Manager Jobs in Saudi

<p>This role is ideal for recent graduates or early-career professionals looking to gain practical experience in business operations, administrative coordination, and remote office management. The successful candidate will provide essential administrative support that ensures the smooth day-to-day functioning of internal operations. You will collaborate with multiple departments, assist with documentation, coordinate schedules, maintain digital records, and contribute to process improvements while working in a fully remote environment. This position offers an excellent opportunity to develop professional skills, gain exposure to business operations, and grow within a dynamic organization. Key Responsibilities Administrative Support Provide day-to-day administrative assistance to operations and management teams. Prepare, edit, format, and organize business documents, reports, presentations, and correspondence. Maintain organized digital filing systems and ensure documentation remains accurate and up to date. Assist with data entry, document verification, and record maintenance. Manage confidential information with professionalism and discretion. Operations Coordination Support daily operational activities across departments. Monitor operational workflows and assist in tracking task completion. Coordinate internal meetings and prepare agendas, meeting notes, and follow-up action items. Help maintain operational calendars and scheduling. Assist in organizing virtual meetings, workshops, and internal events. Office Support Serve as a point of contact for internal administrative requests. Coordinate communication between departments to ensure timely information sharing. Assist with onboarding documentation for new employees. Support procurement and administrative processes when required. Help maintain internal databases and operational systems. Data Management Enter, update, and verify information in company databases. Generate basic reports and summaries using spreadsheets and reporting tools. Monitor data accuracy and identify inconsistencies. Support document control procedures and version management. Process Improvement Recommend improvements to administrative workflows. Assist in developing standard operating procedures (SOPs). Identify opportunities to improve efficiency through automation and digital tools. Support special operational projects assigned by management. What You'll Gain Comprehensive onboarding and training. Mentorship from experienced operations professionals. Exposure to cross-functional business operations. Opportunities to participate in process improvement initiatives. Professional development and career growth opportunities. Flexible remote working environment. Collaborative and supportive team culture. Access to modern digital collaboration tools. Working Conditions Fully remote position within the MENA region. Standard business working hours with occasional flexibility based on operational needs. Reliable internet connection and a suitable remote workspace are required. Regular virtual meetings and team collaboration. Performance Expectations Success in this role will be measured by: Accuracy and quality of administrative work. Timely completion of assigned tasks. Effective communication and collaboration. Ability to maintain organized documentation. Reliability and accountability in a remote work setting. Contribution to operational efficiency and continuous improvement. Equal Opportunity Employer PULSE (MENA) is committed to creating an inclusive workplace where diversity is valued and respected. We welcome qualified applicants from all backgrounds and make employment decisions based on qualifications, merit, business needs, and organizational values. We are dedicated to providing equal employment opportunities throughout the recruitment and employment lifecycle.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Office Administration, Operations Management, or a related field.</li><li>Recent graduate or up to two years of relevant administrative or office support experience.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time-management abilities.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Professional attitude with a strong customer-service mindset.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, or similar tools.</li><li>Basic knowledge of spreadsheets and data management.</li><li>Ability to learn new software and business systems quickly.</li><li>Internship or volunteer experience in administration, operations, customer service, or office support.</li><li>Experience using project management tools such as Trello, Asana, ClickUp, or Monday.com.</li><li>Familiarity with document management systems and cloud-based collaboration platforms.</li><li>Knowledge of administrative best practices in a remote work environment.</li><li>Arabic language proficiency is an advantage.</li></ul>

الغرض من الوظيفة:يقوم الإداري المساعد الأول بتقديم دعم إداري ومكتبي أساسي في أحد المكاتب القيادية في الجامعة لضمان سير العمليات اليومية للقسم بكفاءة.ويتولى من خلال هذا الدور إدارة الفريق، وتنسيق المواعيد والاتصالات، وتسجيل محاضر الإجتماعات وإعداد الخطابات والوثائق باللغتين العربية والإنجليزية، ودعم العمليات الداخلية بما يساهم في انسيابية سير العمل وتنفيذ المهام في الوقت المناسب.<br>المسؤوليات الرئيسية:إدارة المهام الإدارية اليومية، بما في ذلك المراسلات وإعداد الوثائق والأرشفة واستقبال المراجعين والرد على الاستفسارات لضمان سير العمل بسلاسة داخل القسم.تنسيق الجداول وتنظيم الاجتماعات وإعداد جداول الأعمال، والمحاضر، وإجراءات المتابعة بحسب الحاجة.الحفاظ على سجلات منظمة وقواعد بيانات وملفات مشتركة لضمان سهولة ودقة استرجاع المعلومات.التعامل مع الاتصالات الواردة والصادرة، بما في ذلك الرسائل الإلكترونية والمكالمات الهاتفية والطلبات الداخلية.طباعة جميع الخطابات الصادرة ومتابعة تصديرها للوحدات المعنية باللغتين العربية والإنجليزية.دعم تنسيق الجوانب اللوجستية مثل حجز القاعات والتحضير للفعاليات.إعداد وتنسيق التقارير والعروض التقديمية والوثائق الرسمية بما يتوافق مع معايير الجهة.المساعدة في طلبات المشتريات، ومعالجة الفواتير، وإدخال البيانات الأساسية عند الحاجة.ضمان السرية وحسن التعامل مع المعلومات والوثائق الحساسة.تقديم الدعم لأعضاء الفريق والمساهمة في تحسين الإجراءات الإدارية وتعزيز الكفاءة.تنفيذ ما يكلف به من أعمال أخرى داخل نطاق العمل.<br>المؤهلات والخبرات المطلوبة:درجة البكالوريوس في إدارة الأعمال، الإدارة، أو أي مجال ذي صلة.خبرة لا تقل عن 3سنوات في نفس المجال.إجادة تامة للغتين العربية والإنجليزية قراءةً وكتابةً وتحدثًا.إتقان مهارات الحاسب الآلي والتعامل مع برامج مايكروسوفت أوفيس.امتلاك سمات شخصية ومهارات تواصل متميزة.القدرة على إدارة الفريق والوقت وتنظيم المهام والعمل تحت الضغط بكفاءة.

About moomoo KSAMoomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. As we deepen our presence in the Kingdom, we are building a local team to deliver world-class advisory services to clients in Saudi Arabia.<br>About the Role:a proactive Office Administration Specialist to ensure smooth office operations and support various departments. The role involves managing administrative tasks, schedules, meetings, and office systems to maintain a productive work environment. Ideal candidates are detail-oriented, adaptable, and skilled at multitasking. Join our fast-paced, growing company and contribute directly to operational success while fostering productivity, collaboration, and engagement.<br>Responsibilities:Manage daily office operations and ensure administrative efficiency Coordinate schedules, appointments, and meetings for various departments Maintain office supplies inventory and order new materials as needed Prepare and organize documents, reports, and correspondence Serve as the point of contact for internal and external communications Assist with onboarding new employees by preparing necessary documentation and workspace setup Support event planning and coordination for meetings, trainings, and company events Maintain record-keeping systems and ensure confidentiality of sensitive information Collaborate with IT and facilities teams to address office equipment and maintenance needs<br><br><br><br>Requirements<br><br>Proven experience in office administration or a related role Excellent organizational and time management skills Strong proficiency in Microsoft Office Suite and office management software Effective communication and interpersonal skills Ability to multitask and prioritize tasks in a fast-paced environment High attention to detail and problem-solving capabilities Discretion and confidentiality in handling sensitive information Ability to work independently and as part of a collaborative team Flexibility and adaptability to changing office needs and priorities<br><br><br>Benefits<br><br>Working at Moomoo, you will get :Be a part of the world's leading digital brokerage firm where growth and career\development opportunities are endless Enjoy a competitive total compensation package that truly values your skills and contributions Comprehensive insurance coverage for employees and dependents to provide you a peace of mind Fun loving and diverse work environment that hosts various team-bonding programs and company events Business casual work attire everyday And Much Morel: Discover even more perks and benefits as we take you through the hiring proces

