Manager Jobs in Saudi

<div> <p> <strong>POSITION SUMMARY</strong> </p> <p> </p> <p>Install, maintain, perform preventative maintenance on, and recommend replacement of tools, appliances, and equipment. Calibrate all controls, gauges, meters, etc. Identify, locate, and operate all shut-off valves. Order, mark, and stock parts and supplies as needed. Maintain inventory and purchase orders log. Inspect tools, equipment, or machines. Enter and locate work-related information using computers. Operate power lift.</p> <p> </p> <p>Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; and serve as a role model. Follow all company and safety and security policies and procedures; report maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications; and properly store flammable materials. Ensure uniform and personal appearance are clean and professional. Anticipate and address guests service needs. Speak with others using clear and professional language and prepare and review written documents accurately and completely. Develop and maintain positive working relationships with others and listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards, and identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings. Move, lift, carry, push, pull, and place objects weighing less than or equal to 75 pounds without assistance. Move up and down stairs, service ramps, sloping, uneven, or slippery surfaces, and/or ladders. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Grasp, turn, and manipulate objects of varying size and weight. Stand, sit, or walk for an extended period of time. Perform other reasonable job duties as requested by Supervisors.</p> <p> </p> <p><b>PREFERRED QUALIFICATIONS </b></p> <p>Education: Technical, Trade, or Vocational School Degree.</p> <p>Related Work Experience: 4 to 6 years of related work experience.</p> <p>Supervisory Experience: No supervisory experience. </p> <p> </p> <p>REQUIRED QUALIFICATIONS</p> <p>License or Certification: Valid Driver s License</p> <p> </p> <p> </p> </div> <div> </div> <p> <i>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.</i> </p>

Explore a Sales & Administration Internship at Dlight!<br><br>Looking to gain practical experience and build your professional skills? Join our team in Riyadh for an opportunity to learn through sales support and administrative work.<br><br>This internship is suited to someone who is curious, organised, and eager to contribute while learning.<br><br>What you’ll support:<br>• Sales activities and customer follow-ups.<br>• Preparing and organising documents and information.<br>• Day-to-day administrative tasks and team coordination.<br>• Research and other tasks that support the team’s work.<br><br>What we’re looking for:<br>• Clear communication and a collaborative attitude.<br>• Attention to detail and good organisational skills.<br>• A willingness to ask questions, take initiative, and learn.<br>• Availability to attend our Riyadh office for four hours per day throughout the three-month internship.<br><br>???? Location: Riyadh, Saudi Arabia<br>???? Work arrangement: On-site<br>???? Duration: Three months<br>⏰ Commitment: Four hours per day<br><br>Interested? Apply through Linked In with your CV and a short note about your interests and availability. Relevant coursework, personal projects, and volunteer experience are welcome.<br><br>Know someone looking for an internship? Share this opportunity with them.

<h3 >About the Role</h3> <p >ProForce Hire is seeking an <strong >Administrative Records Specialist</strong> to join our team. This is a full-time, remote position based in Medina, Al Madinah, Saudi Arabia. The role focuses on supporting records management activities by ensuring accurate documentation, organised information, and improved administrative processes.</p> <h3 >Role Purpose</h3> <p >The Administrative Records Specialist will oversee digital records, review documentation, and update systems to support administrative teams with reliable information management. This position is suited for a professional who values accuracy, structure, and efficient information handling, contributing to smoother operations and ensuring business information remains accessible and precise.</p> <h3 >Key Responsibilities</h3> <ul > <li >Maintain and organise digital and electronic records.</li> <li >Review documents for accuracy and completeness.</li> <li >Update records management systems regularly.</li> <li >Ensure documents are properly categorised and stored.</li> <li >Assist with document retrieval and information requests.</li> <li >Track record updates and administrative changes.</li> <li >Support compliance with internal documentation procedures.</li> <li >Prepare administrative reports and summaries.</li> <li >Maintain confidentiality of sensitive records.</li> <li >Assist with improving record management workflows.</li> </ul> <h3 >Candidate Requirements</h3> <ul > <li >0-1 years of relevant experience.</li> <li >Strong organisational and filing skills.</li> <li >Excellent attention to detail.</li> <li >Ability to manage documentation accurately.</li> <li >Good computer literacy and software knowledge.</li> <li >Ability to follow established processes.</li> <li >Strong written communication skills.</li> <li >Ability to work independently in a remote setting.</li> <li >Reliable internet access.</li> </ul> <h3 >Work Environment</h3> <p >This is a full-time remote position, offering flexibility while requiring consistent engagement and adherence to established procedures. The role is based in Medina, Al Madinah, Saudi Arabia.</p> <h3 >Equal Opportunity Statement</h3> <p >Our organisation values diversity, inclusion, and equal opportunity in the workplace. We encourage applications from qualified individuals of all backgrounds and ensure that recruitment decisions are based on merit, relevant skills, and role requirements. We do not make employment decisions based on race, colour, religion, gender, national origin, age, disability, veteran status, or any other protected status.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <ul> <li><span><span>Manages and implements&nbsp;</span><span>CATRION</span><span>&nbsp;systems to ensure that processes&nbsp;</span><span>are&nbsp;</span><span>followed</span><span>.</span></span></li> <li><span><span>Maintains adequate staffing levels and rosters in accordance with the labour&nbsp;</span><span>budget.</span></span></li> <li><span>Complete paperwork in timely and efficient manner</span></li> <li><span><span>Meets with site staff on a regular&nbsp;</span><span>basis.</span></span></li> <li><span>Gather data, compiles information, and prepares reports.</span></li> <li><span>Develop and maintain recordkeeping systems and procedures.</span></li> <li><span>Responsible for all administration to include staff records, name lists, Organizational charts, leave administration</span></li> <li><span><span>Raise recruitment requests for replacement&nbsp;</span><span>staff when</span><span>&nbsp;staff resigns,&nbsp;</span><span>being&nbsp;</span><span>terminated</span><span>,</span><span>&nbsp;and not return from leave.</span></span></li> <li><span>Keep a PRF register.</span></li> <li><span>Inform Camp bosses and Site managers well in advance of staff movements.</span></li> <li><span>A week in advance inform all staff that flight tickets, cash advances are ready.</span></li> <li><span><span>Update&nbsp;</span><span>master</span><span> file base on daily staff movement. Specifically mention if employee is Replacement/Reliever</span></span></li> <li><span>Email camp boss 10 days before the employee goes vacation/exit from the company with all the ticket information and salary details.</span></li> <li><span>Prepare Own Staff and TF break down in every site. Record and update all employees’ vacation plan.</span></li> <li><span><span>Forwarding relevant documents (RF, Bank Inquiries, Tickets flight,&nbsp;</span><span>iqama,</span><span>&nbsp;and others) to the necessary persons for action.</span></span></li> <li><span>Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.</span></li> <li><span>Coordinate with various trainers to provide training schedule when available.</span></li> <li><span>Ensure all employees are aware of the training schedule and has all the necessary documents.</span></li> <li><span><span>Staff adhere to H2S training&nbsp;</span><span>requirements.</span></span></li> <li> <p><span>Prepare training materials and visual aids for FF, CPR &amp; FA trainer.</span><span> </span></p> <p><span>Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases</span></p> </li> <li> <p><span>Updating the locations organizational chart based in management approval.