support, executive assistance, or office management.</li><li> Proficiency in Microsoft Office, particularly Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.</li><li> Proven experience in coordinating teams, stakeholders, and project-support activities within a complex project environment.</li><li> Strong leadership-support, coordination, and stakeholder-management skills to effectively navigate executive priorities.</li><li> Excellent verbal and written communication skills for interacting with diverse stakeholders and executive management.</li><li> Ability to identify issues, analyze problems, and escalate appropriately, ensuring practical support solutions.</li><li> Exceptional organizational skills to manage multiple tasks, meetings, and priorities simultaneously.</li><li> Competence in using modern office software, EDMS / Aconex-related processes, and business support technology.</li><li> Experience in managing records, registers, controlled filing, and document routing, ensuring accurate documentation.</li><li> Strong problem-solving, prioritization, and decision-support abilities to assist the Executive Director effectively.</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Parsons is looking for an amazingly talented Senior Document Controller to join our Team! What You'll Be Doing : Establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence. Process contractor submittals and Requests for Information (RFIs). You will also support and review contractor submittals for compliance with contract documents and logs responses. To assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination between projects. Develop simple, clear, consistent file structures and implement controls to ensure that communication and work flow protocols are easily to follow.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Minimum 3+ years of related work experience, with at least 3+ years in document controls (or an equivalent combination of formal education and work experience). Well versed in EDMS - Aconex software is preferred. Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred. Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management. Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use. Keys to your success will be your previous experience in providing document control on similar projects, your organizational skills and knowledge of Electronic Document Management Systems.</p><p></p></section>

<p>Build the Future with JASARA Jasara is continuously seeking talented professionals to join our growing network of experts for current and future Construction Supervision (CS) opportunities across the Kingdom of Saudi Arabia. As a key delivery partner supporting some of the Kingdom's most ambitious development programs, Jasara supervises major projects across sectors including mixed-use developments, residential communities, commercial facilities, hospitality, healthcare, education, infrastructure, and public realm developments. We are currently building a talent pool of qualified professionals for anticipated project requirements across multiple regions of Saudi Arabia. Jasara is currently engaged in an upcoming framework agreement for construction supervision in several regions across KSA (EOI)</p><p>Senior Document Controller Role Overview</p><p>Lead document control activities for the Supervision Consultant team, ensuring effective management, distribution, tracking, and archiving of project documentation and correspondence.</p><p>Key Responsibilities</p><ul><li>Lead and coordinate the document control team.</li><li>Manage project documentation, correspondence, drawings, technical submissions, and transmittals.</li><li>Ensure documents are properly registered, distributed, and tracked.</li><li>Monitor document review and approval status.</li><li>Maintain document control logs and registers.</li><li>Coordinate document submissions between the Client, Consultant, and Contractor.</li><li>Ensure proper document version and revision control.</li><li>Prepare document control reports and status updates.</li><li>Support project close-out and document archiving.</li></ul><p>Project Locations</p><p>Potential opportunities may arise across:</p><ul><li>Central Region (Riyadh)</li><li>Western Region (Jeddah)</li><li>Western Region (Makkah - Madinah)</li><li>Eastern Region (Khobar - Dammam)</li><li>Southern Region (Aseer - Jazan Najran)</li></ul><p>Why JASARA?</p><p>At Jasara, you can contribute to some of the Kingdom's most transformative projects, collaborate with industry-leading professionals, and support Saudi Arabia's long-term development goals.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree in Document Control, Business Administration, Engineering, or related field. 7+ years of relevant experience . Previous experience on major construction projects. Experience working for a Consultant/contractor preferred. Strong knowledge of document control procedures and systems. Experience with Aconex or similar EDMS . Strong organizational and communication skills.