Document Controller

Hanmi Global Saudi is seeking a detail-oriented Document Controller to support the document control functions across our projects. The Document Controller will be responsible for maintaining accurate and organized project documentation, ensuring documents are properly received, registered, distributed, stored, and archived in accordance with company and client requirements. The role involves close coordination with project teams, consultants, contractors, and other stakeholders to ensure an efficient flow of project documentation.<br><br>Key Responsibilities<br><br>Maintain and update project document registers, logs, and tracking systems Receive, review, register, and distribute project documents in accordance with established procedures Ensure all documents are properly filed, version-controlled, and easily accessible Track document revisions, approvals, submissions, and outstanding actions Coordinate with project teams, consultants, contractors, and other stakeholders regarding document submissions and requirements Ensure documents are distributed to the relevant parties in a timely manner Maintain electronic and hard-copy filing systems and ensure proper document archiving Support the preparation of document control reports and status updates Ensure compliance with company and client document control procedures and requirements Assist project teams during audits and inspections by providing the required documentation Follow up on missing, overdue, or incorrectly submitted documents and coordinate with the relevant parties for resolution Perform other document control and administrative duties as required by the project team<br><br>Requirements<br><br>Requirements<br><br> Bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline. 3-7 years of relevant experience in document control, preferably within construction, engineering, infrastructure, or consultancy projects. Proficient in document management systems such as Aconex, Share Point, or equivalent platforms. Good understanding of document control procedures, document registers, revision control, and document distribution. Strong organizational skills with excellent attention to detail and accuracy. Good communication and interpersonal skills, with the ability to coordinate effectively with project teams and various stakeholders. Ability to manage multiple documents, submissions, and deadlines in a fast-paced project environment. Familiarity with PMC, PMO, construction, or consultancy environments is an advantage

Job Summary<br><br>We are seeking an experienced Document Controller to manage and maintain all project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, distributing, and archiving project documents while ensuring compliance with company procedures, document control standards, and contractual requirements.<br><br>Key Responsibilities<br><br> Establish and maintain an efficient document control system for all project documentation. Receive, register, classify, and distribute incoming and outgoing documents. Ensure all project documents are properly reviewed, approved, and issued according to document control procedures. Maintain accurate document registers, logs, and tracking systems. Control revisions and ensure that only the latest approved documents are available for project use. Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals. Archive project documents in both electronic and hard-copy formats in accordance with company policies. Prepare document transmittals, correspondence, and reports. Monitor document submission schedules and follow up on overdue documents. Support engineering and project teams by ensuring timely access to project documentation. Assist in project audits by providing complete and organized documentation records. Maintain confidentiality and security of project information and records. Ensure compliance with quality management systems, document control procedures, and contractual requirements<br><br>Requirements<br><br>Qualifications<br><br> Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field. Minimum 5+ years of experience as a Document Controller in construction or engineering projects. Experience working with consultants, contractors, and multidisciplinary project teams. Familiarity with document control standards and quality management systems. Experience using Electronic Document Management Systems (EDMS) is preferred. <br><br>Technical Skills<br><br> Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point). Experience with document management systems such as Aconex, Procore, Share Point, Autodesk Construction Cloud (ACC), or similar EDMS platforms. Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures. Excellent data entry, record management, and reporting skills. <br><br>Core Competencies<br><br> Excellent organizational and time management skills. High attention to detail and accuracy. Strong communication and coordination skills. Ability to manage multiple tasks and meet deadlines. Confidentiality and professionalism. Problem-solving and analytical skills. Teamwork and collaboration. Strong documentation and record management capabilities

Job Title: Document Controller<br>Job Requirements: Bachelor's degree in Business Administration or a related field. Minimum of 3 years of experience as a Document Controller, preferably in project environments. Proficiency in Microsoft Office applications. Strong organizational and document management skills. Excellent written and verbal communication skills. Fluent in English. Strong technical and interpersonal skills.<br>Qualifications: Bachelor's degree in Business Administration or a related discipline. Minimum of 3 years of relevant work experience. Microsoft Office certification is preferred. Selection is based on relevant work experience, training, educational background, technical and soft skills, and professional presentation.