</span></p> </li> <li> <p><span><span>Prepare RF-Recruitment to replace employees went on exit. Prepare RF-Increments, Transfer, Promotions.&nbsp;</span><span>All RF should be approved by OM/RM</span><span>&nbsp;before send to HR and Jeddah office.</span></span></p> </li> <li> <p><span>Track all RF forms movement and approvals.</span></p> </li> <li> <p><span><span>Verification of cost centre of all employees and preparation cost centre changes based on current staff list in&nbsp;</span><span>master</span><span>&nbsp;file.</span></span></p> </li> <li> <p><span>Receiving of evaluation and annual appraisal.</span></p> </li> <li> <p><span><span>Handling</span><span>&nbsp;monthly meal estimation.</span></span></p> </li> <li> <p><span>Manage staff under control effective and as directed by your superiors.</span></p> </li> <li> <p><span>Keep staff board up to date</span></p> </li> <li> <p><span><span>All filing&nbsp;</span><span>is done</span><span>&nbsp;as required.</span></span></p> </li> <li> <p><span>Keep personnel records up to date.</span></p> </li> <li> <p><span>Submit daily all documents for signature to the OM and RM</span></p> </li> <li> <p><span><span>Staff movement to and from the RO must&nbsp;</span><span>be kept</span><span>&nbsp;to a minimum and staff staying at the compound should be limited.</span></span></p> </li> <li> <p><span>Manage RO Petty cash and safe keeping as per company policy.</span></p> </li> <li> <p><span>Salary administration and queries.</span></p> </li> <li> <p><span><span>Ensure that each staff member is issued with a JD, signed and a copy&nbsp;</span><span>is placed</span><span>&nbsp;on his personal file.</span></span></p> </li> <li> <p><span><span>Any other task&nbsp;</span><span>being given</span><span>&nbsp;by his superior for action.</span></span></p> </li> <li> <p><span>Perform other job-related duties as assigned.</span></p> </li> <li> <p><span><span>Perform other duties related to the job and/or the operation of the company, in accordance with the regulations of the Saudi Labor of Law.&nbsp;</span><span>Adherence to Cybersecurity policies and procedures.&nbsp;</span></span></p> </li> <li> <p><span>Dealing with data and information according to their level of classification.&nbsp;</span></p> </li> <li> <p><span>Avoid violating the rights of any person or company protected by copyrights, patents, or any other intellectual property, or similar laws or regulations.</span></p> </li> <li> <p><span>Compliance with Cybersecurity requirements related to the protection of user devices, Internet, software, systems, and Email requirements</span></p> </li> <li> <p><span><span>Adhere to the acceptable use policy and Using&nbsp;</span><span>CATRION</span><span> information and technical assets only for business purposes</span></span></p> </li> <li> <p><span><span>Obtaining the required permit from the security department or the owner of the authority in&nbsp;</span><span>CATRION</span><span>&nbsp;before hosting visitors&nbsp;</span><span>in</span><span> the company's specific sensitive sites.</span></span></p> </li> <li> <p><span><span>Reporting Cybersecurity incidents.</span><span>&nbsp;</span></span></p> </li> </ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 3+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h3 >About the Role</h3> <p >Recruit Lytix HR is seeking a dedicated <strong >Administrative Records Specialist</strong> to manage and enhance documentation processes. This <strong >full-time, remote position</strong> is based in <strong >Al Madinah (Medina)</strong> and is ideal for professionals with <strong >0-1 years of experience</strong> who value accuracy and efficient information handling.</p> <h3 >Role Purpose</h3> <p >The primary purpose of this role is to support records management activities by maintaining accurate documentation, organising information, and improving administrative processes. The specialist will oversee digital records, review documentation, and update systems, ensuring reliable information management for administrative teams. This contributes to smoother operations and guarantees that important business information remains accurate and easily accessible.</p> <h3 >Key Responsibilities</h3> <ul > <li >Maintain and organise digital and electronic records.</li> <li >Review documents for accuracy and completeness.</li> <li >Update records management systems regularly.</li> <li >Ensure documents are properly categorised and stored.</li> <li >Assist with document retrieval and information requests.</li> <li >Track record updates and administrative changes.</li> <li >Support compliance with internal documentation procedures.</li> <li >Prepare administrative reports and summaries.</li> <li >Maintain confidentiality of sensitive records.</li> <li >Assist with improving record management workflows.</li> </ul> <h3 >Required Qualifications</h3> <ul > <li >0-1 years of professional experience in a related administrative or records management role.</li> <li >Strong organisational and filing skills.</li> <li >Excellent attention to detail.</li> <li >Demonstrated ability to manage documentation accurately.</li> <li >Good computer literacy and software knowledge.</li> <li >Ability to follow established processes and procedures.</li> <li >Strong written communication skills.</li> </ul> <h3 >Work Arrangement</h3> <p >This is a <strong >remote position</strong>, requiring the ability to work independently and manage tasks effectively from a home office environment. Candidates must ensure they have reliable internet access to perform all job functions efficiently and maintain consistent communication with the team.</p> <h3 >Application Information</h3> <p >We encourage qualified individuals who meet the outlined requirements to apply for this opportunity with Recruit Lytix HR.</p>

<h3 >About the Role</h3> <p >Saudi Airlines Catering Company is seeking an <strong >Executive Admin Assistant</strong> to join its team in Jeddah. This full-time position provides comprehensive administrative support to the Vice President of Procurement &amp; Supply Chain, ensuring the efficient and compliant operation of the department.</p> <h3 >Core Responsibilities</h3> <p >The Executive Admin Assistant is responsible for organizing, controlling, and supervising day-to-day and periodic administrative and corporate tasks. Key duties include:</p> <ul > <li >Administering office functions and ensuring compliance with established company policies and procedures.</li> <li >Assisting the VP, Procurement &amp; Supply Chain in daily tasks, managing vital information, and maintaining confidentiality.</li> <li >Maintaining and organizing departmental files and records, ensuring they are updated and compliant with company record-keeping policies.</li> <li >Preparing monthly and weekly departmental reports, including time attendance sheets, within specified timeframes.</li> <li >Overseeing major corporate correspondence related to Procurement, ensuring efficient and professional communication.</li> <li >Coordinating and preparing with the VP for the yearly divisional budget.</li> <li >Conducting yearly inventory of fixed/capital assets in coordination with the Finance Division and maintaining complete Fixed Asset Reports.</li> <li >Preparing Performance Appraisals and evaluations for Procurement staff with the VP.</li> <li >Managing the Procurement onboarding plan for new joiners and assisting in creating various internal requests (IT forms, HR forms, IAs, HR and IT tickets).</li> <li >Actively participating in and leading the next year's budget process, issuing required documents such as IAs, budget reallocations, and requisitions.</li> </ul> <h3 >Executive Support and Coordination</h3> <p >This role provides direct support to the VP, Procurement &amp; Supply Chain, involving:</p> <ul > <li >Maintaining all appointments, travel plans, and arrangements for the VP, ensuring effective and timely reminders.</li> <li >Arranging, participating in, and taking minutes of VP Procurement meetings and briefings as per prescribed schedules.</li> <li >Utilizing Legal+ to upload and follow up on Procurement Contracts and Legal advice.</li> <li >Ensuring compliance with administrative standards and completing timely assignments.</li> </ul> <h3 >Compliance and Data Handling</h3> <p >The Executive Admin Assistant must adhere to company policies regarding data security and intellectual property:</p> <ul > <li >Adhering to Cybersecurity policies and procedures.</li> <li >Dealing with data and information according to their level of classification.</li> <li >Avoiding violation of copyrights, patents, or any other intellectual property rights.</li> <li >Complying with Cybersecurity requirements related to the protection of user devices, internet, software, systems, and email.</li> <li >Adhering to the acceptable use policy and utilizing company information and technical assets solely for business purposes.</li> <li >Obtaining required permits from the security department or authority owner before hosting visitors in specific sensitive company sites.</li> <li >Reporting Cybersecurity incidents.</li> </ul> <h3 >Qualifications and Experience</h3> <p >Candidates should possess the following:</p> <ul > <li >A minimum of <strong >2 to 5 years of relevant experience</strong> in an administrative support role, preferably supporting a senior executive.</li> <li >Demonstrated ability to maintain confidentiality and handle sensitive information.</li> <li >Strong organizational, communication, and interpersonal skills.</li> <li >Proficiency in report editing, statistical reporting, and record management.</li> </ul> <h3 >Work Environment</h3> <p >This is a <strong >full-time position</strong> based in <strong >Jeddah</strong>, Saudi Arabia, within the Saudi Airlines Catering Company. The role requires adherence to company regulations and the Saudi Labor Law for all job-related duties.</p>

