Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Senior Accountant is responsible for overseeing day-to-day accounting operations, ensuring accurate and timely recording of financial transactions, compliance with IFRS, Saudi tax and statutory regulations, and effective financial controls. The role supports the Finance Manager by supervising accounting activities, maintaining accurate financial records, monitoring project costs, and contributing to efficient financial reporting and audit processes. </p><br><p>Minimum knowledge and understanding of IFRS, VAT, WHT and local regulations and compliance. </p><br><p> Processing the payments related to Suppliers and petty cash Responsible for the accounting of all cost/expenses in the ERP system. Make sure all expenses and payments booked as per the Department cost center, projects. Project costing – all components of costs in the projects are verifying and posting to the system and keeping all supporting documents. Verifying payroll &amp; employees benefits and related provisions. Inventory and its movement and costing Support to Estimation Department in SABIC / ARAMCO audit conducting. Responsible for fixed assets’ acquisition, depreciation, and dispersal. Maintaining records of prepaid and accruals schedules and periodic charges. Accuracy of project costing and profitability and concerned report. Supervising the annual physical inventory and submit the report to Finance Manager and coordinate with Auditor. Coordinate accounts team. Coordination with external auditors Local content and Iktva data submission Perform any other assignments given by Finance Manager. </p><br><p>Must be able to read, write and speak proficient in English Moderate skills in Arabic are an added advantage</p><br><p>Very good with MS Excel, ERP systems.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p> Bachelor's Degree in Commerce, Accounting, or Finance (B. Com) CMA qualification preferred MBA in Finance is an added advantage </p><p></p></section>

<p><br></p><p>Administrative Support</p><ul><li>Provide day-to-day administrative assistance to operations and management teams.</li><li>Prepare, edit, format, and organize business documents, reports, presentations, and correspondence.</li><li>Maintain organized digital filing systems and ensure documentation remains accurate and up to date.</li><li>Assist with data entry, document verification, and record maintenance.</li><li>Manage confidential information with professionalism and discretion.</li></ul><p>Operations Coordination</p><ul><li>Support daily operational activities across departments.</li><li>Monitor operational workflows and assist in tracking task completion.</li><li>Coordinate internal meetings and prepare agendas, meeting notes, and follow-up action items.</li><li>Help maintain operational calendars and scheduling.</li><li>Assist in organizing virtual meetings, workshops, and internal events.</li></ul><p>Office Support</p><ul><li>Serve as a point of contact for internal administrative requests.</li><li>Coordinate communication between departments to ensure timely information sharing.</li><li>Assist with onboarding documentation for new employees.</li><li>Support procurement and administrative processes when required.</li><li>Help maintain internal databases and operational systems.</li></ul><p>Data Management</p><ul><li>Enter, update, and verify information in company databases.</li><li>Generate basic reports and summaries using spreadsheets and reporting tools.</li><li>Monitor data accuracy and identify inconsistencies.</li><li>Support document control procedures and version management.</li></ul><p>Process Improvement</p><ul><li>Recommend improvements to administrative workflows.</li><li>Assist in developing standard operating procedures (SOPs).</li><li>Identify opportunities to improve efficiency through automation and digital tools.</li><li>Support special operational projects assigned by management.</li></ul><p>Technical Skills</p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, or similar tools.</li><li>Basic knowledge of spreadsheets and data management.</li><li>Ability to learn new software and business systems quickly.</li></ul><p>What You'll Gain</p><ul><li>Comprehensive onboarding and training.</li><li>Mentorship from experienced operations professionals.</li><li>Exposure to cross-functional business operations.</li><li>Opportunities to participate in process improvement initiatives.</li><li>Professional development and career growth opportunities.</li><li>Flexible remote working environment.</li><li>Collaborative and supportive team culture.</li><li>Access to modern digital collaboration tools.</li></ul><p>Working Conditions</p><ul><li>Fully remote position within the MENA region.</li><li>Standard business working hours with occasional flexibility based on operational needs.</li><li>Reliable internet connection and a suitable remote workspace are required.</li><li>Regular virtual meetings and team collaboration.</li></ul><p>Performance Expectations</p><ul><li>Success in this role will be measured by:</li><li>Accuracy and quality of administrative work.</li><li>Timely completion of assigned tasks.</li><li>Effective communication and collaboration.</li><li>Ability to maintain organized documentation.</li><li>Reliability and accountability in a remote work setting.</li><li>Contribution to operational efficiency and continuous improvement.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Office Administration, Operations Management, or a related field.</li><li>Recent graduate or up to two years of relevant administrative or office support experience.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time-management abilities.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Professional attitude with a strong customer-service mindset.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Internship or volunteer experience in administration, operations, customer service, or office support.</li><li>Experience using project management tools such as Trello, Asana, ClickUp, or Monday.com.</li><li>Familiarity with document management systems and cloud-based collaboration platforms.</li><li>Knowledge of administrative best practices in a remote work environment.</li><li>Arabic language proficiency is an advantage.</li></ul>

We're Hiring | Project Administrator- Government Relations Officer <br><br>(Saudi Nationals Only<br>)<br>About the Role The Project Administrator is responsible for providing administrative support to project operations. The role involves coordinating project documentation, handling official correspondence, obtaining approvals, processing submissions, and coordinating with clients and stakeholders to ensure smooth project execution. Responsibilities• Handle project documentation, records, correspondence, and filing systems.• Coordinate submission and follow-up of project documents and approval packages.• Assist with preparing and submitting invoices and supporting documents.• Obtain site access approvals, gate passes, permits, and other project-related authorizations.• Liaise with client representatives and stakeholders regarding project documentation and approvals.• Track approvals, permits, and official requests to ensure timely completion.• Prepare letters, reports, meeting minutes, and administrative documents.• Maintain records of project submissions, approvals, and correspondence.• Coordinate travel arrangements, meetings, and logistics when required.• Support the project management team with general administrative activities.• Ensure compliance with company procedures and project requirements.• Perform other administrative duties as assigned. Qualifications• Diploma or Bachelor's Degree in Business Administration, Management, or a related field preferred.• 0–3 years of experience in administration or project support roles.• Good communication skills in Arabic and English.• Basic knowledge of Microsoft Office (Word, Excel, Outlook, Power Point).• Ability to communicate effectively with clients and stakeholders.• Ability to work independently and manage multiple tasks.• Valid Saudi driving license preferred.• Experience working on industrial, infrastructure, utilities, or large-scale projects is an advantag<br>e.<br>Note: This role is based on-site in Durmah and Rumah, Riyadh Regi<br>on.

