Document Controller

Job Title: Document Controller Location: Riyadh, KSA<br>Qualification:Diploma or Bachelor's degree in Business Administration or a related field Construction industry qualification or minimum 5 years’ experience in Document Control GCC/ Saudi experience is essential Broad-based experience across all main disciplines, as well as the full life cycle of a project Experience with other Document Management Platforms (such as Unifier) preferable<br>Skills & Competencies Good level of competency in MS Office, including Word; Excel; Power Point Thorough knowledge of Aconex and Unifier<br>Key Responsibilities Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers Maintain and update all project logs and provide the required information for preparation of reports Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals Liaise with site supervision staff and collate data to assist in the preparation of all reports Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports Receive, maintain and log all project related electronic mail and documents Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices Maintain log and update “Record Copy” and “Coordination Copy” of all project related contract documents, “construction issue” drawings, specification, documents, submittals…etc. Prepare copies and return back to Contractor & Client all submittals reviewed and returned Affix the necessary stamp on the “Record Copy” and “Coordination Copy” and file accordingly to all submittals reviewed and returned File all submittals according to the PQP filing system, Label all files according to the PQP filing system Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team Maintain backup soft copies of the project documentation on daily/weekly/monthly basis Identify potential safety concerns within the site office and inform RE/Site HSEAt project close-out complete the archiving / e-archiving of all documents and maintain such records Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE<br>ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Job Summary We are seeking a highly organized and proactive Document Controller & Project Assistant to support our Interior Design team. This role combines document management, administrative support, and project coordination to ensure the smooth execution of design projects from concept through completion. The ideal candidate has a background in Interior Design or Construction, enabling them to understand design drawings, specifications, materials, finishes, and construction terminology. An Interior Design graduate or professional is strongly preferred. Key Responsibilities Document Control • Maintain, organize, and update all project documentation, including drawings, specifications, BOQs, material schedules, submittals, RFIs, and project correspondence. • Ensure all documents are correctly filed, version-controlled, and distributed to the appropriate team members. • Track revisions and maintain accurate document registers. • Prepare project folders and maintain digital and physical filing systems. • Ensure project documentation complies with company standards and procedures. Project & Design Team Support • Assist interior designers with daily administrative and project coordination tasks. • Prepare presentation packages, material boards, finish schedules, and project reports. • Coordinate meetings, record meeting minutes, and follow up on action items. • Monitor project timelines and remind team members of upcoming deadlines. • Support procurement activities by organizing quotations, material samples, and supplier information. Runner & Coordination • Visit suppliers, showrooms, contractors, and project sites as required. • Collect and deliver drawings, samples, documents, and materials. • Coordinate with vendors, consultants, contractors, and clients regarding documentation and deliveries. • Track sample approvals and ensure timely movement of materials between suppliers and the design office. Materials & Design Support • Understand and identify interior finishes, furniture, lighting, fabrics, flooring, stone, wood, metals, and other construction materials. • Review material submittals for completeness before designer review. • Assist in maintaining the material library and sample inventory. • Support designers in sourcing products and coordinating sample requests. Qualifications • Interior Design graduates are strongly preferred. • Minimum 2 years of experience in Interior Design, Fit-Out, Architecture, or Construction. • Experience in document control within design or construction projects is highly desirable. Required Skills • Strong understanding of interior design drawings, construction documentation, and material specifications. • Excellent organizational and document management skills. • High attention to detail and accuracy. • Ability to prioritize multiple tasks in a fast-paced environment. • Strong communication and coordination skills. • Proficiency in Microsoft Office (Excel, Word, Outlook). • Experience with Auto CAD is required. • Knowledge of Adobe InDesign, Photoshop, Sketch Up, or Revit is an advantage. • Familiarity with project management and document control systems is a plus. Personal Attributes • Proactive and dependable. • Professional and service-oriented. • Strong problem-solving abilities. • Able to work independently while supporting a collaborative team. • Willing to travel to project sites, suppliers, and client meetings when required. Preferred Candidate Profile We are looking for someone who is not only highly organized but also understands the language of interior design. The ideal candidate is an Interior Designer or someone with hands-on experience in interior fit-out or construction, capable of recognizing materials, understanding design intent, coordinating effectively with project stakeholders, and providing practical support throughout the project lifecycle. This version is suitable for posting on Linked In, recruitment websites, or sharing with hiring agencies. I can also tailor it for a junior, mid-level, or senior position depending on the experience you're targeting.

About the Company<br><br>DAO is committed to excellence in project management and administration, focusing on delivering high-quality mixed-use developments in the Kingdom of Saudi Arabia.<br><br>About the Role<br><br>The Document Controller / Administrative & Store Coordinator is responsible for managing project documentation, document control processes, administrative requirements, permits, office supplies, and storekeeping activities for the project. The role ensures that all project records are properly controlled, maintained, distributed, and readily available while supporting the project team with administrative and operational requirements in accordance with DAO policies, project procedures, and applicable requirements in the Kingdom of Saudi Arabia.<br><br>Responsibilities<br><br>Document Control Maintain and systematically organize all project-related documents, records, correspondence, and technical documentation to ensure proper filing, maintenance, and efficient retrieval. Implement and maintain the document control and document versioning procedures approved by DAO and applicable project requirements. Control and monitor all incoming and outgoing project documents, ensuring proper registration, distribution, tracking, and archiving. Ensure that documents are issued, distributed, and stored using the correct document numbering, revision, status, and approval procedures. Provide authorized personnel with requested documents, ensuring that the latest approved revision and date of issuance are clearly identified. Maintain accurate document registers, transmittals, logs, and distribution records. Ensure proper filing and archiving of project documentation throughout the project lifecycle, including both electronic and hard-copy records. Coordinate the preparation, compilation, packaging, and submission of project documents to clients, consultants, contractors, and other stakeholders. Monitor document submissions and follow up on outstanding or pending documentation.<br>Permits & Authority Coordination Maintain custody of project-related permit documentation and requirements. Coordinate and follow up on permit requirements from municipalities, engineering associations, government authorities, and other relevant entities in the Kingdom of Saudi Arabia. Maintain organized records of permits, approvals, certificates, and authority correspondence. Support the project team in ensuring that required documentation is available and properly maintained.<br>Administrative Support Provide administrative support to the project team and ensure the smooth operation of day-to-day office activities. Maintain administrative records, registers, forms, and correspondence. Prepare and update tables, lists, trackers, and reports related to project administration and document control. Coordinate printing, scanning, copying, binding, and other document-related requirements. Support project meetings through the preparation and distribution of required documents and records.<br>Storekeeping & Office Supplies Manage office storekeeping activities and maintain accurate inventory records. Monitor stock levels and identify reorder points for office supplies, consumables, and other administrative materials. Coordinate replenishment and purchasing requirements in accordance with DAO policies and approved procedures. Support purchasing activities related to office and administrative requirements. Maintain proper records of received, issued, and remaining stock. Ensure that store items are properly organized, safely stored, and readily available when required. Conduct periodic inventory checks and report shortages, excess stock, or other discrepancies.<br>Reporting & Compliance Prepare periodic reports related to document control, administrative activities, permits, procurement, and storekeeping. Ensure compliance with DAO policies, project procedures, client requirements, and applicable regulations and standards in Saudi Arabia. Maintain confidentiality and proper control of project and company information. Identify opportunities to improve document control, filing, administrative processes, and inventory management.<br>General Responsibilities Coordinate effectively with project managers, engineers, consultants, contractors, suppliers, and other project stakeholders. Ensure timely completion of assigned administrative and document control activities. Maintain a professional and organized working environment. Perform any other project-related duties and responsibilities as assigned by DAO management.<br>Qualifications<br><br>Bachelor's degree or diploma in Business Administration, Information Management, Office Administration, or a related field is preferred. Relevant professional certification in Document Control, Records Management, or Project Administration is an advantage. Previous experience in document control and/or project administration within construction, engineering, consultancy, or real estate development projects. Experience in Mixed-Use Development projects is highly preferred. Experience working in the Kingdom of Saudi Arabia is preferred.<br><br>Required Skills<br><br>8+ years of relevant experience in document control, project administration, or a similar role. Experience managing large volumes of project documentation and correspondence. Familiarity with project documentation requirements and document control procedures. Experience coordinating with consultants, contractors, clients, and government authorities is an advantage.<br><br>Preferred Skills<br><br>Strong knowledge of document control procedures and document management systems. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Experience with electronic document management systems and project collaboration platforms. Good knowledge of document numbering, revision control, transmittals, registers, and document tracking. Basic knowledge of inventory and store management procedures. Good reporting and data management skills.