<p>Batterjee Medical College is seeking a detail-oriented and highly organized Administrative Assistant to support the Hospital Affairs Department . The successful candidate will provide administrative, clerical, and coordination support while assisting with financial and accounting-related tasks to ensure the efficient operation of the department. The ideal candidate has an accounting or finance background , excellent organizational skills, and the ability to manage documentation, financial records, correspondence, and departmental coordination with a high level of accuracy and confidentiality.</p><p>Key Responsibilities</p><p>Administrative Support</p><ul><li>Provide day-to-day administrative support to the Hospital Affairs Department.</li><li>Prepare, format, and maintain reports, correspondence, presentations, and official documents.</li><li>Manage calendars, appointments, meetings, and departmental schedules.</li><li>Organize meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain organized physical and electronic filing systems.</li><li>Handle incoming calls, emails, and correspondence professionally.</li></ul><p>Financial &amp; Accounting Support</p><ul><li>Assist in preparing departmental budgets, financial reports, and expenditure summaries.</li><li>Process purchase requests, purchase orders, invoices, and payment documentation.</li><li>Monitor departmental expenses and maintain accurate financial records.</li><li>Reconcile invoices, quotations, and supporting documents before submission for payment.</li><li>Coordinate with the Finance Department regarding payments, budgets, vendor documentation, and financial processes.</li><li>Maintain accurate records of contracts, service agreements, and financial documentation.</li><li>Assist in tracking departmental budgets and monitoring expenditures against approved allocations.</li></ul><p>Coordination &amp; Documentation</p><ul><li>Coordinate with hospitals, healthcare partners, vendors, and internal departments regarding Hospital Affairs activities.</li><li>Prepare and maintain departmental reports, statistics, and operational documentation.</li><li>Support the administration of agreements, contracts, MOUs, and partnership documentation.</li><li>Ensure documentation complies with institutional policies and record management procedures.</li></ul><p>Office Administration</p><ul><li>Monitor office supplies and coordinate procurement requests.</li><li>Maintain confidentiality of departmental and financial information.</li><li>Support audits by preparing requested documentation and records.</li><li>Assist with departmental projects, events, and other administrative initiatives as assigned.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor degree in Accounting, Finance, Business Administration, or a related field.</p><p>Experience 2u20134 years of administrative experience ,preferably within healthcare, hospitals, or higher education.</p><p>Experience supporting financial or accounting processes is highly preferred.</p><p>Previous experience coordinating invoices, purchase requests, budgets, or vendor documentation is an advantage.</p><p>Skills &amp; Competencies</p><ul><li>Strong administrative and organizational skills.</li><li>Good understanding of accounting principles and financial documentation.</li><li>Experience with invoices, purchase orders, expense tracking, and budget monitoring.</li><li>Excellent proficiency in Microsoft Office, particularly Excel .</li><li>Experience with ERP or accounting systems is preferred.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>High level of professionalism, integrity, and confidentiality.</li><li>Strong interpersonal and stakeholder coordination skills.</li><li>Fluency in Arabic and English.</li></ul>

<p>Data Entry Administrative Assistant Remote Company: PulseMediaNL Position: Data Entry Administrative Assistant Work Arrangement: Fully Remote Department: Administration / Data Operations Employment Type: Full-Time / Part-Time Experience Level: Entry-Level to Intermediate Reports To: Administrative Manager / Operations Supervisor About PulseMediaNL PulseMediaNL is seeking a dependable, organized, and detail-oriented Data Entry Administrative Assistant to provide remote support across our administrative and data-management operations. This position combines accurate data entry with general administrative responsibilities, including maintaining records, updating spreadsheets and databases, processing documents, managing digital files, and assisting internal team members with routine administrative tasks. The role is ideal for someone who is comfortable working with computers, enjoys organized and structured work, and can maintain accuracy while managing multiple assignments independently. Position Summary The Data Entry Administrative Assistant will be responsible for entering, updating, verifying, and organizing company information while providing day-to-day administrative support. Typical responsibilities include maintaining electronic records, processing forms and documents, updating spreadsheets, organizing digital files, monitoring administrative requests, preparing basic reports, and assisting with routine correspondence. These responsibilities align with common data-entry and administrative-assistant functions, including database maintenance, information verification, electronic filing, document preparation, and scheduling. ( Treball )</p><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Good typing and data-entry skills.</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management abilities.</li><li>Ability to use spreadsheets, documents, databases, and email.</li><li>Ability to accurately review and maintain information.</li><li>Professional written communication skills.</li><li>Ability to follow detailed instructions and established procedures.</li><li>Ability to manage multiple responsibilities.</li><li>Ability to work independently in a remote environment.</li><li>Responsible approach to confidential information.</li><li>Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.</li></ul><p>Preferred Skills</p><ul><li>Experience or familiarity with the following is advantageous:</li><li>Microsoft Word, Excel, and Outlook</li><li>Google Docs, Sheets, Drive, and Gmail</li><li>CRM systems</li><li>Database-management platforms</li><li>Digital document-management systems</li><li>Cloud-based office applications</li><li>Calendar and scheduling tools</li><li>Remote collaboration platforms</li></ul><p>Key Skills &amp; Competencies</p><ul><li>Data Accuracy: Strong commitment to entering and maintaining complete and reliable information.</li><li>Attention to Detail: Ability to identify errors, duplicate records, missing information, and inconsistencies.</li><li>Organization: Ability to maintain orderly documents, spreadsheets, records, and administrative assignments.</li><li>Computer Proficiency: Comfortable using office applications, databases, spreadsheets, and digital systems.</li><li>Time Management: Ability to prioritize responsibilities and meet deadlines.</li><li>Communication: Ability to communicate clearly and professionally with supervisors and colleagues.</li><li>Confidentiality: Responsible handling of sensitive company and customer information.</li><li>Reliability: Consistent attendance, responsiveness, and completion of assigned work.</li><li>Independence: Ability to remain productive and accountable without constant supervision.</li><li>Adaptability: Willingness to learn new systems, procedures, and workflows.