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><span><span>On behalf of our client, we are looking for a<span>&nbsp;<b>Admin Supervisor</b>&nbsp;</span><b>​</b>to join their company in<span>&nbsp;<b>Riyadh</b></span><b>​</b>.</span></span><br><br><span><b><span><span>Job Summary</span></span></b></span><br></span><p><span><span>We are looking for an </span></span><b><span><span>Administration Supervisor</span></span></b><span><span> to oversee daily office operations, supervise the administration team, and ensure smooth and efficient administrative support across the company.</span></span></p><br><span><b><span><span>Key Responsibilities</span></span></b></span><ul><li><span><span><span>Supervise daily administrative operations and office activities.</span></span></span></li><li><span><span><span>Manage and support the administration team.</span></span></span></li><li><span><span><span>Oversee office supplies, facilities, and vendor coordination.</span></span></span></li><li><span><span><span>Ensure company policies and administrative procedures are followed.</span></span></span></li><li><span><span><span>Coordinate meetings, travel arrangements, and general office support.</span></span></span></li><li><span><span><span>Prepare administrative reports and maintain records.</span></span></span></li><li><span><span><span>Support other departments with administrative requirements.</span></span></span><br></li></ul><br><span>Requirements</span><ul><li><span><span>Bachelor's degree in Business Administration or a related field.</span></span></li><li><span><span>Minimum </span><b><span>3–5 years</span></b><span> of administrative experience, including </span><b><span>2 years in a supervisory role</span></b><span>.</span></span></li><li><span><span>Experience in the </span><b><span>insurance or financial services sector</span></b><span> is preferred.</span></span></li><li><span><span>Strong organizational and communication skills.</span></span></li><li><span><span>Proficient in Microsoft Office.</span></span></li><li><span><span>Fluent in Arabic and English.</span></span></li></ul><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 2+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

The Business Administration Officer provides comprehensive administrative and operational support to the Riyadh Office, contributing to the efficient day-to-day management of office operations and the delivery of high-quality administrative, financial, and operational services. Reporting to the Director of Operations & Delivery, the role supports the execution of operational activities, coordinates with internal and external stakeholders, and works closely with corporate functions to ensure the effective delivery of business operations. The Business Administration Officer plays a key role in maintaining a professional, compliant, and service-oriented office environment that supports the organization's strategic objectives and long-term success. Key Responsibilities<br><br>Provide administrative support, including correspondence, document management, and record keeping. Coordinate meetings, calendars, travel arrangements, and office logistics. Support office operations, facilities, procurement, and vendor coordination. Assist with purchase orders, invoices, expense tracking, and administrative reporting. Prepare meeting agendas, minutes, and follow up on action items. Coordinate office events, official visits, and visitor arrangements. Liaise with internal departments such as HR, Finance, IT, and Procurement. Maintain confidentiality and ensure compliance with organizational policies. Qualifications<br><br>Bachelor's degree in Business Administration, Management, or a related field. Experience<br><br>Minimum of 3 years of experience in business or office administration. Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office applications. Fluent in Arabic and English (written and spoken).

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Administrative assistants are required to engage with software applications and facilitate English language communication while interacting with human resources and performing writing tasks.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Proficiency in software applications</p></div>

<p>Data Entry &amp; Information Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Transfer data from forms, documents, emails, reports, and other authorized sources.</li><li>Create new records and update existing information.</li><li>Review entered information for accuracy and completeness.</li><li>Verify names, dates, contact information, reference numbers, and other business data.</li><li>Identify missing, duplicate, outdated, or inconsistent information.</li><li>Correct routine errors according to established procedures.</li><li>Maintain consistent formatting and data-entry standards.</li><li>Complete assigned data-entry tasks within established deadlines.</li></ul><p>Administrative Support</p><ul><li>Provide general administrative and clerical support to supervisors and internal teams.</li><li>Process routine forms, documents, and administrative requests.</li><li>Maintain trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, correspondence, and other documents.</li><li>Monitor outstanding administrative assignments.</li><li>Retrieve information and documentation for authorized employees.</li><li>Follow up on pending requests when assigned.</li><li>Assist with special administrative and data-management projects.</li></ul><p>Spreadsheet &amp; Database Management</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Enter, sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors and missing data.</li><li>Maintain accurate database records.</li><li>Assist with database cleanup and duplicate-record identification.</li><li>Prepare basic data summaries when requested.</li><li>Support routine data-quality and verification activities.</li></ul><p>Document &amp; File Management</p><ul><li>Review and process routine business documents.</li><li>Upload, rename, categorize, and organize electronic files.</li><li>Maintain structured digital filing systems.</li><li>Follow established file-naming conventions.</li><li>Check documents for missing or incomplete information.</li><li>Retrieve files for authorized team members.</li><li>Assist with digital file cleanup and archiving.</li><li>Maintain organized shared folders and cloud-based records.</li></ul><p>Email &amp; Administrative Communication</p><ul><li>Monitor assigned administrative inboxes.</li><li>Review incoming requests and determine appropriate actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to appropriate team members.</li><li>Draft basic professional correspondence.</li><li>Maintain organized communication records.</li><li>Follow up on outstanding requests.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Scheduling &amp; Coordination</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Maintain accurate calendar information.</li><li>Send meeting invitations and reminders when required.</li><li>Record scheduling changes.</li><li>Assist with coordinating availability between team members.</li><li>Support routine meeting preparation and follow-up activities.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Data Entry Administrative Assistant may have access to confidential customer, employee, vendor, or company information. Employees must maintain confidentiality, protect login credentials, use approved company systems, and follow established information-security procedures. Sensitive information must never be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.</p><p>Remote Work Expectations</p><p>The successful candidate will be expected to maintain reliable internet access, remain available through designated communication channels, manage assignments independently, meet established deadlines, and attend required virtual meetings or training. Employees should maintain a professional remote workspace and communicate promptly regarding technical issues, unclear instructions, or potential delays.</p><p>Performance Expectations</p><p>Performance may be evaluated based on:</p><ul><li>Data-entry accuracy and completeness.</li><li>Quality of administrative work.</li><li>Timeliness of assignments.</li><li>Accuracy of spreadsheets and databases.</li><li>Organization of electronic records.</li><li>Quality of document processing.</li><li>Professional communication.</li><li>Proper handling of confidential information.</li><li>Reliability and remote-work performance.</li></ul><p>The position emphasizes accuracy, organization, consistency, confidentiality, professionalism, and dependable completion of work .</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Good typing and data-entry skills.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management abilities.</li><li>Ability to use spreadsheets, documents, databases, and email.</li><li>Ability to accurately review and maintain information.</li><li>Professional written communication skills.</li><li>Ability to follow detailed instructions and established procedures.</li><li>Ability to manage multiple responsibilities.</li><li>Ability to work independently in a remote environment.</li><li>Responsible approach to confidential information.</li><li>Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.</li><li>Experience or familiarity with the following is advantageous: Microsoft Word, Excel, and Outlook Google Docs, Sheets, Drive, and Gmail CRM systems Database-management platforms Digital document-management systems Cloud-based office applications Calendar and scheduling tools Remote collaboration platforms</li><li>Key Skills &amp; Competencies: Data Accuracy: Strong commitment to entering and maintaining complete and reliable information. Attention to Detail: Ability to identify errors, duplicate records, missing information, and inconsistencies. Organization: Ability to maintain orderly documents, spreadsheets, records, and administrative assignments. Computer Proficiency: Comfortable using office applications, databases, spreadsheets, and digital systems. Time Management: Ability to prioritize responsibilities and meet deadlines. Communication: Ability to communicate clearly and professionally with supervisors and colleagues. Confidentiality: Responsible handling of sensitive company and customer information. Reliability: Consistent attendance, responsiveness, and completion of assigned work. Independence: Ability to remain productive and accountable without constant supervision. Adaptability: Willingness to learn new systems, procedures, and workflows.</li></ul>