Build the Future with JASARA<br><br>Jasara is continuously seeking talented professionals to join our growing network of experts for current and future Construction Supervision (CS) opportunities across the Kingdom of Saudi Arabia.<br><br>As a key delivery partner supporting some of the Kingdom's most ambitious development programs, Jasara supervises major projects across sectors including mixed-use developments, residential communities, commercial facilities, hospitality, healthcare, education, infrastructure, and public realm developments.<br><br>We are currently building a talent pool of qualified professionals for anticipated project requirements across multiple regions of Saudi Arabia.<br><br>Jasara is currently engaged in an upcoming framework agreement for construction supervision in several regions across KSA (EOI)<br><br>Senior Document Controller<br><br>Role Overview<br><br>Lead document control activities for the Supervision Consultant team, ensuring effective management, distribution, tracking, and archiving of project documentation and correspondence.<br><br>Key Responsibilities<br><br>Lead and coordinate the document control team. Manage project documentation, correspondence, drawings, technical submissions, and transmittals. Ensure documents are properly registered, distributed, and tracked. Monitor document review and approval status. Maintain document control logs and registers. Coordinate document submissions between the Client, Consultant, and Contractor. Ensure proper document version and revision control. Prepare document control reports and status updates. Support project close-out and document archiving<br><br>Project Locations<br><br>Potential opportunities may arise across:<br><br>Central Region (Riyadh) Western Region (Jeddah) Western Region (Makkah - Madinah) Eastern Region (Khobar - Dammam) Southern Region (Aseer - Jazan - Najran)<br><br>Why JASARA?<br><br>At Jasara, you can contribute to some of the Kingdom's most transformative projects, collaborate with industry-leading professionals, and support Saudi Arabia's long-term development goals.<br><br>Requirements<br><br>Minimum Requirements<br><br>Bachelor's degree in Document Control, Business Administration, Engineering, or related field. 7+ years of relevant experience. Previous experience on major construction projects. Experience working for a Consultant/contractor preferred. Strong knowledge of document control procedures and systems. Experience with Aconex or similar EDMS. Strong organizational and communication skills.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <br>Company Description<br><br><p>Raffles &amp; Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to two nature-focused resorts. With 361 rooms, 11 distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa.</p><br><p><strong>Raffles The Red Sea </strong>will be a sanctuary of refined elegance and timeless luxury, nestled within Saudi Arabia’s extraordinary Red Sea destination. Blending Raffles’ legendary graciousness and personalized service with the natural beauty and sustainability ethos of Red Sea Global, the property offers a curated haven for the world’s most discerning travelers.</p><br><br>Job Description<br><br><p>Fairmont The Red Sea is seeking a detail-oriented and analytical Cost Controller to join our finance team in Umluj, Saudi Arabia. In this role, you will be responsible for managing and controlling costs across various departments, ensuring accurate financial reporting, and identifying opportunities for cost optimization. You will work closely with departmental managers and senior finance leadership to maintain financial integrity and support strategic decision-making through comprehensive cost analysis and reporting.</p><br><ul><li>Monitor and analyze departmental costs and expenditures to identify variances and trends</li><li>Prepare and maintain detailed cost budgets and forecasts for assigned departments</li><li>Conduct variance analysis and provide explanations for budget deviations to management</li><li>Reconcile cost accounts and ensure accuracy of financial records and reports</li><li>Develop and implement cost control procedures and best practices across departments</li><li>Generate regular cost reports and financial statements for internal stakeholders</li><li>Collaborate with department heads to develop cost reduction initiatives and efficiency improvements</li><li>Maintain compliance with company financial policies and accounting standards</li><li>Analyze operational data to support pricing strategies and profitability assessments</li><li>Assist in the preparation of annual budgets and financial projections</li><li>Investigate cost anomalies and recommend corrective actions</li><li>Utilize accounting software and ERP systems to track and report on costs</li></ul><br>Qualifications<br><br><ul><li>3-5 years of professional experience in cost accounting, financial control, or a related finance role</li><li>Proven experience managing departmental costs and budgets in a hospitality or similar service industry environment</li><li>Strong proficiency in financial analysis and cost accounting principles</li><li>Advanced skills in Microsoft Excel and experience with accounting software or ERP systems</li><li>Excellent attention to detail and ability to work with complex financial data</li><li>Strong analytical and problem-solving skills with the ability to interpret financial information</li><li>Demonstrated ability to prepare accurate financial reports and documentation</li><li>Excellent organizational and time management skills</li><li>Strong communication skills with the ability to present financial information to non-financial stakeholders</li><li>Proficiency in variance analysis and forecasting methodologies</li><li>Experience with process improvement and cost optimization initiatives</li><li>Ability to work independently and collaboratively within a team environment</li><li>Knowledge of hospitality industry financial operations (preferred)</li><li>Experience with SAP or similar enterprise resource planning systems (preferred)</li></ul><br>Additional Information<br><br><ul><li>Understanding of Ultra-Luxury guest expectations and brand alignment.</li><li>experience in project coordination, scheduling, and document control during pre-Opening stages.</li><li>Experience in pre-Opening is a must.</li><li>A proactive, anticipatory approach with a strong sense of ownership and accountability.</li><li>Impeccable grooming and personal presentation aligned with Luxury standards.</li></ul> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p><strong>Work with Us. Change the World.</strong></p><br><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><br><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><br><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><br><br>Job Description<br><p>**Document Controller - Responsibilities**</p><br><ul><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>Revises system or schedule as required to ensure timely approvals and distribution.</li><li>Ensures changes to documents are completed in a timely fashion to meet set deadlines.</li><li>Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.</li><li>Tracks and maintains comprehensive records of all documents throughout their lifecycle.</li><li>Follows standardized procedures while exercising discretion as needed to complete project objectives.</li><li>Maintains and updates the document tracking and production system to ensure accuracy and accessibility.</li><li>Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.</li><li>Produces and distributes copies of drawings and documents for production teams and company employees.</li><li>Verifies that all completed documents have been signed-off by appropriate personnel before distribution.