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Data Entry Administrative Assistant may have access to confidential customer, employee, vendor, or company information. Employees must maintain confidentiality, protect login credentials, use approved company systems, and follow established information-security procedures. Sensitive information must never be disclosed to unauthorized individuals. Applicable privacy and data-protection requirements, including GDPR requirements where relevant, must be followed.</p><p>Remote Work Expectations</p><p>The successful candidate will be expected to maintain reliable internet access, remain available through designated communication channels, manage assignments independently, meet established deadlines, and attend required virtual meetings or training. Employees should maintain a professional remote workspace and communicate promptly regarding technical issues, unclear instructions, or potential delays.</p><p>Performance Expectations</p><p>Performance may be evaluated based on:</p><ul><li>Data-entry accuracy and completeness.</li><li>Quality of administrative work.</li><li>Timeliness of assignments.</li><li>Accuracy of spreadsheets and databases.</li><li>Organization of electronic records.</li><li>Quality of document processing.</li><li>Professional communication.</li><li>Proper handling of confidential information.</li><li>Reliability and remote-work performance.</li></ul><p>The position emphasizes accuracy, organization, consistency, confidentiality, professionalism, and dependable completion of work .</p><p>Ideal Candidate</p><p>The ideal candidate is organized, dependable, accurate, and comfortable working with digital information. They enjoy structured administrative work and can maintain attention to detail while handling routine or repetitive assignments. Successful candidates should demonstrate strong computer skills, professional communication, good judgment, reliability, and a willingness to learn.</p>

<p><br></p><p>Position Summary The Administrative Professional Office Support will help ensure routine administrative activities are completed accurately, professionally, and on time. The role involves maintaining business records, processing documents, updating spreadsheets and databases, managing correspondence, organizing digital files, coordinating schedules, monitoring administrative requests, and assisting internal teams with day-to-day operational needs. Candidates with previous administrative experience are welcome to apply. Entry-level candidates with strong computer skills, attention to detail, communication abilities, and a willingness to learn are also encouraged.</p><p>Key Responsibilities</p><p>Administrative &amp; Office Support</p><ul><li>Provide day-to-day administrative assistance to supervisors and internal teams.</li><li>Complete routine clerical and office-support assignments.</li><li>Process forms, documents, requests, and internal correspondence.</li><li>Maintain administrative trackers, logs, lists, and task records.</li><li>Prepare basic reports, summaries, and business documents.</li><li>Monitor outstanding administrative tasks and deadlines.</li><li>Retrieve information and documentation for authorized team members.</li><li>Coordinate routine administrative activities.</li><li>Follow up on pending requests when necessary.</li><li>Assist with special administrative projects as assigned.</li></ul><p>Data Entry &amp; Records Management</p><ul><li>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.</li><li>Create new records and update existing information.</li><li>Transfer information from forms, emails, documents, and other authorized sources.</li><li>Review entered information for accuracy and completeness.</li><li>Identify missing, duplicate, outdated, or inconsistent records.</li><li>Correct routine errors according to established procedures.</li><li>Maintain accurate and organized business records.</li><li>Assist with database cleanup and record-maintenance activities.</li></ul><p>Email &amp; Correspondence</p><ul><li>Monitor assigned administrative inboxes and communication channels.</li><li>Review incoming correspondence and identify required actions.</li><li>Respond to routine administrative inquiries when authorized.</li><li>Forward requests to the appropriate department or employee.</li><li>Draft basic professional correspondence.</li><li>Proofread outgoing communications for accuracy and professionalism.</li><li>Maintain organized email folders and communication records.</li><li>Follow up on outstanding correspondence when assigned.</li></ul><p>Document Preparation &amp; Processing</p><ul><li>Prepare, format, edit, and organize routine business documents.</li><li>Assist with letters, forms, reports, memos, and administrative materials.</li><li>Review documents for accuracy and completeness.</li><li>Proofread documents for spelling, grammar, and formatting.</li><li>Update existing templates and documents as instructed.</li><li>Upload and store completed documents appropriately.</li><li>Maintain proper document versions.</li><li>Assist with document indexing and archiving.</li></ul><p>Spreadsheet &amp; Database Support</p><ul><li>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.</li><li>Update administrative trackers and data lists.</li><li>Sort, filter, categorize, and organize information.</li><li>Review spreadsheets for errors or missing information.</li><li>Maintain consistent formatting.</li><li>Prepare simple data summaries when requested.</li><li>Support routine record verification and database maintenance.</li></ul><p>Digital File Management</p><ul><li>Maintain organized electronic filing systems.</li><li>Upload, rename, categorize, and archive digital documents.</li><li>Follow established file-naming conventions.</li><li>Store files in designated folders and systems.</li><li>Maintain organized shared drives and cloud-based workspaces.</li><li>Retrieve documents for authorized employees.</li><li>Identify duplicate, outdated, or incorrectly filed records.</li><li>Assist with digital file cleanup and archiving.</li></ul><p>Calendar &amp; Scheduling Support</p><ul><li>Assist with scheduling meetings, appointments, and virtual calls.</li><li>Review calendar availability before scheduling.</li><li>Enter appointment and meeting information accurately.</li><li>Send meeting invitations and reminders when required.</li><li>Update calendars when scheduling changes occur.</li><li>Assist with identifying scheduling conflicts.</li><li>Maintain accurate scheduling information.</li></ul><p>Internal Communication &amp; Coordination</p><ul><li>Communicate professionally with supervisors and colleagues.</li><li>Route administrative requests to appropriate team members.</li><li>Follow up on outstanding internal requests.</li><li>Provide accurate information to authorized employees.</li><li>Maintain clear records of completed and pending tasks.</li><li>Provide progress updates when requested.</li><li>Escalate urgent or sensitive matters appropriately.</li></ul><p>Confidentiality &amp; Data Protection</p><p>The Administrative Professional may have access to confidential company, employee, customer, vendor, or operational information. The successful candidate must:</p><ul><li>Maintain strict confidentiality.</li><li>Access information only when necessary for assigned duties.</li><li>Protect passwords and company credentials.</li><li>Use approved company systems and communication channels.</li><li>Follow data-storage and document-sharing procedures.</li><li>Maintain privacy while working remotely.</li><li>Secure work devices and systems when unattended.</li><li>Never disclose confidential information to unauthorized individuals.</li><li>Report suspected security incidents promptly.</li><li>Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.</li></ul><p>Remote Work Expectations</p><p>As a fully remote employee, the successful candidate will be expected to:</p><ul><li>Maintain reliable internet access during scheduled working hours.</li><li>Remain available through designated communication channels.</li><li>Maintain dependable attendance and punctuality.</li><li>Manage assigned responsibilities independently.</li><li>Prioritize tasks according to deadlines and business needs.</li><li>Attend required virtual meetings and training sessions.</li><li>Communicate promptly about delays or technical issues.</li><li>Maintain a professional and reasonably quiet workspace.</li><li>Follow company remote-work and information-security procedures.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li>Good written and verbal communication abilities.</li><li>Strong attention to detail and accuracy.</li><li>Good typing and keyboard skills.</li><li>Ability to work with email, spreadsheets, documents, and online systems.</li><li>Ability to follow written and verbal instructions.</li><li>Ability to manage multiple administrative responsibilities.</li><li>Ability to maintain organized records and files.</li><li>Ability to work independently with limited supervision.</li><li>Responsible approach to confidential information.</li><li>Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</li><li>Experience or familiarity with the following is advantageous: Microsoft Word, Excel, and Outlook Google Docs, Sheets, Drive, Gmail, and Calendar CRM or database systems Digital document-management platforms Cloud-based business applications Virtual meeting platforms Task-management applications</li><li>Training may be provided for PulseMediaNL-specific systems and procedures.</li></ul>