<p><br></p><p>Position Summary The Data Entry Administrative Assistant will be responsible for entering, updating, verifying, and organizing company information while providing day-to-day administrative support. Typical responsibilities include maintaining electronic records, processing forms and documents, updating spreadsheets, organizing digital files, monitoring administrative requests, preparing basic reports, and assisting with routine correspondence. These responsibilities align with common data-entry and administrative-assistant functions, including database maintenance, information verification, electronic filing, document preparation, and scheduling. ( Treball )</p><p>Key Responsibilities</p><p>Data Entry &amp; Information Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Transfer data from forms, documents, emails, reports, and other authorized sources.</li><li>Create new records and update existing information.</li><li>Review entered information for accuracy and completeness.</li><li>Verify names, dates, contact information, reference numbers, and other business data.</li><li>Identify missing, duplicate, outdated, or inconsistent information.</li><li>Correct routine errors according to established procedures.</li><li>Maintain consistent formatting and data-entry standards.</li><li>Complete assigned data-entry tasks within established deadlines.</li></ul><p>Administrative Support</p><ul><li>Provide general administrative and clerical support to supervisors and internal teams.</li><li>Process routine forms, documents, and administrative requests.</li><li>Maintain trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, correspondence, and other documents.</li><li>Monitor outstanding administrative assignments.</li><li>Retrieve information and documentation for authorized employees.</li><li>Follow up on pending requests when assigned.</li><li>Assist with special administrative and data-management projects.</li></ul><p>Spreadsheet &amp; Database Management</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Enter, sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors and missing data.</li><li>Maintain accurate database records.</li><li>Assist with database cleanup and duplicate-record identification.</li><li>Prepare basic data summaries when requested.</li><li>Support routine data-quality and verification activities.</li></ul><p>Document &amp; File Management</p><ul><li>Review and process routine business documents.</li><li>Upload, rename, categorize, and organize electronic files.</li><li>Maintain structured digital filing systems.</li><li>Follow established file-naming conventions.</li><li>Check documents for missing or incomplete information.</li><li>Retrieve files for authorized team members.</li><li>Assist with digital file cleanup and archiving.</li><li>Maintain organized shared folders and cloud-based records.</li></ul><p>Email &amp; Administrative Communication</p><ul><li>Monitor assigned administrative inboxes.</li><li>Review incoming requests and determine appropriate actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to appropriate team members.</li><li>Draft basic professional correspondence.</li><li>Maintain organized communication records.</li><li>Follow up on outstanding requests.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Scheduling &amp; Coordination</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Maintain accurate calendar information.</li><li>Send meeting invitations and reminders when required.</li><li>Record scheduling changes.</li><li>Assist with coordinating availability between team members.</li><li>Support routine meeting preparation and follow-up activities.</li></ul><p>Key Skills &amp; Competencies</p><ul><li>Data Accuracy: Strong commitment to entering and maintaining complete and reliable information.</li><li>Attention to Detail: Ability to identify errors, duplicate records, missing information, and inconsistencies.</li><li>Organization: Ability to maintain orderly documents, spreadsheets, records, and administrative assignments.</li><li>Computer Proficiency: Comfortable using office applications, databases, spreadsheets, and digital systems.</li><li>Time Management: Ability to prioritize responsibilities and meet deadlines.</li><li>Communication: Ability to communicate clearly and professionally with supervisors and colleagues.</li><li>Confidentiality: Responsible handling of sensitive company and customer information.</li><li>Reliability: Consistent attendance, responsiveness, and completion of assigned work.</li><li>Independence: Ability to remain productive and accountable without constant supervision.</li><li>Adaptability: Willingness to learn new systems, procedures, and workflows.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Data Entry Administrative Assistant may have access to confidential customer, employee, vendor, or company information. Employees must maintain confidentiality, protect login credentials, use approved company systems, and follow established information-security procedures. Sensitive information must never be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.</p><p>Remote Work Expectations</p><p>The successful candidate will be expected to maintain reliable internet access, remain available through designated communication channels, manage assignments independently, meet established deadlines, and attend required virtual meetings or training. Employees should maintain a professional remote workspace and communicate promptly regarding technical issues, unclear instructions, or potential delays.</p><p><br></p><p>Ideal Candidate</p><p>The ideal candidate is organized, dependable, accurate, and comfortable working with digital information. They enjoy structured administrative work and can maintain attention to detail while handling routine or repetitive assignments. Successful candidates should demonstrate strong computer skills, professional communication, good judgment, reliability, and a willingness to learn.</p><p><strong>Desired Candidate Profile</strong></p><p>High school diploma, secondary school qualification, GED, or equivalent.</p><p>Basic to intermediate computer proficiency.</p><p>Good typing and data-entry skills.</p><p>Strong attention to detail and accuracy.</p><p>Good organizational and time-management abilities.</p><p>Ability to use spreadsheets, documents, databases, and email.</p><p>Ability to accurately review and maintain information.</p><p>Professional written communication skills.</p><p>Ability to follow detailed instructions and established procedures.</p><p>Ability to manage multiple responsibilities.</p><p>Ability to work independently in a remote environment.</p><p>Responsible approach to confidential information.</p><p>Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.</p><p>Preferred Skills</p><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, and Gmail</li><li>CRM systems</li><li>Database-management platforms</li><li>Digital document-management systems</li><li>Cloud-based office applications</li><li>Calendar and scheduling tools</li><li>Remote collaboration platforms</li></ul>

