Document Controller

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking an experienced <strong>Technical Writer</strong> with a strong background in <strong>banking technology</strong>, <strong>Governance, Risk &amp; Compliance (GRC)</strong>, and <strong>ISO standards</strong> to develop and maintain high-quality technical documentation for enterprise applications and banking systems. The ideal candidate will work closely with Delivery, Development, Infrastructure, Information Security, Risk, and Application Support teams to ensure all documentation is accurate, compliant, and production-ready.</p><br>Key Responsibilities<ul><li> Collaborate with Delivery, Development, Infrastructure, Information Security, Risk, Compliance, and Application Support teams to gather functional and non-functional requirements. </li><li> Develop, maintain, and review Software Requirements Specifications (SRS), Business Requirements Documents (BRD), technical specifications, SOPs, operational runbooks, and knowledge base articles. </li><li> Prepare comprehensive system handover documentation for production support, ensuring complete operational readiness. </li><li> Create and maintain standardized documentation templates, checklists, and documentation governance standards. </li><li> Document system architecture, configurations, integrations, APIs, workflows, support procedures, troubleshooting guides, and known issues. </li><li> Conduct workshops and interviews with Subject Matter Experts (SMEs) to capture undocumented technical and operational knowledge. </li><li> Produce audit-ready documentation that complies with internal governance, regulatory, and banking compliance requirements. </li><li> Ensure documentation aligns with ITSM, GRC, Information Security, and Quality Management standards. </li><li> Develop process flow diagrams, architecture diagrams, and workflow documentation using diagramming tools. </li><li> Maintain documentation version control and ensure documentation is updated following system enhancements, releases, or production changes. </li><li> Support internal and external audits by providing complete and traceable documentation. </li><li> Drive continuous improvement of documentation standards, templates, and best practices across projects. </li></ul>Qualifications<ul><li> Bachelor's degree in Computer Science, Information Systems, Technical Communication, or a related field. </li><li> Excellent technical writing, communication, and documentation skills. </li><li> Strong analytical and organizational abilities. </li><li> Ability to communicate effectively with both technical and business stakeholders. </li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 2+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

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<h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About the Opportunity</h3> <p style="margin:0 0 12px; ************;">Red Sea International (RSI) is seeking organized, detail-oriented individuals to join our team as <strong style="font-weight:700;">Document Controllers</strong>. These full-time positions are based in <strong style="font-weight:700;">Jubail, Eastern, Saudi Arabia</strong>, and are open to candidates at both junior and senior levels. The role focuses on managing the complete lifecycle of project documentation, ensuring accuracy, traceability, and compliance across all records.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Overview</h3> <p style="margin:0 0 12px; ************;">The Document Controller is responsible for the systematic management of all project-related documents. This involves overseeing the entire document lifecycle, from initial receipt and registration through distribution, revision control, and secure archiving. A key objective is to maintain document integrity and ensure efficient access for all relevant teams.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Receive, register, and distribute project documents, maintaining accurate logs and version control.</li> <li style="margin:0 0 6px;">Manage incoming and outgoing transmittals, ensuring timely tracking and acknowledgement.</li> <li style="margin:0 0 6px;">Maintain project documentation within the ERP system, specifically <strong style="font-weight:700;">Microsoft Dynamics 365</strong>, and ensure all records are properly indexed and retrievable.</li> <li style="margin:0 0 6px;">Control document revisions, enforce numbering and naming conventions, and safeguard document integrity.</li> <li style="margin:0 0 6px;">Coordinate with engineering, procurement, and project teams to ensure documentation is complete and up to date.</li> <li style="margin:0 0 6px;">Prepare and maintain document status reports, submittal logs, and close-out documentation.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Required Experience and Skills</h3> <p style="margin:0 0 12px; ************;">Candidates for this role should possess <strong style="font-weight:700;">2-5 years of experience</strong> in document control or a related field. Strong organizational skills and meticulous attention to detail are essential. Proficiency in managing documentation within an ERP system, particularly Microsoft Dynamics 365, is a core requirement.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Work Environment and Location</h3> <p style="margin:0 0 12px; ************;">This is a full-time position based at Red Sea International's operations in <strong style="font-weight:700;">Jubail, Eastern Province, Saudi Arabia</strong>. The role involves close coordination with various project teams in a dynamic work environment.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Application Process</h3> <p style="margin:0 0 12px; ************;">We invite qualified candidates who meet the specified requirements to submit their applications for this Document Controller position.</p>