</li><li>Distributes copies of documents to designated personnel in accordance with established protocols.</li><li>Implements and adheres to company quality assurance program procedures and documentation standards.</li><li>Manages document version control and revision history to ensure the most current versions are in use across all departments.</li><li>Maintains document archival and retention procedures in compliance with company policy and regulatory requirements.</li><li>Provides support and guidance to team members regarding document control procedures and system usage.</li></ul><br>Qualifications<br><p>**Required Qualifications:**</p><br><ul><li>&nbsp;diploma or equivalent; associate degree in business administration, records management, or related field preferred</li><li>2+ years of experience in document control, records management, or related administrative role</li><li>Proficiency with document management systems and database software</li><li>Strong organizational and time management skills with ability to manage multiple priorities and meet strict deadlines</li><li>Excellent attention to detail and accuracy in document tracking and distribution</li><li>Solid understanding of document control procedures, version control, and revision management</li><li>Knowledge of quality assurance standards and compliance requirements</li><li>Ability to maintain confidentiality and handle sensitive information appropriately</li><li>Strong written and verbal communication skills</li><li>Ability to work collaboratively with cross-functional teams and provide guidance to colleagues</li></ul><p>**Preferred Qualifications:**</p><br><ul><li>Bachelor's degree in business administration, information management, or related field</li><li>Experience with enterprise document management systems (DMS) or similar platforms</li><li>Familiarity with regulatory compliance requirements and document retention standards</li><li>Certification in records management or document control</li><li>Experience in manufacturing, engineering, or construction environments</li><li>Proficiency with Microsoft Office Suite and database applications</li><li>Experience implementing and maintaining centralized filing and archival systems</li></ul><br>Additional Information<br><p><em>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. <strong>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</strong></em></p><br><p><strong>About AECOM</strong>&nbsp;</p><br><p>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,&nbsp;well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.&nbsp;</p><br><p>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.&nbsp;</p><br><p><strong>What makes AECOM a great place to work</strong>&nbsp;</p><br><p>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.&nbsp;</p><br><p>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.&nbsp;</p><br><br><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Position objective Maintain a complete, current and auditable project record and prevent information delay or revision error from disrupting the six-month programme. Reports to Senior Project Delivery, Controls & Contract Manager; functional access to the Petromin Project Director Interfaces All embedded resources, Contractor document control, assurance consultant and Petromin stakeholders Deployment Full-time for the entire assignment; project/site office Recommended seniority7+ years on major construction projects; advanced EDMS/CDE and handover-documentation capability Role purpose Own the administrative integrity of project information. Configure and operate the agreed common data environment, ensure that only complete and correctly coded submissions enter the review process, track every review/comment/action to closure, and build the handover dossier progressively. This role frees the three senior resources to perform analysis and site assurance rather than document chasing. Key responsibilities Implement Petromin's document-management procedure, numbering, metadata, folder structure, status/suitability codes, revision rules, transmittal workflow, review matrix and distribution groups. Establish and maintain the master document register and linked registers for drawings, calculations, specifications, materials, shop drawings, method statements, ITPs, RFIs, technical queries, deviations, NCRs, inspections/tests, samples/mock-ups, authorities/utilities, interfaces, decisions, changes and handover records. Perform submission compliance checks for document number, title, revision, status, discipline, package, native/searchable format, attachments, signatures/certification and superseded references; return administratively incomplete submissions with a recorded reason. Route complete submissions to the correct Petromin reviewers, record contractual and internal due dates, issue reminders/escalations and assemble one consolidated response authorised by the Senior Project Delivery, Controls & Contract Manager. Maintain the consolidated comment register from initial comment through Contractor response, reviewer disposition, incorporation in the next revision and formal closure. Prevent superseded or unapproved documents from being used; issue controlled distribution and maintain current-document lists for office and site teams. Administer meeting calendars, agendas, attendance, minutes, actions and decision references; link actions to supporting correspondence and evidence. Produce daily/weekly status and ageing dashboards for submissions, comments, RFIs, decisions, NCRs, approvals and handover deliverables. Maintain correspondence and notice logs without interpreting entitlement; immediately flag time-sensitive notices or contractual communications to the Senior Project Delivery, Controls & Contract Manager. Build the final handover index from mobilisation and reconcile as-builts, native files/BIM, test packs, asset data, O&M manuals, training, warranties, spare-parts records, certificates, authority approvals and snag/NCR closure. Apply access control, backup, audit trail, naming and retention requirements; maintain confidentiality and transfer the complete record to Petromin on demobilisation. Mandatory outputs Operational document-management procedure, review matrix and master document register within three working days of mobilisation or system access. Daily overdue/critical-submission list and weekly information-control dashboard. Up-to-date consolidated comment, RFI, action, decision, correspondence, authority and handover registers. Controlled minutes and action list issued within one working day of each formal meeting unless Petromin directs otherwise. Current-document and superseded-document controls for active work fronts. Final indexed electronic project record and handover dossier reconciliation report. KPIs and performance evidence Performance area Expected standard / evidence Registration completeness100% of formal incoming/outgoing records registered, linked and retrievable; no off-system approvals. Revision control Zero known instances of superseded/unapproved information being issued as current due to document-control error. Workflow speed Complete submissions routed the same working day; minutes issued within one working day; overdue items escalated before expiry. Register accuracy Statuses reconcile to source transmittals and reviewer evidence; no unsupported closures. Comment closure Each comment has an owner, response, disposition, incorporation check and final closure reference. Handover readiness Handover index progressively populated; missing, rejected and overdue items visible throughout execution. Minimum qualifications and experience Diploma or bachelor's degree in engineering, information management, business administration or a related field. Minimum seven years of document-control/information-management experience on major construction, Design-Build, EPC or industrial projects. Advanced user of a recognised EDMS/CDE such as Aconex, Asite, Autodesk Construction Cloud/BIM 360, Share Point or equivalent, plus strong Excel capability. Demonstrable experience controlling design submissions, transmittals, review workflows, comment registers, site quality records and final handover dossiers. High attention to detail, disciplined follow-up and ability to work independently under a compressed programme. Strong written English and professional communication; Arabic is advantageous. Cost-control logic This is intentionally a capable coordinator/document controller—not a fourth senior manager. The position should be priced below the three technical/management roles but must be experienced enough to run the information system without daily supervision.