Procurement Officer Jobs in Saudi

Job Summary We are seeking a highly organized and hands-on HR & Admin Officer to support the daily people and administrative operations of our Saudi User Experience (UX) Center in Riyadh.<br>This role is a standalone HR & Administration position for a compact team, requiring the incumbent to independently manage end-to-end HR operations and office administration. The ideal candidate is execution-oriented, detail-focused, and well-versed in Saudi labor law, government platforms, and employee services, ensuring smooth, compliant, and people-friendly operations in a fast-paced environment.<br>Key Responsibilities1. Human Resources Operations Manage the full employee lifecycle for UX Center staff, including onboarding, offboarding, contract management, probation tracking, and employee data updates Maintain accurate and up-to-date employee records, personnel files, and HR documentation Handle employee services such as employment letters, certificates, attendance records, leave tracking, HR inquiries, and internal announcements Ensure full compliance with Saudi Labor Law, company policies, and internal HR procedures Prepare and coordinate HR reports, headcount tracking, and manpower data for management review Act as the primary HR point of contact for the Riyadh UX Center, addressing employee questions, concerns, and basic grievance handling in a timely and professional manner<br>2. Government Relations & Compliance Independently manage all visa and Iqama-related processes, including issuance, renewal, transfer, exit/re-entry, and cancellation Liaise with and operate Saudi government platforms such as Qiwa, GOSI, Muqeem, Absher, and Mudad Monitor and maintain tracking of visa, Iqama, contract, and document expiries, ensuring timely renewals and compliance Support audits or inspections related to labor compliance when required<br>3. Office & Administrative Management Oversee the day-to-day administrative operations of the UX Center office Coordinate with vendors and service providers for office maintenance, supplies, and facility-related needs Support employee engagement activities, internal communication, and basic welfare initiatives Ensure the office environment remains organized, functional, and aligned with company standards<br>What We’re Looking For Bachelor’s degree in Human Resources, Business Administration, or a related field3–5 years of hands-on experience in HR and administrative roles in Riyadh Proven experience managing Saudi labor compliance, visas, and government portals independently Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities Excellent communication skills in English (Arabic is a strong advantage) Proficiency in Microsoft Office (Word, Excel, Power Point) Reliable, detail-oriented, and comfortable working as the sole HR & Admin support for a small team

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>The Assistant Manager – Finance and Procurement Operations Business Partner supports the Marketing function in managing its financial planning, procurement activities, vendor relationships, and operational requirements.<br> The role acts as the main coordination point between Marketing and Finance, Procurement, Legal, and external suppliers to ensure budgets, purchase requests, contracts, purchase orders, and payments are managed efficiently and in accordance with organizational policies.<br> Financial Planning and Budget Management Support the preparation and management of the Marketing department’s annual budget and financial plans.<br> Work with Marketing teams to forecast spending requirements across campaigns, events, media, sponsorships, agencies, and other activities.<br> Monitor actual spending, commitments, and available budgets against approved plans.<br> Prepare regular budget reports, forecasts, variance analyses, and financial updates for Marketing leadership.<br> Identify potential budget risks, overspending, underspending, and funding gaps, and recommend appropriate actions.<br> Support budget transfers, reallocations, accruals, and year-end financial closing activities.<br> Ensure accurate allocation of costs across Marketing functions, projects, campaigns, and cost centres.<br> Procurement Operations Coordinate procurement requirements for marketing campaigns, events, media services, creative agencies, production services, research, and other marketing activities.<br> Support the preparation and submission of purchase requisitions, requests for proposals, tender documents, and purchase orders.<br> Work with Marketing stakeholders to develop clear scopes of work, technical requirements, deliverables, and commercial evaluation criteria.<br> Track procurement activities from initial request through sourcing, evaluation, contracting, purchase order issuance, and payment.<br> Ensure procurement requests are supported by the required approvals and documentation.<br> Maintain visibility of procurement timelines and follow up on delayed or outstanding actions.<br> Vendor and Contract Management Coordinate the onboarding and registration of new Marketing vendors and agencies.<br> Maintain accurate records of vendor contracts, purchase orders, deliverables, payment schedules, and contract expiry dates.<br> Monitor vendor performance against agreed service levels, deliverables, timelines, and budgets.<br> Support contract renewals, amendments, extensions, and closure activities.<br> Coordinate with Procurement and Legal to address contractual, commercial, or supplier-related matters.<br> Support the resolution of vendor disputes, delayed deliverables, invoice discrepancies, and payment issues.