Secretary Jobs - Al Ahsa Saudi

<p><strong>Responsibilities:</strong></p><ul><li>Managing the Executive Director's agenda, appointments, and meetings</li><li>Screening and prioritizing incoming emails and correspondence</li><li>Responding to routine inquiries and escalating important ones to the Executive Director</li><li>Organizing and maintaining important files and documents in an orderly manner</li><li>Preparing presentations and reports for the Executive Director</li><li>Following up on projects and initiatives</li><li>Arranging meetings and ensuring necessary preparations are made in advance</li><li>Coordinating between the Executive Director and various departments and external partners</li><li>Traveling with the Executive Director when necessary</li><li>Maintaining strict confidentiality and high professional standards</li></ul>

المسؤوليات:ينسق في أنشطة تقديم الدعم الإداري للمسؤول المباشر من خلال استكمال المهام الرئيسية مثل:-جدولة الاجتماعات.-تجهيز / إعادة توجيه المكالمات وإدارة المكالمات الجماعية.-حجوزات السفر.يساعد في التأكد من إبلاغ جميع الحاضرين بأجندة الاجتماعات وجداولها الزمنية، والتأكد من مواءمتها لجدول أعمال الحضور.يدعم مهام إعداد وصياغة محاضر الاجتماعات وتسجيل الحضور.ينسق مع أصحاب المصلحة المعنيين لإعداد الملفات والمعلومات التي يحتاجها المسؤول المباشر قبل الاجتماعات الرئيسية.يحضر الطلبات والوثائق الواردة للمسؤول المباشر وفقًا للأولوية.يجهز اللوازم المكتبية في مكتب المسؤول المباشر.يساعد في إدارة البريد / المراسلات الواردة والصادرة المتعلقة بالمسؤول المباشر.ينسق لإدارة المرافق (مثل التنظيف) والمهام ذات الصلة بالمكتب.يدعم جميع المهام المتعلقة بخدمات الضيافة بالمكتب.يلتزم بضوابط وسلوكيات العمل وسياسات الأمن السيبراني بالوزارة والإجراءات الخاصة بالوحدة التنظيميةيقوم بأي مهام أخرى تكلف من قبل الرؤساء المباشرين.<br><br><br><br>المؤهل الدراسي –لدرجة الدبلوم في إدارة الأعمال أو أي تخصص مرتبط بمجال العملسنوات الخبرة المطلوبةسنتين خبرة في نفس مجال العمل كحد أدنى

We are seeking an Administrative Coordinator to join the Center team, responsible for organizing and following up on daily administrative tasks and supporting workflow. Responsibilities include scheduling and coordinating meetings and daily task follow-up. Organizing files and records and safeguarding documents. Coordinating between departments and following up on work requirements. Assisting in managing social media accounts and monitoring advertising campaigns. Performing other administrative tasks as needed by the business. Qualifications: Recent graduates; bachelor's degree. Proficiency in computer use and Microsoft Office programs. Proficiency in English.

We are looking for someone passionate about marketing to join our team! Do you possess the perfect blend of creative thinking and the ability to analyze results? Do you love turning ideas into impactful marketing campaigns that support sales growth and build strong relationships with our customers? At [Al-Zad Al-Tazaj Company], we are looking for a talented and enthusiastic (Marketing Officer/Specialist) to join our team. If you are looking for a stimulating work environment that allows you to leave your mark and develop your skills, we look forward to hearing from you!<br>Role details and what we are looking for: Responsibilities: Strengthening our customer relationships and business partnerships. Planning and executing campaigns and events. Tracking, analyzing, and reporting on the success of those campaigns and events. Creating digital and field marketing content. Empowering the sales team with content and marketing campaigns that help drive sales. Qualifications: Marketing experience ranging from 1 to 3 years. Bachelor's degree in marketing or a related field of study. Excellent writing and communication skills.

We are looking for someone passionate about marketing to join our team! Do you possess the perfect blend of creative thinking and the ability to analyze results? Do you love turning ideas into impactful marketing campaigns that support sales growth and build strong relationships with our customers? At [Al-Zad Al-Tazaj Company], we are looking for a talented and enthusiastic (Marketing Officer/Specialist) to join our team. If you are looking for a stimulating work environment that allows you to leave your mark and develop your skills, we look forward to hearing from you!<br>Role details and what we are looking for:<ul><li>Responsibilities</li></ul>Strengthening our customer relationships and business partnerships. Planning and executing campaigns and events. Tracking, analyzing, and reporting on the success of those campaigns and events. Creating digital and field marketing content. Empowering the sales team with marketing content and campaigns that help drive sales.<br><ul><li>Qualifications</li></ul>1 to 3 years of experience in the field of marketing. Bachelor's degree in Marketing or a related field of study. Excellent writing and communication skills.