<p>Data Entry &amp; Information Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Transfer data from forms, documents, emails, reports, and other authorized sources.</li><li>Create new records and update existing information.</li><li>Review entered information for accuracy and completeness.</li><li>Verify names, dates, contact information, reference numbers, and other business data.</li><li>Identify missing, duplicate, outdated, or inconsistent information.</li><li>Correct routine errors according to established procedures.</li><li>Maintain consistent formatting and data-entry standards.</li><li>Complete assigned data-entry tasks within established deadlines.</li></ul><p>Administrative Support</p><ul><li>Provide general administrative and clerical support to supervisors and internal teams.</li><li>Process routine forms, documents, and administrative requests.</li><li>Maintain trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, correspondence, and other documents.</li><li>Monitor outstanding administrative assignments.</li><li>Retrieve information and documentation for authorized employees.</li><li>Follow up on pending requests when assigned.</li><li>Assist with special administrative and data-management projects.</li></ul><p>Spreadsheet &amp; Database Management</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Enter, sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors and missing data.</li><li>Maintain accurate database records.</li><li>Assist with database cleanup and duplicate-record identification.</li><li>Prepare basic data summaries when requested.</li><li>Support routine data-quality and verification activities.</li></ul><p>Document &amp; File Management</p><ul><li>Review and process routine business documents.</li><li>Upload, rename, categorize, and organize electronic files.</li><li>Maintain structured digital filing systems.</li><li>Follow established file-naming conventions.</li><li>Check documents for missing or incomplete information.</li><li>Retrieve files for authorized team members.</li><li>Assist with digital file cleanup and archiving.</li><li>Maintain organized shared folders and cloud-based records.</li></ul><p>Email &amp; Administrative Communication</p><ul><li>Monitor assigned administrative inboxes.</li><li>Review incoming requests and determine appropriate actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to appropriate team members.</li><li>Draft basic professional correspondence.</li><li>Maintain organized communication records.</li><li>Follow up on outstanding requests.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Scheduling &amp; Coordination</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Maintain accurate calendar information.</li><li>Send meeting invitations and reminders when required.</li><li>Record scheduling changes.</li><li>Assist with coordinating availability between team members.</li><li>Support routine meeting preparation and follow-up activities.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Data Entry Administrative Assistant may have access to confidential customer, employee, vendor, or company information. Employees must maintain confidentiality, protect login credentials, use approved company systems, and follow established information-security procedures. Sensitive information must never be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.</p><p>Remote Work Expectations</p><p>The successful candidate will be expected to maintain reliable internet access, remain available through designated communication channels, manage assignments independently, meet established deadlines, and attend required virtual meetings or training. Employees should maintain a professional remote workspace and communicate promptly regarding technical issues, unclear instructions, or potential delays.</p><p>Performance Expectations</p><p>Performance may be evaluated based on:</p><ul><li>Data-entry accuracy and completeness.</li><li>Quality of administrative work.</li><li>Timeliness of assignments.</li><li>Accuracy of spreadsheets and databases.</li><li>Organization of electronic records.</li><li>Quality of document processing.</li><li>Professional communication.</li><li>Proper handling of confidential information.</li><li>Reliability and remote-work performance.</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><p>High school diploma, secondary school qualification, GED, or equivalent.</p><p>Basic to intermediate computer proficiency.</p><p>Good typing and data-entry skills.</p><p>Strong attention to detail and accuracy.</p><p>Good organizational and time-management abilities.</p><p>Ability to use spreadsheets, documents, databases, and email.</p><p>Ability to accurately review and maintain information.</p><p>Professional written communication skills.</p><p>Ability to follow detailed instructions and established procedures.</p><p>Ability to manage multiple responsibilities.</p><p>Ability to work independently in a remote environment.</p><p>Responsible approach to confidential information.</p><p>Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.</p><p><strong>Preferred Skills</strong></p><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, and Gmail</li><li>CRM systems</li><li>Database-management platforms</li><li>Digital document-management systems</li><li>Cloud-based office applications</li><li>Calendar and scheduling tools</li><li>Remote collaboration platforms</li></ul><p><strong>Key Skills &amp; Competencies</strong></p><ul><li><strong>Data Accuracy:</strong> Strong commitment to entering and maintaining complete and reliable information.</li><li><strong>Attention to Detail:</strong> Ability to identify errors, duplicate records, missing information, and inconsistencies.</li><li><strong>Organization:</strong> Ability to maintain orderly documents, spreadsheets, records, and administrative assignments.</li><li><strong>Computer Proficiency:</strong> Comfortable using office applications, databases, spreadsheets, and digital systems.</li><li><strong>Time Management:</strong> Ability to prioritize responsibilities and meet deadlines.</li><li><strong>Communication:</strong> Ability to communicate clearly and professionally with supervisors and colleagues.</li><li><strong>Confidentiality:</strong> Responsible handling of sensitive company and customer information.</li><li><strong>Reliability:</strong> Consistent attendance, responsiveness, and completion of assigned work.</li><li><strong>Independence:</strong> Ability to remain productive and accountable without constant supervision.</li><li><strong>Adaptability:</strong> Willingness to learn new systems, procedures, and workflows.</li></ul>

<p><br></p><p>Key <b>Responsibilities</b></p><p>Administrative &amp; Office Support</p><ul><li>Provide day-to-day administrative assistance to supervisors and internal teams.</li><li>Complete routine clerical and office-support assignments.</li><li>Process forms, documents, requests, and internal correspondence.</li><li>Maintain administrative trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, and business documents.</li><li>Monitor outstanding administrative tasks and deadlines.</li><li>Retrieve information and documentation for authorized team members.</li><li>Coordinate routine administrative activities.</li><li>Follow up on pending requests when necessary.</li><li>Assist with special administrative projects as assigned.</li></ul><p>Data Entry &amp; Records Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Create new records and update existing information.</li><li>Transfer information from forms, emails, documents, and other authorized sources.</li><li>Review entered information for accuracy and completeness.</li><li>Identify missing, duplicate, outdated, or inconsistent records.</li><li>Correct routine errors according to established procedures.</li><li>Maintain accurate and organized business records.</li><li>Assist with database cleanup and record-maintenance activities.</li></ul><p>Email &amp; Correspondence</p><ul><li>Monitor assigned administrative inboxes and communication channels.</li><li>Review incoming correspondence and identify required actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to the appropriate department or employee.</li><li>Draft basic professional correspondence.</li><li>Proofread outgoing communications for accuracy and professionalism.</li><li>Maintain organized email folders and communication records.</li><li>Follow up on outstanding correspondence when assigned.</li></ul><p>Document Preparation &amp; Processing</p><ul><li>Prepare, format, edit, and organize routine business documents.</li><li>Assist with letters, forms, reports, memos, and administrative materials.</li><li>Review documents for accuracy and completeness.</li><li>Proofread documents for spelling, grammar, and formatting.</li><li>Update existing templates and documents as instructed.</li><li>Upload and store completed documents appropriately.</li><li>Maintain proper document versions.</li><li>Assist with document indexing and archiving.</li></ul><p>Spreadsheet &amp; Database Support</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Update administrative trackers and data lists.</li><li>Sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors or missing information.</li><li>Maintain consistent formatting.</li><li>Prepare simple data summaries when requested.</li><li>Support routine record verification and database maintenance.</li></ul><p>Digital File Management</p><ul><li>Maintain organized electronic filing systems.</li><li>Upload, rename, categorize, and archive digital documents.</li><li>Follow established file-naming conventions.</li><li>Store files in designated folders and systems.</li><li>Maintain organized shared drives and cloud-based workspaces.</li><li>Retrieve documents for authorized employees.</li><li>Identify duplicate, outdated, or incorrectly filed records.</li><li>Assist with digital file cleanup and archiving.</li></ul><p>Calendar &amp; Scheduling Support</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Review calendar availability before scheduling.</li><li>Enter appointment and meeting information accurately.</li><li>Send meeting invitations and reminders when required.</li><li>Update calendars when scheduling changes occur.</li><li>Assist with identifying scheduling conflicts.</li><li>Maintain accurate scheduling information.</li></ul><p>Internal Communication &amp; Coordination</p><ul><li>Communicate professionally with supervisors and colleagues.</li><li>Route administrative requests to appropriate team members.</li><li>Follow up on outstanding internal requests.</li><li>Provide accurate information to authorized employees.</li><li>Maintain clear records of completed and pending tasks.</li><li>Provide progress updates when requested.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Administrative Professional may have access to confidential company, employee, customer, vendor, or operational information. The successful candidate must:</p><ul><li>Maintain strict confidentiality.</li><li>Access information only when necessary for assigned duties.</li><li>Protect passwords and company credentials.</li><li>Use approved company systems and communication channels.</li><li>Follow data-storage and document-sharing procedures.</li><li>Maintain privacy while working remotely.</li><li>Secure work devices and systems when unattended.</li><li>Never disclose confidential information to unauthorized individuals.</li><li>Report suspected security incidents promptly.</li><li>Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.</li></ul><p>Remote Work Expectations</p><p>As a fully remote employee, the successful candidate will be expected to:</p><ul><li>Maintain reliable internet access during scheduled working hours.</li><li>Remain available through designated communication channels.</li><li>Maintain dependable attendance and punctuality.</li><li>Manage assigned responsibilities independently.</li><li>Prioritize tasks according to deadlines and business needs.</li><li>Attend required virtual meetings and training sessions.</li><li>Communicate promptly about delays or technical issues.</li><li>Maintain a professional and reasonably quiet workspace.</li><li>Follow company remote-work and information-security procedures.</li></ul><p>Required Qualifications</p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p>High school diploma, secondary school qualification, GED, or equivalent. Basic to intermediate computer proficiency. Strong organizational and time-management skills. Good written and verbal communication abilities. Strong attention to detail and accuracy. Good typing and keyboard skills. Ability to work with email, spreadsheets, documents, and online systems. Ability to follow written and verbal instructions. Ability to manage multiple administrative responsibilities. Ability to maintain organized records and files. Ability to work independently with limited supervision. Responsible approach to confidential information. Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</p><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, Gmail, and Calendar</li><li>CRM or database systems</li><li>Digital document-management platforms</li><li>Cloud-based business applications</li><li>Virtual meeting platforms</li><li>Task-management applications</li></ul><p>Training may be provided for PulseMediaNL-specific systems and procedures.</p>