QC Document Controller<br>We are seeking an experienced QC Document Controller to join our team for a major Oil & Gas EPC project in Khafji, KSA. The successful candidate will be responsible for managing and controlling Quality Control documentation, ensuring compliance with project specifications, client requirements, and applicable quality standards. This role requires strong document management skills, attention to detail, and previous experience in EPC projects within the oil & gas sector.<br>WHO WE ARETarget Engineering brings 50+ years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.<br>WHY JOIN USAt Target Engineering, you’ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.<br>YOUR ROLEAs our QC Document Controller, you will Maintain, control, and manage all QA/QC project documentation in accordance with company procedures and client requirements. Ensure proper registration, filing, tracking, and retrieval of quality records and engineering documents. Coordinate with QA/QC Engineers, Inspectors, Engineering, Procurement, and Construction teams regarding document submissions and approvals. Manage inspection reports, test packages, material certificates, NCRs, punch lists, and turnover dossiers. Monitor document revision status and ensure only current approved documents are in circulation. Prepare and maintain document control logs, transmittals, and status reports. Support compilation of final quality dossiers and project handover documentation. Ensure compliance with project document control procedures and ISO quality standards.<br>WHAT WE’RE LOOKING FOR<br>Education / Certifications / Licenses Diploma or Bachelor's Degree in Engineering, Business Administration, or related discipline.<br>Experience Minimum 5 years of experience as a Document Controller in Oil & Gas, Petrochemical, or EPC projects. At least 3 years of experience handling QA/QC documentation on large-scale construction projects.<br>Skills and Competencies Strong knowledge of EPC document control processes and quality documentation requirements. Proficiency in MS Office Suite and document management systems. Familiarity with Saudi Aramco, KJO, or major oil & gas client documentation requirements is highly preferred. Excellent organizational, communication, and coordination skills. Ability to work in a fast-paced project environment. QA/QC Documentation Management Material Certification Control Inspection & Test Records Management Turnover and Handover Dossiers NCR & Corrective Action Tracking EPC Project Documentation ISO 9001 Knowledge<br>WHAT WE OFFERThe chance to contribute to some of KSA’s Oil and Gas EPC Mega projects. A collaborative, supportive environment that values innovation and excellence. Opportunities for professional growth and career progression. Competitive salary and benefits package.<br>Ready to be part of our team? If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.<br>Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.<br>Apply today and be part of something excellent!

We are looking for an organized and detail-oriented Document Controller to manage, maintain, and track all technical and project documentation across large-scale Infrastructure and Mass Earthworks projects. The candidate will be responsible for administering the Electronic Document Management System (EDMS), controlling the flow of submittals, drawings, RFIs, and commercial records, and ensuring full compliance with project document control procedures. Key Responsibilities:Manage, archive, and track all incoming and outgoing project documentation, including engineering drawings, technical submittals, method statements, and inspection requests. Maintain and update the Electronic Document Management System (EDMS) and detailed master document logs. Process, distribute, and register Technical Queries (RFIs), Site Instructions (SIs), Non-Conformance Reports (NCRs), and Letters/Transmittals. Ensure strict adherence to document naming conventions, coding standards, and quality control procedures. Coordinate closely with Project Directors, Technical Engineers, QA/QC teams, consultants, and clients to facilitate smooth document workflows and timely approvals. Qualifications & Requirements:Education: Bachelor’s Degree or Diploma in Business Administration, Information Management, Civil Engineering, or a related field. Required Skills & Systems:High proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Prime Pro, Procore, or Share Point. Advanced MS Office skills, particularly MS Excel for log management and tracking. Experience: Minimum 3–5+ years of document control experience in major civil infrastructure, site development, and heavy earthworks projects. Exceptional organizational skills, strong attention to detail, and sound understanding of construction documentation workflows.