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong style="font-size: 11px;">What You'll Be Doing:</strong></p><ul><li>Enforce Governance : Ensure the Document Control Procedure is strictly followed by the PMO and PMCs, updating the procedure as the program evolves.</li><li>System Management : Oversee and optimize the Electronic Document Management System (EDMS) for the entire master program.</li><li>Workflow Design : Create, implement, and maintain efficient automated workflows for program documentation within the EDMS.</li><li>Performance Reporting : Generate and distribute weekly log reports tracking outstanding and overdue actions to maintain PMO accountability.</li><li>Capacity Building : Lead training programs for PMO team members, PMCs, and stakeholders on EDMS protocols and best practices.</li><li>Standardization : Utilize your experience in procedure writing to author comprehensive documentation standards, guidelines, and manuals.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><strong>Education</strong> : Bachelor s degree or equivalent in Business Administration, Information Management, or a related field.</li><li><strong>Experience</strong> : 5 years of progressive experience in document control management, specifically on large-scale infrastructure or mega-projects.</li><li><strong>Mentorship</strong> : Proven willingness and ability to share knowledge and train diverse teams on EDMS platforms and SharePoint.</li><li><strong>Communication</strong> : Strong written and verbal communication skills to effectively collaborate with PMO leadership and external stakeholders.</li><li><strong>Tech Stack</strong> : High proficiency in MS Office Suite (Word, Excel, Outlook) and advanced familiarity with enterprise document management systems.</li><li><strong>Leadership</strong> : Self-motivated drive to align the EDMS strategies of the PMO, PMCs, and supply chain partners.</li><li><strong>Credentials</strong> : PMP certification is highly preferred to align with PMO methodologies.</li><li><strong>Certifications</strong> : Professional certification in document control (e.g., Certified Document Controller, ISO 9001 Lead Auditor) or records management.</li><li><strong>Compliance</strong> : Strong knowledge of international legal, regulatory, and governmental document retention requirements.</li><li><strong>Integration</strong> : Familiarity with integrating document control systems with broader Project Management Office tools and Enterprise Resource Planning (ERP) software.</li></ul><p></p></section>

<strong>Job Description<br><br></strong><strong>MAIN OBJECTIVE OF THE ROLE<br><br></strong><ul><li> To take full responsibility of the financial accounting, management accounting, budgeting, cash flow, cost control and profitability of Canon operations in KSA </li><li> Lead and manage a team of 2 finance specialists. </li><li> To take full responsibility for the Financial Month Close and all Financial Reporting. </li><li> To develop, implement and monitor the internal controls. </li><li> To achieve Inventory Level targets in coordination with the Marketing, Service and Supply Chain Department. <br><br></li></ul>To be responsible for the Accounts Payable Function by posting invoices, expense claims, payments and other related journal entries<br><br><strong>Responsibilities<br><br></strong><strong>Accounting<br><br></strong><ul><li> Finalization of Monthly and Annual Financial Accounts to ensure timely preparation of Monthly Reports with Actual v Budget within Canon’s guidelines. </li><li> Prepare monthly accruals, depreciation, prepaid, inventory provision and other month end financial adjustments. </li><li> Prepare monthly Balance Sheet reconciliations. </li><li> Booking of financial entries. </li><li> Overall assistance in daily routine work including Payables, Payments, Accounting, Banking, Sales Invoice Posting, etc. </li><li> Supervision and assistance to junior team members as required with accounting matters. </li><li> Coordination with auditors for Financial Year-End Audit. </li><li> Lease Accounting – ensure lease accounts are maintained as per US GAAP. </li><li> Petty Cash Control and financial entry booking. <br><br></li></ul><strong>Reporting<br><br></strong><ul><li> Preparation of Monthly Financial Reports – Balance Sheet, P&amp;L. </li><li> Inventory Report, analysis and leading monthly meetings with Marketing, Supply Chain and Service to achieve Target. </li><li> Other ad hoc reports and analysis as required by Financial Controller. <br><br></li></ul><strong>General<br><br></strong><ul><li> Manage Cash Flow. </li><li> Develop, document, implement and maintain Internal Control Policies and Procedures. </li><li> Maintain and update Financial and Accounting records/filing of the department. </li><li> Act as support to Financial Controller and deputize in his absence. </li><li> Gain a strong understanding of the ERP system and implement various modules and improvements with the assistance of ICT. </li><li> Offer support to other Finance team members. </li><li> Carry out other duties as assigned by the Financial Controller. <br><br></li></ul><strong>Qualifications<br><br></strong><ul><li> Minimum 10 years of overall work experience </li><li> Experience in multinationals companies required </li><li> Practical “hands-on” exposure in a similar Finance management role (4 years minimum). </li><li> Professional accounting certification (CA, CPA, CMA, etc, required). </li><li> Accounting, finance or business administration BBA degree </li><li> MBA preferred but not must </li><li> Arabic language preferred and is a plus</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Build the Future with JASARA Jasara is continuously seeking talented professionals to join our growing network of experts for current and future Construction Supervision (CS) opportunities across the Kingdom of Saudi Arabia.