<br> Invoice and Payment Management Review invoices and supporting documents to confirm alignment with contracts, purchase orders, and completed deliverables.<br> Coordinate with Marketing teams to obtain confirmation of services and approvals before processing payments.<br> Track invoices and payments and follow up with Finance, Procurement, and vendors on outstanding items.<br> Maintain accurate records of financial commitments, invoices, accruals, and payment status.<br> Support the timely resolution of blocked, rejected, or incorrectly submitted invoices.<br> Business Partnering and Stakeholder Management Act as the main operational link between Marketing and Finance, Procurement, Legal, and other corporate functions.<br> Advise Marketing stakeholders on relevant financial, procurement, and contracting processes.<br> Support Marketing teams in planning procurement lead times and selecting the appropriate sourcing approach.<br> Facilitate regular budget and procurement review meetings with Marketing stakeholders.<br> Provide clear updates to management on budget status, procurement progress, risks, and required decisions.<br> Build effective relationships with internal teams, agencies, suppliers, and service providers.<br> Governance, Compliance and Reporting Ensure all Marketing financial and procurement activities comply with organizational policies, delegated authorities, and approval requirements.<br> Maintain complete and accurate documentation to support governance reviews and internal or external audits.<br> Develop and maintain trackers, dashboards, reports, and operational records for budgets, contracts, purchase orders, and payments.<br> Identify process gaps and recommend improvements to increase efficiency, visibility, and compliance.<br> Support the development of standardized templates, guidelines, and working procedures for Marketing operations.<br> Monitor key operational indicators, including procurement turnaround time, budget utilization, payment status, and vendor performance.<br> Qualifications Bachelor’s degree in Finance, Accounting, Business Administration, Procurement, Supply Chain Management, or a related field.<br> Professional certification in Finance, Procurement, Supply Chain, or Project Management is an advantage.<br> Minimum of 4–6 years of relevant experience in finance operations, procurement, commercial operations, business partnering, or budget management.<br> Previous experience supporting a Marketing, Communications, Events, Media, or Sponsorships function is preferred.<br> Experience managing budgets, purchase requisitions, purchase orders, contracts, invoices, and vendor relationships.<br></span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 2+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 >About WSP and the Role</h3> <p >WSP is seeking a dedicated <strong >HSE Officer</strong> to join our team in Jeddah, Saudi Arabia. This full-time position is integral to an ongoing Property &amp; Building Supervision Project, where the successful candidate will be responsible for upholding and enhancing health, safety, and environmental standards. The role focuses on ensuring compliance with WSP's HSEQ Management System, legal requirements, and client specifications, thereby contributing to a safe working environment for all personnel.</p> <h3 >Role Overview</h3> <p >The HSE Officer plays a crucial part in managing and overseeing all health, safety, and environmental aspects of the project. This involves a proactive approach to risk management, ensuring the implementation of safety protocols, and fostering a culture of compliance. The role requires direct engagement with project teams, contractors, and clients to maintain high standards of safety performance and incident prevention.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage health, safety, and environmental arrangements for the project in alignment with WSP HSEQ Management System requirements, ensuring personnel protection.</li> <li >Oversee HSE Inspectors to monitor the implementation of health and safety measures at the project site level, adhering to legal and client requirements.</li> <li >Develop and deliver health, safety, and environmental training programs for WSP employees, including induction and safe working practices.</li> <li >Review and approve contractor’s health, safety, and environmental plans, risk assessments, and method statements against legal and client requirements before work commencement.</li> <li >Plan and conduct daily morning site visits across project sites to verify that health and safety measures are in place prior to work beginning.</li> <li >Conduct weekly joint HSE inspections with HSE Inspectors and contractor personnel, ensuring the closure of all corrective and preventive actions.</li> <li >Organise and facilitate HSE meetings with clients, WSP project staff, and contractors.</li> <li >Initiate and test emergency response plans, ensuring drills are carried out according to the project schedule and performance standards.</li> <li >Ensure HSE Inspectors follow up on contractor’s incident investigation reports, verifying completion and closure of corrective actions to prevent recurrence, and provide technical guidance for accident protection.</li> <li >Conduct regular site safety reviews to assess and improve safety performance.</li> </ul> <h3 >Qualifications and Experience</h3> <ul > <li >A minimum of <strong >0-1 years of experience</strong> in a Health, Safety, and Environment role.</li> <li >Demonstrated understanding of HSE management systems and site safety protocols.</li> </ul> <h3 >Work Environment</h3> <p >This position is based in Jeddah, KSA, and involves working on a Property &amp; Building Supervision Project. The role requires regular presence on project sites and collaboration with various stakeholders, including WSP teams, contractors, and clients.</p> <h3 >Application</h3> <p >Candidates who meet the specified requirements are encouraged to apply for this full-time HSE Officer position in Jeddah.</p>