<br>Authority and limitations May return administratively incomplete or incorrectly coded submissions and may enforce the approved information workflow. May not make technical dispositions, close technical comments/NCRs, interpret contractual entitlement, issue instructions or alter approved records without authorised evidence. Must escalate—not silently correct—material inconsistencies in revision, status, signature, certification or distribution.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong>Overview</strong><br><p><span>KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</span></p><br><p><span>As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</span></p><br><p><span>We invite you to join us. Why?</span></p><br><p><span>When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</span></p><br> <br><strong>Responsibilities</strong><br><p><span><span><span><span><span>Our newest opportunity is for a talented Document Controller</span><span>&nbsp;to join our team, </span><span>based in Madinah, Saudi Arabia.&nbsp;</span></span></span></span></span></p><br><p><span>We envisage success in this role to include; </span></p><br><ul><li><span>Demonstrating technical knowledge of the Document Control System and processes.</span></li><li><span>Planning, allocating, and evaluating workloads to meet project requirements through effective time management skills.</span></li><li><span>Demonstrating detail-oriented skills.</span></li><li><span>Demonstrating adaptability to change.</span></li><li><span>Strong English communication skills, both written and verbal.</span></li><li><span>Using initiative, providing practical solutions to complex issues, and proposing areas for continual improvement.</span></li><li><span>Encouraging teamwork to develop and maintain an effective team environment.</span></li></ul> <br><strong>Qualifications</strong><br><p><span><span>To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience </span><span>partnered with a Diploma or Bachelor&nbsp;</span><span>degree in Business Administration.&nbsp;</span></span></p><br><ul><li><span>Experience in Primavera Unifier (<strong>mandatory</strong>)</span></li><li><span>Strong knowledge of RFIs, Submittals, Drawings, Letters and MOMs.</span></li><li><span>Skilled in workflows, approval cycles, and tracking logs</span></li><li><span>Proficient in Excel and SharePoint.</span></li><li><span>Organized, detail-oriented, and strong communication skills</span></li></ul><p><strong><span>Arabic and English speakers preferred</span></strong></p><br><p><span>KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.</span></p><br><p><span>We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Purpose of the Role:<br>Manage document control operations, Aconex/EDMS administration, and technical/project administrative support for security operations projects packages, ensuring compliance with client procedures and internal QAQC standards.<br>Key Responsibilities:<br>Establish and maintain the Electronic Document Management System (EDMS) Administer Aconex platform for project document flow and inclusion of RSS security operations policies and procedures Manage and support project tasks, including planning, scheduling, status tracking, milestones completion, and documentation Review and validate SLAs scope-of-services against client requirements and expectations (e.g., client/Ref-style standards) Track Security operations’ document status, transmittals, and approvals across stakeholders Support Work Breakdown Structure (WBS) documentation and dependency mapping Coordinate with internal security teams to ensure SLAs and contracts effectively established and implemented Track and follow up with HR, Finance, Commercial, and Systems & Technology teams to assure resources provision and compliance with security SLAs and contracts Audit RSS Security operations’ SLAs and ensure security operations comply with contractual terms and requirements Establish and track security operations assets and resources management system. Manage the established security operations reporting systems with internal teams and clients Establish and maintain the client satisfaction survey mechanism and track improvement plans. Provide general technical/project administrative and management support to the Security Operations Director<br>Required Qualifications:Bachelor’s degree in engineering, Business Administration, or related field Minimum of 7 years' experience in document control, project coordination, or project administration (construction/security/engineering sector preferred) Working knowledge of EDMS platforms (Aconex, Share Point, or similar); SAP exposure a plus Strong MS Office proficiency (Word, Excel, Power Point) Familiarity with QAQC documentation standards and processes Understanding Audit processes and methodologies Good Command of English (written and spoken); Arabic native Preferred Exposure to security projects, oil & gas, or giga-project environments PMP or project management training (or willingness to pursue) Proficiency in Power PI<br>Core Competencies:Attention to detail and systematic problem-solving Team collaboration and stakeholder coordination Adaptability across working environments Compliance mindset

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Role Purpose</strong><br> We are looking for an experienced Operational Finance Controller to join our Finance team in Dammam. The role will be responsible for the day-to-day financial control of operational activities, ensuring that revenue, costs, job transactions and supporting documentation are accurately recorded and properly reflected in the accounts.</p><br> <p><br> The successful candidate will manage a team responsible for operational finance activities and will work closely with Operations and the wider Finance team to ensure transactions are captured on a timely basis, costs are correctly allocated, jobs are accurately costed and financial discrepancies are identified and resolved quickly.</p><br> <p><br> This is a hands-on operational finance role requiring strong accounting knowledge, attention to detail, leadership capability and the ability to work with high volumes of operational transactions.</p><br> <p><br> <strong>Team Management &amp; Supervision</strong><br> •&nbsp;&nbsp; &nbsp;Manage, supervise and develop the operational finance team, ensuring clear allocation of responsibilities and effective daily workflow.<br> •&nbsp;&nbsp; &nbsp;Set clear expectations and monitor team performance against agreed deadlines and quality standards.<br> •&nbsp;&nbsp; &nbsp;Review the team's work for accuracy, completeness and compliance with accounting policies and procedures.<br> •&nbsp;&nbsp; &nbsp;Provide coaching, training and support to team members and identify areas for improvement.<br> •&nbsp;&nbsp; &nbsp;Ensure adequate coverage of daily activities, month-end requirements and critical deadlines.