Since 2004, 2P has been a leader in Saudi Arabia’s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and improve operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.<br>Key Responsibilities Support Organizational Development and Training initiatives and day-to-day activities. Assist in preparing reports, documentation, and administrative records. Coordinate training schedules, meetings, and related activities. Support communication and coordination between internal stakeholders. Assist with data collection, tracking, and reporting activities. Contribute to administrative and operational tasks within the department.<br>Requirements Bachelor’s degree in human resources, Management Information Systems (MIS), or a related field. Eligible for the Tamheer Program. Strong communication and interpersonal skills. Good coordination and organizational abilities. Strong reporting and administrative skills. Proficiency in Microsoft Office applications. Ability to work effectively in a team-oriented environment. Available for immediate joining is highly preferred.<br>Qualifications Human Resources major. Management Information Systems (MIS) major. Previous internship, volunteer, or university project experience is an advantage.<br>Skills & Competencies Communication skills. Coordination and planning skills. Administrative capabilities. Reporting and documentation skills. Attention to detail. Time management and organizational skills. Ability to learn quickly and adapt to a dynamic work environment.

Since 2004, 2P has been a leader in Saudi Arabia’s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and improve operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.<br>Key Responsibilities Support Organizational Development and Training initiatives and day-to-day activities. Assist in preparing reports, documentation, and administrative records. Coordinate training schedules, meetings, and related activities. Support communication and coordination between internal stakeholders. Assist with data collection, tracking, and reporting activities. Contribute to administrative and operational tasks within the department.<br>Requirements Bachelor’s degree in human resources, Management Information Systems (MIS), or a related field. Eligible for the Tamheer Program. Strong communication and interpersonal skills. Good coordination and organizational abilities. Strong reporting and administrative skills. Proficiency in Microsoft Office applications. Ability to work effectively in a team-oriented environment. Available for immediate joining is highly preferred.<br>Qualifications Human Resources major. Management Information Systems (MIS) major. Previous internship, volunteer, or university project experience is an advantage.<br>Skills & Competencies Communication skills. Coordination and planning skills. Administrative capabilities. Reporting and documentation skills. Attention to detail. Time management and organizational skills. Ability to learn quickly and adapt to a dynamic work environment.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p> Hiring: Operations Manager – Mall Operations | Jizan / Madinah, Saudi Arabia</p><p><br></p><p> Location: Jizan or Madinah, Saudi Arabia</p><p><br></p><p>We are hiring an experienced Operations Manager for a leading mall management company in Saudi Arabia.</p><p><br></p><p>Requirements:</p><p><br></p><p>Bachelor's Degree in Engineering.</p><p>Saudi National.</p><p>Minimum 5 years of experience in Facility Management.</p><p>Proven experience in Mall Operations is mandatory.</p><p>Strong knowledge of building operations, maintenance, health &amp; safety, and vendor management.</p><p>Excellent leadership, communication, and problem-solving skills.</p><p><br></p><p>If you meet the above criteria and are looking for your next career opportunity, we'd love to hear from you.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p> Hiring: Operations Manager – Mall Operations | Jizan / Madinah, Saudi Arabia</p><p><br></p><p> Location: Jizan or Madinah, Saudi Arabia</p><p><br></p><p>We are hiring an experienced Operations Manager for a leading mall management company in Saudi Arabia.</p><p><br></p><p>Requirements:</p><p><br></p><p>Bachelor's Degree in Engineering.</p><p>Saudi National.</p><p>Minimum 5 years of experience in Facility Management.</p><p>Proven experience in Mall Operations is mandatory.</p><p>Strong knowledge of building operations, maintenance, health &amp; safety, and vendor management.</p><p>Excellent leadership, communication, and problem-solving skills.</p><p><br></p><p>If you meet the above criteria and are looking for your next career opportunity, we'd love to hear from you.</p><p><br></p></div>

<p>Urgently looking for IT Administrator who is good at installation, Configuration, troubleshooting, IT asset Management, IT Procurement etc.</p><p><strong>Desired Candidate Profile</strong></p><p>If interested please share to HR Manager EMAIL_ADDRESS-mine.com,whatsup PHONE_NUMBER your profile.</p>

<ol><li><p>Manage daily administrative and secretarial tasks and support the management team.</p></li><li><p>Handle phone calls, emails, correspondence, and business communications.</p></li><li><p>Organize meetings, appointments, schedules, and company documents.</p></li><li><p>Prepare reports, letters, presentations, and other administrative documents.</p></li><li><p>Maintain accurate records and ensure proper filing of documents.</p></li><li><p>Coordinate with clients, suppliers, and internal teams when required.</p></li><li><p>Assist with quotations, invoices, and other office-related administrative tasks.</p></li><li><p>Perform general office coordination and ensure smooth daily operations.</p></li></ol><p><strong>Desired Candidate Profile</strong></p><ol><li><p>Previous experience in a secretarial or administrative role.</p></li><li><p>Excellent communication skills in <strong>Arabic and English</strong>, both written and spoken.</p></li><li><p>Good knowledge of <strong>Microsoft Office (Word, Excel, PowerPoint, Outlook)</strong>.</p></li><li><p>Strong organizational and time-management skills.</p></li><li><p>Professional communication and interpersonal skills.</p></li><li><p>Ability to multitask, prioritize tasks, and work under pressure.</p></li><li><p>Attention to detail and a high level of responsibility.</p></li><li><p>Presentable, proactive, and professional attitude.</p></li><li><p>Previous experience in <strong>events, exhibitions, advertising, or related industries</strong> is a plus.</p></li></ol>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Title – Executive Secretary to the Executive Director</b></p><p>The company is in search of a professional Executive Secretary to work directly with the Executive Director, possessing strong organizational and administrative skills, and the ability to manage priorities and facilitate effective coordination among various departments, while maintaining strict adherence to confidentiality and professionalism in handling sensitive information and executive tasks.</p><p>Main Responsibilities:</p><ul><li>Manage and organize the Executive Director's work schedule, appointments, and meetings.</li><li>Coordinate internal and external meetings and prepare necessary presentations and reports.</li><li>Monitor the execution of directives and instructions issued by the Executive Director with relevant departments.</li><li>Prepare and draft correspondence, communications, proposals, and administrative reports.</li><li>Organize and manage administrative files and documents professionally.</li><li>Receive and monitor communications and incoming and outgoing messages on behalf of the Executive Director.