(For Saudis only) We are looking for experienced, highly efficient, and professionally disciplined Sales Specialists to join our team specialized in marketing real estate units and providing mortgage financing services. The candidate will be responsible for achieving sales targets and providing an excellent customer experience.<br>Tasks and Responsibilities: • Market and sell available real estate units according to approved plans. • Provide consultations to clients regarding mortgage financing options in cooperation with financing entities. • Follow up with potential clients and build long-term relationships with them. • Achieve monthly sales targets and adhere to company policies and procedures. • Prepare periodic reports on sales activities and market observations. • Represent the company with high professionalism in all meetings and presentations.<br>Requirements: • Practical experience in the sales field. • Strong communication and persuasion skills with the ability to manage negotiations. • Professional appearance and behavior that reflects the company's identity. • Ability to work in a dynamic environment that combines field and office work. • Proficiency in using computer tools and electronic reports.<br>Benefits: • Fixed monthly salary. • Rewarding incentives and sales commissions. • Professional work environment and opportunities for career growth.

We are looking for a *Secretary / Office Support Assistant* to provide administrative and secretarial support to managers and department personnel in an office environment. The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations.<br>Key Responsibilities Manage calendars, appointments, meetings, and meeting room bookings for managers. Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel. Process gate passes, corporate service requests, taxi requests, and other office-related requests. Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries. Prepare and maintain timesheets, e-leave applications, and employee leave records. Coordinate business travel requests, travel arrangements, and related services for employees. Prepare expense reports and support miscellaneous payment-related requests. Collect reports and provide general administrative, secretarial, and office support to managers and department staff.<br>Requirements Associate Diploma or higher qualification is preferred. Bachelor's degree is an advantage.3-5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role. Experience in office administration, reception, help desk support, or expediting is preferred. Basic knowledge of Microsoft Office applications and standard office equipment. Good telephone etiquette and the ability to receive and convey messages accurately. Good English communication skills, both written and verbal. Strong organizational, coordination, and follow-up skills. Ability to manage multiple administrative tasks and work effectively in an office environment.

We are looking for a Secretary to provide administrative and coordination support to the Quality & Safety Department and ensure smooth and organized daily operations.<br>Key Responsibilities:Manage daily administrative activities, including meetings, appointments, correspondence, and scheduling. Maintain and control Quality & Safety documents, records, registers, and tracking systems. Coordinate document distribution and ensure proper version control and confidentiality. Prepare meeting agendas, record minutes, track action items, and follow up with relevant stakeholders. Assist in preparing weekly and monthly Quality & Safety reports, dashboards, and presentations. Maintain inspection, audit, incident, corrective action, and training trackers. Coordinate with HSE, HR, Operations, and project/site teams on administrative and documentation requirements. Support internal and external audits by organizing and submitting required documentation. Maintain employee training records, certifications, inductions, and competency documentation. Prepare reports, presentations, and administrative documents using Microsoft Word, Excel, Outlook, and Power Point. Ensure accuracy, proper filing, and timely completion of administrative and documentation tasks.<br><br>Education & Experience:Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.3–5 years of experience as a Secretary, Coordinator, Document Controller, or Administrative Assistant. Fluent in English, both written and spoken.

Job Summary:One of our clients are looking for Executive Secretary who provides high-level administrative and organizational support to senior management within a real estate company. The role manages executive schedules, correspondence, meetings, documents, and coordination with internal departments, property owners, developers, contractors, consultants, and clients.<br>Key Responsibilities Manage the executive’s calendar, appointments, meetings, and daily priorities. Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documents. Record meeting minutes, distribute action points, and follow up with responsible departments. Draft and review professional emails, letters, reports, memoranda, and official correspondence. Organize and maintain confidential executive, administrative, and real estate-related documents. Coordinate communication with clients, investors, property owners, developers, contractors, consultants, and government authorities. Monitor deadlines, approvals, agreements, and management instructions to ensure timely completion. Support the preparation and organization of property reports, proposals, contracts, and project documentation. Arrange business travel, accommodation, transportation, and executive itineraries. Screen telephone calls, emails, visitors, and requests while directing urgent matters appropriately. Maintain accurate electronic and physical filing systems for contracts, property records, and correspondence. Coordinate with departments such as Sales, Leasing, Property Management, Finance, Legal, and Projects. Assist in preparing executive reports, performance updates, and management presentations. Handle sensitive and confidential information with professionalism and discretion. Perform additional administrative duties assigned by senior management.<br>Qualifications:Bachelor’s degree in Business Administration, Office Management, or a related field. Minimum of 3–5 years of experience as an Executive Secretary, Executive Assistant, or in a similar position. Previous experience in real estate, property development, construction, or property management is preferred. Strong proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook. Strong knowledge of professional correspondence, document control, and meeting coordination.

Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer & Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia, Kuwait. ( https://www.penspen.com )<br><br>About The Job<br><br>Provide administrative and clerical support to project teams within the PMS organization. Maintain filing systems, logs, and correspondence registers to support daily operations. Assist in typing, document formatting, and preparation of internal and external communications. Handle office supplies, incoming and outgoing correspondence, and support coordination of project meetings. Assist in maintaining records, timesheets, and tracking of general administrative data. Ensure proper document handling and compliance with established filing and archiving procedures. Support a safe and efficient work environment in coordination with project staff.<br><br>Education & Required Years Of Experience<br><br>Eight (8) years of experience in secretarial activities, filing systems. office administration and management.<br><br>High School Diploma or Equivalent.<br><br>The job location will be based on Al-khafji<br><br>If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/secretary-clerk-615851.html#hs_show_apply_popup=true

Job Title Secretary to the Chief Operating Officer (COO)<br>Reports ToChief Operating Officer (COO)<br>Job Summary The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.<br>Key Responsibilities Manage the COO's calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Handle incoming calls, emails, and correspondence professionally and confidentially. Prepare letters, presentations, reports, and other business documents. Organize and maintain filing systems, records, and confidential documents. Coordinate communication between the COO and departments, clients, and external partners. Track deadlines, monitor pending tasks, and ensure timely follow-up. Arrange business travel, accommodation, and expense documentation. Assist in planning executive meetings, events, and operational activities. Perform other administrative duties as assigned by the COO.<br>Qualifications Bachelor's degree in Business Administration, Management, or a related field.+5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management. Excellent written and verbal communication skills in English (Arabic is an advantage). Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook). Strong organizational, time management, and multitasking skills. High level of professionalism, discretion, and confidentiality.<br>Key Competencies Excellent organizational skills Strong communication and interpersonal skills Attention to detail Ability to prioritize and manage multiple tasks Problem-solving skills Time management Professionalism and integrity Ability to work under pressure<br>Working Conditions Full-time position. Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.

Job Summary The Executive Secretary provides high-level administrative support to senior management, ensuring smooth daily operations, effective communication, and proper coordination of meetings, schedules, and confidential documents. Work location: Eastern province - Al Khobar City. <br>Key Responsibilities Manage the executive's calendar, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, meeting agendas, and minutes. Screen and manage phone calls, emails, visitors, and internal requests. Coordinate communication between senior management, employees, clients, and external parties. Organize meetings, conferences, and business events. Maintain confidential records, contracts, and executive files. Track assigned tasks and follow up with relevant departments. Handle office administration and resolve routine operational matters. Process expense reports, invoices, and other administrative documents. Perform additional duties assigned by senior management.<br>Qualifications Bachelor's degree in Business Administration, Office Management, or a related field. Minimum 3–5 years of experience as an Executive Secretary, Executive Assistant, or in a similar role. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook. Excellent organizational, time-management, and multitasking abilities. Professional appearance and strong interpersonal skills. High level of confidentiality, accuracy, and attention to detail.<br>Requirements Bachelor's degree in Business Administration, Office Management, or a related field. Minimum of 3–5 years of experience as an Executive Secretary, Executive Assistant, or in a similar role. Proficiency in Microsoft Office (Word, Excel, Power Point, and Outlook). Excellent written and verbal communication skills. Fluency in English and Arabic (spoken and written). Strong organizational, time-management, and multitasking abilities. Professional appearance and interpersonal skills. High level of confidentiality, accuracy, and attention to detail.<br>How to apply Interested candidates are invited to submit their updated CV to Careers@asasaljood.com with the subject line "Executive Secretary". Only shortlisted candidates will be contacted.

Job Summary:The Executive Secretary provides high-level administrative support to senior management, ensuring smooth daily operations, effective communication, and proper coordination of meetings, schedules, and confidential documents.<br>Key Responsibilities:Manage the executive’s calendar, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, meeting agendas, and minutes. Screen and manage phone calls, emails, visitors, and internal requests. Coordinate communication between senior management, employees, clients, and external parties. Organize meetings, conferences, and business events. Maintain confidential records, contracts, and executive files. Track assigned tasks and follow up with relevant departments. Handle office administration and resolve routine operational matters. Process expense reports, invoices, and other administrative documents. Perform additional duties assigned by senior management.<br>Qualifications:Bachelor’s degree in Business Administration, Office Management, or a related field. Minimum 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar position. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office, particularly Word, Excel, Power Point, and Outlook. Excellent organizational, time-management, and multitasking abilities. Professional appearance and strong interpersonal skills. High level of confidentiality, accuracy, and attention to detail.