<h3 >About Alec Fitout</h3> <p >ALEC Holdings PJSC, a part of the Investment Corporation of Dubai (ICD), is a prominent GCC construction group with over two decades of experience delivering complex projects across the region. As a publicly listed company, ALEC focuses on quality, innovation, and excellence in construction, contributing to significant developments across the Middle East. <strong >ALEC FITOUT</strong> is the specialist interiors division of ALEC, dedicated to high-end fit-out and refurbishment projects for 5-star hotels, luxury retail, commercial, and cultural destinations. This role is based in <strong >Riyadh, Saudi Arabia</strong>.</p> <h3 >The Role of BIM Modeler</h3> <p >ALEC FITOUT is seeking a highly motivated and experienced <strong >BIM Modeler</strong> to join its team in Riyadh. This <strong >full-time</strong> position requires <strong >2-5 years of experience</strong> and reports directly to the BIM Coordinator. The BIM Modeler will collaborate with BIM professionals, designers, and engineers to support project delivery through detailed 3D models and construction documentation.</p> <h3 >Key Responsibilities</h3> <ul > <li >Review Tender and IFC information models (2D drawings, BIM models, and asset data) in line with ISO 19650 standards.</li> <li >Model design documents and details using Revit, extracting plans, sections, elevations, and schedules.</li> <li >Modify and maintain well-structured, healthy BIM models according to industry best practices.</li> <li >Assist in converting 2D CAD or construction documents into intelligent 3D models.</li> <li >Perform clash detection and support clash avoidance across various disciplines.</li> <li >Ensure model QA/QC and provide support to coordination teams during design and construction phases.</li> <li >Support document creation and management for as-built modeling and project handover.</li> <li >Maintain templates, content libraries, and ensure adherence to project standards.</li> <li >Update models based on RFIs, design changes, and engineer instructions.</li> <li >Identify discrepancies in contract documents and notify relevant team members.</li> <li >Provide timely and accurate data to the BIM Coordinator and project team.</li> <li >Pass completed work to the document controller for proper filing and issue.</li> </ul> <h3 >Candidate Profile</h3> <p >The ideal candidate is a detail-oriented technical professional who is proactive, reliable, and committed to continuous learning. This role requires the ability to work effectively under pressure and meet project deadlines while demonstrating strong organizational and documentation abilities.</p> <h3 >Required Skills and Attributes</h3> <ul > <li >Good communication and teamwork skills.</li> <li >Strong organizational and documentation abilities.</li> <li >Adaptability and eagerness to grow within the digital construction space.</li> </ul> <h3 >Application Process</h3> <p >Join ALEC FITOUT to contribute to significant projects within a dynamic and supportive team environment. Interested candidates are encouraged to apply.</p>

<h3 >About the Role</h3> <p >Jobstronaut is seeking a <strong >Sales Coordinator</strong> to join a client's team in Al Khobar, Eastern, Saudi Arabia. This full-time role is essential for supporting sales and business development within the <strong >PLC / Automation industry</strong>, focusing on efficient coordination and meticulous documentation.</p> <h3 >Role Purpose</h3> <p >The primary objective of this role is to provide comprehensive support to the Business Development and Sales teams. This involves coordinating the preparation and organization of sales-related documents, facilitating vendor and client communication, and maintaining robust documentation control across all sales transactions and logistics activities. The Sales Coordinator ensures adherence to internal procedures for document security, classification, and reporting.</p> <h3 >Key Responsibilities</h3> <ul > <li >Adhere to the RFQ (Receipt of Request for Quotation) process by registering and managing incoming client requests, ensuring timely internal circulation.</li> <li >Follow PQ (Preparation of Quotes) procedures to compile technical and commercial data in coordination with internal departments.</li> <li >Arrange competitive quotations from suppliers based on project specifications, scope, and quantity.</li> <li >Coordinate with suppliers for delivery and invoicing, ensuring accurate documentation and adherence to agreed schedules.</li> <li >Communicate proactively with logistics to plan and track material availability, ensuring timely delivery to project sites.</li> <li >Obtain and verify supplier certifications such as MTC, PVC Coating Certificate, and Conformance/Quality Certificates for compliance with project standards.</li> </ul> <h3 >Sales Documentation and Control</h3> <ul > <li >Prepare and process commercial documents such as Purchase Orders (POs), Invoices, and Delivery Notes in accordance with company procedures.</li> <li >Review and validate all incoming documents for accuracy and completeness prior to processing or filing.</li> <li >Maintain both physical and electronic filing systems, ensuring secure storage, structured indexing, and quick retrieval of documents.</li> <li >Supervise documents through their full lifecycle—from creation and approval to archival—ensuring traceability and compliance with internal standards.</li> <li >Retrieve documentation upon request from internal departments, auditors, or external parties.</li> <li >Comply with company policies to maintain confidentiality and integrity of sensitive sales and procurement data.</li> </ul> <h3 >Reporting and Team Support</h3> <ul > <li >Prepare internal reports on quotation statuses, supplier performance, and documentation compliance to support management decision-making.</li> <li >Organize supplier price comparisons and maintain pricing history to support procurement strategy.</li> <li >Provide administrative and coordination support to the Sales and Procurement teams as needed.</li> <li >Liaise with internal stakeholders to ensure smooth execution of sales and procurement operations.</li> <li >Take on additional duties or project-specific tasks as assigned by the department or line manager.</li> <li >Keep updated on industry developments and document control best practices to improve internal processes.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >A minimum of <strong >2-5 years of experience</strong> in a sales coordination or similar administrative role, preferably within the PLC or automation industry.</li> </ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>WE ARE HIRING | IMMEDIATE JOINING</b></p><p>We are currently looking for qualified and motivated candidates to join our team. Multiple positions are available for <b>immediate hiring</b>.</p><p> VACANCIES AVAILABLE</p><ul><li><b>Accountant</b> – 2 Positions</li><li><b>Document Controller</b> – 1 Position</li><li><b>Logistics Coordinator</b> – 1 Position</li><li><b>Marketing Coordinator</b> – 2 Positions</li><li><b>Outdoor Sales Executive</b> – 3 Positions</li><li><b>Indoor Sales Executive</b> – 3 Positions</li><li><b>Driver</b> – 2 Positions</li><li><b>Security Guard</b> – 1 Position</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>WE ARE HIRING | IMMEDIATE JOINING</b></p><p>We are currently looking for qualified and motivated candidates to join our team. Multiple positions are available for <b>immediate hiring</b>.</p><p> VACANCIES AVAILABLE</p><ul><li><b>Accountant</b> – 2 Positions</li><li><b>Document Controller</b> – 1 Position</li><li><b>Logistics Coordinator</b> – 1 Position</li><li><b>Marketing Coordinator</b> – 2 Positions</li><li><b>Outdoor Sales Executive</b> – 3 Positions</li><li><b>Indoor Sales Executive</b> – 3 Positions</li><li><b>Driver</b> – 2 Positions</li><li><b>Security Guard</b> – 1 Position</li></ul><p><br></p></div>