</li><li>Coordinate with external parties, partners, and stakeholders as needed.</li><li>Accompany the Executive Director in official meetings and external tasks upon request.</li><li>Execute special tasks and administrative assignments that achieve the objectives of the executive management.</li></ul><p>Benefits:</p><ul><li>Direct work with senior executive management.</li><li>Professional work environment and opportunities for career development.</li><li>Competitive salary package based on experience and qualifications.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Bachelor's degree or equivalent.</li><li>Previous experience in executive secretarial work or office management.</li><li><b>Previous experience in the real estate sector or development and investment companies is a strong plus.</b></li><li>High proficiency in using Microsoft Office programs and preparing reports and proposals.</li><li>Excellent communication skills in both Arabic and English, both verbal and written.</li><li>Strong organizational and time management skills, able to work under pressure.</li><li>Strict adherence to confidentiality and professionalism in handling sensitive information.</li><li><b>Full commitment to work and readiness to work according to executive management requirements.</b></li><li><b>Ability to travel and accompany the Executive Director in official meetings and visits as needed.</b></li><li>Flexibility in working hours and ability to handle urgent and time-sensitive tasks.</li><li>Possession of a valid driving license is an additional advantage.</li></ul><p><br></p></div>

Banks Accountant <br>-Overview<br>The Banks Accountant is required to execute payments, record banking transactions, reconcile bank balances and coordinate statutory requirements with the bank. <br>-Roles & Responsibilities<br>Define payment execution banks and funds receipts together with the Treasury Operations Manager for the different projects or departments. Develop banks payment plan for vendors payments, to be approved by the Treasury Operations Manager. Execute approved suppliers’ payments via internet banking/manual forms. Obtain payment receipts and circulate them internally or to vendors when needed. Handle the LGs and LCs applications with banks and stakeholders. Ensure sufficient funds availability for loan installments due payment & interest charges. Review installments and interest on bank statements versus treasury reports. Update loan reports based on statements actual figures and circulate monthly updated reports. Request/download bank account statements from banks/banking portals. Perform bank reconciliations. Check variances and adjust records as needed. Create monthly closing journal entries related to bank expense, FX difference, interest expense and loan installments. Communicate bank reconciliation variances and open items with the Treasury Operations Manager. Conduct adjustments to the system based on any reconciliation variation. Handle activities related to cheque book management including filling cheque book requests, maintaining a cheque book register, and communicating with the bank. Notify the treasury operations manager and the respective teams (AR, Projects, departments dealing directly with the client) in case of customer cheque rejection. Handle communication with the bank when opening / closing bank accounts. Communicate financial and non-financial documents to bank as requested. Prepare the required documentation and breakdowns requested by GL team regarding periodic financial position, by external auditorfor annual financial statements or by tax advisorfor tax reporting and inspection. Generate monthly Bank Reconciliation Report, Loan Utilization Report using actual figures and daily Bank Position Report to be reviewed by the Treasury Operations Manager. Generate ad-hoc Banks commission reports and initiate opportunities of savings when possible. Comply with the sections’ documented polices & procedures.<br>-Qualifications<br>Bachelor’s degree in accounting, finance.2-3 years of experience in accounting preferably within the same industry.valid membership with the Saudi Organization for Chartered and Professional Accountants.<br>-Skills & Competencies<br>Strong knowledge of ERP (preferably Oracle Fusion, SAP and / or MS Dynamics). Advanced Microsoft Office Skills. Strong accuracy and attention to details. Good analytical and organizational capabilities. Good knowledge of GAAP and/or IFRS. Good Command of spoken and written English language

<p><br></p><p><b>Key Responsibilities</b></p><p>Administrative Support</p><ul><li>Provide comprehensive administrative assistance to operations managers and leadership teams.</li><li>Manage calendars, schedule meetings, appointments, and virtual conferences across multiple time zones.</li><li>Prepare meeting agendas, record meeting minutes, and follow up on assigned action items.</li><li>Organize and maintain digital filing systems and ensure accurate document management.</li><li>Draft, edit, proofread, and format reports, presentations, correspondence, and operational documents.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p>Operations Coordination</p><ul><li>Support daily operational activities and assist in improving workflow efficiency.</li><li>Coordinate internal communication between departments and external stakeholders.</li><li>Monitor operational tasks and ensure deadlines are met.</li><li>Assist with project coordination and progress tracking.</li><li>Maintain operational records and update internal databases.</li><li>Prepare operational reports and performance summaries for management.</li></ul><p>Communication &amp; Customer Support</p><ul><li>Respond promptly and professionally to emails, phone calls, and internal communications.</li><li>Serve as the first point of contact for administrative inquiries.</li><li>Coordinate communication with vendors, contractors, clients, and business partners.</li><li>Support customer and stakeholder communications when required.</li><li>Ensure professional and consistent communication standards are maintained.</li></ul><p>Documentation &amp; Record Management</p><ul><li>Create, update, and maintain company documentation.</li><li>Organize digital records for easy retrieval and compliance.</li><li>Maintain accurate operational logs, reports, and administrative records.</li><li>Ensure document version control and adherence to company procedures.</li></ul><p>Scheduling &amp; Coordination</p><ul><li>Coordinate virtual meetings, webinars, and internal events.</li><li>Arrange travel plans, itineraries, and accommodation when necessary.</li><li>Manage shared calendars and scheduling conflicts efficiently.</li><li>Coordinate onboarding schedules and administrative support for new employees.</li></ul><p>Data Management &amp; Reporting</p><ul><li>Collect, verify, and enter operational data accurately.</li><li>Generate weekly and monthly administrative reports.</li><li>Assist with KPI tracking and operational performance reporting.</li><li>Analyze administrative processes and recommend improvements.</li></ul><p>Process Improvement</p><ul><li>Identify opportunities to streamline administrative workflows.</li><li>Support implementation of new operational procedures.</li><li>Assist with documentation of standard operating procedures (SOPs).</li><li>Promote efficiency through the effective use of digital collaboration tools.</li></ul><p>Required Qualifications</p><ul><li>Bachelor's degree in Business Administration, Office Management, Operations Management, or a related field.