<br> •&nbsp;&nbsp; &nbsp;Escalate performance, control or resourcing issues to the Group Finance Manager where required.</p><br> <p><br> <strong>Daily Operational Accounting</strong><br> •&nbsp;&nbsp; &nbsp;Review and process daily operational financial transactions.<br> •&nbsp;&nbsp; &nbsp;Ensure operational transactions are accurately recorded in the ERP system.<br> •&nbsp;&nbsp; &nbsp;Review job, project and customer transactions for completeness and accuracy.<br> •&nbsp;&nbsp; &nbsp;Ensure revenue and direct costs are allocated to the correct jobs, customers and cost centres.<br> •&nbsp;&nbsp; &nbsp;Review supporting documentation for operational transactions.<br> •&nbsp;&nbsp; &nbsp;Identify missing, incorrect or unusual transactions and ensure timely follow-up and resolution.<br> •&nbsp;&nbsp; &nbsp;Maintain accurate operational accounting records.</p><br> <p><br> <strong>Job Costing</strong><br> •&nbsp;&nbsp; &nbsp;Maintain accurate job costing records for operational activities.<br> •&nbsp;&nbsp; &nbsp;Ensure all direct costs are captured against the relevant job.<br> •&nbsp;&nbsp; &nbsp;Review costs relating to transport, subcontractors, fuel, equipment, labour and other operational expenses.<br> •&nbsp;&nbsp; &nbsp;Monitor estimated versus actual job costs.<br> •&nbsp;&nbsp; &nbsp;Investigate unusual or incomplete job costs.<br> •&nbsp;&nbsp; &nbsp;Identify jobs where costs have not been fully captured before month-end.<br> •&nbsp;&nbsp; &nbsp;Ensure jobs are closed correctly once operational activity is complete.</p><br> <p><br> <strong>Revenue &amp; Billing Control</strong><br> •&nbsp;&nbsp; &nbsp;Monitor completed jobs and operational activity to ensure revenue is captured and invoiced promptly.<br> •&nbsp;&nbsp; &nbsp;Review operational records against invoices raised.<br> •&nbsp;&nbsp; &nbsp;Identify completed jobs that have not yet been invoiced.<br> •&nbsp;&nbsp; &nbsp;Monitor unbilled revenue and WIP on a daily/weekly basis.<br> •&nbsp;&nbsp; &nbsp;Ensure required operational documentation is available to support billing.<br> •&nbsp;&nbsp; &nbsp;Investigate differences between operational records and invoiced revenue.<br> •&nbsp;&nbsp; &nbsp;Support the invoicing team in resolving operational billing queries.</p><br> <p><br> <strong>Accruals, WIP &amp; Month-End</strong><br> •&nbsp;&nbsp; &nbsp;Prepare and review operational accruals.<br> •&nbsp;&nbsp; &nbsp;Ensure costs relating to completed or ongoing jobs are recognised in the correct accounting period.<br> •&nbsp;&nbsp; &nbsp;Review outstanding purchase orders, supplier invoices and operational commitments.<br> •&nbsp;&nbsp; &nbsp;Prepare and review WIP schedules and ensure WIP balances are supported and reconciled.<br> •&nbsp;&nbsp; &nbsp;Review open jobs at month-end and identify required accruals or revenue adjustments.<br> •&nbsp;&nbsp; &nbsp;Assist with month-end closing activities and ensure operational accounts are complete and accurate.<br> •&nbsp;&nbsp; &nbsp;Provide supporting schedules and reconciliations for management accounts.</p><br> <p><br> <strong>Supplier &amp; Subcontractor Cost Control</strong><br> •&nbsp;&nbsp; &nbsp;Review supplier and subcontractor invoices against operational records and agreed rates.<br> •&nbsp;&nbsp; &nbsp;Ensure supplier costs are allocated to the correct jobs and cost centres.<br> •&nbsp;&nbsp; &nbsp;Identify duplicate, incorrect or unsupported invoices.<br> •&nbsp;&nbsp; &nbsp;Reconcile subcontractor balances where required.<br> •&nbsp;&nbsp; &nbsp;Monitor outstanding supplier invoices relating to completed jobs.<br> •&nbsp;&nbsp; &nbsp;Work with Operations and Purchase Ledger to resolve discrepancies.</p><br> <p><br> <strong>Reconciliations &amp; Financial Controls</strong><br> •&nbsp;&nbsp; &nbsp;Perform regular reconciliations between operational systems, ERP records and the general ledger.<br> •&nbsp;&nbsp; &nbsp;Reconcile job costing and operational reports to financial records.<br> •&nbsp;&nbsp; &nbsp;Investigate and resolve unreconciled balances.<br> •&nbsp;&nbsp; &nbsp;Review suspense and control accounts relating to operational activities.<br> •&nbsp;&nbsp; &nbsp;Maintain appropriate documentation and audit trails.<br> •&nbsp;&nbsp; &nbsp;Identify weaknesses in operational accounting processes and recommend practical improvements.</p><br> <p><br> <strong>Operational Reporting</strong><br> •&nbsp;&nbsp; &nbsp;Prepare daily and weekly operational finance reports.<br> •&nbsp;&nbsp; &nbsp;Produce reports on revenue, costs, job profitability, WIP and unbilled revenue.<br> •&nbsp;&nbsp; &nbsp;Provide accurate data for management accounts and financial reporting.<br> •&nbsp;&nbsp; &nbsp;Analyse operational financial variances and investigate material movements.<br> •&nbsp;&nbsp; &nbsp;Maintain accurate supporting schedules for key operational balances.</p><br> <p><br> <strong>Budget &amp; Cost Monitoring</strong><br> •&nbsp;&nbsp; &nbsp;Monitor operational expenditure against approved budgets.<br> •&nbsp;&nbsp; &nbsp;Track significant cost movements and investigate variances.<br> •&nbsp;&nbsp; &nbsp;Monitor fuel, subcontractor, transport, equipment and other major operational costs.<br> •&nbsp;&nbsp; &nbsp;Highlight unusual or excessive expenditure to the Finance Manager.<br> •&nbsp;&nbsp; &nbsp;Support the preparation and maintenance of operational cost forecasts.</p><br> <p><br> <strong>Candidate Requirements</strong><br> Experience<br> •&nbsp;&nbsp; &nbsp;Minimum 5–7 years' experience in operational finance, management accounting, financial control or a similar role.<br> •&nbsp;&nbsp; &nbsp;Strong experience in day-to-day accounting and financial control.<br> •&nbsp;&nbsp; &nbsp;Proven experience managing, supervising or leading a finance team.<br> •&nbsp;&nbsp; &nbsp;Previous experience working in the GCC is preferred.<br> •&nbsp;&nbsp; &nbsp;Experience in logistics, transportation, construction, heavy equipment, facilities management or another operational/project-based environment is highly advantageous.<br> •&nbsp;&nbsp; &nbsp;Strong experience with job costing, accruals, WIP, reconciliations and month-end accounting.</p><br> <p><br> <strong>Technical Skills</strong><br> •&nbsp;&nbsp; &nbsp;Strong understanding of accounting principles and double-entry bookkeeping.<br> •&nbsp;&nbsp; &nbsp;Good working knowledge of IFRS and its application to day-to-day accounting transactions and financial reporting.<br> •&nbsp;&nbsp; &nbsp;Understanding of IFRS requirements relating to revenue recognition, accruals, provisions, WIP, cut-off and cost recognition.<br> •&nbsp;&nbsp; &nbsp;Strong Excel skills, including PivotTables, lookups and data analysis.<br> •&nbsp;&nbsp; &nbsp;Good experience working with ERP systems.<br> •&nbsp;&nbsp; &nbsp;Strong understanding of revenue recognition, accruals, provisions, WIP and cost allocation.<br> •&nbsp;&nbsp; &nbsp;Ability to reconcile operational data to financial records and the general ledger.<br> •&nbsp;&nbsp; &nbsp;Ability to work with large volumes of transactional data.<br> •&nbsp;&nbsp; &nbsp;Experience preparing supporting schedules and reconciliations for month-end reporting and audit.<br> •&nbsp;&nbsp; &nbsp;Power BI or other reporting tools would be an advantage.</p><br> <p><br> <strong>Leadership &amp; Personal Attributes</strong><br> •&nbsp;&nbsp; &nbsp;Hands-on and detail-oriented, with a strong accounting discipline.<br> •&nbsp;&nbsp; &nbsp;Confident managing and holding a finance team accountable for deadlines and quality.<br> •&nbsp;&nbsp; &nbsp;Strong delegation, prioritisation and follow-up skills.<br> •&nbsp;&nbsp; &nbsp;Able to identify errors and discrepancies quickly and ensure they are resolved.<br> •&nbsp;&nbsp; &nbsp;Comfortable working with large volumes of transactions and operational data.