<h3 >About the Role</h3> <p >Flow Progressive Logistics is seeking an <strong >Accounts Payable Manager</strong> to oversee and enhance the end-to-end Accounts Payable (AP) cycle within its multi-entity logistics operations. This full-time position is based in the Makkah region, with locations in Jeddah and Makkah, and requires 5-10 years of relevant experience. The role focuses on ensuring accurate, timely, and controlled vendor payments while driving automation and system efficiency across various platforms.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage the complete AP cycle, including invoice receipt, 3-way matching (PO–GRN–Invoice), approval workflows, and payment runs.</li> <li >Oversee vendor master data integrity, compliance with payment terms, and aging analysis.</li> <li >Ensure Goods Received Not Invoiced (GRNI) are reconciled and cleared regularly.</li> <li >Own the month-end AP close process, including accruals, cut-off testing, and sub-ledger-to-GL tie-outs.</li> <li >Contribute to cash flow forecasting and conduct regular reviews of AP aging.</li> <li >Partner with the Financial Controller on AP-related balance sheet accounts, such as accruals, provisions, vendor-related prepayments, and intercompany payables.</li> <li >Ensure AP transactions are correctly reflected in IFRS-compliant reporting, including IFRS 16 implications.</li> <li >Support statutory and internal audits by providing clean, audit-ready AP schedules.</li> </ul> <h3 >Systems and Automation</h3> <ul > <li >Act as the finance-side super user and process owner for the Oracle Fusion AP module, including configuration input, workflow design, and issue escalation with IT.</li> <li >Manage integration points between OTM, Ertikaz, Shipsy, and the finance stack to ensure accurate cost flows into AP and GL.</li> <li >Lead or contribute to automation initiatives such as OCR/invoice capture, e-invoicing/ZATCA Phase 2 compliance, and workflow bots.</li> <li >Identify system gaps and manual workarounds, formalizing required processes into Standard Operating Procedures (SOPs).</li> </ul> <h3 >Governance and Compliance</h3> <ul > <li >Draft and maintain AP-related SOPs and control matrices covering approval hierarchies, segregation of duties, and exception handling.</li> <li >Enforce procurement-to-pay policy compliance and coordinate with Procurement, Operations, and HR on vendor onboarding controls.</li> </ul> <h3 >Team and Stakeholder Management</h3> <ul > <li >Supervise AP team members and clerks, reviewing and approving payment batches.</li> <li >Liaise with vendors, operations, and cross-functional teams to resolve disputes and aging escalations.</li> </ul> <h3 >Qualifications</h3> <ul > <li >5-10 years of experience in Accounts Payable management.</li> <li >Demonstrated experience with end-to-end AP cycles in a multi-entity environment.</li> <li >Proficiency with Oracle Fusion AP module and integration points with OTM, Ertikaz, and Shipsy.</li> <li >Strong understanding of IFRS compliance and balance sheet accounting related to AP.</li> <li >Experience in driving automation and efficiency initiatives within AP processes.</li> </ul>

<h3 >About the Role</h3> <p >Flow Progressive Logistics is seeking an <strong >Accounts Payable Manager</strong> to oversee and enhance the end-to-end Accounts Payable (AP) cycle within its multi-entity logistics operations. This full-time position is based in the Makkah region, with locations in Jeddah and Makkah, and requires 5-10 years of relevant experience. The role focuses on ensuring accurate, timely, and controlled vendor payments while driving automation and system efficiency across various platforms.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage the complete AP cycle, including invoice receipt, 3-way matching (PO–GRN–Invoice), approval workflows, and payment runs.</li> <li >Oversee vendor master data integrity, compliance with payment terms, and aging analysis.</li> <li >Ensure Goods Received Not Invoiced (GRNI) are reconciled and cleared regularly.</li> <li >Own the month-end AP close process, including accruals, cut-off testing, and sub-ledger-to-GL tie-outs.</li> <li >Contribute to cash flow forecasting and conduct regular reviews of AP aging.</li> <li >Partner with the Financial Controller on AP-related balance sheet accounts, such as accruals, provisions, vendor-related prepayments, and intercompany payables.</li> <li >Ensure AP transactions are correctly reflected in IFRS-compliant reporting, including IFRS 16 implications.</li> <li >Support statutory and internal audits by providing clean, audit-ready AP schedules.</li> </ul> <h3 >Systems and Automation</h3> <ul > <li >Act as the finance-side super user and process owner for the Oracle Fusion AP module, including configuration input, workflow design, and issue escalation with IT.</li> <li >Manage integration points between OTM, Ertikaz, Shipsy, and the finance stack to ensure accurate cost flows into AP and GL.</li> <li >Lead or contribute to automation initiatives such as OCR/invoice capture, e-invoicing/ZATCA Phase 2 compliance, and workflow bots.</li> <li >Identify system gaps and manual workarounds, formalizing required processes into Standard Operating Procedures (SOPs).</li> </ul> <h3 >Governance and Compliance</h3> <ul > <li >Draft and maintain AP-related SOPs and control matrices covering approval hierarchies, segregation of duties, and exception handling.</li> <li >Enforce procurement-to-pay policy compliance and coordinate with Procurement, Operations, and HR on vendor onboarding controls.</li> </ul> <h3 >Team and Stakeholder Management</h3> <ul > <li >Supervise AP team members and clerks, reviewing and approving payment batches.</li> <li >Liaise with vendors, operations, and cross-functional teams to resolve disputes and aging escalations.</li> </ul> <h3 >Qualifications</h3> <ul > <li >5-10 years of experience in Accounts Payable management.</li> <li >Demonstrated experience with end-to-end AP cycles in a multi-entity environment.</li> <li >Proficiency with Oracle Fusion AP module and integration points with OTM, Ertikaz, and Shipsy.</li> <li >Strong understanding of IFRS compliance and balance sheet accounting related to AP.</li> <li >Experience in driving automation and efficiency initiatives within AP processes.</li> </ul>