</li><li>Minimum of 2 years of experience in administrative support, office administration, operations coordination, or executive assistance.</li><li>Experience working in a remote or distributed team environment is preferred.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills in English.</li><li>Arabic language proficiency is considered an advantage.</li><li>High level of professionalism and confidentiality.</li><li>Strong analytical and problem-solving abilities.</li><li>Ability to prioritize tasks and work independently with minimal supervision.</li><li>Exceptional attention to detail and accuracy.</li></ul><p>Technical Skills</p><ul><li>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Google Workspace (Docs, Sheets, Slides, Drive, Calendar)</li><li>Zoom, Microsoft Teams, and Google Meet</li><li>Project management platforms such as Asana, Trello, Monday.com, ClickUp, or similar</li><li>Slack and other workplace communication platforms</li><li>Cloud document management systems</li><li>Data entry and reporting tools</li></ul><p>Preferred Qualifications</p><ul><li>Experience supporting executive leadership or operations teams.</li><li>Familiarity with remote collaboration technologies.</li><li>Knowledge of office administration best practices.</li><li>Experience working within multicultural or international organizations.</li><li>Basic project management knowledge or certification is an advantage.</li></ul><p>Core Competencies</p><ul><li>Organization and planning</li><li>Time management</li><li>Communication</li><li>Team collaboration</li><li>Critical thinking</li><li>Adaptability</li><li>Professionalism</li><li>Accountability</li><li>Initiative</li><li>Confidentiality</li><li>Customer service orientation</li><li>Attention to detail</li></ul><p>Performance Expectations</p><ul><li>The successful candidate will:</li><li>Deliver accurate and timely administrative support.</li><li>Maintain organized documentation and operational records.</li><li>Support smooth communication across departments.</li><li>Meet deadlines consistently while managing multiple priorities.</li><li>Contribute to operational improvements and process efficiency.</li><li>Demonstrate reliability, integrity, and professionalism in all interactions.</li></ul><p>Benefits</p><ul><li>Fully remote work environment.</li><li>Competitive salary.</li><li>Flexible working arrangements.</li><li>Professional development and training opportunities.</li><li>Collaborative international team environment.</li><li>Career growth opportunities within PULSE (MENA).</li><li>Paid annual leave and applicable company benefits.</li><li>Access to modern digital collaboration tools and resources.</li></ul><p>Equal Opportunity Employer PULSE (MENA) is committed to fostering an inclusive and diverse workplace where all qualified applicants receive equal consideration for employment. We value diverse perspectives and believe they strengthen our team and the communities we serve.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Office Management, Operations Management, or a related field.</li><li>Minimum of 2 years of experience in administrative support, office administration, operations coordination, or executive assistance.</li><li>Experience working in a remote or distributed team environment is preferred.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills in English.</li><li>Arabic language proficiency is considered an advantage.</li><li>High level of professionalism and confidentiality.</li><li>Strong analytical and problem-solving abilities.</li><li>Ability to prioritize tasks and work independently with minimal supervision.</li><li>Exceptional attention to detail and accuracy.</li><li>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Google Workspace (Docs, Sheets, Slides, Drive, Calendar)</li><li>Zoom, Microsoft Teams, and Google Meet</li><li>Project management platforms such as Asana, Trello, Monday.com, ClickUp, or similar</li><li>Slack and other workplace communication platforms</li><li>Cloud document management systems</li><li>Data entry and reporting tools</li><li>Experience supporting executive leadership or operations teams.</li><li>Familiarity with remote collaboration technologies.</li><li>Knowledge of office administration best practices.</li><li>Experience working within multicultural or international organizations.</li><li>Basic project management knowledge or certification is an advantage.</li></ul>

<p><br></p><p><b>Key Responsibilities</b></p><p>Administrative Support</p><p>Provide comprehensive administrative assistance to operations managers and leadership teams. Manage calendars, schedule meetings, appointments, and virtual conferences across multiple time zones. Prepare meeting agendas, record meeting minutes, and follow up on assigned action items. Organize and maintain digital filing systems and ensure accurate document management. Draft, edit, proofread, and format reports, presentations, correspondence, and operational documents. Handle confidential information with professionalism and discretion.</p><p>Operations Coordination</p><p>Support daily operational activities and assist in improving workflow efficiency. Coordinate internal communication between departments and external stakeholders. Monitor operational tasks and ensure deadlines are met. Assist with project coordination and progress tracking. Maintain operational records and update internal databases. Prepare operational reports and performance summaries for management.</p><p>Communication &amp; Customer Support</p><p>Respond promptly and professionally to emails, phone calls, and internal communications. Serve as the first point of contact for administrative inquiries. Coordinate communication with vendors, contractors, clients, and business partners. Support customer and stakeholder communications when required. Ensure professional and consistent communication standards are maintained.</p><p>Documentation &amp; Record Management</p><p>Create, update, and maintain company documentation. Organize digital records for easy retrieval and compliance. Maintain accurate operational logs, reports, and administrative records. Ensure document version control and adherence to company procedures.</p><p>Scheduling &amp; Coordination</p><p>Coordinate virtual meetings, webinars, and internal events. Arrange travel plans, itineraries, and accommodation when necessary. Manage shared calendars and scheduling conflicts efficiently. Coordinate onboarding schedules and administrative support for new employees.</p><p>Data Management &amp; Reporting</p><p>Collect, verify, and enter operational data accurately. Generate weekly and monthly administrative reports. Assist with KPI tracking and operational performance reporting. Analyze administrative processes and recommend improvements.</p><p>Process Improvement</p><p>Identify opportunities to streamline administrative workflows. Support implementation of new operational procedures. Assist with documentation of standard operating procedures (SOPs). Promote efficiency through the effective use of digital collaboration tools.</p><p>Required Qualifications</p><p>Bachelor's degree in Business Administration, Office Management, Operations Management, or a related field. Minimum of 2 years of experience in administrative support, office administration, operations coordination, or executive assistance. Experience working in a remote or distributed team environment is preferred. Excellent organizational and time-management skills. Strong written and verbal communication skills in English. Arabic language proficiency is considered an advantage. High level of professionalism and confidentiality. Strong analytical and problem-solving abilities. Ability to prioritize tasks and work independently with minimal supervision. Exceptional attention to detail and accuracy.