<br> As a key delivery partner supporting some of the Kingdom's most ambitious development programs, Jasara supervises major projects across sectors including mixed-use developments, residential communities, commercial facilities, hospitality, healthcare, education, infrastructure, and public realm developments.<br> We are currently building a talent pool of qualified professionals for anticipated project requirements across multiple regions of Saudi Arabia.<br> Jasara is currently engaged in an upcoming framework agreement for construction supervision in several regions across KSA (EOI) Document Controller Role Overview Support the management and control of project documentation within the Supervision Consultant team, ensuring documents are properly registered, distributed, tracked, and archived.<br> Key Responsibilities Register and distribute incoming and outgoing project documents.<br> Maintain document registers and transmittals.<br> Track document review and approval status.<br> Manage drawings, technical submissions, correspondence, and project records.<br> Ensure proper revision and version control.<br> Coordinate document submissions between project stakeholders.<br> Maintain electronic and physical project filing systems.<br> Support preparation of document control reports.<br> Assist with project close-out and document archiving.<br> Project Locations Potential opportunities may arise across: Central Region (Riyadh) Western Region (Jeddah) Western Region (Makkah - Madinah) Eastern Region (Khobar - Dammam) Southern Region (Aseer - Jazan – Najran) Why JASARA?<br> At Jasara, you can contribute to some of the Kingdom's most transformative projects, collaborate with industry-leading professionals, and support Saudi Arabia's long-term development goals.<br> Minimum Requirements Diploma or Bachelor's degree in Business Administration, Engineering, Document Control, or related field.<br> 3+ years of relevant experience Experience working on construction projects.<br> Familiarity with Aconex or similar document management systems .<br> Strong attention to detail and organizational skills.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 >About Tjdeed Technology®</h3> <p >Tjdeed Technology® is a digital transformation and IT solutions company with its headquarters in Jordan and branches across several Middle Eastern countries. The company specializes in helping organizations enhance their operations through a comprehensive suite of services, including IT service management, cybersecurity, cloud solutions, infrastructure, artificial intelligence, and automation.</p> <h3 >The Business Analyst Role</h3> <p >Tjdeed Technology® is seeking a <strong >Business Analyst</strong> to join its Professional Services department. This full-time role is based in Jeddah, Makkah, Saudi Arabia, and involves supporting multiple customer engagements and technology solutions. The Business Analyst leads discovery and requirements analysis, maps current and future state processes, and produces clear functional documentation and acceptance criteria. The role also supports solution validation, User Acceptance Testing (UAT), business-process handover, and customer sign-off, working closely with Project Managers, Solution Leads, engineers, and customer stakeholders.</p> <h3 >Key Responsibilities</h3> <ul > <li >Facilitate discovery and requirements workshops with business and IT stakeholders for assigned engagements.</li> <li >Understand business objectives, current processes, pain points, maturity, systems, data, and dependencies.</li> <li >Document current-state and future-state processes, identified gaps, decisions, and agreed recommendations.</li> <li >Produce Business Requirements Document (BRD) / Functional Requirements Document (FRD) content, user stories, use cases, process maps, acceptance criteria, and requirements traceability matrices.</li> <li >Analyze requirements for ITSM, ITAM, CMDB, Discovery, ESM, UEM, and IT operations solutions, as applicable.</li> <li >Define business requirements for workflows, catalogues, roles, access, approvals, SLAs, notifications, forms, data, and reporting.</li> </ul> <h3 >Solution Development and Project Support</h3> <ul > <li >Collaborate with Solution Leads and engineers to validate feasibility, dependencies, and design alignment prior to customer approval.