Job Type: Contractor<br><br>Location: Remote<br><br>Job Overview<br><br>We are seeking experienced Business Document Experts to support an AI training and evaluation project. The role involves creating realistic business scenarios, developing professional documents, and evaluating AI-generated business deliverables.<br><br>Key Responsibilities<br><br>Create realistic business tasks using Excel, Power Point, and Word. Develop financial models, executive presentations, proposals, reports, and business analyses. Evaluate AI-generated documents for accuracy, quality, logic, and business relevance. Compare AI responses and provide clear, actionable feedback. Design business scenarios based on real-world and Fortune 500 environments. Use prompt engineering and AI tools to test and improve model performance. Collaborate with project teams and maintain high-quality documentation. <br><br>Required Qualifications<br><br>3+ years of professional business experience in finance, consulting, healthcare, technology, retail, or related fields. Advanced proficiency in Microsoft Excel, Power Point, and Word. Experience with financial modeling, data analysis, reporting, and executive presentations. Strong written and verbal communication skills. Excellent attention to detail and analytical abilities. Experience working with business stakeholders and complex deliverables. <br><br>Preferred Qualifications<br><br>Fortune 500 business experience. Experience with prompt engineering, AI evaluation, or AI tools. Background in strategy, operations, finance, consulting, sales, marketing, or HR. <br><br>Core Skills<br><br>Microsoft Excel | Power Point | Word | Financial Modeling | Data Analysis | Executive Presentations | Strategic Proposals | Report Generation | Prompt Engineering | AI Evaluation | Business Documentation | Stakeholder Collaboration

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.</p><br><p>We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 5 years of experience, specifically in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways.</p><br><br>Responsibilities:<br><p><strong>Responsibilities:</strong></p><br><ul><li><strong>Document Management</strong>: Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.</li><li><strong>Version Control</strong>: Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.</li><li><strong>Document Retrieval</strong>: Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.</li><li><strong>Quality Assurance</strong>: Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.</li><li><strong>Compliance</strong>: Ensure that document management processes comply with relevant regulatory standards and organizational policies.</li><li><strong>Training and Support</strong>: Provide training and support to staff on document management processes and software systems.</li><li><strong>Collaboration</strong>: Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.</li><li><strong>Security</strong>: Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.</li><li><strong>Auditing</strong>: Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.</li><li><strong>Continuous Improvement</strong>: Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.</li></ul><br>Qualifications:<br><ul><li>Bachelor's degree in Engineering, Business Administration, or a related field.</li><li>Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.</li><li>Proven experience in document control or records management role.</li><li>Proficiency in document management software and Microsoft Office Suite.</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Good communication and interpersonal skills.</li><li>Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.</li><li>Certification in document management (e.g., Certified Document Controller) is desirable.</li><li>Saudi national.&nbsp;</li></ul><p>Imagine a better future for you and a better future for us all.</p><br><p>Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.</p><br><p>With us, you can. Apply today.</p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Nationality"> <b>Nationality</b> </div> <div class="col is-9 p5" data-automation-id="data_Nationality"> Saudi Arabia </div> </div> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<strong>Job Description<br><br></strong>WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.<br><br>We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 5 years of experience, specifically in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways.<br><br><strong>Responsibilities<br><br></strong><strong>Responsibilities:<br><br></strong><ul><li>Document Management: Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.</li><li>Version Control: Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.</li><li>Document Retrieval: Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.</li><li>Quality Assurance: Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.</li><li>Compliance: Ensure that document management processes comply with relevant regulatory standards and organizational policies.</li><li>Training and Support: Provide training and support to staff on document management processes and software systems.</li><li>Collaboration: Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.</li><li>Security: Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.</li><li>Auditing: Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.</li><li>Continuous Improvement: Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.<br><br><br></li></ul><strong>Qualifications<br><br></strong><ul><li>Bachelor's degree in Engineering, Business Administration, or a related field.</li><li>Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.</li><li>Proven experience in document control or records management role.</li><li>Proficiency in document management software and Microsoft Office Suite.</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Good communication and interpersonal skills.</li><li>Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.</li><li>Certification in document management (e.g., Certified Document Controller) is desirable.</li><li>Saudi national. <br><br><br></li></ul>Imagine a better future for you and a better future for us all.<br><br>Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.<br><br>With us, you can. Apply today.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability. We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.</p><p>Responsibilities:</p><ul><li>Document Management : Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.</li><li>Version Control : Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.</li><li>Document Retrieval : Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.</li><li>Quality Assurance : Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.</li><li>Compliance : Ensure that document management processes comply with relevant regulatory standards and organizational policies.</li><li>Training and Support : Provide training and support to staff on document management processes and software systems.</li><li>Collaboration : Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.</li><li>Security : Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.</li><li>Auditing : Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.</li><li>Continuous Improvement : Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>The ideal candidate will have a minimum of 5 years of experience, specifically in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways. Bachelor's degree in Engineering, Business Administration, or a related field. Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways. Proven experience in document control or records management role. Proficiency in document management software and Microsoft Office Suite. Strong organizational and time management skills. Excellent attention to detail and accuracy. Ability to work independently and collaboratively in a team environment. Good communication and interpersonal skills. Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus. Certification in document management (e.g., Certified Document Controller) is desirable. Saudi national.</p><p></p></section>