<br> •&nbsp;&nbsp; &nbsp;Persistent in obtaining missing information and resolving issues.<br> •&nbsp;&nbsp; &nbsp;Able to work under pressure and meet month-end deadlines.<br> •&nbsp;&nbsp; &nbsp;Good communication skills and comfortable dealing with Operations and Finance teams.<br> •&nbsp;&nbsp; &nbsp;Takes ownership of tasks and follows issues through to completion.<br> •&nbsp;&nbsp; &nbsp;Able to challenge processes and team members constructively when controls or deadlines are not being met.</p><br> <p><br> <strong>Qualifications</strong><br> •&nbsp;&nbsp; &nbsp;Degree in Accounting, Finance, Business or a related discipline.<br> •&nbsp;&nbsp; &nbsp;ACCA, CIMA, ACA or equivalent professional qualification is preferred.</p><br> <p><br> <strong>Key Performance Indicators</strong><br> •&nbsp;&nbsp; &nbsp;Accuracy of operational accounting entries.<br> •&nbsp;&nbsp; &nbsp;Timeliness of transaction processing.<br> •&nbsp;&nbsp; &nbsp;Accuracy and completeness of job costing.<br> •&nbsp;&nbsp; &nbsp;Reduction in unbilled revenue and unsupported WIP.<br> •&nbsp;&nbsp; &nbsp;Timeliness and accuracy of accruals.<br> •&nbsp;&nbsp; &nbsp;Timely completion of reconciliations.<br> •&nbsp;&nbsp; &nbsp;Reduction in unreconciled and suspense balances.<br> •&nbsp;&nbsp; &nbsp;Accuracy of operational cost reporting.<br> •&nbsp;&nbsp; &nbsp;Timely resolution of accounting discrepancies.<br> •&nbsp;&nbsp; &nbsp;Month-end close completed accurately and on time.<br> •&nbsp;&nbsp; &nbsp;Team performance against agreed deadlines, controls and quality standards.</p><br> <p><br> <strong>What Success Looks Like</strong><br> The successful candidate will ensure that what happens operationally every day is accurately reflected in the accounts, while ensuring the operational finance team is well organised, accountable and delivering its responsibilities on time.<br> •&nbsp;&nbsp; &nbsp;Revenue from completed jobs is captured accurately and promptly.<br> •&nbsp;&nbsp; &nbsp;All relevant costs are recorded against the correct jobs.<br> •&nbsp;&nbsp; &nbsp;WIP and accruals are accurate, supported and properly reviewed.<br> •&nbsp;&nbsp; &nbsp;Supplier and subcontractor costs are properly recorded and controlled.<br> •&nbsp;&nbsp; &nbsp;Operational balances reconcile to the general ledger.<br> •&nbsp;&nbsp; &nbsp;Financial information is complete, accurate and available on time.<br> •&nbsp;&nbsp; &nbsp;The operational finance team operates with clear ownership, strong controls and consistent follow-up.<br> &nbsp;</p><br> <br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><span><strong>About us</strong>&nbsp;</span></p><br><p><span>Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.&nbsp;</span><span><span>At Worley, we’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative.</span></span><span><span>We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.</span></span></p><br><p>a { text-decoration: none; color: #464feb;}tr th, tr td { border: 1px solid #e6e6e6;}tr th { background-color: #f5f5f5;}</p><br><span>Key Responsibilities</span><span>Document Control Management</span><ul><li><span>Establish and maintain an effective document control system for QA/QC documentation.</span></li><li><span>Register, track, issue, update, and archive controlled documents in accordance with project requirements.</span></li><li><span>Maintain document numbering, revision control, and document status reports.</span></li><li><span>Ensure all quality documents are current, approved, and accessible to authorized personnel.</span></li><li><span>Monitor document workflows and ensure timely review and approval processes.</span></li></ul><span>Quality Documentation</span><ul><li><span>Manage quality records including:</span><ul><li><span>Inspection and Test Plans (ITPs)</span></li><li><span>Method Statements</span></li><li><span>Quality Procedures</span></li><li><span>Inspection Reports</span></li><li><span>Material Receiving Reports (MRRs)</span></li><li><span>Test Reports</span></li><li><span>Non-Conformance Reports (NCRs)</span></li><li><span>Corrective Action Reports (CARs)</span></li><li><span>Request for Inspection (RFIs)</span></li><li><span>Vendor Documentation</span></li><li><span>Turnover and Handover Dossiers</span></li></ul></li><li><span>Maintain QA/QC databases and document registers.</span></li></ul><span>Compliance and Audits</span><ul><li><span>Ensure documentation complies with:</span><ul><li><span>Project Quality Management System (QMS)</span></li><li><span>ISO 9001 requirements</span></li><li><span>Client specifications and contractual requirements</span></li><li><span>Worley document control procedures</span></li></ul></li><li><span>Support internal and external quality audits by providing required documentation and records.</span></li><li><span>Verify completeness and traceability of quality records.</span></li></ul><span>Reporting and Coordination</span><ul><li><span>Generate regular document status reports and KPI reports for project management.</span></li><li><span>Coordinate with QA/QC engineers, construction teams, subcontractors, vendors, and client representatives regarding document submissions and approvals.</span></li><li><span>Follow up on overdue documents and quality deliverables.</span></li><li><span>Assist in preparing final project quality dossiers and turnover packages.</span></li></ul><span>Electronic Document Management Systems (EDMS)</span><ul><li><span>Operate and maintain document control systems such as:</span><ul><li><span>Aconex</span></li><li><span>SharePoint</span></li><li><span>TeamBinder</span></li><li><span>Documentum</span></li><li><span>Other project EDMS platforms</span></li></ul></li><li><span>Ensure accurate uploading, indexing, retrieval, and archiving of project records.</span></li></ul><br> <span>Qualifications:</span><span>Education</span><ul><li><span>Bachelor's Degree in Business Administration, Engineering, Quality Management, Information Management, or related discipline.</span></li></ul><span>Experience</span><ul><li><span>Document control experience in construction, mining, infrastructure, oil &amp; gas, or industrial projects.</span></li><li><span>Experienced in QA/QC document control within large-scale EPC/EPCM projects.</span></li><li><span>Experience working on active construction sites is preferred.</span></li><li><span>Previous experience with Worley, mining, or major industrial projects is an advantage.</span></li></ul><p><span><strong>Moving forward together</strong></span></p><br><p><span>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.</span></p><br><p><span>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.</span></p><br><p><span>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Description<br><br>Hanmi Global Saudi is seeking a skilled Document Control Manager to manage and oversee the document control functions for our projects. The Document Control Manager will be responsible for developing and maintaining an efficient document management system ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards. This role involves close collaboration with project teams to facilitate effective communication and documentation flow.<br><br>Key Responsibilities<br><br>Establish and maintain document control procedures and systems tailored to project requirements Manage receipt, classification, distribution, and filing of all relevant project documents Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation Maintain document registers and control logs to track status and revisions Ensure compliance with quality standards, contractual obligations, and regulatory requirements Supervise and train document control staff in maintaining documentation standards Support audits and inspections by providing necessary documentation promptly<br><br>Requirements<br><br>Bachelor's degree in Business Administration, Engineering, or related discipline At least 10 years' experience in document control management, preferably within construction, engineering, or infrastructure sectors Proficient with document management software such as Aconex, Share Point, or equivalents Strong organizational skills with attention to detail Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders Experience in supervising document control personnel Familiarity with project management office (PMO) and consultancy company environments is an advantage Experience work on high-rise projects