</li> <li >Baseline approved requirements, maintain traceability, assess change impacts, and support the Project Manager's change-control process.</li> <li >Support presales discovery, contribute to RFP responses, provide SOW inputs, and clarify requirements when requested.</li> <li >Coordinate the business aspects of Conference Room Pilot (CRP), prototype, and demonstration sessions, including scenarios, feedback, decisions, and acceptance.</li> <li >Prepare UAT scenarios, support business users during testing, coordinate defect validation and retesting, and facilitate customer sign-off.</li> <li >Maintain minutes and actions for BA-led workshops and provide inputs to the Project Manager's risk, issue, assumption, and dependency registers.</li> <li >Support business-process knowledge transfer, handover documentation and acceptance, and contribute to improving reusable BA templates and standards.</li> </ul> <h3 >Required Experience</h3> <p >Candidates for this position should possess <strong >5 to 10 years of relevant experience</strong> in business analysis, particularly within IT services or digital transformation contexts. A strong understanding of IT service management (ITSM) principles and related solutions is essential for success in this role.</p> <h3 >Work Location and Type</h3> <p >This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role requires collaboration within a dynamic team environment, engaging with both internal technical teams and external customer stakeholders to deliver effective IT solutions.</p>

<p><br></p><p>Administrative Support</p><ul><li>Provide day-to-day administrative assistance to operations and management teams.</li><li>Prepare, edit, format, and organize business documents, reports, presentations, and correspondence.</li><li>Maintain organized digital filing systems and ensure documentation remains accurate and up to date.</li><li>Assist with data entry, document verification, and record maintenance.</li><li>Manage confidential information with professionalism and discretion.</li></ul><p>Operations Coordination</p><ul><li>Support daily operational activities across departments.</li><li>Monitor operational workflows and assist in tracking task completion.</li><li>Coordinate internal meetings and prepare agendas, meeting notes, and follow-up action items.</li><li>Help maintain operational calendars and scheduling.</li><li>Assist in organizing virtual meetings, workshops, and internal events.</li></ul><p>Office Support</p><ul><li>Serve as a point of contact for internal administrative requests.</li><li>Coordinate communication between departments to ensure timely information sharing.</li><li>Assist with onboarding documentation for new employees.</li><li>Support procurement and administrative processes when required.</li><li>Help maintain internal databases and operational systems.</li></ul><p>Data Management</p><ul><li>Enter, update, and verify information in company databases.</li><li>Generate basic reports and summaries using spreadsheets and reporting tools.</li><li>Monitor data accuracy and identify inconsistencies.</li><li>Support document control procedures and version management.</li></ul><p>Process Improvement</p><ul><li>Recommend improvements to administrative workflows.</li><li>Assist in developing standard operating procedures (SOPs).</li><li>Identify opportunities to improve efficiency through automation and digital tools.</li><li>Support special operational projects assigned by management.</li></ul><p>Technical Skills</p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, or similar tools.</li><li>Basic knowledge of spreadsheets and data management.</li><li>Ability to learn new software and business systems quickly.</li></ul><p>What You'll Gain</p><ul><li>Comprehensive onboarding and training.</li><li>Mentorship from experienced operations professionals.</li><li>Exposure to cross-functional business operations.</li><li>Opportunities to participate in process improvement initiatives.</li><li>Professional development and career growth opportunities.</li><li>Flexible remote working environment.</li><li>Collaborative and supportive team culture.</li><li>Access to modern digital collaboration tools.</li></ul><p>Working Conditions</p><ul><li>Fully remote position within the MENA region.</li><li>Standard business working hours with occasional flexibility based on operational needs.</li><li>Reliable internet connection and a suitable remote workspace are required.</li><li>Regular virtual meetings and team collaboration.</li></ul><p>Performance Expectations</p><ul><li>Success in this role will be measured by:</li><li>Accuracy and quality of administrative work.</li><li>Timely completion of assigned tasks.</li><li>Effective communication and collaboration.</li><li>Ability to maintain organized documentation.</li><li>Reliability and accountability in a remote work setting.</li><li>Contribution to operational efficiency and continuous improvement.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Office Administration, Operations Management, or a related field.</li><li>Recent graduate or up to two years of relevant administrative or office support experience.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time-management abilities.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Professional attitude with a strong customer-service mindset.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Internship or volunteer experience in administration, operations, customer service, or office support.</li><li>Experience using project management tools such as Trello, Asana, ClickUp, or Monday.com.</li><li>Familiarity with document management systems and cloud-based collaboration platforms.</li><li>Knowledge of administrative best practices in a remote work environment.</li><li>Arabic language proficiency is an advantage.</li></ul>