In a world of possibilities, pursue one with endless opportunities. Imagine Next!<p> </p>At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what s possible.<p> </p> <p> </p> <p> <u> <b>Job Description:</b> </u> </p> <p>Parsons is looking for an amazingly talented <b>CADD Designer Traffic Signal Plans</b> to join our team! In this role, you will develop and maintain accurate traffic signal layout drawings, intersection base plans, controller and detection information, and as-built records that support traffic engineering and Traffic Control Center operations across Riyadh.</p> <p> </p> <p>You will work closely with traffic signal engineers, Synchro modelers, roadway engineers, ITS specialists, field inspectors, and TCC staff to ensure that the drawings used for operational analysis and signal management accurately reflect current field conditions and approved changes.</p> <p> </p> <p> <b>What You ll Be Doing:</b> </p> <ul> <li> <p>Prepare, update, and maintain CADD traffic signal layout plans for signalized intersections and coordinated corridors.</p> </li> <li> <p>Develop accurate intersection base drawings showing roadway geometry, lane assignments, stop bars, crosswalks, signal poles, signal heads, pedestrian equipment, cabinets, detection zones, communications elements, signs, and relevant pavement markings.</p> </li> <li> <p>Update existing signal drawings using field survey information, redlines, photographs, controller records, construction drawings, and verified as-built information.</p> </li> <li> <p>Prepare and maintain as-built traffic signal plans used by traffic engineers and TCC staff for operations, timing development, troubleshooting, and future modifications.</p> </li> <li> <p>Coordinate drawing information with Synchro models so that lane geometry, approach configurations, signal phasing references, and intersection identifiers remain consistent between operational models and signal plans.</p> </li> <li> <p>Prepare signal phasing diagrams, detector layouts, cabinet/equipment schedules, pole and head identification, and other supporting plan information under engineering direction.</p> </li> <li> <p>Incorporate approved traffic signal timing, phasing, geometric, detector, and field-equipment changes into controlled drawing sets.</p> </li> <li> <p>Support development of corridor plan sets and location maps showing groups of intersections used for traffic signal management and progression studies.</p> </li> <li> <p>Conduct or support field verification activities to resolve discrepancies between legacy drawings, central-system records, and actual site conditions.</p> </li> <li> <p>Maintain drawing revision history, file naming, layer conventions, title-block information, document numbers, and issue status in accordance with project CADD and document-control standards.</p> </li> <li> <p>Perform drawing quality checks for completeness, legibility, dimensional consistency, symbols, references, layer use, and conformity with approved drafting standards.</p> </li> <li> <p>Coordinate with roadway and ITS designers where signal modifications interact with geometric improvements, communications infrastructure, detection, power, or other roadside systems.</p> </li> <li> <p>Produce clear PDF plots and editable CADD files suitable for engineering review, RCRC submission, field use, and final handover.</p> </li> <li> <p>Assist with preparation of sketches and exhibits for traffic improvement concepts, technical reports, presentations, and implementation packages.</p> </li> <li> <p>Organize and maintain the traffic signal drawing library so that engineers and TCC personnel can reliably retrieve the current approved or verified as-built plan for each intersection.</p> </li> </ul> <p> </p> <p> <b>What Required Skills You ll Bring:</b> </p> <ul> <li> <p>Diploma or associate degree in Civil Engineering Technology, Drafting, CADD, Transportation Technology, or a closely related discipline.</p> </li> <li> <p>5+ years of CADD design/drafting experience on roadway, traffic signal, ITS, transportation, or civil infrastructure projects.</p> </li> <li> <p><br></p></li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Job Description</p><br><br><br><p><b>Job Description:</b></p><br><br><p>Accounting manager responsibilities include&nbsp;establishing financial status by developing and implementing systems for collecting,&nbsp;analyzing, verifying and reporting information. We are also looking for someone to work&nbsp;closely&nbsp;with our&nbsp;financial management&nbsp;team.</p><br><br><br><p><b>Duties and Responsibilities:</b></p><br><br><ul><li><span>Ensure timely and accurate bookings and perform monthly closing activities to report US GAAP financials to Regional Management in Europe and the consolidation team in the United States</span></li><li><span>Perform and/or review specific account analysis and reconciliations on a periodic basis to ensure compliance with internal policies, Sarbanes-Oxley (SOX) and internal control system standards.</span></li><li><span>Support the external auditors during the annual statutory audit, including preparation of financial statements, respective documentation and assistance during the audit process.