<p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative &amp; Office Support</strong><br>Provide day-to-day administrative assistance to supervisors and internal teams.<br>Complete routine clerical and office-support assignments.<br>Process forms, documents, requests, and internal correspondence.<br>Maintain administrative trackers, logs, lists, and task records.<br>Prepare basic reports, summaries, and business documents.<br>Monitor outstanding administrative tasks and deadlines.<br>Retrieve information and documentation for authorized team members.<br>Coordinate routine administrative activities.<br>Follow up on pending requests when necessary.<br>Assist with special administrative projects as assigned.</li><li><strong>Data Entry &amp; Records Management</strong><br>Accurately enter information into databases, spreadsheets, CRM systems, and other approved platforms.<br>Create new records and update existing information.<br>Transfer information from forms, emails, documents, and other authorized sources.<br>Review entered information for accuracy and completeness.<br>Identify missing, duplicate, outdated, or inconsistent records.<br>Correct routine errors according to established procedures.<br>Maintain accurate and organized business records.<br>Assist with database cleanup and record-maintenance activities.</li><li><strong>Email &amp; Correspondence</strong><br>Monitor assigned administrative inboxes and communication channels.<br>Review incoming correspondence and identify required actions.<br>Respond to routine administrative inquiries when authorized.<br>Forward requests to the appropriate department or employee.<br>Draft basic professional correspondence.<br>Proofread outgoing communications for accuracy and professionalism.<br>Maintain organized email folders and communication records.<br>Follow up on outstanding correspondence when assigned.</li><li><strong>Document Preparation &amp; Processing</strong><br>Prepare, format, edit, and organize routine business documents.<br>Assist with letters, forms, reports, memos, and administrative materials.<br>Review documents for accuracy and completeness.<br>Proofread documents for spelling, grammar, and formatting.<br>Update existing templates and documents as instructed.<br>Upload and store completed documents appropriately.<br>Maintain proper document versions.<br>Assist with document indexing and archiving.</li><li><strong>Spreadsheet &amp; Database Support</strong><br>Maintain spreadsheets using Microsoft Excel, Google Sheets, or similar applications.<br>Update administrative trackers and data lists.<br>Sort, filter, categorize, and organize information.<br>Review spreadsheets for errors or missing information.<br>Maintain consistent formatting.<br>Prepare simple data summaries when requested.<br>Support routine record verification and database maintenance.</li><li><strong>Digital File Management</strong><br>Maintain organized electronic filing systems.<br>Upload, rename, categorize, and archive digital documents.<br>Follow established file-naming conventions.<br>Store files in designated folders and systems.<br>Maintain organized shared drives and cloud-based workspaces.<br>Retrieve documents for authorized employees.<br>Identify duplicate, outdated, or incorrectly filed records.<br>Assist with digital file cleanup and archiving.</li><li><strong>Calendar &amp; Scheduling Support</strong><br>Assist with scheduling meetings, appointments, and virtual calls.<br>Review calendar availability before scheduling.<br>Enter appointment and meeting information accurately.<br>Send meeting invitations and reminders when required.<br>Update calendars when scheduling changes occur.<br>Assist with identifying scheduling conflicts.<br>Maintain accurate scheduling information.</li><li><strong>Internal Communication &amp; Coordination</strong><br>Communicate professionally with supervisors and colleagues.<br>Route administrative requests to appropriate team members.<br>Follow up on outstanding internal requests.<br>Provide accurate information to authorized employees.<br>Maintain clear records of completed and pending tasks.<br>Provide progress updates when requested.<br>Escalate urgent or sensitive matters appropriately.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma, secondary school qualification, GED, or equivalent.</li><li>Basic to intermediate computer proficiency.</li><li>Strong organizational and time-management skills.</li><li>Good written and verbal communication abilities.</li><li>Strong attention to detail and accuracy.</li><li>Good typing and keyboard skills.</li><li>Ability to work with email, spreadsheets, documents, and online systems.</li><li>Ability to follow written and verbal instructions.</li><li>Ability to manage multiple administrative responsibilities.</li><li>Ability to maintain organized records and files.</li><li>Ability to work independently with limited supervision.</li><li>Responsible approach to confidential information.</li><li>Previous experience in office administration, administrative assistance, data entry, clerical support, virtual assistance, customer support, or records management is beneficial but may not be required.</li><li>Experience or familiarity with the following is advantageous: Microsoft Word, Excel, and Outlook Google Docs, Sheets, Drive, Gmail, and Calendar CRM or database systems Digital document-management platforms Cloud-based business applications Virtual meeting platforms Task-management applications</li></ul>

<p>The Engineering Administrative Assistant provides administrative, coordination, and documentation support to the Engineering Department. The role supports the Director of Engineering and engineering team in daily operations, reporting, procurement follow-up, documentation, contractor coordination, and departmental communication. The position requires strong organizational skills, attention to detail, professional communication, and the ability to coordinate effectively with internal departments, contractors, suppliers, and other stakeholders.</p><p>Key Responsibilities</p><ul><li><strong>Administrative &amp; Department Support</strong><ul><li>Provide daily administrative support to the Director of Engineering and Engineering Department.</li><li>Prepare correspondence, reports, presentations, memos, and official departmental documents.</li><li>Maintain organized electronic and physical filing systems for engineering records.</li><li>Manage departmental schedules, meetings, appointments, and follow-ups.</li><li>Prepare meeting agendas and minutes and follow up on assigned action points.</li><li>Coordinate communication between Engineering and other hotel departments.</li></ul></li><li><strong>Engineering Documentation &amp; Reporting</strong><ul><li>Maintain records of preventive maintenance, corrective maintenance, inspections, and technical reports.</li><li>Assist in preparing daily, weekly, and monthly Engineering reports.</li><li>Maintain updated records for equipment, assets, warranties, service contracts, certificates, and technical documentation.</li><li>Support documentation related to CMMS and engineering work orders.</li><li>Maintain records of incidents, breakdowns, technical observations, and corrective actions.</li><li>Assist in tracking project, snagging, DLP, and handover documentation when required.</li></ul></li><li><strong>Procurement &amp; Financial Follow-Up</strong><ul><li>Prepare and follow up Purchase Requests (PR), Purchase Orders (PO), and engineering material requests.</li><li>Coordinate with Procurement and Finance regarding quotations, approvals, deliveries, and invoices.</li><li>Maintain records of engineering purchases, quotations, invoices, and departmental expenses.</li><li>Follow up with suppliers and contractors regarding pending materials, spare parts, and services.</li><li>Assist the Director of Engineering in tracking departmental CAPEX and OPEX items.