<p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide day-to-day administrative assistance to operations and management teams.</li><li>Prepare, edit, format, and organize business documents, reports, presentations, and correspondence.</li><li>Maintain organized digital filing systems and ensure documentation remains accurate and up to date.</li><li>Assist with data entry, document verification, and record maintenance.</li><li>Manage confidential information with professionalism and discretion.</li></ul><p><strong>Operations Coordination</strong></p><ul><li>Support daily operational activities across departments.</li><li>Monitor operational workflows and assist in tracking task completion.</li><li>Coordinate internal meetings and prepare agendas, meeting notes, and follow-up action items.</li><li>Help maintain operational calendars and scheduling.</li><li>Assist in organizing virtual meetings, workshops, and internal events.</li></ul><p><strong>Office Support</strong></p><ul><li>Serve as a point of contact for internal administrative requests.</li><li>Coordinate communication between departments to ensure timely information sharing.</li><li>Assist with onboarding documentation for new employees.</li><li>Support procurement and administrative processes when required.</li><li>Help maintain internal databases and operational systems.</li></ul><p><strong>Data Management</strong></p><ul><li>Enter, update, and verify information in company databases.</li><li>Generate basic reports and summaries using spreadsheets and reporting tools.</li><li>Monitor data accuracy and identify inconsistencies.</li><li>Support document control procedures and version management.</li></ul><p><strong>Process Improvement</strong></p><ul><li>Recommend improvements to administrative workflows.</li><li>Assist in developing standard operating procedures (SOPs).</li><li>Identify opportunities to improve efficiency through automation and digital tools.</li><li>Support special operational projects assigned by management.</li></ul><p><strong>Qualifications Required</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Office Administration, Operations Management, or a related field.</li><li>Recent graduate or up to two years of relevant administrative or office support experience.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time-management abilities.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Professional attitude with a strong customer-service mindset.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, or similar tools.</li><li>Basic knowledge of spreadsheets and data management.</li><li>Ability to learn new software and business systems quickly.</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Internship or volunteer experience in administration, operations, customer service, or office support.</li><li>Experience using project management tools such as Trello, Asana, ClickUp, or Monday.com.</li><li>Familiarity with document management systems and cloud-based collaboration platforms.</li><li>Knowledge of administrative best practices in a remote work environment.</li><li>Arabic language proficiency is an advantage.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Organization and planning</li><li>Communication skills</li><li>Time management</li><li>Adaptability</li><li>Team collaboration</li><li>Professional integrity</li><li>Initiative and accountability</li><li>Analytical thinking</li><li>Attention to detail</li><li>Confidentiality</li></ul><p><strong>What You'll Gain</strong></p><ul><li>Comprehensive onboarding and training.</li><li>Mentorship from experienced operations professionals.</li><li>Exposure to cross-functional business operations.</li><li>Opportunities to participate in process improvement initiatives.</li><li>Professional development and career growth opportunities.</li><li>Flexible remote working environment.</li><li>Collaborative and supportive team culture.</li><li>Access to modern digital collaboration tools.</li></ul><p><strong>Working Conditions</strong></p><ul><li>Fully remote position within the MENA region.</li><li>Standard business working hours with occasional flexibility based on operational needs.</li><li>Reliable internet connection and a suitable remote workspace are required.</li><li>Regular virtual meetings and team collaboration.</li></ul><p><strong>Performance Expectations</strong></p><p>Success in this role will be measured by:</p><ul><li>Accuracy and quality of administrative work.</li><li>Timely completion of assigned tasks.</li><li>Effective communication and collaboration.</li><li>Ability to maintain organized documentation.</li><li>Reliability and accountability in a remote work setting.</li><li>Contribution to operational efficiency and continuous improvement.</li></ul><p><strong>Equal Opportunity Employer</strong></p><p>PULSE (MENA) is committed to creating an inclusive workplace where diversity is valued and respected. We welcome qualified applicants from all backgrounds and make employment decisions based on qualifications, merit, business needs, and organizational values. We are dedicated to providing equal employment opportunities throughout the recruitment and employment lifecycle.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor's degree or diploma in Business Administration, Management, Office Administration, Operations Management, or a related field.</li><li>Recent graduate or up to two years of relevant administrative or office support experience.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and time-management abilities.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently in a remote environment.</li><li>Professional attitude with a strong customer-service mindset.</li><li>Strong problem-solving and critical-thinking skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with Google Workspace (Docs, Sheets, Drive, Meet).</li><li>Comfortable using virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, or similar tools.</li><li>Basic knowledge of spreadsheets and data management.</li><li>Ability to learn new software and business systems quickly.</li><li>Internship or volunteer experience in administration, operations, customer service, or office support.</li><li>Experience using project management tools such as Trello, Asana, ClickUp, or Monday.com.</li><li>Familiarity with document management systems and cloud-based collaboration platforms.</li><li>Knowledge of administrative best practices in a remote work environment.</li><li>Arabic language proficiency is an advantage.</li></ul>