</span></li><li><span>Perform analysis on operating expenses by cost center and division to support the financial analysts</span></li><li><span>Key contact person for numerous internal stakeholders such as shared service centers, internal audit, Group consolidation team, payroll, tax and treasury</span></li><li><span>Assist the Financial Controller in leading the accounting team</span></li><li>Ad-hoc tasks and projects as required</li></ul><br><p><b>Working Capital Management:</b></p><br><br><br><ul><li><span>Ensure necessary working capitals are met,</span></li><li><span>Monitor and follow up collections and outstanding claims from customers,</span></li></ul><br><p><b>Disbursement Functions:</b></p><br><br><br><ul><li><span>Review disbursement transactions including compliance with financial controls and Foreign Corrupt Practice Act (FCPA requirements),</span></li><li><span>Manage audit processing of employee expense reimbursements and Citi Corporate Card activity monitoring,</span></li><li><span>Manage monthly expense budget versus actuals, including but not limited to sponsorship activities and its financial compliance approvals,</span></li><li><span>Monthly accruals process,</span></li><li><span>Work with Shared Service center for payment processing, follow up and timely conflict resolution,</span></li><li><span>Timely identification and resolution of disbursement related issues</span></li></ul><br><p><b>Compliance Tracker/Monitoring:</b></p><br><br><br><ul><li><span>Work with the Compliance Committee Team in monitoring outliers in marketing activities using internal tools,</span></li><li><span>Review “items of interest” for adequacy of supports and remediation.</span></li></ul><br><p><b>Other Tasks:</b></p><br><br><br><ul><li><span>Assist the Financial Planning team on headcount and cost center expense analysis</span></li><li><span>Meet accounting financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.</span></li><li>Confirm financial status by monitoring revenue and expenses; coordinating the collection, consolidation, and evaluation of financial data; preparing special reports.</li><li>Maintain accounting controls by establishing a chart of accounts; defining accounting policies and procedures.</li><li>Guide other departments by researching and interpreting accounting policy; applying observations and recommendations to operational issues.</li><li>Maintain financial security by establishing internal controls.</li><li>Avoid legal challenges by understanding current and proposed legislation; enforcing accounting regulations; recommending new procedures.</li><li>Protect organization's value by keeping information confidential.</li><li>Accomplish accounting and organization mission by completing related results as needed.</li></ul><br><p><b>Skills and Competencies</b></p><br><br><br><ul><li><span>Professionally Certified Chartered accountant/ACCA/CMA/Master of Commerce from International Institute or pursuing towards the same, MBA Finance with relevant experience will also be desirable</span></li><li><span>Relevant working experience (+5 years) in an accounting/finance department</span></li><li><span>Pharmaceuticals experience shall be preferred but not essential.</span></li><li><span>Experience in project management with strong capabilities in simultaneously managing various tasks, prioritizing them and respecting strict deadlines is essential for this role</span></li><li><span>Excellent understanding and experience within a matrix organization</span></li><li><span>Fluent in English both oral and written, with Arabic knowledge being a plus</span></li><li><span>Big 4 experience is highly desirable</span></li><li><span>Possess ‘Can do” approach, having high sense of ownership and urgency.</span></li><li><span>Knowledge of ERP systems, preferably experienced with SAP (FI), proficient with MS Office, mainly Excel (Pivot, Macros)</span></li><li><span>Not afraid to go through details.</span></li><li><span>Possess leadership skills and able manage a team thru difficult times,</span></li><li><span>Excellent analytical and communication skills.</span></li></ul><br><br><p><b>Required Skills: </b></p><br><br>Accounting, Accounting Applications, Accounting Policies, Finance, Pharmaceutical Industry, Project Management, Project Risk Assessments, SAP Enterprise Resource Planning (ERP), SAP Systems<br><p><b>Preferred Skills: </b></p><br><br><br><p>Current Employees apply HERE</p><br><br><br><p>Current Contingent Workers apply HERE</p><br><br><br><p><b>Search Firm Representatives Please Read Carefully&nbsp;</b><br>Merck &amp; Co., Inc., Rahway, NJ, USA, also known as Merck Sharp &amp; Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.&nbsp;</p><br><br><br><p><b>Employee Status: </b></p><br><br>Regular<br><p><b>Relocation:</b></p><br><br><br><p><b>VISA Sponsorship:</b></p><br><br><br><p><b><span>Travel Requirements:</span></b></p><br><br><br><p><b>Flexible Work Arrangements:</b></p><br><br>Not Applicable<br><p><b>Shift:</b></p><br><br><br><p><b>Valid Driving License:</b></p><br><br><br><p><b>Hazardous Material(s):</b></p><br><br><br><p><b>Job Posting End Date:</b></p><br><br>08/19/2026<p><b><span>*A job posting is effective until 11:59:59PM on the day <u>BEFORE</u>&nbsp;the listed job posting end date. Please ensure you apply to a job posting no later than the day <u>BEFORE</u> the job posting end date. </span></b></p><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Job Description<br><br>We are seeking a detail-oriented and organized Contract Administrator to join our team in Riyadh, Saudi Arabia. In this role, you will be responsible for managing the complete contract lifecycle, ensuring compliance with organizational policies, and supporting our business operations through efficient contract administration. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple contracts simultaneously while maintaining accuracy and professionalism.<br><br>Prepare, review, and maintain contract documentation, ensuring accuracy and compliance with organizational standards Manage contract filing systems and maintain organized records using document management software Track contract milestones, renewal dates, and expiration dates to ensure timely action and prevent lapses Coordinate with internal departments and external vendors to gather necessary information and documentation Analyze contract terms and conditions to identify potential risks or discrepancies Support contract negotiations by preparing summaries, comparisons, and relevant documentation Monitor contract performance and ensure all parties meet their contractual obligations Generate reports and maintain databases related to active contracts and their status Respond to contract-related inquiries from stakeholders in a timely and professional manner Assist in the development and implementation of contract administration procedures and best practices<br><br><br>Qualifications<br><br>Proven experience in contract administration or related administrative support roles Strong proficiency with Microsoft Office Suite and contract management systems Excellent organizational and time management skills with the ability to prioritize multiple tasks Exceptional attention to detail and accuracy in document preparation and record keeping Strong written and verbal communication skills in English Ability to analyze contract terms and identify key obligations and risks Proficiency in data entry and database management Familiarity with procurement processes and vendor management Knowledge of basic contract law principles and legal terminology Problem-solving skills and the ability to work independently as well as collaboratively Preferred: Experience with document management software and contract lifecycle management systems Preferred: Familiarity with local business practices and regulations in Saudi Arabia<br><br><br>Additional Information<br><br>The name of the project SWHT, Qiddiya area