<h3 >About the Role</h3> <p >AECOM is seeking an experienced and detail-oriented <strong >Administrative Assistant</strong> to join our full-time team in Makkah, Saudi Arabia, serving the region including Jeddah. This role focuses on leading administrative operations and acting as a trusted resource for managers and project teams. The position requires 2-5 years of relevant experience and offers the opportunity to contribute to operational excellence and project success through strong organizational, communication, and leadership skills.</p> <h3 >Key Administrative and Office Support</h3> <ul > <li >Provide comprehensive administrative support and mentorship to one or more managers within the office or business unit.</li> <li >Lead the preparation, proofreading, and formatting of correspondence, forms, spreadsheets, and documents with meticulous attention to detail.</li> <li >Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders.</li> <li >Direct office supply inventory management and vendor relationships to optimize efficiency and cost-effectiveness.</li> <li >Establish and organize project file systems on shared servers and systems, ensuring accessibility and compliance.</li> <li >Lead project meetings, prepare comprehensive minutes, format documentation, and coordinate distribution to relevant stakeholders and clients.</li> <li >Develop and format project reports and documentation, ensuring alignment with organizational standards.</li> </ul> <h3 >Project and Financial Management</h3> <ul > <li >Lead project setup initiatives and support financial task development with increased autonomy.</li> <li >Independently manage estimate at completion (EAC) updates and change order documentation.</li> <li >Conduct thorough project invoice reviews and ensure accurate task coding across multiple projects.</li> <li >Take ownership of monthly progress reports and contractor estimates preparation.</li> <li >Ensure all project components align with established procedures and standards, identifying opportunities for process improvement.</li> <li >Support financial reconciliation and budget tracking activities.</li> </ul> <h3 >Procurement, Proposals, and Compliance</h3> <ul > <li >Lead procurement activities for project-related materials and manage vendor relationships strategically.</li> <li >Drive the development and implementation of project documentation and compliance requirements.</li> <li >Maintain and update vendor and client information in relevant systems with accuracy and timeliness.</li> <li >Conduct qualification reviews for regularly utilized vendors and subcontractors, making recommendations.</li> <li >Coordinate with legal and compliance teams on contract-related matters and risk mitigation.</li> <li >Manage risk assessment documentation and approval processes independently.</li> <li >Lead proposal development activities and manage approval workflows to ensure timely delivery.</li> <li >Provide strategic marketing assistance for proposals, including document preparation, graphics coordination, and quality assurance.</li> <li >Develop and maintain comprehensive proposal schedules and timelines across multiple submissions.</li> <li >Lead tender document preparation and coordination efforts.</li> <li >Manage documentation uploads, downloads, and vendor registration in procurement systems with attention to compliance.</li> <li >Prepare and coordinate required documentation for review and signature, ensuring accuracy and completeness.</li> </ul> <h3 >General Professional Responsibilities</h3> <ul > <li >Utilize Microsoft Office Suite and other business software to accomplish work efficiently and train others as needed.</li> <li >Apply professional standards, practices, and procedures in all tasks and mentor team members on best practices.</li> <li >Manage multiple complex priorities simultaneously while maintaining accuracy and quality standards.</li> <li >Communicate transparently with team members and stakeholders, providing proactive updates and recommendations.</li> <li >Demonstrate flexibility and adaptability in a dynamic work environment while driving continuous improvement.</li> <li >Contribute to a collaborative and supportive team culture through leadership and initiative.</li> <li >Identify process inefficiencies and recommend solutions to enhance operational effectiveness.</li> </ul> <h3 >Candidate Profile and Onboarding</h3> <p >The ideal candidate will have 2-5 years of experience in an administrative role, thriving in a collaborative environment, taking ownership of processes, and demonstrating initiative in maintaining efficiency and accuracy. Strong organizational, communication, and leadership skills are essential for success in this role. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</p>