</li></ul></li><li><strong>Contractor &amp; Supplier Coordination</strong><ul><li>Coordinate appointments, site visits, and access requirements for contractors and suppliers.</li><li>Maintain an updated database of engineering contractors, suppliers, and service providers.</li><li>Follow up on quotations, technical submissions, reports, and completion documents.</li><li>Track contractor attendance, pending works, deadlines, and required documentation.</li><li>Support communication and documentation related to warranty and maintenance agreements.</li></ul></li><li><strong>Compliance &amp; Records</strong><ul><li>Maintain Engineering certificates, inspection reports, permits, licenses, and compliance documentation.</li><li>Support documentation related to Civil Defense, Fire &amp; Life Safety, municipality, and other relevant authorities.</li><li>Track expiry dates of certificates, contracts, warranties, and required renewals.</li><li>Ensure Engineering documentation is properly maintained and readily available for audits and inspections.</li></ul></li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Saudi National - Female.</li><li>Diploma or Bachelor's degree in Business Administration, Management, Engineering Administration, or a related field.</li><li>Previous administrative experience is preferred; experience within hospitality, engineering, facilities management, or construction is an advantage.</li><li>Good command of English and Arabic, both written and spoken.</li><li>Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.</li><li>Experience with CMMS, ERP, procurement, or hotel systems is an advantage.</li></ul>

<p>The Engineering Administrative Assistant provides administrative, coordination, and documentation support to the Engineering Department. The role supports the Director of Engineering and engineering team in daily operations, reporting, procurement follow-up, documentation, contractor coordination, and departmental communication. The position requires strong organizational skills, attention to detail, professional communication, and the ability to coordinate effectively with internal departments, contractors, suppliers, and other stakeholders.</p><p>Key Responsibilities</p><ul><li><strong>Administrative &amp; Department Support</strong></li><li>Provide daily administrative support to the Director of Engineering and Engineering Department.</li><li>Prepare correspondence, reports, presentations, memos, and official departmental documents.</li><li>Maintain organized electronic and physical filing systems for engineering records.</li><li>Manage departmental schedules, meetings, appointments, and follow-ups.</li><li>Prepare meeting agendas and minutes and follow up on assigned action points.</li><li>Coordinate communication between Engineering and other hotel departments.</li><li><strong>Engineering Documentation &amp; Reporting</strong></li><li>Maintain records of preventive maintenance, corrective maintenance, inspections, and technical reports.</li><li>Assist in preparing daily, weekly, and monthly Engineering reports.</li><li>Maintain updated records for equipment, assets, warranties, service contracts, certificates, and technical documentation.</li><li>Support documentation related to CMMS and engineering work orders.</li><li>Maintain records of incidents, breakdowns, technical observations, and corrective actions.</li><li>Assist in tracking project, snagging, DLP, and handover documentation when required.</li><li><strong>Procurement &amp; Financial Follow-Up</strong></li><li>Prepare and follow up Purchase Requests (PR), Purchase Orders (PO), and engineering material requests.</li><li>Coordinate with Procurement and Finance regarding quotations, approvals, deliveries, and invoices.</li><li>Maintain records of engineering purchases, quotations, invoices, and departmental expenses.</li><li>Follow up with suppliers and contractors regarding pending materials, spare parts, and services.</li><li>Assist the Director of Engineering in tracking departmental CAPEX and OPEX items.</li><li><strong>Contractor &amp; Supplier Coordination</strong></li><li>Coordinate appointments, site visits, and access requirements for contractors and suppliers.</li><li>Maintain an updated database of engineering contractors, suppliers, and service providers.</li><li>Follow up on quotations, technical submissions, reports, and completion documents.</li><li>Track contractor attendance, pending works, deadlines, and required documentation.</li><li>Support communication and documentation related to warranty and maintenance agreements.</li><li><strong>Compliance &amp; Records</strong></li><li>Maintain Engineering certificates, inspection reports, permits, licenses, and compliance documentation.</li><li>Support documentation related to Civil Defense, Fire &amp; Life Safety, municipality, and other relevant authorities.</li><li>Track expiry dates of certificates, contracts, warranties, and required renewals.</li><li>Ensure Engineering documentation is properly maintained and readily available for audits and inspections.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Saudi National - Female. Diploma or Bachelor's degree in Business Administration, Management, Engineering Administration, or a related field. Previous administrative experience is preferred; experience within hospitality, engineering, facilities management, or construction is an advantage. Good command of English and Arabic, both written and spoken. Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook. Experience with CMMS, ERP, procurement, or hotel systems is an advantage.</p><p>Additional Information</p><ul><li>Skills &amp; Competencies</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and coordination abilities.</li><li>Professional English email and report-writing skills.</li><li>Strong attention to detail and documentation accuracy.</li><li>Ability to manage multiple tasks and priorities.</li><li>Good follow-up skills and ability to work with deadlines.</li><li>Ability to maintain confidentiality and handle sensitive departmental information.</li><li>Team-oriented with a professional and positive attitude.</li><li>Willingness to learn basic engineering and technical terminology.</li></ul><p>Key Performance Indicators (KPIs)</p><ul><li>Accuracy and timely submission of Engineering reports.</li><li>Proper maintenance and organization of departmental documentation.</li><li>Timely follow-up of PRs, POs, invoices, quotations, and material requests.</li><li>Effective tracking of contractors and pending engineering activities.</li><li>Timely renewal and tracking of certificates, warranties, and contracts.</li><li>Accuracy of departmental records and databases.</li><li>Timely completion and follow-up of tasks assigned by the Director of Engineering.</li></ul><p>Working Relationships</p><ul><li>Director of Engineering</li><li>Assistant Director of Engineering</li><li>Engineering Supervisors and Technicians</li><li>Procurement Department</li><li>Finance Department</li><li>Human Resources</li><li>Security and Health &amp; Safety</li><li>Housekeeping and Front Office</li><li>Contractors, suppliers, and service providers</li></ul>

<h3 >Executive Administrative Assistant Role at Alhajry overseas</h3> <p >Alhajry overseas is seeking a dedicated and organized <strong >Executive Administrative Assistant</strong> to join our team in Al Khobar. This full-time position is crucial for providing high-level administrative and operational support, ensuring the smooth execution of daily activities and departmental projects.</p> <h3 >Purpose of the Role</h3> <p >The primary purpose of this role is to enhance team efficiency and productivity by offering comprehensive support. The Executive Administrative Assistant will facilitate effective cross-functional communication and contribute to the successful execution of various departmental initiatives, maintaining a highly organized and confidential operational environment.</p> <h3 >Key Responsibilities</h3> <ul > <li >Maintain strict confidentiality of sensitive information and documents.</li> <li >Manage calendars, schedule appointments, and record accurate, actionable meeting minutes.</li> <li >Coordinate business travel arrangements, including bookings and detailed itineraries.</li> <li >Draft, format, and proofread reports, presentations, and various correspondence.</li> <li >Manage office supply inventory and coordinate procurement processes as needed.</li> <li >Provide administrative support for HR workflows, including documentation and record-keeping.</li> <li >Handle incoming calls, emails, and correspondence, responding or routing them appropriately.</li> <li >Maintain organized digital and physical filing systems and records to ensure easy retrieval.