Job Purpose<br><br>Support the document management process across engineering and construction projects. The Document Controller is responsible for organizing, tracking, and maintaining all project documentation in accordance with company standards and project requirements.<br><br>Duties And Responsibilities<br><br>Maintain the document control system to ensure accurate tracking, archiving, and retrieval of project documents Follow established document control procedures and ensure compliance with company and client requirements Coordinate the receipt, registration, distribution, and filing of engineering drawings, submittals, specifications, RFIs, and other project documents Review documents for completeness and proper formatting before issuing or uploading Ensure timely distribution of controlled documents to internal teams and external stakeholders Monitor document status and maintain up‑to‑date logs throughout the project lifecycle Generate regular document control reports as required by the project team Support project managers, engineers, consultants, and contractors in proper documentation handling Assist in maintaining organized electronic and hard‑copy filing systems Provide basic guidance to team members on document control processes and system usage when needed<br><br>Qualifications, Knowledge & Skills<br><br>Bachelor's Degree from a recognized university with at least 3 years of relevant experience Diploma from a recognized institution with at least 7 years of relevant experience Solid understanding of document control principles and practices in engineering or construction environments Experience using Oracle‑based document control platforms (e.g., Aconex, Primavera Unifier, or similar) Strong organizational skills and high attention to detail Good interpersonal and communication skills Ability to manage multiple tasks, work independently, and meet deadlines Proficiency in MS Office Suite (Word, Excel, Outlook) Knowledge of ISO document control standards is an advantage

Role Purpose To provide complete support maintaining, examining and managing all important project documents and assures their easily accessibility and storage through the project document, project communication and project schedule monitoring systems.<br>Key Requirements:· Setting up and maintaining Project Communication System supplied by the EPC Contractor, including internal distribution, archiving and storage of all incoming and outgoing correspondence.· Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.· Monitoring EPC Contractor`s Schedule Monitoring System.· Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.· Assisting the project team to search and retrieving document/information in the Systems.· Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.<br>Mandatory Qualifications/Experience:· Bachelor’s degree in administration or equivalent degree.· Minimum of 3 years of experience in the Energy OR oil & gas or related industry as a Document Controller· Proven experience with Electronic Document Management System (EDMS)· Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.· Knowledge of engineering documents and approval processes within projects.· Should have high level of concentration and attention to details and accuracy of data, numbers and titles being entered into the system.· Working knowledge and experience in different types of filing systems and good communication and interpersonal skills· Skilled in standard office software (Word, Excel, Outlook, Share Point, Power Point, etc.)

Job Summary:We are seeking a motivated and detail-oriented Junior Engineering Coordinator / Document Controller to support our engineering team with document management, administrative coordination, and project support activities. This role is ideal for recent graduates or professionals with up to 3 years of experience who are looking to build a career in engineering support and project coordination. Key Responsibilities:Maintain, organize, and control engineering and project documentation. Ensure documents are accurately filed, updated, and distributed in accordance with company procedures. Provide administrative support to the engineering and project teams. Assist in preparing technical proposals, reports, presentations, and other project documentation. Manage document submissions through client and contractor portals where required. Track document revisions, approvals, and project correspondence. Coordinate with internal departments to ensure timely submission of project deliverables. Maintain document registers and support project reporting activities. Perform general administrative duties as required. Qualifications:Bachelor's degree in Engineering (Civil, Mechanical, Electrical, Industrial, or related discipline). Recent graduate or up to 3 years of relevant experience. Previous experience in document control, administrative support, proposal preparation, or portal management is advantageous but not essential. Proficient in Microsoft Office Suite (Word, Excel, Power Point). Strong organizational skills with excellent attention to detail. Good written and verbal communication skills in English. Ability to manage multiple tasks and work effectively in a fast-paced environment. Eagerness to learn and develop within a project-driven environment. Preferred Skills:Familiarity with document control systems or electronic document management systems (EDMS) is an advantage. Understanding of engineering documentation and project workflows. Strong time management and problem-solving abilities. Ability to work collaboratively within multidisciplinary teams.

Role Purpose To provide complete support maintaining, examining and managing all important project documents and assures their easily accessibility and storage through the project document, project communication and project schedule monitoring systems.<br>Key Requirements:· Setting up and maintaining Project Communication System supplied by the EPC Contractor, including internal distribution, archiving and storage of all incoming and outgoing correspondence.· Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.· Monitoring EPC Contractor`s Schedule Monitoring System.· Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.· Assisting the project team to search and retrieving document/information in the Systems.· Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.<br>Mandatory Qualifications/Experience:· Bachelor’s degree in administration or equivalent degree.· Minimum of 3 years of experience in the Energy OR oil & gas or related industry as a Document Controller· Proven experience with Electronic Document Management System (EDMS)· Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.· Knowledge of engineering documents and approval processes within projects.· Should have high level of concentration and attention to details and accuracy of data, numbers and titles being entered into the system.· Working knowledge and experience in different types of filing systems and good communication and interpersonal skills· Skilled in standard office software (Word, Excel, Outlook, Share Point, Power Point, etc.)