<h3 >About Bouygues Travaux Publics and the Role</h3> <p >Bouygues Travaux Publics KSA specializes in civil engineering, underground tunneling, and complex structures, delivering major infrastructure and land-use projects worldwide. As part of Bouygues Travaux Publics, the company is committed to sustainable construction, diversity, and fostering talent. We are seeking an <strong >Excavation Documentation Support Engineer</strong> to join our team in Al ‘Ulá, Al Madinah, Saudi Arabia, for a full-time position. This role is suitable for candidates with 0-1 years of experience.</p> <h3 >Role Overview: Excavation Documentation Support</h3> <p >The primary objective of the Excavation Documentation Support Engineer is to coordinate and review excavation documentation outputs from production activities. This ensures that all documentation is complete, consistent, and fully aligned with project requirements, maintaining data integrity and compliance throughout the project lifecycle.</p> <h3 >Key Responsibilities</h3> <ul > <li >Coordinate and review excavation documentation outputs from production activities.</li> <li >Support the preparation of documentation, including logs, drawings, and related materials for reporting and stakeholder review.</li> <li >Verify that field updates are accurately reflected in the project documentation package.</li> <li >Identify and flag discrepancies in documentation for timely correction.</li> <li >Collaborate with site teams and production coordinators to capture changes and maintain document versions.</li> <li >Support efficient documentation handover processes.</li> <li >Assist in preparing documentation for audits and internal quality checks, ensuring traceability from execution to records.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >0-1 years of experience supporting excavation documentation in construction or production environments.</li> <li >Demonstrated familiarity with site documentation workflows is highly desirable.</li> <li >Strong knowledge of construction documentation practices, including as-built/record drawings, logs, version control, and document traceability in a production setting.</li> </ul> <h3 >Essential Skills and Knowledge</h3> <ul > <li >Proficiency in document control processes and meticulous attention to detail to ensure accuracy and completeness of records.</li> <li >Ability to coordinate effectively with multidisciplinary teams, including site, production, and quality/document control.</li> <li >Clear communication skills, particularly in a fast-moving project environment.</li> <li >Familiarity with engineering drawings, excavation/earthworks terminology, and typical reporting requirements in construction projects.</li> <li >Relevant computer skills for documentation preparation and maintaining organized project records, utilizing drawing/document management and reporting tools.</li> </ul> <h3 >Collaborative Environment</h3> <p >This role requires close collaboration with various site teams and production coordinators to ensure all changes are accurately captured and documented. The successful candidate will contribute to maintaining robust document versions and supporting efficient information flow within a dynamic project setting.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Responsible for managing vessel logistics associated with the timely and safe transportation of personnel and equipment to ensure KJO operations run seamlessly.</p><p>Main Responsibilities</p><p><b>Policies, Processes and Procedures</b></p><ul><li>Assists in the development and implementation of section policies, processes, and procedures to ensure all relevant procedural / legislative requirements are fulfilled.</li></ul><p><b>Day-to-day Operations</b></p><ul><li>Craft and implement strategic plans to streamline vessel logistics within the company's operational framework.</li><li>Collaborate with internal stakeholders to optimize vessel resource deployment, and equipment allocation.</li><li>Reviews and evaluates daily/weekly marine logistics operations and requests from contractors, vessel operators, project teams, and departments. Assigned the required resources as required.</li><li>Ensures all loading and offloading and mooring operations are conducted safely and effectively.</li><li>Manage unforeseen challenges, such as adverse weather or equipment malfunctions, with minimal operational disruption.</li><li>Supervise the inventory of vessel resources and equipment, facilitating prompt replenishments and maintenance as needed.</li><li>Review qualifications of marine crew.</li><li>Attend on fuel and cargo loading and off-loading operations.</li><li>Ensure the company’s waste management system is implemented.