</li> </ul> <h3 >Qualifications and Experience</h3> <p >Candidates for this position should possess <strong >2 to 5 years of relevant administrative experience</strong>, demonstrating a proven ability to manage complex tasks and support senior-level staff effectively. A strong command of organizational tools and office software is essential.</p> <h3 >Compensation and Employment Details</h3> <p >This is a full-time employment opportunity with a competitive monthly salary ranging from <strong >SAR 5,625 to SAR 7,500</strong>, commensurate with experience and qualifications.</p> <h3 >Work Location</h3> <p >The role is based in <strong >Al Khobar</strong>, Saudi Arabia, requiring on-site presence to support daily operations.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><br>POSITION SUMMARY<br>Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.<br>Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.<br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.&nbsp;<br>Combining timeless glamour with a vanguard spirit, St. Regis Hotels &amp; Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin&nbsp;your purpose,&nbsp;belong&nbsp;to an amazing global​&nbsp;team, and&nbsp;become&nbsp;the best version of you.</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p>We are seeking a detail-oriented and organized Administrative Clerk / Technical Engineering Clerk to provide comprehensive administrative and clerical support to the Department Head, ensuring smooth day-to-day office operations. The ideal candidate will be responsible for maintaining documentation, coordinating schedules, processing administrative requests, and supporting internal communication while ensuring accuracy, confidentiality, and efficiency. Key Responsibilities * Provide administrative and clerical support to the Department Head. * Maintain employee records, filing systems, and timekeeping documentation. * Process leave requests, expense reimbursements, vendor payments, gate passes, and other administrative transactions. * Prepare reports, letters, meeting minutes, and official correspondence. * Manage calendars, schedule meetings, appointments, and travel arrangements. * Handle incoming calls, emails, visitors, and general correspondence professionally. * Review, edit, and format documents to ensure accuracy and compliance. * Monitor office supplies, equipment, and administrative procedures. * Coordinate communication between the Department Head, internal teams, and external stakeholders. * Perform other administrative duties as assigned.</p><p><strong>Desired Candidate Profile</strong></p><p>5 - 8 years of work experience Diploma in one of the following disciplines - Business Administration, Human Resources, Office Administration, Secretarial Studies, Accounting, Management Information Systems (MIS), Marketing. Provides clerical support to a Department Head Scope includes routine clerical tasks Maintains Department timekeeping and filing systems, initiates employee actions, expense reimbursements, leave processing, vendor payments, gate passes and other miscellaneous system related tasks Types reports, letters and other routine correspondence, and takes dictation and minutes as required Manages diary, schedules meetings and appointments, and handles travel arrangements Screens and directs telephone calls and visitors accordingly, and handles requests and queries appropriately Receives and distributes incoming mail / correspondence Acts as point of contact for document review, editing and formatting Operates office equipment, and maintains office systems and procedures Acts as point of contact between the Director and direct reports, as well as other internal/external contacts, orders and manages office supplies, and performs other duties as requested by the Department Head</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Senior&nbsp;HR&nbsp;Assistant&nbsp;|&nbsp;Abha,&nbsp;Saudi&nbsp;Arabia</strong></p><br><br> <br> <p><strong>About&nbsp;Almarai:&nbsp;</strong>Founded in 1977, Almarai Company is the world’s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan. Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle:&nbsp;<strong>“Quality you can trust.”</strong></p><br><br> <br> <p>Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L’usine, 7DAYS, ALYOUM, Nuralac, Farm’s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion<strong>.</strong></p><br><br> <br> <br> <p><strong>About&nbsp;the&nbsp;Role:&nbsp;</strong>To assist the Divisional HR team in HR activities and documentation such as staffing, policy implementation, holidays, medical services, payroll, terminations, accommodation and report to HR Supervisor on the implemented activities using appropriate systems.</p><br><br> <br> <br> <p><strong>Potential&nbsp;candidate&nbsp;must&nbsp;meet&nbsp;the&nbsp;requirements&nbsp;mentioned&nbsp;below:</strong></p><br><br> <ul> <li>Diploma&nbsp;in&nbsp;Human&nbsp;Resources,&nbsp;Business&nbsp;Administration,&nbsp;or&nbsp;equivalent.</li> <li>Minimum&nbsp;1&nbsp;Year&nbsp;experience&nbsp;in&nbsp;HR&nbsp;field.</li> <li>MS&nbsp;Office&nbsp;(Excel&nbsp;and&nbsp;Power&nbsp;point&nbsp;are&nbsp;must).</li> <li>Fair&nbsp;English&nbsp;Language.</li> <li>Data&nbsp;Entry&nbsp;&amp;&nbsp;analysis.</li> </ul> <br> <br> <p>Almarai&nbsp;offers&nbsp;a&nbsp;competitive&nbsp;package,&nbsp;generous&nbsp;leave,&nbsp;medical&nbsp;coverage,&nbsp;discretionary&nbsp;bonus,&nbsp;training,&nbsp;and&nbsp;development&nbsp;etc.</p><br><br> <br> <br> <p>This&nbsp;is&nbsp;a&nbsp;great&nbsp;opportunity&nbsp;to&nbsp;join&nbsp;a&nbsp;successful&nbsp;and&nbsp;expanding&nbsp;global&nbsp;business,&nbsp;offering&nbsp;an&nbsp;excellent&nbsp;remuneration&nbsp;and&nbsp;benefits&nbsp;package.</p><br><br> <br> <br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<p>About the Role We're looking for a highly organized and motivated Entry-Level Administrative Professional to support our remote Operations team. In this role, you'll help keep day-to-day business activities running efficiently by providing administrative, operational, and coordination support across multiple departments. This opportunity is ideal for someone beginning their career who enjoys staying organized, solving problems, and working collaboratively in a fast-paced remote environment. You'll gain hands-on experience with business operations while contributing to projects that help teams stay productive and connected.</p><p>Key Responsibilities</p><p>Operations &amp; Administrative Support</p><ul><li>Provide daily administrative support to internal teams across the organization.</li><li>Coordinate calendars, schedule meetings, and assist with meeting preparation.</li><li>Track action items and support project follow-ups to ensure tasks are completed on time.</li><li>Maintain organized workflows and help improve operational efficiency.</li></ul><p>Office &amp; Process Coordination</p><ul><li>Maintain internal documentation, shared resources, and operational trackers.</li><li>Assist with onboarding activities, including documentation and team coordination.</li><li>Perform data entry, record maintenance, and basic reporting tasks.</li><li>Help identify opportunities to improve administrative processes and streamline workflows.</li></ul><p>Communication &amp; Collaboration</p><ul><li>Serve as a dependable point of contact for internal operational requests.</li><li>Communicate professionally with cross-functional teams in a fully remote environment.</li><li>Collaborate across departments to ensure projects and administrative tasks are completed accurately and efficiently.</li></ul><p>Systems &amp; Data Management</p><ul><li>Maintain accurate information across internal systems and databases.</li><li>Organize digital files and support document management best practices.</li><li>Follow established procedures to ensure data accuracy, consistency, and compliance.</li></ul><p>What We Offer</p><ul><li>A fully remote, flexible work environment.</li><li>Opportunities to learn and grow within business operations and cross-functional teams.</li><li>A collaborative and supportive culture focused on professional development.</li><li>Meaningful work that directly contributes to organizational success.</li><li>Competitive compensation and benefits based on experience.</li><li>A stable, team-oriented workplace committed to long-term growth.</li></ul><p>Diversity &amp; Inclusion</p><p>We believe diverse perspectives strengthen our team and drive better outcomes. We are committed to building an inclusive workplace where all employees feel respected, supported, and empowered to succeed. We welcome applications from qualified candidates of all backgrounds and experiences.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>0-2 years of administrative, operations, office support, or related experience (internships are welcome).</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to prioritize multiple tasks while working independently in a remote environment.</li><li>Self-motivated, proactive, and eager to learn.</li><li>Proficiency with Google Workspace, Microsoft Office, or similar productivity software.</li><li>Experience with CRM platforms or other business systems is a plus, but not required.</li></ul>