<p><span ><b>Key Responsibilities</b></span></p><p>Administrative Data Management &amp; Record Keeping</p><p>You will play a central role in maintaining clean, structured, and reliable administrative datasets that support internal reporting and operational decision-making. Your responsibilities will include:</p><ul><li>Updating and maintaining spreadsheets and internal databases on a daily basis using Google Sheets or Microsoft Excel</li><li>Reviewing data entries for completeness, formatting consistency, and accuracy</li><li>Standardizing information across records (names, phone numbers, email formats, region identifiers, internal notes)</li><li>Identifying duplicate records, obvious errors, inconsistencies, or missing fields</li><li>Flagging incomplete or unclear data for clarification and follow-up</li><li>Ensuring structured file naming conventions and folder organization</li><li>Supporting reporting functions by maintaining reliable and well-organized datasets</li><li>Maintaining accurate logs of updates made and corrections implemented</li></ul><p>This role requires strong data accuracy, file hygiene, and administrative quality control skills .</p><p>Task &amp; Administrative Request Coordination</p><p>You will support workflow organization and ensure administrative requests are handled efficiently and on time. Responsibilities include:</p><ul><li>Reviewing incoming administrative requests and categorizing them according to established workflows</li><li>Assigning or routing tasks to the appropriate team members</li><li>Tracking task progress from initial assignment through final completion</li><li>Following up on overdue, stalled, or incomplete items</li><li>Maintaining clear documentation of task status and updates</li><li>Communicating clearly when information is missing or when clarification is required</li></ul><p>Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.</p><p>Tracking Systems, Logs &amp; Reporting</p><p>Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting. Key responsibilities:</p><ul><li>Updating operational trackers for completed, pending, and in-progress work</li><li>Logging daily activities including changes made, issues identified, and follow-up items</li><li>Preparing brief daily or periodic progress summaries</li><li>Monitoring recurring data issues or process gaps</li><li>Escalating patterns that indicate workflow inefficiencies</li><li>Supporting internal reporting processes with organized, up-to-date documentation</li></ul><p>This aspect of the role strengthens internal visibility, accountability, and performance measurement.</p><p>Scheduling &amp; Coordination Support</p><p>When required, you will provide light coordination support to help ensure timelines and administrative milestones are met. Tasks may include:</p><ul><li>Confirming availability across teams</li><li>Updating calendars based on provided instructions</li><li>Sending reminders for deadlines or required steps</li><li>Tracking onboarding progress, checklist completion, or milestone achievement</li><li>Supporting internal coordination efforts to prevent missed steps</li></ul><p>This requires reliability, responsiveness, and attention to deadlines.</p><p>Quality Assurance &amp; Documentation Standards</p><p>Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards. Responsibilities include:</p><ul><li>Reviewing work prior to submission for compliance and formatting consistency</li><li>Maintaining standardized folder structures and naming conventions</li><li>Ensuring documents remain accessible, organized, and easy to locate</li><li>Supporting internal process documentation updates when necessary</li><li>Helping maintain SOP (Standard Operating Procedure) compliance</li></ul><p>Strong quality control habits are essential to success in this role.</p><p>Performance Expectations</p><p>We are looking for consistent, dependable performance. Successful candidates will demonstrate:</p><ul><li>High level of accuracy with minimal data-entry errors</li><li>Strong attention to detail and consistency in repetitive tasks</li><li>Reliable daily output and task completion</li><li>Clear, professional communication when blocked</li><li>Proactive follow-up on missing or unclear information</li><li>Strong organizational habits and digital file management discipline</li><li>Ability to follow structured SOPs precisely</li><li>Accountability in a fully remote work environment</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><ul><li>Comfortable working with Google Sheets or Microsoft Excel</li><li>Strong written communication skills</li><li>Ability to follow written instructions carefully</li><li>Detail-oriented mindset with strong organizational habits</li><li>Comfortable performing repetitive administrative tasks with consistency</li><li>Ability to work independently in a remote, work-from-home environment</li><li>Reliable high-speed internet connection</li><li>Access to a computer suitable for remote administrative work</li></ul><p>Entry-level candidates welcome training and onboarding support provided No advanced technical background required. This role focuses on reliability, structure, and accuracy.</p>

<p><br></p><p>Key <b>Responsibilities</b></p><p>Administrative &amp; Office Support</p><ul><li>Provide day-to-day administrative assistance to supervisors and internal teams.</li><li>Complete routine clerical and office-support assignments.</li><li>Process forms, documents, requests, and internal correspondence.</li><li>Maintain administrative trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, and business documents.</li><li>Monitor outstanding administrative tasks and deadlines.</li><li>Retrieve information and documentation for authorized team members.</li><li>Coordinate routine administrative activities.</li><li>Follow up on pending requests when necessary.</li><li>Assist with special administrative projects as assigned.</li></ul><p>Data Entry &amp; Records Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Create new records and update existing information.</li><li>Transfer information from forms, emails, documents, and other authorized sources.</li><li>Review entered information for accuracy and completeness.</li><li>Identify missing, duplicate, outdated, or inconsistent records.</li><li>Correct routine errors according to established procedures.</li><li>Maintain accurate and organized business records.</li><li>Assist with database cleanup and record-maintenance activities.</li></ul><p>Email &amp; Correspondence</p><ul><li>Monitor assigned administrative inboxes and communication channels.</li><li>Review incoming correspondence and identify required actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to the appropriate department or employee.</li><li>Draft basic professional correspondence.</li><li>Proofread outgoing communications for accuracy and professionalism.</li><li>Maintain organized email folders and communication records.</li><li>Follow up on outstanding correspondence when assigned.</li></ul><p>Document Preparation &amp; Processing</p><ul><li>Prepare, format, edit, and organize routine business documents.</li><li>Assist with letters, forms, reports, memos, and administrative materials.</li><li>Review documents for accuracy and completeness.</li><li>Proofread documents for spelling, grammar, and formatting.</li><li>Update existing templates and documents as instructed.</li><li>Upload and store completed documents appropriately.</li><li>Maintain proper document versions.</li><li>Assist with document indexing and archiving.</li></ul><p>Spreadsheet &amp; Database Support</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Update administrative trackers and data lists.</li><li>Sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors or missing information.</li><li>Maintain consistent formatting.</li><li>Prepare simple data summaries when requested.</li><li>Support routine record verification and database maintenance.</li></ul><p>Digital File Management</p><ul><li>Maintain organized electronic filing systems.</li><li>Upload, rename, categorize, and archive digital documents.</li><li>Follow established file-naming conventions.</li><li>Store files in designated folders and systems.</li><li>Maintain organized shared drives and cloud-based workspaces.</li><li>Retrieve documents for authorized employees.</li><li>Identify duplicate, outdated, or incorrectly filed records.</li><li>Assist with digital file cleanup and archiving.</li></ul><p>Calendar &amp; Scheduling Support</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Review calendar availability before scheduling.</li><li>Enter appointment and meeting information accurately.</li><li>Send meeting invitations and reminders when required.</li><li>Update calendars when scheduling changes occur.</li><li>Assist with identifying scheduling conflicts.</li><li>Maintain accurate scheduling information.</li></ul><p>Internal Communication &amp; Coordination</p><ul><li>Communicate professionally with supervisors and colleagues.</li><li>Route administrative requests to appropriate team members.</li><li>Follow up on outstanding internal requests.</li><li>Provide accurate information to authorized employees.</li><li>Maintain clear records of completed and pending tasks.</li><li>Provide progress updates when requested.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Administrative Professional may have access to confidential company, employee, customer, vendor, or operational information. The successful candidate must:</p><ul><li>Maintain strict confidentiality.</li><li>Access information only when necessary for assigned duties.</li><li>Protect passwords and company credentials.</li><li>Use approved company systems and communication channels.</li><li>Follow data-storage and document-sharing procedures.</li><li>Maintain privacy while working remotely.</li><li>Secure work devices and systems when unattended.</li><li>Never disclose confidential information to unauthorized individuals.</li><li>Report suspected security incidents promptly.</li><li>Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.</li></ul><p>Remote Work Expectations</p><p>As a fully remote employee, the successful candidate will be expected to:</p><ul><li>Maintain reliable internet access during scheduled working hours.</li><li>Remain available through designated communication channels.</li><li>Maintain dependable attendance and punctuality.</li><li>Manage assigned responsibilities independently.</li><li>Prioritize tasks according to deadlines and business needs.</li><li>Attend required virtual meetings and training sessions.</li><li>Communicate promptly about delays or technical issues.</li><li>Maintain a professional and reasonably quiet workspace.</li><li>Follow company remote-work and information-security procedures.</li></ul><p>Required Qualifications</p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p>High school diploma, secondary school qualification, GED, or equivalent. Basic to intermediate computer proficiency. Strong organizational and time-management skills. Good written and verbal communication abilities. Strong attention to detail and accuracy. Good typing and keyboard skills. Ability to work with email, spreadsheets, documents, and online systems. Ability to follow written and verbal instructions. Ability to manage multiple administrative responsibilities. Ability to maintain organized records and files. Ability to work independently with limited supervision. Responsible approach to confidential information. Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</p><p>Experience or familiarity with the following is advantageous:</p><ul><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, Gmail, and Calendar</li><li>CRM or database systems</li><li>Digital document-management platforms</li><li>Cloud-based business applications</li><li>Virtual meeting platforms</li><li>Task-management applications</li></ul><p>Training may be provided for PulseMediaNL-specific systems and procedures.</p>