</li></ul><p><b>Dispatch Schedule</b></p><ul><li>Timely dispatch of orders to the vessel captains as required by represented department.</li><li>Formulates week ahead schedules reports on logistics requirements of vessel, and crew movement.</li></ul><p><b>Reporting and Data Analysis</b></p><ul><li>Maintain records of cargo movement, fuel usage, and water usage.</li><li>Aggregate and evaluate data from vessel logistics operations to derive actionable insights for improvement.</li><li>Document transportation events, fuel metrics, and associated costs meticulously.</li><li>Regularly brief management on logistics performance, spotlighting key metrics and suggesting areas for optimization.</li></ul><p><b>Task Assignments</b></p><ul><li>Review and monitor the logistics preparation of cargo manifests, supplies and back-load.</li><li>Liaise with vessel logistics and port controller for the advance booking and allocation of suitable berths for vessels.</li><li>Acts as focal point for all aspects of marine and vessel operation, liaising with both the vessel operator &amp; operation department.</li></ul><p><b>Coordination</b></p><ul><li>Coordinate with vessel owners and operators to maintain reliable efficient vessel, operated in line with regulatory and legislative requirements.</li><li>Liaise with vessel logistics officer, the oil spill combating unit port controller for the allocation of vessel in an emergency.</li><li>Coordinate vessel requirements with oil spill combating team during oil spill crises.</li><li>Appoint work schedule and coordinate with logistics controller, marine surveyor &amp; board controller.</li></ul><p><b>Reporting</b></p><ul><li>Report any near miss and incident for his department assigned vessel.</li><li>Report Weekly/ Monthly fuel consumption figures to management.</li></ul><p><b>Budget</b></p><ul><li>Responsible for proactive management of supplies and logistics, cost control and with responsibility for delivering the operation of the vessel in line with approved running cost budget.</li></ul><p><b>Safety, Health &amp; Environment</b></p><ul><li>Ensures compliance to all relevant safety, health and environmental procedures in the section in order to promote a healthy and safe work environment.</li><li>Assist in the investigation of marine incidents.</li></ul><p><b>Additional Responsibilities</b></p><ul><li>The post holder may be required to undertake additional duties, which may be reasonably expected and forms part of the function of the post.</li></ul><p><b><u>Communications &amp; Working Relationships</u></b></p><ul><li><b>Internal:</b> All related departments and divisions.</li><li><b>External:</b> Government Institutions and contractors.</li></ul> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Academic &amp; Professional Qualifications:</b></p><p>Bachelor's degree in Marine Engineering, Nautical Sciences, Engineering, or related discipline or Chief Officer/2nd Engineer COC.</p><p><b>Experience:</b></p><p>Minimum 10 years of experience in marine and port management.</p><p>Experience of marine and offshore oil and gas operation.</p><p><b>Languages:</b></p><p>The minimum English language required is KJO L5 – Upper-Intermediate.</p></div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Job Summary HanmiGlobal Saudi is seeking a highly organized and experienced Senior Document Controller (Infrastructure) – LDIP to manage and oversee all project documentation and document control activities across infrastructure and land development projects.<br> The successful candidate will be responsible for ensuring the accuracy, integrity, distribution, and compliance of project documentation throughout the project lifecycle.<br> This role requires extensive experience in document control within PMC or engineering consultancy environments, strong knowledge of document management systems, and the ability to coordinate effectively with multidisciplinary teams, clients, consultants, and contractors to maintain efficient document flow and compliance with project governance requirements.<br> Key Responsibilities Document Control Management Manage the end-to-end document control process for infrastructure and land development projects.<br> Ensure all incoming and outgoing project documents are accurately logged, distributed, tracked, and archived.<br> Maintain document numbering, revision control, transmittals, and document registers in accordance with project document control procedures.<br> Verify document quality, completeness, and compliance before distribution.<br> Document Management Systems Administer and maintain Electronic Document Management Systems (EDMS) such as Aconex, Autodesk Construction Cloud (ACC), SharePoint, or other approved platforms.<br> Monitor document workflows, approvals, and review cycles to ensure timely processing.<br> Ensure document metadata, filing structures, and naming conventions comply with project standards.<br> Project Coordination Coordinate with project managers, design managers, engineers, consultants, contractors, and clients regarding document submissions and approvals.