Job Description<br><br>We are seeking a detail-oriented and organized Contract Administrator to join our team in Riyadh, Saudi Arabia. In this role, you will be responsible for managing the complete contract lifecycle, ensuring compliance with organizational policies, and supporting our business operations through efficient contract administration. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple contracts simultaneously while maintaining accuracy and professionalism.<br><br>Prepare, review, and maintain contract documentation, ensuring accuracy and compliance with organizational standards Manage contract filing systems and maintain organized records using document management software Track contract milestones, renewal dates, and expiration dates to ensure timely action and prevent lapses Coordinate with internal departments and external vendors to gather necessary information and documentation Analyze contract terms and conditions to identify potential risks or discrepancies Support contract negotiations by preparing summaries, comparisons, and relevant documentation Monitor contract performance and ensure all parties meet their contractual obligations Generate reports and maintain databases related to active contracts and their status Respond to contract-related inquiries from stakeholders in a timely and professional manner Assist in the development and implementation of contract administration procedures and best practices<br><br><br>Qualifications<br><br>Proven experience in contract administration or related administrative support roles Strong proficiency with Microsoft Office Suite and contract management systems Excellent organizational and time management skills with the ability to prioritize multiple tasks Exceptional attention to detail and accuracy in document preparation and record keeping Strong written and verbal communication skills in English Ability to analyze contract terms and identify key obligations and risks Proficiency in data entry and database management Familiarity with procurement processes and vendor management Knowledge of basic contract law principles and legal terminology Problem-solving skills and the ability to work independently as well as collaboratively Preferred: Experience with document management software and contract lifecycle management systems Preferred: Familiarity with local business practices and regulations in Saudi Arabia<br><br><br>Additional Information<br><br>The name of the project SWHT, Qiddiya area

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Industry <br> Cities &amp; Places <br> <br> <br> <br> <br> <br> <p>At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.</p><br><br> <br> <br> <br> <br> Your impact <br> <p>At Jacobs, we're challenging today to reinvent tomorrow. We are seeking a highly organized and proactive Document Controller to support the delivery of the landmark NEOM Trojena project. This role is critical in ensuring effective document management, compliance, and information flow across multidisciplinary teams, consultants, contractors, and stakeholders.</p><br><br><p>As a Document Controller, you will be responsible for managing project documentation throughout its lifecycle, ensuring accuracy, traceability, and compliance with established document control procedures and quality standards. You will work closely with project teams to maintain document integrity within the Electronic Document Management System (EDMS) and support the successful delivery of one of the world's most ambitious developments.</p><br><br><p>Key Responsibilities</p><br><br><ul><li>Manage incoming and outgoing project documentation, correspondence, RFIs, and technical submissions.</li><li>Maintain accurate document registers, distribution matrices, and tracking systems within the EDMS.</li><li>Ensure document quality, compliance, revision control, and adherence to project procedures.</li><li>Coordinate with consultants, contractors, and internal stakeholders to facilitate timely document reviews and approvals.</li><li>Support document audits and contribute to continuous improvement of document control processes.</li><li>Generate regular document control reports and monitor key project performance metrics.</li><li>Assist project teams with EDMS usage, document retrieval, and document control best practices.</li><li>Maintain organized electronic and physical archives to ensure efficient document retrieval and record retention.</li><li>Provide support and guidance to project teams on document management requirements and procedures.</li></ul><br> <br> <br> <br> <br> Here's what you'll need <br> <br><ul><li>Bachelor's degree in Business Administration, Project Management, Information Management, or a related discipline.</li><li>Minimum 5 years of experience in Document Control, preferably on large-scale infrastructure, construction, or engineering projects.</li><li>Strong knowledge of document control processes, quality procedures, and records management.</li><li>Experience working with Electronic Document Management Systems (EDMS).</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li><li>Excellent organizational, communication, and stakeholder management skills.</li><li>Ability to manage multiple priorities and work effectively in a fast-paced project environment.</li></ul> <br> <br> <br> <br> From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.<br> <br> With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.<br> <br> No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.<br> <br> <br> <br> <br> <p>Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.</p><br><br> <br> <br> <br> <p>Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.