Job Role: We are looking for an experienced Document Controller with a minimum of 5 years of relevant experience, preferably within a contracting/construction company. The ideal candidate should have strong hands-on experience in document control, project correspondence, document tracking, and Oracle Aconex, including managing and maintaining Aconex document matrices.<br>Key Responsibilities:Manage and control all project documents in accordance with company and project procedures. Maintain accurate document registers, logs, transmittals, and document tracking systems. Manage incoming and outgoing documents, drawings, technical submittals, RFIs, letters, reports, and other project correspondence. Work extensively with Oracle Aconex for document management, distribution, workflow, transmittals, and document tracking. Create, update, and maintain Aconex document matrices, ensuring accurate document status, revisions, recipients, and distribution. Monitor document workflows and follow up on pending reviews, approvals, comments, and responses. Ensure that the latest approved revisions of documents are properly controlled and distributed. Coordinate with Engineering, Construction, Procurement, QA/QC, Commercial, Planning, and Project Management teams. Maintain proper filing and archiving systems for project records. Ensure documents are correctly coded, numbered, named, classified, and uploaded according to project requirements. Prepare regular document control reports and status updates. Track overdue documents and coordinate with relevant stakeholders to ensure timely action. Ensure compliance with project document control procedures, contractual requirements, and client requirements. Support project close-out activities, including final document compilation, archiving, and handover. Maintain confidentiality and integrity of project documentation.<br>Required Qualifications & Experience:Minimum 5 years of experience in Document Control. Previous experience working with a contracting/construction company is required. Strong practical experience with Oracle Aconex. Proven experience in creating and maintaining Aconex document matrices. Good knowledge of document control processes and construction/project documentation. Experience handling technical documents, drawings, transmittals, RFIs, submittals, and project correspondence. Strong knowledge of Microsoft Office, particularly Excel and Word. Good organizational, coordination, and communication skills. Strong attention to detail and ability to manage a high volume of documents. Ability to work under pressure and meet project deadlines. Good command of English, both written and spoken.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <b>Job Description</b>Job Description<br><br>Overview<p>The Document Controller is responsible for establishing and managing efficient systems for processing all project-related documentation, including contractor communications, design and construction documents, and other internal or external records. This role ensures accurate tracking, organization, and distribution of documents throughout the project lifecycle.&nbsp;</p><br>Your role<ul><li><p>Act as the primary document control interface between the client and Consultant</p><br></li><li><p>Manage all incoming and outgoing project documentation, ensuring accuracy, completeness, and compliance with project documentation requirements.</p><br></li><li><p>Register, track, and control documents, drawings, technical submissions, and correspondence using the approved Document Management System Tool (DMS).</p><br></li><li><p>Ensure proper document numbering, revision control, metadata accuracy, and adherence to project naming conventions.</p><br></li><li><p>Receive, and verify documentation submitted by consultants for compliance with standard project documentation.</p><br></li><li><p>Distribute documents to relevant client departments for review and approval.</p><br></li><li><p>Monitor review cycles, follow up on overdue responses, and ensure timely return of comments to consultant</p><br></li><li><p>Provide training and ongoing support to clients on document control procedures and use of the Document Management System (DMS).</p><br></li><li><p>Perform other duties as requested from time to time.</p><br></li></ul>About you<ul><li><p>Minimum of 5 years of work-related experience.</p><br></li><li><p>Effective in building good working relationships within complex structures both within projects, with clients and internally.</p><br></li><li><p>In -depth knowledge of document control systems and procedures such as registration, monitoring, coordination, Reporting.</p><br></li><li><p>Degree qualified: Bachelor’s degree or equivalent in a related field, IT preferred.</p><br></li><li><p>Must be able to communicate confidently in both written and spoken English.&nbsp;</p><br></li><li><p>Proficient in all Microsoft Office Tools.</p><br></li><li><p>Comprehensive knowledge of EDMS applications.</p><br></li><li><p>Experience in using Oracle ACONEX is a must.</p><br></li></ul>Rewards &amp; benefits<p>Explore the rewards and benefits that help you thrive – at every stage of your life and your career.</p><br><p>This includes:</p><br><ul><li><p>Tax-free salary.</p><br></li><li><p>Life insurance coverage.</p><br></li><li><p>Medical insurance.</p><br></li><li><p>Annual leave balance.</p><br></li><li><p>Company gratuity scheme.</p><br></li><li><p>Discretionary bonus program.</p><br></li><li><p>Annual flight contribution.</p><br></li><li><p>Transportation &amp; housing allowances.</p><br></li><li><p>Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.</p><br></li></ul><p>Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p><br>About AtkinsRéalis<p>We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more.</p><br><br><br><br><br><br><br><br><br><br><b>Worker Type</b>Employee<b>Job Type</b>Regular<p><span><i>At </i></span> <i><span>AtkinsRéalis</span></i><span><i>, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. &nbsp;</i></span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 5+ years </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br><br>At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.<br><br>Job Description<br><br>Parsons is seeking an authoritative and highly systematic Deputy EDMS Manager to establish, govern, and lead the overarching information management framework for a multi-billion-dollar program in Tabuk, Saudi Arabia. This role requires an expert to take absolute ownership of the life cycle of all engineering, commercial, and legal records across massive infrastructure packages, ensuring flawless compliance, data integrity, and strict access control across all project entities.<br><br>What You'll Be Doing<br><br>Framework & Governance Setup: Establish, update, and enforce program-wide document control policies, numbering taxonomies, and standard operating procedures (SOPs) for Parsons teams, contractors, and subcontractors. EDMS Management & Supervision: Oversee the deployment, optimization, and daily administration of the Enterprise Document Management System (EDMS), ensuring metadata compliance and seamless system configuration. Team Leadership & Quality Assurance: Manage a multi-national team of document controllers, running regular quality audits to eliminate indexing errors, backlog delays, or missing revisions. Security & Access Control: Maintain absolute data confidentiality and security protocols in strict alignment with client requirements and Parsons data privacy standards, safeguarding sensitive or restricted project files. Reporting & Progress Tracking: Generate specialized document status metrics, turnaround-time analytics, and engineering submittal reports for Senior Project Directors to flag workflow bottlenecks.<br><br><br>What Required Skills You'll Bring<br><br>Minimum of 20 years of progressive experience in document control and records management on world-class, mega-scale construction and infrastructure programs, with a proven track record in a leadership or managerial capacity. Bachelor’s degree in Business Administration, Information Management, Engineering, or a related discipline from an accredited institution. Professional certifications in Information Governance or Records Management are a significant asset. Technical Expertise: Advanced, expert-level proficiency with major industry-standard EDMS platforms (such as Aconex, Project Wise, or PMWeb). Deep understanding of engineering drawings, design stages, and contract closeout documentation workflows.<br><br><br>What Desired Skills You'll Bring<br><br>Direct experience managing complex information systems for Saudi Arabian giga-projects (such as NEOM, Trojena, Oxagon, or Red Sea Global) is heavily weighted. Communication & Precision: Exceptional organizational capability, meticulous attention to detail, and a flawless command of technical English. The role demands strong leadership to guide contractors and maintain rigid compliance under aggressive program timelines.<br><br><br>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<br><br>We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!<br><br>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com.<br>Key Responsibilities:Coordinate document flow between the Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval. Track all incoming and outgoing documents, maintaining proper logging, distribution, and filing. Verify that all submissions comply with program requirements, procedures, and quality standards. Prepare and issue transmittals with accurate records and full traceability. Support program teams in tracking deliverables and maintaining organized documentation. Assist in audit preparation by keeping documentation complete and properly archived. Safeguard the confidentiality, accuracy, and integrity of all program documentation throughout the program lifecycle.<br>Qualifications, Experience, Knowledge, and Skills:Bachelor’s degree (BA/BS) in a relevant field. Minimum of 3 years of experience as a Document Controller, with hands-on experience using industry-standard Document Management Systems (Preferably E.g. Aconex, Share Point, EDMS). Strong command of written and spoken English. Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. Good understanding of document control processes, procedures, and workflows within PMO environments. Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders. Familiarity with administrative, clerical, and customer service practices. Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.