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <strong>Overview</strong><br><p><span>KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</span></p><br><p><span>As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51stlargest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</span></p><br><p><span>We invite you to join us. Why?</span></p><br><p><span>When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</span></p><br> <br><strong>Responsibilities</strong><br><p><span><span><span><span><span>Our newest opportunity is for a talented Document Controller</span><span>&nbsp;to join our team,</span><span>based in Madinah, Saudi Arabia.&nbsp;</span></span></span></span></span></p><br><p><span>We envisage success in this role to include;</span></p><br><ul><li><span>Demonstrating technical knowledge of the Document Control System and processes.</span></li><li><span>Planning, allocating, and evaluating workloads to meet project requirements through effective time management skills.</span></li><li><span>Demonstrating detail-oriented skills.</span></li><li><span>Demonstrating adaptability to change.</span></li><li><span>Strong English communication skills, both written and verbal.</span></li><li><span>Using initiative, providing practical solutions to complex issues, and proposing areas for continual improvement.</span></li><li><span>Encouraging teamwork to develop and maintain an effective team environment.</span></li></ul> <br><strong>Qualifications</strong><br><p><span><span>To be successful in this dynamic opportunity, we envision that your career journey to date will include 8 years work experience of which 5 must be in KSA or GCC countries</span><span>partnered with a Diploma or Bachelor&nbsp;</span><span>degree in Business Administration or similar.&nbsp;</span></span></p><br><p><span>KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.</span></p><br><p><span>We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Company Description Andalus Gate Holding operates in the dynamic food and beverage sector, focusing on conceiving, developing, and marketing products that shape and redefine categories. The organization supports a portfolio that includes both innovative and established products, aiming to meet evolving consumer needs while maintaining financial sustainability. Andalus Gate Holding works closely with retailers to capture demand for new offerings and to strengthen the performance of existing lines. The company’s strategy centers on building a robust innovation pipeline that delivers market-relevant products and long-term value. Role Description The Stock Controller is expected to oversee storage locations inside and outside their outlet ensuring ingredient safekeeping, to apply FSM standards correctly at all times while monitoring stock movement, to prepare purchase orders, oversee receiving, storage, transfers, etc. and to maintain an objective business relationship with vendors. Qualifications✓ To prepare Purchase Orders for local suppliers, ensuring stocks are available at all times and adherent to set PAR levels for the outlet and/or warehouse. ✓ To communicate orders to vendors and follow up regarding delivery dates and times. ✓ To oversee receiving and make sure items delivered match the Purchase Order + Invoice in terms of quantity, brand, specifications, shelf life and price. ✓ To report back any issues related to stock availability, deliveries, prices, etc. and ensure the correct departments/personnel are notified for any action needed, with proper routine follow up. ✓ To ensure the outlet Storerooms are organized, clean, zoned, follow FEFO and are stocked as per PAR level standards. ✓ Take an active part in the establishing and maintaining and updating of PAR levels based on consumption, fast/slow moving, and storage area criteria. ✓ To oversee store to store transfers, initiating systematic outgoing movement, coordinating logistic transition, overseeing physical picking/packing, and monitoring dispatch and document handover, updating transfer status as needed. ✓ To implement incoming transfers, physically verify quantities received, shelf life, and specifications, and systematically process the stock update. ✓ To process Wastage entries in the system daily and accurately, issue Wastage statistics and highlight non compliances. ✓ To process Prep entries in the system daily and accurately, issue Prep statistics and highlight non-compliances. ✓ To oversee Warehouse Stock Movement files and ensure stocks are updated systematically and via alternate tools (Excel, etc.). ✓ To conduct spot visits and counts to the Warehouse, ensuring safe and zoned storage, and sharing variance reports and maintenance summaries. ✓ To oversee Mass Stock receiving, ensuring quantities received match those ordered / invoiced, and that damages or variances are reported and corrective action taken. ✓ To ensure direct contact with Vendors is constant via general communication channels (Emails / Groups / etc.), and attempt to improve on the stock status by requesting quotations, challenging price increases, brand changes, specification changes and UOM variances.

Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects they execute. They are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so that their employees and stakeholders can benefit from the creative solutions derived as a result of embracing differences.<br>Position: Document & Data Management Specialist Project Type: Oil & Gas, Petrochemical, Refinery<br>Responsibilities<br>Develop and maintain instrumentation deliverables, including incorporating redline mark-ups using Micro Station or Smart Instrumentation (SI/SPI), while ensuring compliance with client documentation requirements. Manage document control activities, including the receipt, recording, tracking, reporting, and timely disposition of project documentation and engineering data. Provide technical support through complex problem-solving, data analysis, participation in project task force meetings, and effective collaboration with internal and external stakeholders. Support project execution and team leadership by reviewing work for quality and timeliness, mentoring junior personnel, delivering presentations, and assisting engineering or operations leadership on project assignments.<br>Qualifications<br>Bachelor’s degree in MIS or a related discipline, with 15+ years of experience in document control, data management, and engineering document administration within the EPFC industry. Extensive brownfield project experience, including the establishment, implementation, and maintenance of document control systems, procedures, and document management plans. Strong expertise in engineering documentation, vendor coordination, and document management platforms, with advanced proficiency in Aconex and Microsoft Office applications. Demonstrated leadership, interpersonal, and communication skills, with the ability to effectively collaborate with project teams, contractors, vendors, and stakeholders in both written and verbal environments.<br>We appreciate the interest of all applicants. However, only those who meet the specified criteria will be contacted.<br>Thank you.