<p>About the Role We're looking for a highly organized and motivated Entry-Level Administrative Professional to support our remote Operations team. In this role, you'll help keep day-to-day business activities running efficiently by providing administrative, operational, and coordination support across multiple departments. This opportunity is ideal for someone beginning their career who enjoys staying organized, solving problems, and working collaboratively in a fast-paced remote environment. You'll gain hands-on experience with business operations while contributing to projects that help teams stay productive and connected.</p><p>Key Responsibilities</p><p>Operations &amp; Administrative Support</p><ul><li>Provide daily administrative support to internal teams across the organization.</li><li>Coordinate calendars, schedule meetings, and assist with meeting preparation.</li><li>Track action items and support project follow-ups to ensure tasks are completed on time.</li><li>Maintain organized workflows and help improve operational efficiency.</li></ul><p>Office &amp; Process Coordination</p><ul><li>Maintain internal documentation, shared resources, and operational trackers.</li><li>Assist with onboarding activities, including documentation and team coordination.</li><li>Perform data entry, record maintenance, and basic reporting tasks.</li><li>Help identify opportunities to improve administrative processes and streamline workflows.</li></ul><p>Communication &amp; Collaboration</p><ul><li>Serve as a dependable point of contact for internal operational requests.</li><li>Communicate professionally with cross-functional teams in a fully remote environment.</li><li>Collaborate across departments to ensure projects and administrative tasks are completed accurately and efficiently.</li></ul><p>Systems &amp; Data Management</p><ul><li>Maintain accurate information across internal systems and databases.</li><li>Organize digital files and support document management best practices.</li><li>Follow established procedures to ensure data accuracy, consistency, and compliance.</li></ul><p>What We Offer</p><ul><li>A fully remote, flexible work environment.</li><li>Opportunities to learn and grow within business operations and cross-functional teams.</li><li>A collaborative and supportive culture focused on professional development.</li><li>Meaningful work that directly contributes to organizational success.</li><li>Competitive compensation and benefits based on experience.</li><li>A stable, team-oriented workplace committed to long-term growth.</li></ul><p>Diversity &amp; Inclusion</p><p>We believe diverse perspectives strengthen our team and drive better outcomes. We are committed to building an inclusive workplace where all employees feel respected, supported, and empowered to succeed. We welcome applications from qualified candidates of all backgrounds and experiences.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>0 2 years of administrative, operations, office support, or related experience (internships are welcome).</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize multiple tasks while working independently in a remote environment.</li><li>Self-motivated, proactive, and eager to learn.</li><li>Proficiency with Google Workspace, Microsoft Office, or similar productivity software.</li><li>Experience with CRM platforms or other business systems is a plus, but not required.</li></ul>

<p><strong>Bausch + Lomb </strong>is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.</p><p><br></p><p><strong>Objectives / Purpose of the Job:</strong></p><p>Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.</p><p><br></p><p><strong>Key responsibilities:</strong></p><ul><li>Oversee and support all administrative duties to ensure smooth day-to-day office operations.</li><li>Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.</li><li>Purchase office supplies and equipment, maintaining proper stock levels.</li><li>Supervise general office functions and report regularly to management.</li><li>Provide progress updates to senior management and collaborate on improving office operations.</li><li>Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.</li><li>Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.</li><li>Provide comprehensive administrative support across departments.</li><li>Follow up on administrative invoice payments for accurate financial reporting.</li><li>Track employee movements, including vacation schedules, ADM requests, and social security updates.</li><li>Ensure timely processing and follow-up on administrative purchase orders.</li><li>Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.</li><li>Organize events across the Middle East, including hotel bookings and visa processing.</li><li>Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.</li><li>Manage contract approvals and signatures using the Evisort platform.</li><li>Prepare monthly administrative provisions with full justification of related expenses.</li><li>Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.</li><li>Ensure a safe, clean, and compliant working environment.</li><li>Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.</li><li>Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.</li><li>Act as Company Secretary for the Bausch + Lomb Regional Headquarters.</li><li>Maintain custody and availability of all original and copy legal and contractual documents.</li><li>Assist with Evisort preparation and approvals for the Saudi Arabia team.</li><li>Lead and track contract approval workflows for Saudi Arabia.</li><li>Maintain and update distributor lists and coordinate with Quality on distributor qualifications.</li><li>Validate and proofread contract content to ensure compliance with internal SOPs.</li><li>Manage contract databases (hard and soft copies) for the region via Evisort.</li><li>Lead the regional contract database project as a centralized data source.</li><li>Maintain and update best practices, templates, and contract management guidelines.</li><li>Ensure proper filing and quick retrieval of all original contracts.</li><li>Validate distributor signatures on finalized contracts.</li><li>Liaise with the PRO for all legalizations and departmental document processing.</li><li>Coordinate with the PRO for the renewal of licenses for Saudi entities.</li><li>Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.</li><li>Participate in preparing the annual administrative budget and monitoring related expenses.</li><li>Conduct training on legal contract management and the corporate documentation system.</li><li>Ensure documentation and contract databases are updated with relevant teams.</li><li>Administer corporate GEMS system uploads for the TMEA region.</li><li>Provide audit support through documentation, retrieval, and system compliance.</li><li>Serve as a Securitate user supporting due diligence processes.</li><li>Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.</li></ul><p><br></p><p><strong>Required Education &amp; Skills:</strong></p><ul><li>Undergraduate BS, or bachelor’s degree or a university degree is required.</li><li>Advanced computing skills including Word, Excel, Outlook email and Power point.</li><li>Fluency in Arabic would be an asset.</li></ul><p><br></p><p><strong>Experience:</strong></p><ul><li>Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.</li><li>Knowledge of office management responsibilities, systems, and procedures.</li><li>Experience in different field is advantageous.</li><li>Experience of dealing with people at different levels throughout the organization and across the regions.</li><li>Experience of dealing and price negotiation with vendors/suppliers.</li><li>Ability to deal with strictly confidential information in a professional manner.</li></ul><p><br></p>

<p>To be responsible and accountable for the daily clinic facility management, in order to achieve best results in clinical and financial outcomes. and act as the point of contact with clinic external parties as well as HQ.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Implementation of and compliance with all Diaverum policies &amp; procedures</li><li>Ensure a safe and sanitary physical environment</li><li>Participate in all clinic audits and implement approved action plans</li><li>Ensure clinic compliance with required Diaverum reports, and any country specific regulatory reports</li><li>Ownership of clinic as a facility to ensure tidiness that represents Diaverum</li><li>Clinic activities related to labor management: cleaners, security, and maintenance</li><li>Ensures availability of necessary clinic supplies in coordination with the HN</li><li>Management of product consumption</li><li>Inventory management of supplies and medications</li><li>Maintenance of equipment and utilities including housekeeping</li><li>Ensure accuracy of billing reports (Billing); finalize all billing requirement by 3rd working day.</li><li>Responsible for petty cash usage in the clinic</li><li>Ensure accurate inventory records</li><li>Respect all accounting deadlines that relates to physical inventory count both month end and year end, delivery note/MRN on time submission, and claim processing.</li><li>The clinic Admin will be the internal control ambassador in the clinic</li><li>Submit reports according to company policies and country requirements</li><li>Support in Quality Management Review (QMR)</li><li>Ensure that accurate and complete records are maintained in accordance with Diaverum polic</li><li>Support in the onboarding of new clinic staff</li><li>Ensure completion of New Employee details in coordinates with Employee Services team</li><li>First contact on ground for staff queries</li><li>Ensure compliance with Diaverum crisis communication policy and local communication procedures</li><li>Ensure compliance of Diaverum brand identity at the clinic level</li><li>Act as liaison point with IT in general.</li><li>Provide support for minor IT incidents if applicable.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor degree, Preferably in hospital management</p><p>2 years in administration, Preferably in related field</p><p>Fluent in Arabic and English (spoken and written)</p><p>Microsoft Office Skills</p>