The client is looking to hire a Document Controller for their team at Al Khobar, Saudi Arabia.<br>Experience : More than five 5 years of experience in a similar role.<br>Job Description : <br>The Document Controller is responsible for managing various administrative and logistical tasks, ensuring compliance with SOPs, and administratively supporting the maintenance team in maintaining documents and records.<br>Job Responsibilities : <br><br>Team Support and Coordination :<br>- Provide support to office assistants and site supervisors as required.- Coordinate with the maintenance team to ensure timely ordering, receiving, and documentation of parts and materials.- Collaborate with other departments, including QHSE and Journey Management Coordinator, to identify non-compliance issues and report suspicious activities.<br><br>Safety and Emergency Response :<br>- Report emergency situations, such as vehicle accidents or breakdowns, immediately to the QHSE Manager and Journey Management Coordinator.- Ensure compliance with safety protocols in coordination with the safety team and relevant stakeholders.<br><br>Document and Invoice Management :<br>- Accurately enter purchase invoices and related data into the company’s database system.- Verify invoice details, ensuring they align with purchase orders and contracts.- Maintain records of invoices, receipts, and other financial documents for audit and reconciliation purposes.<br><br>Leave and Schedule Management :<br>- Forecast driver needs during holidays and special events to prevent disruptions in delivery schedules.- Inform line managers for annual leave approvals and coordinate with HR for sick leave processing.- Ensure records for driver leave requests are properly maintained.<br><br>Vendor and Client Relations :<br>- Communicate effectively with vendors to resolve discrepancies or issues related to invoices or deliveries.- Foster positive communication and relationships with team members, management, vendors, and clients.- Ensure all work is completed within assigned deadlines.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><i>Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.&nbsp;</i></p><br><p><b><i>It's time to make a move. Join our flow.&nbsp;</i></b></p><br><p>We are looking for an energetic and organized Project Admin &amp; Documents Controller who will support the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.</p><br><p><b><i>What will you do?</i></b></p><br><ul><li> Collect information for Project Manager’s and Supervisor decision making. </li><li>Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.&nbsp;</li><li>Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.&nbsp;</li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations.&nbsp;</li><li>&nbsp;Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found. &nbsp;</li><li> Responsible for monitoring and updating cost forecast with actuals and incoming invoices.&nbsp;</li><li>Handle project’s requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.&nbsp;</li><li>  Prepare revenue and cost plan status information for forecast reviews. &nbsp;</li><li>Responsible for administration of change orders / variation sale.&nbsp;</li><li>Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.&nbsp;</li><li><b>Document management:</b>&nbsp;Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control</li></ul><p><b><i>Are you the one?</i></b></p><br><ul><li>Bachelor degree in Business Administrator.</li><li>3 - 5 years’ experience in similar role.</li><li>Excellent communication, coordination and follow up skills.&nbsp;</li><li>Strong user of MS Office applications, specially MS Excel.&nbsp;</li><li>SAP experience is mandatory.</li><li>Excellent Arabic and English language skills.&nbsp;</li></ul><p><i>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.</i></p><br><p>Read more on <span><i><u>https://kone.com/global/en/careers.html</u></i></span></p><br> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Establish and maintain document control systems, procedures, and workflows in line with project requirements.<br>​ Manage the receipt, registration, distribution, and tracking of all project documents and correspondence.<br>​ Ensure proper version control, document classification, and archiving to maintain accuracy and traceability.<br>​ Coordinate with project teams, consultants, and contractors to ensure timely submission and approval of documents.<br>​ Monitor document status and follow up on pending submissions, approvals, and updates.<br>​ Ensure compliance with company policies and project document control standards.<br>​ Prepare regular reports on document status, submissions, and approvals for management review.<br>​ Maintain confidentiality and security of all project documentation.<br>​ Years of Experience in the Relevant Field: 3–6​ Bachelor’s Degree in a Relevant Discipline: Business Administration, Information Management, or a related field.<br>​ Professional Certification: Document Control Certification, ISO 9001 (Document Management), or equivalent certifications.<br>​</span> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> No experience required </div> </div> <div class="row is-m v-align-top t-small "> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>