<h3 >About the Role</h3> <p >SDGs @ IsDB Group is seeking a <strong >Technical Support Officer (IT Systems and Business Analytics Support)</strong> to join their team. This contract position, based in <strong >Jeddah or Makkah</strong> within the Makkah region, is instrumental in supporting the Project Procurement and Financial Management (PPFM) Department's digital transformation initiatives. The role focuses on systems administration, automation, business intelligence, and data analytics functions.</p> <h3 >Technical Support and System Administration</h3> <p >The Technical Support Officer provides essential technical and administrative support across various platforms and operational workflows. Key responsibilities include:</p> <ul > <li >Providing user support for JIRA, SAP, Power BI, Smartsheet, SharePoint, ePP, ePFM, OMS, and related platforms.</li> <li >Managing user access and permissions in adherence to governance and security requirements.</li> <li >Coordinating with the IMDT and other stakeholders to resolve technical issues and implement system enhancements.</li> <li >Maintaining system documentation, user guides, and knowledge repositories.</li> <li >Monitoring clearance workflows and preparing delay tracking reports.</li> <li >Supporting divisional committees through coordination and reporting.</li> <li >Maintaining internal platforms, collaboration sites, and information repositories.</li> <li >Providing analytical and operational support to PPFM colleagues and other units as required.</li> </ul> <h3 >Digital Transformation and System Enhancement</h3> <p >This role actively contributes to the department's digital transformation journey, focusing on automation and system development. Responsibilities include:</p> <ul > <li >Supporting the automation of procurement, financial management, and administrative workflows.</li> <li >Assisting in the design, testing, and deployment of digital solutions.</li> <li >Identifying opportunities to leverage AI, automation, and emerging technologies to improve PPFM operations.</li> <li >Contributing to enhancements in procurement processing, contract management, and compliance tracking systems.</li> <li >Gathering, analyzing, and documenting business requirements for system enhancements.</li> <li >Liaising with IMDT and business stakeholders on procurement and PFM solutions.</li> <li >Supporting user acceptance testing, system validation, and post-implementation reviews.</li> <li >Designing and maintaining customized reporting solutions while ensuring data governance.</li> </ul> <h3 >Data Analytics and Business Intelligence</h3> <p >The officer will manage data and generate insights to support strategic and operational decisions. Key tasks involve:</p> <ul > <li >Managing procurement and financial management data within OMS and related systems.</li> <li >Developing dashboards, analytical reports, and performance monitoring tools using Power BI and other BI platforms.</li> <li >Conducting workload, resource allocation, and country portfolio analyses.</li> <li >Generating management information and insights to support strategic and operational decisions.</li> <li >Providing data inputs for institutional reports, management reviews, and performance monitoring exercises.</li> </ul> <h3 >Required Experience</h3> <p >Candidates for this position should possess <strong >5 to 10 years of relevant experience</strong> in technical support, systems administration, business analytics, or a related IT field. Proficiency with the specified platforms (JIRA, SAP, Power BI, Smartsheet, SharePoint, ePP, ePFM, OMS) is essential.</p> <h3 >Employment Details</h3> <p >This is a <strong >contract position</strong> located in <strong >Jeddah or Makkah</strong>, within the Makkah region. The salary for this role will be discussed during the interview process.</p>

<h3 >About the Role</h3> <p >WSP in the Middle East is seeking a <strong >full-time HSE Officer</strong> to join their team in <strong >Jeddah, Makkah, Saudi Arabia</strong>. This role is integral to an ongoing Property &amp; Building Supervision Project, ensuring the highest standards of health, safety, and environmental management across all operations.</p> <h3 >Role Overview</h3> <p >The HSE Officer will be responsible for implementing and managing health, safety, and environmental arrangements for the project. This involves ensuring strict compliance with WSP's HSEQ Management System requirements, relevant legal standards, and client specifications, with a primary focus on protecting personnel and maintaining a safe and compliant work environment.</p> <h3 >Key Responsibilities</h3> <ul > <li >Manage health, safety, and environmental arrangements for the project in accordance with WSP HSEQ Management System requirements.</li> <li >Supervise HSE Inspectors to ensure effective monitoring of health and safety arrangement implementation at project site level, adhering to legal and client requirements.</li> <li >Develop and deliver health, safety, and environmental training to WSP employees, including induction and safe working practices.