</p><br><br> <br> <br> <br> <br> <br> Locations <br> CityStateCountry<br>TabukAll SA RegionsSaudi Arabia<br>RiyadhAll SA RegionsSaudi Arabia<br> <br> <br> <br> <br> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job description</p><p><br></p><p>URGENT HIRING SAUDI ARABIA</p><p><br></p><p><br></p><p><br></p><p>QA/QC Document Controller 5 Vacancies</p><p><br></p><p>Food, Accommodation &amp; Transportation Provided</p><p><br></p><p>Mode of Interview: Virtual Interview</p><p><br></p><p><br></p><p>Requirements:</p><p><br></p><p>Minimum 5 years of experience in QA/QC document control and project documentation</p><p><br></p><p>Strong knowledge of EDCL, RFI Register, QA/QC Dossiers &amp; Inspection Documentation</p><p><br></p><p>Proficient in Microsoft Office and document management systems</p><p><br></p><p>Saudi Aramco project experience preferred</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Minimum 5 years of experience in QA/QC document control and project documentation Strong knowledge of EDCL, RFI Register, QA/QC Dossiers &amp; Inspection Documentation Proficient in Microsoft Office and document management systems Saudi Aramco project experience preferred</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>To comply with the Saudization law in the KSA, Turner and Townsend is looking for ambitious and career driven KSA nationals to join our fast-growing business and develop their career with our Project Management Team.</p><p>Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you'll support our procedures maintaining transparent, up-to-date and easily traceable documents.</p><p>Responsibilities include:</p><ul><li>Copy, scan and store documents</li><li>Check for accuracy and edit files, like contracts</li><li>Review and update technical documents (e.g. manuals and workflows)</li><li>Distribute project-related copies to internal teams</li><li>File documents in physical and digital records</li><li>Create templates for future use</li><li>Retrieve files as requested by employees and clients</li><li>Manage the flow of documentation within the organization</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc reports on projects as needed</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Proven work experience as a Document Controller or similar role</p><p>Basic familiarity with project management methodology</p><p>Hands-on experience with MS Office and MS Excel</p><p>Proficient typing and editing skills</p><p>Data organisation skills</p><p>Attention to detail</p><p>Proven track record dealing with issues, proactively and in a timely fashion, along with the ability to communicate complex information to all stakeholders.</p><p>Excellent written and verbal communication skills</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>PURPOSE</b>:</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The Operations Administrator in the Fit-Out Construction Department provides essential administrative and coordination support to ensure smooth and efficient execution of fit-out projects. The role is responsible for managing documentation, supporting project tracking, coordinating with internal teams and external stakeholders, and ensuring compliance with company procedures and project timelines.</p><p>&nbsp;</p><p><b><u>RESPONSIBILITIES</u></b><u>:</u></p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide day-to-day administrative and coordination support to the Fit-Out Construction Manager and project teams.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain, organize, and update all project documentation (drawings, contracts, permits, reports, correspondence).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure proper document control, including version tracking, approvals, and timely distribution.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor project timelines, milestones, and deliverables; flag delays, risks, and pending actions.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate meetings, site visits, and progress reviews; prepare agendas and capture clear minutes.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow up with internal and external stakeholders to ensure timely submissions and approvals.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Act as liaison between operations, procurement, finance, HR, and site teams.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support procurement processes (PRs, LPOs, vendor documents, delivery tracking).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track materials, equipment, and site logistics to support uninterrupted project execution.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in reviewing and processing invoices in coordination with finance.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare and maintain project trackers, logs, and status reports (weekly/monthly).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Update dashboards and maintain accurate project data for reporting and decision-making.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure compliance with company procedures, policies, and documentation standards.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain HSE-related documentation (permits, risk assessments, compliance records).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support audits by ensuring documentation is complete, accurate, and accessible.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track site-related documentation such as inspections, approvals, and handover records.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain structured digital and physical filing systems for easy retrieval.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle departmental communication (emails, letters, coordination follow-ups).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support manpower and resource tracking in coordination with site teams.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in onboarding project staff (documentation, system access, coordination).</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify opportunities to improve administrative processes and workflow efficiency.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure confidentiality and proper handling of sensitive project and company information.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide general administrative and operational support as required by management</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><u>REQUIREMENTS/QUALIFICATIONS:</u></p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bachelor’s degree in business administration, Construction Management, Engineering, or a related field.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum (2-5) years of experience.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Good knowledge of ERP systems concepts with proven practice.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Good command in spoken and written English.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in Microsoft Excel and Microsoft Office Suite, with the ability to effectively leverage these tools to ensure high-quality deliverables.</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Technical background in document control systems and construction project management software (e.g., Procore, Primavera, or ERP systems), coupled with the ability to efficiently apply technical standards within a dynamic work environment.<span></span></p></div>