</p><p>Technical Skills</p><p>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Google Workspace (Docs, Sheets, Slides, Drive, Calendar) Zoom, Microsoft Teams, and Google Meet Project management platforms such as Asana, Trello, Monday.com, ClickUp, or similar Slack and other workplace communication platforms Cloud document management systems Data entry and reporting tools</p><p>Preferred Qualifications</p><p>Experience supporting executive leadership or operations teams. Familiarity with remote collaboration technologies. Knowledge of office administration best practices. Experience working within multicultural or international organizations. Basic project management knowledge or certification is an advantage.</p><p>Core Competencies</p><p>Organization and planning Time management Communication Team collaboration Critical thinking Adaptability Professionalism Accountability Initiative Confidentiality Customer service orientation Attention to detail</p><p>Performance Expectations</p><p>The successful candidate will: Deliver accurate and timely administrative support. Maintain organized documentation and operational records. Support smooth communication across departments. Meet deadlines consistently while managing multiple priorities. Contribute to operational improvements and process efficiency. Demonstrate reliability, integrity, and professionalism in all interactions.</p><p>Benefits</p><p>Fully remote work environment. Competitive salary. Flexible working arrangements. Professional development and training opportunities. Collaborative international team environment. Career growth opportunities within PULSE (MENA). Paid annual leave and applicable company benefits. Access to modern digital collaboration tools and resources.</p><p>Equal Opportunity Employer</p><p>PULSE (MENA) is committed to fostering an inclusive and diverse workplace where all qualified applicants receive equal consideration for employment. We value diverse perspectives and believe they strengthen our team and the communities we serve.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree in Business Administration, Office Management, Operations Management, or a related field.</li><li>Minimum of 2 years of experience in administrative support, office administration, operations coordination, or executive assistance.</li><li>Experience working in a remote or distributed team environment is preferred.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills in English. Arabic language proficiency is considered an advantage.</li><li>High level of professionalism and confidentiality.</li><li>Strong analytical and problem-solving abilities.</li><li>Ability to prioritize tasks and work independently with minimal supervision.</li><li>Exceptional attention to detail and accuracy.</li></ul><p>Technical Skills</p><ul><li>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Google Workspace (Docs, Sheets, Slides, Drive, Calendar)</li><li>Zoom, Microsoft Teams, and Google Meet</li><li>Project management platforms such as Asana, Trello, Monday.com, ClickUp, or similar</li><li>Slack and other workplace communication platforms</li><li>Cloud document management systems</li><li>Data entry and reporting tools</li></ul><p>Preferred Qualifications</p><ul><li>Experience supporting executive leadership or operations teams.</li><li>Familiarity with remote collaboration technologies.</li><li>Knowledge of office administration best practices.</li><li>Experience working within multicultural or international organizations.</li><li>Basic project management knowledge or certification is an advantage.</li></ul><p>Core Competencies</p><ul><li>Organization and planning</li><li>Time management</li><li>Communication</li><li>Team collaboration</li><li>Critical thinking</li><li>Adaptability</li><li>Professionalism</li><li>Accountability</li><li>Initiative</li><li>Confidentiality</li><li>Customer service orientation</li><li>Attention to detail</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span>Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com</span></p><br><br><br><ul><li>Notice: Know Your Rights: Workplace Discrimination is Illegal</li><li>Notice: Pay Transparency Nondiscrimination (English)</li><li>Aviso: Transparencia en el Pago No Discriminación&nbsp;(Spanish)</li></ul><br><br><p><span><b><b>Job Description:</b></b></span></p><br><br><p><b><b>Airbus Americas, Inc </b></b><span>is looking for a </span><b><span>Delivery Transactions Manager </span></b><span>to join our team based in </span><b><b>Mobile, AL</b><span>.</span></b></p><br><br><br><p><b><b>The Delivery Transactions Manager </b></b>is the principal commercial focal point both internally and in front of the customer for all matters related to the Customer Acceptance and Delivery process. In this capacity he/she will lead the Customer Acceptance &amp; Delivery MFT in commercial matters.</p><br><br><br><p>The Delivery Transactions Manager is responsible for negotiating aircraft delivery transactions with the customer at any level of seniority, including CEO, to ensure on-time and on-quality aircraft deliveries at minimum cost and risk for Airbus while maintaining customer satisfaction.</p><br><br><br><p>The Delivery Transactions Manager is responsible for mitigating the commercial/financial risks associated with all customer requests or any aspect of aircraft non-compliance to contractual commitments and minimizing exposure on existing fleet or future deliveries. In this perspective, and up to a defined guideline, the jobholder has autonomy to find a settlement with the customer taking into account the commercial and industrial delivery environment.</p><br><br><br><p><b><b>Meet the Team:</b></b></p><br><br><p><span>Our Engineers at the Airbus U.S. Manufacturing facility take our aircraft from concept to customer delivery – working with production teams on every aspect of assembly from managing technical information, quality control, maintenance tasks and health &amp; safety – along flowlines and flightlines. Join our team and watch our aircraft come to life.</span></p><br><br><br><p><b><b>Your Working Environment:</b></b></p><br><br><p><span>On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.</span></p><br><br><br><p><b><b>How We Care for You:</b></b></p><br><br><ul><li><p><b>Financial Rewards:</b><span> Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)</span></p><br><br></li><li><p><b>Work/Life Balance:</b> <span>Paid time off including personal time, holidays and a generous paid parental leave program.</span></p><br><br></li><li><p><b>Health &amp; Welfare: </b><span>Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.&nbsp;</span></p><br><br></li><li><p><b>Individual Development:</b> <span>Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.</span></p><br><br></li></ul><br><p><b><b>Your Challenges:</b></b></p><br><br><p><b><b>Protect Airbus’ Interests: 40%</b></b></p><br><br><ul><li><p>Appraise the commercial/contractual impact of all aspects of non-compliance through manufacturing to ferry flight. Devise commercial settlements for a complex mix of unresolved issues (engineering, manufacturing, supplier, support, contractual, etc.).</p><br><br></li><li><p>Draft, negotiate and agree the Commitment Letter (CL) prior to the Transfer of Title (ToT). Manage and coordinate all internal and external inputs, escalate problems to management level, if necessary, for decision-making.