Company Description:Midana Exploration Company (MEC) is a resource exploration and development company and a subsidiary of Australia’s leading private mining enterprise, Hancock Prospecting. Operating at the forefront of the Middle East’s rapidly expanding mining sector, MEC is dedicated to unlocking the vast mineral potential of the highly prospective Arabian-Nubian Shield.<br>Our core focus is to rapidly and safely transition high-potential exploration targets into world-class operational mining assets. We achieve this by combining Hancock Prospecting’s demonstrated track record in exploration, mega-project delivery, technology, and operational excellence with deep local partnerships. Through our landmark joint ventures with highly regarded Saudi resource companies, and our own targeted exploration prospects, we are developing a new benchmark for resource development while also actively contributing to the development of the resource sector in Saudi.<br>Role Description:The Vice President Finance and Administration’s primary purpose is to be the senior executive accountable for the effective and efficient delivery of the following functions within Midana Exploration Company (MEC) and, where appropriate, related KSA entities: Finance and Commercial (CFO), Procurement, HR (recruitment, onboarding, payroll, visas), Legal, Corporate Governance and Government Compliance Reporting, and Office Administration.<br>The role will focus on supporting the rapid establishment of exploration and operating mining assets in KSA, through input to corporate functions enabling target identification, and rapidly undertaking studies and projects to deliver high-value operational assets. This role is based in Jeddah, with the expectation of business travel to both Riyadh, other JV offices throughout KSA and Australia.<br>Responsibilities:Finance & Commercial Direct and oversee all finance and commercial functions of MEC and related KSA entities in a capacity analogous to a CFOEnsure all finance reporting to the MEC Board and related KSA entities is accurate and timely, consistent with corporate and government reporting obligations Ensure MEC treasury function is maintained to support the technical/commercial objectives of MEC and related KSA entities In coordination with the VP Studies and Projects, accountability for the development and management of MEC’s consolidated operating and capital budget<br>HRDirect and oversee the efficient and effective delivery of HR functions to all KSA entities including recruitment, onboarding, policies and procedures related to HR, payroll, leave, travel, immigration and employee benefits management, visa and government portal management Ensure effective policies and procedures are in place to both attract and retain high-quality human resources into the company including all onboarding activities Manage MEC Saudization obligations in line with government regulation and corporate objectives Ensure the MEC organizational structure is efficient and effective and recruitment plans are aligned with the Company’s growth stages and projects in the Kingdom Establish effective frameworks for performance management, leadership development, succession planning, compensation and benefits, ensuring the development of national capabilities and the retention of talent required to achieve the Company’s strategic objectives<br>Commercial & Procurement Develop and oversee MEC’s procurement function including policies and procedures ensuring MEC receives optimized value for all goods and services via strategic sourcing approach and leveraging the procurement power of HPPL where appropriate. In coordination with the VP Studies and Projects, develop the framework for the qualification, evaluation, and management of suppliers and contractors, while promoting local content, monitoring performance, managing risks, and ensuring compliance with quality standards and contractual terms Provide commercial support to all functions including tendering and contracting support<br>Legal and Corporate Governance Lead the development and implementation of legal policies, procedures, and corporate governance frameworks, and provide legal and strategic advice to the CEO and Board, and Committees on investments, joint ventures, material transactions, and project development decisions drawing on support from external KSA legal expertise where required Ensure all statutory reporting and corporate governance commitments and obligations are managed efficiently, effectively and in compliance with legal obligations Coordination with HPPL Legal on all legal matters related to HPPL’s activities in KSA<br>Administration Ensure the efficient and effective management of the administration function of MEC including office, travel and vehicle logistics<br>Experience:Minimum of 15-20 years of leadership experience in financial and corporate governance in KSA with extensive experience within the mining industry Demonstrated track record of managing and delivering timely and accurate corporate and financial reports to government and company Boards Substantial experience in managing relationships with Government entities Proven leadership experience in managing multi-disciplinary financial, commercial, HR and legal teams Extensive knowledge of KSA's mining, corporate governance and financial reporting regulations<br>Qualifications:A citizen of the Kingdom of Saudia Arabia. Bachelor’s degree in Finance (required). Master’s degree or PhD in Finance and or Business Administration (MBA) is highly desirable Valid KSA driving license<br>Functional & Technical Skills:Deep expertise in finance and administration of large mining companies within KSA. Extensive experience in the corporate governance and legal requirements related to mining and exploration companies operating within KSAStrong strategic planning and commercial acumen, with experience managing multi-million dollar decisions and outcomes. Excellent negotiation, conflict resolution, and stakeholder relationship management skills. Exceptional communication and reporting skills, with the ability to present financial and corporate governance information to senior executives and board members. Native Arabic speaker. Written and oral fluency in English is required.<br>Work Location:The role is primarily based in the Midana Exploration Company’s office in Jeddah, Saudi Arabia. Requires travel to Riyadh and other JV offices throughout the Kingdom, including travel to HPPL offices Australia as required.

Responsibility Manage the general well-being of the office environment and ensure a smooth and efficient office operations Support Marketing or Sales related areas when necessary (eg. exhibitions organization etc.) As the Compliance representatives to execute Regional Compliance initiatives in Saudi office and keep abreast of latest Compliance regulations Keep stock of office supplies and place orders when necessary, ensuring on-time payments to vendors and renewing licenses or lease agreement when needed As the gatekeeper to ensure all Company process are followed, such as perform staff claims and reimbursements processing and record keeping Support on local Employee Relations activities by working closely with Region HR team and local Happiness Committee members in carrying out staff activities Submit timely reports (including weekly meeting minutes) and prepare proposals (e.g. budget, office renovation plans) as assigned<br>Requirements Bachelor's degree or above (preferable in business admin or finance related discipline).2 years of proven experience as a sales support related working experience or as an office administrator, office assistant or relevant role Good knowledge and resources with local agencies and supplier management Familiarity with office management procedures and basic accounting principles. Excellent knowledge of MS Office and office management software Excellent organizational, problem solving and time management skills. Self-driven, result oriented and solution focused. Outstanding communication and interpersonal abilities Excellent written and verbal communication skills in English and Mandarin.

This role will be based in Eastern, KSA. We are looking for candidates who are available to join at short notice.