Overview At Knight Frank, we are seeking an experienced Document Controller to join our Project & Development Services Division in Riyadh, Saudi Arabia, supporting an ongoing PMC commission. This person will play a key role in the successful delivery of the project by implementing and maintaining robust document control systems that promote accuracy, compliance and seamless collaboration across multidisciplinary project teams. Join a globally recognised real estate consultancy and become part of a high-performing team delivering projects that are helping shape the future of Saudi Arabia while advancing your career within one of the industry's most respected brands.<br>Responsibilities Document Management System Implementation: Develop and maintain a comprehensive document control system to manage project documentation efficiently. Process Development: Establish and enforce document control procedures, ensuring compliance with industry standards and client requirements. Promote best practices and continuous improvement. Quality Assurance: Ensure all documents are accurate, up-to-date, and meet quality standards before distribution. Version Control: Oversee document revisions, maintaining a history of changes to ensure accessibility to the most current versions. Access Control: Manage permissions to ensure sensitive information is accessible only to authorized personnel. Stakeholder Coordination: Facilitate effective communication among project teams, clients, and contractors regarding documentation requirements and updates. Audit Preparation: Maintain organized records to support internal and external audits, ensuring compliance with legal and contractual obligations. Training: Provide training to project personnel on document control processes and systems to ensure consistent application. Continuous Improvement: Regularly review and enhance document control processes to improve efficiency and effectiveness.<br>Skills and Qualifications Document Control Expertise: Proficient in implementing and managing advanced document control systems and processes. Attention to Detail: Exceptional accuracy in managing and reviewing documentation to ensure quality and compliance. Leadership: Strong ability to lead and mentor a document control team, fostering a culture of excellence. Organizational Skills: Outstanding ability to manage large volumes of documents, workflows, and deadlines. Communication Skills: Clear and effective written and verbal communication, ensuring smooth coordination with stakeholders. Problem-Solving: Analytical mindset to troubleshoot and resolve document-related issues efficiently. Technological Proficiency: Advanced knowledge of document management software, such as Aconex, Procore, or similar tools. Collaboration: Strong interpersonal skills to work seamlessly with multidisciplinary project teams and external partners. Time Management: Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.<br>Qualifications Bachelor’s degree in business administration, information management, or a related field. At least 4–6 years of experience in document control within the construction, engineering, or real estate sectors, with a focus on large-scale projects. Demonstrated experience in Project Management Consultancy (PMC) roles is highly desirable. Proficiency in international document control standards (e.g., ISO 9001). Certification in document control management (e.g., EDMS certification) is an advantage. Familiarity with local and international legal and contractual documentation requirements. Fluency in English (essential); knowledge of Arabic is advantageous.