</p><br><br></li></ul><br><p><b><b>Deliver Aircraft: 30%</b></b></p><br><br><ul><li><p>Contribute to the achievement of Airbus’ delivery targets by proposing innovative commercial solutions to resolve any combination of outstanding customer issues, whatever their causes.</p><br><br></li><li><p>Provide feedback experience of commercial and contractual issues to ensure continuous improvement in all functions to minimize Airbus’ exposure.</p><br><br></li></ul><br><p><b><b>Build Customer Relationship and Represent: 25%</b></b></p><br><br><ul><li><p>Develop strong business/personal relationships with the airlines representatives community based on-site, together with all the relevant stakeholders in the airline team at their home base.</p><br><br></li><li><p>Represent as appropriate aircraft deliveries and the Customer Acceptance Delivery (CAD) Multi Functional Team (MFT) in all internal and/or external meetings relating to current or future aircraft acceptance, delivery and follow-up activity (with e.g. design, engineering, manufacturing, customisation, airworthiness, quality, etc.).</p><br><br></li></ul><br><p><b><b>Additional Responsibilities:</b></b></p><br><br><ul><li><p>Represent Airbus in front of a worldwide multicultural customer community in order to contribute directly to the achievement of customer satisfaction targets.</p><br><br></li></ul><br><p><b><b>Your Challenges: </b></b></p><br><br><ul><li><p>Bachelor’s degree in engineering, business or equivalent.</p><br><br></li><li><p>Experience working directly with customers.</p><br><br></li><li><p>Ability to understand customer’s expectations by constantly assessing and improving the customer relationship by actively listening and clarifying their needs, requirements and occurring concerns.</p><br><br></li><li><p>Ability to provide precise information to respond to customer needs and requirements and articulate a winning value proposition leading into future business/sales potential in order to ensure a successful and sustainable relationship.</p><br><br></li><li><p>Ability to verbally communicate in English by carefully applying the adequate vocabulary to various situations with different counterparts.</p><br><br></li><li><p>Ability to create written correspondences by carefully applying the adequate vocabulary.</p><br><br></li><li><p>Good foundational technical knowledge of aviation.</p><br><br></li></ul><br><br><br><p><b><b>Preferred</b></b></p><br><br><ul><li><p>7 to 10 years in leadership roles in aviation.</p><br><br></li><li><p>Develop and Execute a Negotiation Strategy:</p><br><br><ul><li><p>Ability to develop and execute winning negotiation positions and strategies (i.e. product, service &amp; solutions) to meet the requirement of the customer and Airbus.</p><br><br></li><li><p>Ability to react flexibly and rapidly in case a customer is changing his requirements/requests.</p><br><br></li><li><p>Ability to identify and react accurately to the behavior and emotions of customers.</p><br><br></li><li><p>Ability to use effective communication techniques in order to deliver outstanding performance through:</p><br><br></li><li><p>a. assessment of target audiences,&nbsp;b. <b>clear objective set,</b> (c) tailored messages,&nbsp;(d) selection of appropriate means, tools and channels.</p><br><br></li></ul></li><li><p>Knowledge and application of company rules and policies pertaining to the use of social media.</p><br><br></li><li><p>Foreign language skills (e.g. Spanish, French, German, etc.) are recommended.</p><br><br></li></ul><p><br><b>Travel Required: </b></p><br><br><ul><li><p>Up to 2 international and 4 domestic trips per year.</p><br><br></li></ul><br><p><b><b>Physical Requirements:</b></b></p><br><br><ul><li><p>Onsite or remote: On-site presence is generally required.</p><br><br></li></ul><ul><li><p>Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Frequency: daily.</p><br><br></li></ul><ul><li><p>Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Frequency: daily.</p><br><br></li></ul><ul><li><p>Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Frequency: daily.</p><br><br></li></ul><ul><li><p>Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Frequency: daily.</p><br><br></li></ul><ul><li><p>Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Frequency: daily.</p><br><br></li></ul><ul><li><p>Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Frequency: daily.</p><br><br></li></ul><ul><li><p>Pushing/Pulling: able to push and pull small office furniture and some equipment and tools. Frequency: daily.</p><br><br></li></ul><ul><li><p>Sitting: able to sit for long periods of time in meetings, working on computer. Frequency: daily.</p><br><br></li></ul><ul><li><p>Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Frequency: Several times a month.</p><br><br></li></ul><ul><li><p>Standing: able to stand for discussions in offices or on production floor. Frequency: Several times a week.</p><br><br></li></ul><ul><li><p>Travel: able to travel independently and at short notice. Up to 2 international and 4 domestic trips per year.</p><br><br></li></ul><ul><li><p>Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Frequency: daily.</p><br><br></li></ul><ul><li><p>Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site.</p><br><br></li></ul><ul><li><p>Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.</p><br><br></li></ul><br><p><b><b>Citizenship:</b></b></p><br><br><p>Authorized to work in the US. Able to work in the US without current or future need for visa sponsorship.</p><br><br><br><br><br><p>This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.</p><br><br><br><p><span><b><b><b><b>Company:</b></b></b></b></span></p><br><br>Airbus Americas, Inc.<br><p><b>Employment Type:</b></p><br><br>US - Direct Hire<br><p><b>Experience Level:</b></p><br><br>Professional<br><p><b>Remote Type:</b></p><br><br>On-site<br><p><b>Job Family:</b></p><br><br>Sales, Marketing &amp; Commercial Contracts &lt;JF-MC-VE&gt;<p>------</p><br><br><p>------</p><br><br>Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.<br><p>By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.<br>Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.</p><br><br><p><span>Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to&nbsp;</span><span>emsom@airbus.com.</span></p><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The Food Safety Specialist is responsible for ensuring that all health, safety, hygiene, sanitation, and environmental standards are implemented and maintained across the food hall operations.<br> The role oversees stewarding operations, food safety compliance, sanitation standards, waste management, and maintenance coordination to ensure a safe, clean, and compliant environment for tenants, staff, and guests.<br> The Food Safety Specialist works closely with the Operations Manager, Venue Manager and external service providers to ensure compliance with food safety regulations, sanitation protocols, environmental standards, and operational safety requirements.<br> 1. Health, Safety &amp; Compliance • Ensure full compliance with health, safety, sanitation, and environmental regulations in accordance with local authorities and company policies.<br> • Develop and implement a comprehensive HACCP management system.<br> • Conduct daily / weekly inspections and audits to identify potential safety risks, hygiene issues, or maintenance requirements.<br> • Ensure the dishwashing and stewarding areas follow sanitation and safety protocols at all times.<br> • Monitor food hall pods to ensure food safety standards and cleanliness requirements are followed by tenants.<br> • Provide food safety support and audits in collaboration of TR manager.