</li> <li >Review and approve contractor’s health, safety, and environmental plans, risk assessments, and method statements against legal and client requirements before work commences.</li> <li >Plan and conduct daily morning site visits across project sites to verify that health and safety measures are in place prior to work beginning.</li> <li >Conduct weekly joint HSE inspections with HSE Inspectors and contractor personnel, ensuring all corrective and preventive actions are closed out.</li> <li >Organise and facilitate HSE meetings with clients, WSP project staff, and contractors.</li> <li >Initiate and test emergency response plans, ensuring drills are carried out according to the project schedule and performance standards.</li> <li >Ensure HSE Inspectors follow up on contractor’s incident investigation reports, confirm completion, identify and close out corrective actions to prevent recurrence, and provide technical guidance for accident protection.</li> <li >Conduct regular site safety reviews.</li> </ul> <h3 >Required Experience</h3> <p >Candidates for this position should possess <strong >5 to 10 years of relevant experience</strong> in health, safety, and environmental management, preferably within property and building supervision projects.</p> <h3 >Work Environment and Location</h3> <p >This full-time role is based in <strong >Jeddah, Makkah, Saudi Arabia</strong>, and involves working on a Property &amp; Building Supervision Project. The successful candidate will collaborate closely with WSP project staff, clients, and contractors on site to maintain robust HSE standards.</p> <h3 >Application Information</h3> <p >Qualified candidates who meet the specified experience requirements are invited to apply for this position.</p>

<h3 >About the Role</h3> <p >SDGs @ IsDB Group is seeking a <strong >Technical Support Officer (IT Systems and Business Analytics Support)</strong> to join their team. This contract position, based in <strong >Jeddah or Makkah</strong> within the Makkah region, is instrumental in supporting the Project Procurement and Financial Management (PPFM) Department's digital transformation initiatives. The role focuses on systems administration, automation, business intelligence, and data analytics functions.</p> <h3 >Technical Support and System Administration</h3> <p >The Technical Support Officer provides essential technical and administrative support across various platforms and operational workflows. Key responsibilities include:</p> <ul > <li >Providing user support for JIRA, SAP, Power BI, Smartsheet, SharePoint, ePP, ePFM, OMS, and related platforms.</li> <li >Managing user access and permissions in adherence to governance and security requirements.</li> <li >Coordinating with the IMDT and other stakeholders to resolve technical issues and implement system enhancements.</li> <li >Maintaining system documentation, user guides, and knowledge repositories.</li> <li >Monitoring clearance workflows and preparing delay tracking reports.</li> <li >Supporting divisional committees through coordination and reporting.</li> <li >Maintaining internal platforms, collaboration sites, and information repositories.</li> <li >Providing analytical and operational support to PPFM colleagues and other units as required.</li> </ul> <h3 >Digital Transformation and System Enhancement</h3> <p >This role actively contributes to the department's digital transformation journey, focusing on automation and system development. Responsibilities include:</p> <ul > <li >Supporting the automation of procurement, financial management, and administrative workflows.</li> <li >Assisting in the design, testing, and deployment of digital solutions.</li> <li >Identifying opportunities to leverage AI, automation, and emerging technologies to improve PPFM operations.</li> <li >Contributing to enhancements in procurement processing, contract management, and compliance tracking systems.</li> <li >Gathering, analyzing, and documenting business requirements for system enhancements.</li> <li >Liaising with IMDT and business stakeholders on procurement and PFM solutions.</li> <li >Supporting user acceptance testing, system validation, and post-implementation reviews.</li> <li >Designing and maintaining customized reporting solutions while ensuring data governance.</li> </ul> <h3 >Data Analytics and Business Intelligence</h3> <p >The officer will manage data and generate insights to support strategic and operational decisions. Key tasks involve:</p> <ul > <li >Managing procurement and financial management data within OMS and related systems.</li> <li >Developing dashboards, analytical reports, and performance monitoring tools using Power BI and other BI platforms.</li> <li >Conducting workload, resource allocation, and country portfolio analyses.</li> <li >Generating management information and insights to support strategic and operational decisions.</li> <li >Providing data inputs for institutional reports, management reviews, and performance monitoring exercises.</li> </ul> <h3 >Required Experience</h3> <p >Candidates for this position should possess <strong >5 to 10 years of relevant experience</strong> in technical support, systems administration, business analytics, or a related IT field. Proficiency with the specified platforms (JIRA, SAP, Power BI, Smartsheet, SharePoint, ePP, ePFM, OMS) is essential.</p> <h3 >Employment Details</h3> <p >This is a <strong >contract position</strong> located in <strong >Jeddah or Makkah</strong>, within the Makkah region. The salary for this role will be discussed during the interview process.</p>