<p>Parsons is seeking a highly specialized and experienced Document Controller (Saudi National) to join our critical team on the prestigious Qiddiya Project in Riyadh. The Document Controller will manage the intake, organization, tracking, and archiving of all technical, operational, and financial documentation for the Asset Management team. Using Oracle Aconex as the primary platform, this role ensures that all operation manuals, as-built drawings, warranties, and maintenance procedures are accurately registered and easily accessible. This position is vital for a smooth "handover" process as newly built properties transition from construction into live city operations.</p><p>What you'll be doing:</p><ul><li><strong>Aconex System Administration &amp; Data Entry</strong> Register, log, and classify incoming drawings, operations and maintenance (O&amp;M) manuals, and technical documents within Oracle Aconex . Ensure all files strictly follow established naming rules, metadata fields, and numbering systems. Distribute documents to the correct asset directors and technical teams using automated Aconex workflows and transmittals. Keep the master document log updated in real time to ensure team members always use the latest file versions.</li><li><strong>Asset Management &amp; Handover Support</strong> Support the asset integration team during the "Digital Vesting" phase, verifying that construction contractors upload all required manuals and warranty papers. Sort and catalog documentation into specific asset categories (e.g., roads, parks, utilities) within the document management platform. Help retrieve specific technical manuals or structural blueprints quickly when field teams need them for urgent infrastructure repairs.</li><li><strong>Quality Control &amp; Quality Assurance</strong> Check uploaded documents for basic quality standards, ensuring files are readable, properly formatted, and contain correct revisions. Flag and return incomplete or incorrectly named document submissions to contractors or project teams for fixing. Assist in conducting routine internal audits of the document database to ensure no critical files are missing.</li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>What required skills you'll bring:</strong></p><ul><li>Education: Diploma or Bachelor s degree in Business Administration, Information Management, Engineering, or a related field.</li><li>Experience: 0 to 3 years of experience in technical document control within construction, real estate, facility management, or engineering environments.</li><li>Mandatory: Hands-on experience or formal training with Oracle Aconex (basic knowledge of transmittals, workflows, and document registers is required)</li><li>Good proficiency with standard office tools, including Microsoft Excel, Word, and Adobe Acrobat PDF editing.</li><li>Basic understanding of how technical drawings, blueprints, and operation manuals are organized.</li><li>Strong attention to detail with an ability to spot spelling or numbering errors quickly.</li><li>Solid communication skills to follow up with contractors and project teams regarding missing files.</li><li>Good time-management skills to process large volumes of incoming files without creating backlogs.</li><li>Saudi Nationals only.</li></ul>