<p><b>POSITION SUMMARY</b></p><p><br></p><p>&nbsp;Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft. Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.</p><p><strong>Desired Candidate Profile</strong></p><p>Education: high school diploma or G.E.D. equivalent.</p><p>Related Work Experience: At least 1 year of related work experience.</p><p>Supervisory Experience: At least 1 year of supervisory experience.</p><p>License or Certification: None</p>

Rezayat Catering is part of the Rezayat Group, a diversified organization committed to sustainable growth and development in a dynamic global market. The Group focuses on delivering high-quality products and services across its worldwide businesses. Its operations are guided by values of loyalty, trust, professionalism, and strong international expertise. Rezayat Catering benefits from this long-term relationship mindset, offering stable career opportunities and a professional environment for team members.<br>Role Description This is a full-time, on-site Inventory Controller role based in Al Khobar and operates for various sites. The Inventory Controller oversees daily stock levels for food, beverages, and supplies, ensuring that all items are accurately recorded, stored, and replenished as needed. Responsibilities include monitoring incoming and outgoing stock, conducting regular physical counts, reconciling discrepancies, and maintaining up-to-date inventory records in relevant systems. The role also involves coordinating with purchasing, stores, and operations teams to support smooth catering services, enforcing stock rotation and storage standards, and preparing inventory reports for management. The Inventory Controller identifies variances, highlights potential cost savings, and supports internal controls to reduce waste and loss.<br>Qualifications<br>Experience using inventory SAP software and basic proficiency in MS Excel. Strong stock control and inventory control skills, with experience managing stock levels and movements. Proficiency in stock management processes, including recording, tracking, and reporting inventory data. Well-developed analytical skills to interpret inventory reports, identify trends, and resolve discrepancies. Effective communication skills to collaborate with purchasing, operations, and finance teams. Attention to detail, high level of accuracy, and commitment to maintaining internal controls. Prior experience in catering, hospitality, food service, or related industries is an advantage. Relevant diploma or degree in supply chain, logistics, business administration, or a related field is preferred.

Company Description KILONEWTONS is a global engineering and construction company, recognized as one of the largest and most innovative in the world. Founded by Sameer Ahmed, the company employs leading engineers, architects, project managers, construction managers, and other professionals who deliver world-class services across international markets. KILONEWTONS promotes a culture where people are considered the greatest strength, emphasizing sustainability, accountability, collaboration, and agility in a dynamic industry. The organization invests in training, mentoring, and professional development to help all employees grow and thrive. KILONEWTONS is committed to ethics, equality, and diversity, ensuring equal opportunities for all applicants and employees regardless of age, race, gender, religion, or sexual orientation.<br>Role Description The Procurement Controller at KILONEWTONS will oversee and manage procurement activities to ensure cost-effective and timely acquisition of goods and services. This full-time, on-site role located in Riyadh involves evaluating suppliers, coordinating with internal stakeholders, preparing and reviewing contracts, and monitoring compliance with company policies and industry standards. The Procurement Controller will analyze purchasing data, track budgets, and identify opportunities for savings and process improvement. The role includes maintaining accurate records, supporting audits, and collaborating closely with project and finance teams to meet operational and strategic objectives. The Procurement Controller is expected to uphold KILONEWTONS’ values, promote ethical practices, and contribute to a diverse and inclusive work environment.<br>Qualifications<br> <br>Demonstrated expertise in Procurement and Supplier Evaluation, with experience managing sourcing processes and vendor relationships. Strong skills in Contract Negotiation and Contract Management, including drafting, reviewing, and administering commercial agreements. Advanced Analytical Skills, with the ability to interpret data, assess risks, and support decision-making for cost optimization and performance improvement. Knowledge of engineering and construction industry procurement practices, preferably within large-scale or international projects. Bachelor’s degree in Supply Chain Management, Business, Engineering, or a related field; professional certifications (e.g., CIPS, CPSM) are an advantage. Proficiency in procurement systems and MS Office tools, with strong attention to detail and organizational skills. Effective communication and interpersonal skills, with the ability to collaborate across multidisciplinary teams and diverse cultures. Commitment to ethical standards, sustainability, and adherence to equal opportunity principles and company policies.

Cost Controller – Construction Projects Locations: Riyadh | Jeddah | Dammam, Saudi Arabia Salary: SAR 12,000 Total Package (Inclusive of Basic Salary & Fixed Allowances)<br>About the Opportunity We are currently seeking an experienced Cost Controller to join a leading construction organisation delivering major building and infrastructure projects across Saudi Arabia. This role is suited to professionals whose career has been dedicated to Project Cost Control, supporting project teams by managing budgets, forecasting costs, monitoring financial performance and ensuring projects remain commercially aligned throughout the project lifecycle.<br>Please note: This is not an Estimation, Quantity Surveying or Tendering position. Candidates whose experience is primarily in Estimation, Quantity Surveying or Commercial Management will not be considered.<br>Key Responsibilities Monitor and control project costs from project commencement through to completion. Prepare and maintain project budgets, cost reports and financial forecasts. Monitor actual costs against approved budgets and identify cost variances. Produce weekly and monthly cost reports for project management and senior leadership. Prepare Cost-to-Complete (CTC), Estimate at Completion (EAC) and cash flow forecasts. Analyse project cost performance and recommend corrective actions where required. Support project teams with budget planning and financial decision making. Maintain cost control systems, cost coding structures and financial reporting processes. Monitor change orders and assess their commercial impact on project budgets. Coordinate with Planning, Procurement, Engineering, Finance and Project Management teams to ensure accurate cost reporting. Ensure compliance with company cost control procedures and reporting standards.<br>Mandatory Requirements✔ Minimum 8 years of dedicated Cost Controller experience within construction projects.✔ Experience must be solely focused on Cost Control throughout the majority of your career.✔ Bachelor's Degree in Civil Engineering.✔ Proven experience preparing:Budget reports Cost forecasts Cost-to-Complete (CTC) Estimate at Completion (EAC) Cash flow forecasts Cost variance analysis Monthly cost reports✔ Strong knowledge of project budgeting, forecasting and financial reporting.✔ Experience using project controls and ERP systems such as Primavera P6, SAP, Oracle or similar.✔ Strong Microsoft Excel skills.<br>Preferred Experience Large-scale building, infrastructure or industrial construction projects. EPC or main contractor experience. Experience working within Saudi Arabia or the GCC. Strong understanding of project controls and commercial reporting. Excellent communication and stakeholder management skills.<br>We Are Looking For We are seeking professionals who have built their careers within Project Cost Control, rather than Estimation, Quantity Surveying or Tendering.<br>The successful candidate will demonstrate a proven track record of controlling project costs, producing accurate financial reports, supporting project delivery teams and ensuring projects remain within approved budgets from start to finish.

We are seeking a Cost Controller to play a critical role in ensuring financial transparency, cost efficiency, and operational performance across project activities.<br>This position serves as a key financial partner to operations by monitoring financial indicators, analysing variances, preparing reliable forecasts, and ensuring compliance with company procedures. The role supports informed decision-making through proactive financial oversight and acts as an early warning system for potential risks, cost overruns, and operational inefficiencies.<br>Key Responsibilities:Monitor and analyse project financial performance Follow up on CAFs, service requests, and supplier invoices Ensure alignment between procurement processes and purchase orders Support operational teams with variance analysis and corrective action recommendations Identify financial risks and contribute to preventive measures Maintain compliance with company and project financial procedures<br>If you're intersted you can apply via Linked In or email.