<br> • Report any safety concerns, hazards, or non-compliance issues to management and coordinate corrective actions.<br> 2. Stewarding &amp; Sanitation Operations • Supervise and coordinate the daily operations of the stewarding team to ensure efficient cleaning and sanitation processes.<br> • Monitor dishwashing procedures to ensure proper cleaning, sanitizing, and storage of all tableware, utensils, and kitchen equipment.<br> • Maintain cleanliness and sanitation of kitchens, dining areas, storage areas, dishwashing stations, and service areas.<br> • Ensure proper waste disposal and recycling procedures in compliance with environmental regulations.<br> • Ensure the cleanliness of guest facilities including restrooms and public areas.<br> • Maintain high standards of cleanliness in outdoor terrace areas and public spaces.<br> 3. Inventory &amp; Resource Management • Manage AMSD inventory including cleaning chemicals, supplies, disposables, and equipment ensuring adequate stock levels.<br> • Coordinate with the Ops Manager / Purchasing department for ordering cleaning materials and operational supplies.<br> • Monitor and report inventory levels and ensure timely replenishment of essential materials.<br> • Conduct bi-weekly inventory checks for crockery and cutlery and share reports with management.<br> QHSSE Specialist F&amp;B Manager 4.<br> Training &amp; Staff Supervision • Train, supervise, and motivate the stewarding and sanitation team, ensuring high performance and teamwork.<br> • Organize and conduct Food Safety training sessions for tenants and pods every three months.<br> • Provide ongoing training to staff on food safety, hygiene standards, sanitation procedures, and safety practices.<br> • Manage stewarding team schedules and duty assignments.<br> • Conduct performance evaluations and provide regular feedback to his team.<br> • Manage stewarding team vacation requests and coordinate approvals with management.<br> 5. Maintenance &amp; Facility Coordination • Coordinate with external maintenance providers to ensure maintenance issues are addressed promptly.<br> • Monitor and report damaged furniture, equipment issues, and operational defects.<br> • Ensure any maintenance needs are communicated to the Ops Manager and relevant departments.<br> • Oversee the scheduling and monitoring of pest control services and ensure presence during treatment procedures.<br> 6. Audits, Reporting &amp; Communication • Conduct regular cleanliness and sanitation audits for all pods and shared areas.<br> • Monitor the condition of storage areas including vegetable rooms, dry storage, and chillers.<br> • Provide weekly updates to the Ops Manager regarding operational issues, maintenance updates, and compliance matters.<br> • Report operational concerns and facility requirements related to dining hall operations.<br> Coordinate with the Ops Manager regarding cleaning materials, disposables, and operational requirements.<br> Experience &amp; Education – Minimum of five (3) years’ experience in similar managerial position – Certifications in HACCP Level 3 or higher, Food Safety Level 3 or higher, Fire Safety Training, First Aid Certification, and Sustainability or Environmental Management certification (such as ISO 14001 Lead Implementer / Lead Auditor or equivalent) are required or preferred</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Business Need / Purpose of role:The Senior Structural Engineer holds the responsibility for ensuring that all Structural works are executed by the client’s requirements to the highest standard through the management of a team of Structural Site Engineers and Structural Inspectors.<br>Key Responsibilities and Specific Accountabilities:1. Provide support to and coordinate with the Project Manager on all Structural issues.2. Review shop drawings, materials submittal, and method statements.3. Ensures all work carried out complies with the Structural drawings, architectural drawings, and project specifications.4. To make certain that all structural drawings are coordinated with other departmental design drawings before proceeding with structural work and to highlight any discrepancies for necessary corrections.5. Conduct and record site inspections to ascertain standards of safety and structural quality are being met.6. Maintains job records, text reports, and similar documentation.7. Prepare method statements for civil works, structural works, plumbing works, earthworks, concreting works, and finishing works. 8. Evaluate and recommend feasible construction methodology as per site conditions and as per contract requirements.<br>Administration Responsibility: Presence. Respect his line manager and his colleagues. Respect ECEC policy, terms & code of ethics. Respect site policy and terms. Ability to write official transmittals. Ability to record the minutes of meetings. Coordination between all parties and distributing the correct correspondences to the right persons. Follow HSE rules and regulations. Follow and respect direct manager instructions. Mentor and coach his colleagues Support and respect client representatives. Follow the best practice of Communications skills with his line manager and his colleagues.<br>Person Specification – Job Knowledge / Education and Qualifications / Personal Attributes: 1. A Degree from an internationally recognized University in the field of Structural / Civil Engineering.2. A minimum of 10 years of experience in a Structural Site Engineering position.3. Be comfortable working within a multicultural team of Engineers.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Key Responsibilities:</b></p><p>• Manage daily administrative and office operations.</p><p>• Prepare and maintain official documents, reports, correspondence, and records.</p><p>• Draft professional emails, letters, memos, and internal communications.</p><p>• Coordinate meetings, appointments, schedules, and office activities.</p><p>• Maintain organised filing systems and ensure proper document control.</p><p>• Coordinate with employees, suppliers, clients, and other departments.</p><p>• Monitor office supplies and support procurement-related activities.</p><p>• Assist management with administrative reports and follow-up tasks.</p><p>• Handle confidential company information professionally.</p><p>• Ensure administrative procedures are completed accurately and on time.</p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Experience and Qualifications:</b></p><p>• Bachelor’s degree or diploma in Business Administration, Management, or a related field.</p><p>• Minimum 2–3 years of relevant administrative experience.</p><p>• Strong written and verbal communication skills.</p><p>• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</p><p>• Good organisational, documentation, and time-management skills.</p><p>• Ability to manage multiple responsibilities and meet deadlines.</p><p>• Professional attitude with strong attention to detail.</p><p>• Good command of English; Arabic communication skills will be an advantage.</p><p>• Candidates currently available in Riyadh will be preferred.</p><p><br></p></div>

We are seeking a motivated and detail-oriented Administrative Trainee to join us under the Tamheer Program. The trainee will support daily administrative operations to ensure smooth workflow and operational efficiency.<br>Requirements:Eligible for the Tamheer Program (Taqat). Fresh graduate. Bachelor’s degree in English Language, Business Administration or any related field. Fluent in English (spoken and written) – mandatory. Strong communication and organizational skills. Proficient in Microsoft Office applications.