<br> Support multidisciplinary teams by ensuring timely access to the latest approved documents.<br> Monitor document review status and proactively follow up on overdue actions.<br> Quality &amp; Compliance Ensure compliance with company document control procedures, project requirements, and client standards.<br> Maintain accurate audit trails for all document transactions.<br> Support internal and external audits by providing document records and evidence of compliance.<br> Safeguard confidential and sensitive project information.<br> Reporting Prepare weekly and monthly document control reports, including submission status, overdue documents, and document approval metrics.<br> Maintain document registers, transmittal logs, drawing registers, and correspondence logs.<br> Provide document status reports to project leadership and clients as required.<br> Continuous Improvement Recommend improvements to document control processes and workflows.<br> Support the implementation of digital document management solutions and automation initiatives.<br> Provide guidance and mentoring to junior document controllers where applicable.<br> Qualifications Bachelor's degree in Business Administration, Information Management, Engineering, or a related discipline.<br> Professional certification in Document Control or Information Management is an advantage.<br> Experience Minimum 7–10 years of document control experience within PMC, engineering consultancy, construction, or infrastructure projects .<br> Proven experience supporting land development, infrastructure, roads, utilities, or mega projects .<br> Experience managing engineering drawings, technical documents, RFIs, submittals, specifications, reports, and project correspondence.<br> Experience working with international consultants and multidisciplinary project teams.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 >About Bouygues Travaux Publics and the Role</h3> <p >Bouygues Travaux Publics KSA specializes in civil engineering, underground tunneling, and complex structures, delivering major infrastructure and land-use projects worldwide. As part of Bouygues Travaux Publics, the company is committed to sustainable construction, diversity, and fostering talent. We are seeking an <strong >Excavation Documentation Support Engineer</strong> to join our team in Al ‘Ulá, Al Madinah, Saudi Arabia, for a full-time position. This role is suitable for candidates with 0-1 years of experience.</p> <h3 >Role Overview: Excavation Documentation Support</h3> <p >The primary objective of the Excavation Documentation Support Engineer is to coordinate and review excavation documentation outputs from production activities. This ensures that all documentation is complete, consistent, and fully aligned with project requirements, maintaining data integrity and compliance throughout the project lifecycle.</p> <h3 >Key Responsibilities</h3> <ul > <li >Coordinate and review excavation documentation outputs from production activities.</li> <li >Support the preparation of documentation, including logs, drawings, and related materials for reporting and stakeholder review.</li> <li >Verify that field updates are accurately reflected in the project documentation package.</li> <li >Identify and flag discrepancies in documentation for timely correction.</li> <li >Collaborate with site teams and production coordinators to capture changes and maintain document versions.</li> <li >Support efficient documentation handover processes.</li> <li >Assist in preparing documentation for audits and internal quality checks, ensuring traceability from execution to records.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >0-1 years of experience supporting excavation documentation in construction or production environments.</li> <li >Demonstrated familiarity with site documentation workflows is highly desirable.</li> <li >Strong knowledge of construction documentation practices, including as-built/record drawings, logs, version control, and document traceability in a production setting.</li> </ul> <h3 >Essential Skills and Knowledge</h3> <ul > <li >Proficiency in document control processes and meticulous attention to detail to ensure accuracy and completeness of records.</li> <li >Ability to coordinate effectively with multidisciplinary teams, including site, production, and quality/document control.</li> <li >Clear communication skills, particularly in a fast-moving project environment.</li> <li >Familiarity with engineering drawings, excavation/earthworks terminology, and typical reporting requirements in construction projects.</li> <li >Relevant computer skills for documentation preparation and maintaining organized project records, utilizing drawing/document management and reporting tools.</li> </ul> <h3 >Collaborative Environment</h3> <p >This role requires close collaboration with various site teams and production coordinators to ensure all changes are accurately captured and documented. The successful candidate will contribute to maintaining robust document versions and supporting efficient information flow within a dynamic project setting.</p>