<h3 >About the Role</h3> <p >AlFalak Electronic Equipment &amp; Supplies Co. is seeking an Admin Clerk to join their team. This full-time position is based in the Eastern region of Saudi Arabia, with opportunities to work in Dhahran, Buqayq, and Al-Ahsa. The role involves providing essential administrative and support services to ensure efficient operations.</p> <h3 >Role Overview</h3> <p >The Admin Clerk will be responsible for a range of administrative tasks that support daily project site activities. This position requires a proactive individual capable of managing various administrative duties and contributing to the smooth functioning of the team. The successful candidate will work closely with project personnel to facilitate administrative processes.</p> <h3 >Key Responsibilities</h3> <ul > <li >Performing general administrative duties to support project operations.</li> <li >Assisting with various support-related tasks as required by the project team.</li> <li >Ensuring efficient communication and coordination within the project site.</li> <li >Maintaining accurate records and documentation.</li> </ul> <h3 >Qualifications and Requirements</h3> <ul > <li >An educational qualification in Business Administration or a related field is required.</li> <li >Demonstrated experience in administrative or support-related roles.</li> <li >Proficiency in both Arabic and English languages is essential for effective communication.</li> <li >Willingness to work at the designated project site.</li> </ul> <h3 >Compensation</h3> <p >The salary for this full-time Admin Clerk position is SAR 6,075 per month.</p> <h3 >Application Process</h3> <p >Interested candidates who meet the specified requirements are encouraged to apply for this role with AlFalak Electronic Equipment &amp; Supplies Co.</p>

<h3 >About the Role</h3> <p >AlFalak Electronic Equipment &amp; Supplies Co. is seeking an Admin Clerk to join their team. This full-time position is based in the Eastern region of Saudi Arabia, with opportunities to work in Dhahran, Buqayq, and Al-Ahsa. The role involves providing essential administrative and support services to ensure efficient operations.</p> <h3 >Role Overview</h3> <p >The Admin Clerk will be responsible for a range of administrative tasks that support daily project site activities. This position requires a proactive individual capable of managing various administrative duties and contributing to the smooth functioning of the team. The successful candidate will work closely with project personnel to facilitate administrative processes.</p> <h3 >Key Responsibilities</h3> <ul > <li >Performing general administrative duties to support project operations.</li> <li >Assisting with various support-related tasks as required by the project team.</li> <li >Ensuring efficient communication and coordination within the project site.</li> <li >Maintaining accurate records and documentation.</li> </ul> <h3 >Qualifications and Requirements</h3> <ul > <li >An educational qualification in Business Administration or a related field is required.</li> <li >Demonstrated experience in administrative or support-related roles.</li> <li >Proficiency in both Arabic and English languages is essential for effective communication.</li> <li >Willingness to work at the designated project site.</li> </ul> <h3 >Compensation</h3> <p >The salary for this full-time Admin Clerk position is SAR 6,075 per month.</p> <h3 >Application Process</h3> <p >Interested candidates who meet the specified requirements are encouraged to apply for this role with AlFalak Electronic Equipment &amp; Supplies Co.</p>

<h3 >About the Role</h3> <p >SNC-Lavalin Fayez Engineering is seeking a <strong >Contract Administrator</strong> to manage contractual, commercial, and cost-related matters for projects. This full-time role involves supporting effective contract administration, change management, payment certification, claims management, and commercial reporting throughout the project lifecycle. The position requires 0-1 years of experience.</p> <h3 >Key Responsibilities</h3> <ul > <li >Administer construction contracts in accordance with project requirements and contractual obligations.</li> <li >Monitor contractor compliance with contract conditions, specifications, and project deliverables.</li> <li >Interpret contract clauses and provide contractual guidance to project teams.</li> <li >Review contractual correspondence and prepare formal responses on commercial and contractual matters.</li> <li >Maintain comprehensive contract records, registers, and supporting documentation.</li> <li >Ensure all contract administration activities comply with client requirements and project governance procedures.</li> </ul> <h3 >Commercial and Cost Management</h3> <ul > <li >Monitor project costs and commercial performance against approved budgets.</li> <li >Assist in the preparation and review of cost forecasts, financial reports, and commercial assessments.</li> <li >Support project leadership in identifying and mitigating commercial risks.</li> <li >Track commitments, expenditures, and cost trends throughout the project lifecycle.</li> <li >Prepare commercial reports for management and client review.</li> </ul> <h3 >Experience Required</h3> <p >Candidates should possess <strong >0-1 years of relevant experience</strong> in contract administration or a related commercial role.</p> <h3 >Work Type</h3> <p >This is a <strong >full-time</strong> position.</p> <h3 >Company Overview</h3> <p >SNC-Lavalin Fayez Engineering is committed to delivering high-quality project management and engineering solutions. This role offers an opportunity to contribute to significant projects within a professional environment.</p>

<div dir="rtl"><h3 >نبذة عن الدور</h3> <p >تبحث شركة مستورة للمقاولات عن <strong >مساعد إداري</strong> للانضمام إلى فريقها في الدمام، المنطقة الشرقية. يهدف هذا الدور بدوام كامل إلى دعم الرئيس المباشر في تنظيم الأعمال الإدارية اليومية، ومتابعة تنفيذ القرارات، وتنسيق المواعيد والاجتماعات لضمان سير العمل بكفاءة وفعالية.</p> <h3 >المهام والمسؤوليات الرئيسية</h3> <ul > <li >تنفيذ التعليمات الإدارية الصادرة عن الرئيس المباشر ومتابعة تطبيق القرارات الإدارية.</li> <li >إدارة البريد الوارد والصادر، بما في ذلك فرز البريد الورقي وتوزيعه، والتعامل مع البريد الإلكتروني والرد عليه وفقاً للتوجيهات.</li> <li >إنجاز أعمال الطباعة، والرد على الاستفسارات والمكالمات الهاتفية، وتنظيم الملفات الخاصة بالعمل.</li> <li >حفظ المعاملات والوثائق والعناية بالملفات بطريقة منظمة تسهل الرجوع إليها عند الحاجة.</li> <li >تنسيق وتنظيم اجتماعات الرئيس المباشر واجتماعات موظفي الوحدة التنظيمية.</li> <li >المشاركة في الاجتماعات وتدوين محاضرها وتوثيقها، ثم طباعة وتوزيع محاضر الاجتماعات على الأطراف المعنية.</li> </ul> <h3 >المؤهلات والخبرات</h3> <ul > <li >خبرة عملية تتراوح من <strong >0 إلى 1 سنة</strong> في مجال إداري أو ما يعادله.</li> <li >القدرة على التعامل مع المهام الإدارية المتعددة بكفاءة.</li> </ul> <h3 >المهارات المطلوبة</h3> <ul > <li >مهارات تنظيمية وإدارية ممتازة.</li> <li >مهارات تواصل كتابي وشفوي فعالة.</li> <li >الدقة والاهتمام بالتفاصيل في إنجاز المهام.</li> <li >القدرة على استخدام برامج الحاسوب الأساسية (مثل برامج معالجة النصوص والبريد الإلكتروني).</li> <li >القدرة على إدارة الوقت وتحديد الأولويات.</li> </ul> <h3 >بيئة العمل</h3> <p >هذا الدور هو وظيفة <strong >بدوام كامل</strong> ومقرها في مدينة الدمام بالمنطقة الشرقية. يتطلب العمل التواجد في المكتب لدعم العمليات الإدارية اليومية.</p> <h3 >للتقديم</h3> <p >ندعو المهتمين الذين يستوفون المتطلبات المذكورة أعلاه للتقديم على هذا الدور.</p></div>