<div dir="rtl"><h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">About Al-Qadsiah Saudi Club</h3> <p style="margin:0 0 12px; ************;">Al-Qadsiah Saudi Club (نادي القادسية السعودي) is dedicated to building a lasting legacy that extends beyond the field, aiming to shape the future of Saudi sports. Driven by ambition, synergy, and innovation, the club strives to inspire future generations and make a significant impact both on and off the field.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Role Overview</h3> <p style="margin:0 0 12px; ************;">Al-Qadsiah Saudi Club is seeking an <strong style="font-weight:700;">Academy Phase Administrator</strong> to join our team in Al Khobar, Eastern region. This full-time role is central to ensuring the smooth execution of administrative and logistical operations within the academy. The Administrator will coordinate with various internal departments and external bodies to maintain compliance, streamline processes, and support daily academy functions.</p> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Key Responsibilities</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Provide essential administrative support to the Academy Operations team, ensuring timely task completion and effective management of daily operations.</li> <li style="margin:0 0 6px;">Maintain accurate databases, records, and files pertaining to players, staff, and academy activities, ensuring accessibility and adherence to internal policies.</li> <li style="margin:0 0 6px;">Assist in the planning and execution of logistical arrangements for academy events, including the coordination of venues, transportation, and accommodations.</li> <li style="margin:0 0 6px;">Manage office supplies and procurement documents to meet logistical and administrative needs.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Internal Coordination</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Liaise with the HR department to ensure proper player and staff documentation, contract management, and compliance with internal policies.</li> <li style="margin:0 0 6px;">Collaborate with the Finance department to track and manage budgetary requirements, including expenses for travel, events, and supplies across teams and age groups.</li> <li style="margin:0 0 6px;">Coordinate with HR and Finance departments to fulfill procurement and administrative requirements.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">External Liaison and Compliance</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">Liaise with external bodies such as the Saudi Arabian Football Federation (SAFF) and the Ministry of Sport (MoS) to ensure compliance with regulatory requirements.</li> <li style="margin:0 0 6px;">Oversee the submission of necessary documentation for player registrations, licensing, and permits, and support the secretary during transfer windows.</li> <li style="margin:0 0 6px;">Ensure all academy operations align with standards set by external bodies like SAFF and MoS, and manage documentation for audits and compliance checks.</li> </ul> <h3 style="font-size:18px; font-weight:700; margin:16px 0 8px;">Qualifications and Experience</h3> <ul style="margin:0 0 12px; padding-inline-start:24px; list-style-type:disc; list-style-position:outside;"> <li style="margin:0 0 6px;">5-10 years of relevant professional experience in administrative or operational roles, preferably within a sports or academy environment.</li> <li style="margin:0 0 6px;">Proven ability to manage administrative and logistical operations effectively.</li> <li style="margin:0 0 6px;">Strong organizational skills and attention to detail for maintaining accurate records and databases.</li> <li style="margin:0 0 6px;">Experience coordinating with multiple internal and external stakeholders.</li> </ul></div>

Job Summary:We are seeking a motivated and detail-oriented Junior Engineering Coordinator / Document Controller to support our engineering team with document management, administrative coordination, and project support activities. This role is ideal for recent graduates or professionals with up to 3 years of experience who are looking to build a career in engineering support and project coordination. Key Responsibilities:Maintain, organize, and control engineering and project documentation. Ensure documents are accurately filed, updated, and distributed in accordance with company procedures. Provide administrative support to the engineering and project teams. Assist in preparing technical proposals, reports, presentations, and other project documentation. Manage document submissions through client and contractor portals where required. Track document revisions, approvals, and project correspondence. Coordinate with internal departments to ensure timely submission of project deliverables. Maintain document registers and support project reporting activities. Perform general administrative duties as required. Qualifications:Bachelor's degree in Engineering (Civil, Mechanical, Electrical, Industrial, or related discipline). Recent graduate or up to 3 years of relevant experience. Previous experience in document control, administrative support, proposal preparation, or portal management is advantageous but not essential. Proficient in Microsoft Office Suite (Word, Excel, Power Point). Strong organizational skills with excellent attention to detail. Good written and verbal communication skills in English. Ability to manage multiple tasks and work effectively in a fast-paced environment. Eagerness to learn and develop within a project-driven environment. Preferred Skills:Familiarity with document control systems or electronic document management systems (EDMS) is an advantage. Understanding of engineering documentation and project workflows. Strong time management and problem-solving abilities. Ability to work collaboratively within multidisciplinary teams.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><span style="font-size: 11px;">Key Responsibilities</span></p><p>Customer Support</p><ul><li>Respond to customer inquiries via email, live chat, phone, and other communication channels in a professional and timely manner.</li><li>Resolve customer concerns by identifying solutions and ensuring complete customer satisfaction.</li><li>Assist customers with account information, product or service questions, billing inquiries, and general support requests.</li><li>Escalate complex issues to the appropriate departments when necessary.</li><li>Conduct follow-up communications to ensure successful issue resolution.</li><li>Maintain a positive and professional customer experience throughout every interaction.</li></ul><p>Administrative Duties</p><ul><li>Maintain and update customer records within the company's CRM and internal databases.</li><li>Process customer documentation, service requests, and administrative forms accurately.</li><li>Schedule meetings, appointments, and follow-up calls when required.</li><li>Prepare reports on customer service performance and administrative activities.</li><li>Assist with onboarding documentation for new clients.</li><li>Organize digital files, maintain records, and ensure data accuracy.</li><li>Support internal teams with administrative coordination and documentation.</li><li>Monitor shared inboxes and distribute inquiries to the appropriate departments.</li></ul><p>Collaboration &amp; Operations</p><ul><li>Coordinate with Sales, Marketing, Finance, and Operations teams to resolve customer issues efficiently.</li><li>Recommend process improvements to enhance customer satisfaction and operational efficiency.</li><li>Help maintain internal knowledge bases and standard operating procedures.</li><li>Participate in team meetings and training sessions.</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree preferred.</li><li>At least 1 2 years of experience in customer service, customer support, administrative assistance, or office administration.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Exceptional attention to detail.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to work independently while collaborating effectively with remote teams.</li><li>Professional, positive, and customer-focused attitude.</li></ul><p>Technical Skills</p><ul><li>Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with Google Workspace (Docs, Sheets, Drive, Calendar).</li><li>Familiarity with CRM platforms such as Salesforce, HubSpot, Zendesk, Freshdesk, or similar software.</li><li>Comfortable using video conferencing platforms including Zoom and Microsoft Teams.</li><li>Ability to learn new software and systems quickly.</li></ul><p>Preferred Qualifications</p><ul><li>Experience in remote customer support or administrative roles.</li><li>Knowledge of digital marketing, media, or technology industries is a plus.</li><li>Experience with project management or collaboration tools such as Asana, Trello, Monday.com, or ClickUp.</li><li>Strong time management and self-motivation in a remote work environment.</li></ul><p>What We Offer</p><ul><li>Competitive salary.</li><li>Fully remote work environment.</li><li>Flexible scheduling options.</li><li>Paid time off and company-recognized holidays.</li><li>Career growth and professional development opportunities.</li><li>Ongoing training and mentorship.</li><li>Collaborative, supportive, and inclusive company culture.</li><li>Performance recognition and advancement opportunities.</li><li>Access to modern technology and remote work resources.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree preferred.</li><li>At least 1 2 years of experience in customer service, customer support, administrative assistance, or office administration.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Exceptional attention to detail.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to work independently while collaborating effectively with remote teams.</li><li>Professional, positive, and customer-focused attitude.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with Google Workspace (Docs, Sheets, Drive, Calendar).</li><li>Familiarity with CRM platforms such as Salesforce, HubSpot, Zendesk, Freshdesk, or similar software.</li><li>Comfortable using video conferencing platforms including Zoom and Microsoft Teams.</li><li>Ability to learn new software and systems quickly.</li><li>Experience in remote customer support or administrative roles.</li><li>Knowledge of digital marketing, media, or technology industries is a plus.</li><li>Experience with project management or collaboration tools such as Asana, Trello, Monday.com, or ClickUp.</li><li>Strong time management and self-motivation in a remote work environment.</li></ul><p></p></section>