Company Description DEVSPRING is a Saudi-based growth and execution partner for medical conferences, working with medical associations, healthcare institutions, universities, and sponsors. The company connects scientific ambition with commercial value and disciplined execution across the full conference journey, including strategy, scientific programs, speaker operations, sponsorships, registration, marketing, on-site delivery, and post-event reporting. DEVSPRING focuses on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.<br>Qualifications<br>Candidates should possess experience managing Expense Reports and basic financial tracking to support budgeting and reimbursement processes. Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and digital collaboration platforms. Strong organizational and follow-up skills with excellent attention to detail. Fluency in English; Arabic language skills are highly beneficial given the local context. Prior experience supporting executives in events, healthcare, Flexibility to support conferences and events outside regular working hours when required. Preferred Skills Conference & Event Coordination Sales Support & Client Follow-UpMarketing Support Executive & Administrative Support Project Follow-Up<br>Role Description This is a full-time, on-site Administrative Assistant role based in Dammam. The Administrative Assistant will manage day-to-day office operations, meetings, organizing documents, nd supporting conference-related planning activities. Responsibilities include handling phone calls and inquiries, coordinating internal and external communications, assisting with travel and logistics for events, and preparing reports, presentations, and meeting materials. Assistant will serve as a key communication link between executives, internal teams, and external partners, ensuring timely information flow and professional follow-up.<br>Qualifications Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and daily office operations. Professional Phone Etiquette and Communication skills for handling calls, inquiries, and clear written and verbal correspondence. Experience in Executive Administrative Assistance, including calendar management, travel coordination, and support for senior team members. Proficiency with office software (e.g., MS Office or equivalent) and basic data entry and reporting tools. Solid organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Ability to work on-site in Dammam and collaborate effectively with diverse teams and stakeholders. Previous experience in events, healthcare, or conference operations is beneficial. Relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications<br>Diploma or associate degree1 to 2 years' experience Excellent verbal and written English communication skills, with strong computer proficiency in Microsoft Office applications Ability to multitask

Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications<br>Diploma or associate degree1 to 2 years' experience Excellent verbal and written English communication skills, with strong computer proficiency in Microsoft Office applications Ability to multitask

Company Description Mehad Holding is a real estate development and contracting company committed to designing innovative, sustainable, and functional spaces that improve quality of life. The organization emphasizes quality, creativity, and excellence in every project.<br>Mehad Holding works closely with clients to transform their visions into practical and inspiring environments. The company promotes collaboration across disciplines to deliver integrated solutions.<br>Team members join a culture focused on impactful, well-designed spaces and long-term value.<br>Role Description<br>The Executive Administrative Assistant is a full-time, on-site role based in Al Khobar.<br>This position provides high-level administrative support to executives, including managing calendars, coordinating meetings, arranging travel, and preparing correspondence and reports.<br>The role involves handling phone calls and inquiries, organizing and maintaining physical and digital records, and supporting day-to-day office operations.<br>The Executive Administrative Assistant will also coordinate internal and external communication, assist with documentation and presentations, and ensure that executive schedules and priorities are efficiently managed.<br>The role requires discretion, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.<br>Qualifications<br>Strong Administrative Assistance and Executive Administrative Assistance skills, with experience supporting senior leaders. Solid Clerical Skills, including document preparation, filing, data entry, and record management. Professional Phone Etiquette and Communication skills to handle calls, messages, and stakeholder interactions effectively. Proficiency with office productivity tools (e.g., word processing, spreadsheets, email, and calendar software). Excellent organizational and time-management abilities, with capacity to prioritize and meet deadlines. High level of integrity, discretion, and reliability when handling confidential information. Fluency in written and spoken English; Arabic language skills are an advantage. Previous experience in real estate, construction, or a related industry is preferred. Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is beneficial.<br><br>Arabic & English Speaker Candidates Only

Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br>Qualifications<br>diploma degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About the Colleges<br>Alasala Colleges in Dammam, Saudi Arabia, It is a private higher education institution committed to inspiring academic excellence. It strives to advance quality, innovation, and excellence in teaching and applied learning, while fostering impactful research and strong partnerships with industry and the wider community. The colleges are dedicated to preparing graduates with the knowledge, skills, and values needed to succeed in a dynamic and competitive global environment, in alignment with national development goals.<br>The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br>Qualifications<br>Bachelor's degree Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Bilingual in Arabic and English Immediate availability to join is preferred

About the Colleges<br>Alasala Colleges in Dammam, Saudi Arabia, It is a private higher education institution committed to inspiring academic excellence. It strives to advance quality, innovation, and excellence in teaching and applied learning, while fostering impactful research and strong partnerships with industry and the wider community. The colleges are dedicated to preparing graduates with the knowledge, skills, and values needed to succeed in a dynamic and competitive global environment, in alignment with national development goals.<br>The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.<br>Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed<br>Qualifications<br>Bachelor's degree Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Bilingual in Arabic and English Immediate availability to join is preferred