Job Summary Manage and control tender documents, including RFPs, ITTs, drawings, specifications, BOQs, addenda, and correspondence. Maintain document registers, revision logs, tender trackers, transmittals, and submission records. Ensure the latest tender documents are properly distributed and controlled. Coordinate with Estimation, Engineering, Procurement, Commercial, and other departments to collect tender inputs. Compile and organize technical and commercial tender submissions in line with client requirements. Manage tender clarifications, Q&A, addenda, and client correspondence. Upload, download, and track documents through client portals and electronic document management systems. Maintain proper filing and archiving of completed tender submissions for future reference. Support the Tender Manager in meeting tender submission deadlines<br>Qualification / Skills and Experience:Diploma or Bachelor’s Degree in a relevant discipline.3–5 years of experience in Document Control, preferably in construction or tendering. Experience with SAP, Oracle, Aconex, Share Point, or similar document management systems. Good knowledge of MS Office, particularly Excel and Word. Experience in document registers, revision control, transmittals, and electronic filing. Strong organizational skills, attention to detail, and communication skills. Good English and ability to work under tight deadlines.

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.<br><br>Reimagine What’s Possible <br><br>The Document Controller is responsible for establishing, operating, and maintaining a robust document and information control system for the Cybersecurity scope required to be issued as a "Proof of Compliance" package to the local authorities for the NEOM Green Hydrogen Project. The role ensures that engineering, vendor, construction, cybersecurity, and project management documentation is accurately registered, reviewed, distributed, stored, and archived in compliance with project procedures, contractual requirements, and Air Products standards.<br><br>The position supports effective digital collaboration across multiple stakeholders while safeguarding document integrity, traceability, and information security throughout the project lifecycle.<br><br>This is a site-based position based out of Duba, Tabuk Region, Saudi Arabia working on a rotation of 8 Weeks ON / 2 Weeks OFF.<br><br>This Position Is Accountable For The Following<br><br>This role operates within a large, multi‑contractor, mega‑project environment with high volumes of engineering and construction documentation. The position interfaces closely with Project Engineering, Cyber Collaboration, EPC contractors, licensors, vendors, and site teams. Works under general direction of the Cyber Collaboration Lead, exercising judgment in prioritization, accuracy, and confidentiality. Continue to implement the established project document control system in line with Air Products, and Project specific procedures. Register, track, distribute, and archive engineering, vendor, construction, cybersecurity, and project management documents across all project phases. Ensure timely and accurate document transmittals to internal teams, EPC contractors, vendors, and client representatives. Maintain document numbering, revision control, metadata accuracy, and full audit trails within approved electronic document management systems (EDMS). Coordinate document review workflows, monitor overdue actions, and issue status reports to engineering and project leadership. Enforce compliance with information classification, cybersecurity, and data‑handling requirements for sensitive and controlled documents. Support digital collaboration platforms and common data environments in coordination with the Cyber Collaboration Lead. Perform regular document control quality checks and resolve discrepancies, missing data, or non‑conformances. Prepare and issue document control metrics, dashboards, and progress reports as required by the project. Support project close‑out activities, including final handover documentation, archiving, and records retention.<br><br>Minimum Requirements And Qualifications<br><br>Bachelor’s degree in Engineering / Science/ Information Management, Business Administration, or a related discipline. Minimum 10 to 15 years of document control experience in large engineering, EPC, or industrial mega‑projects (oil & gas, chemicals, hydrogen, or energy). Demonstrated experience working with electronic document management systems (EDMS) in a multi‑contractor environment. Strong working knowledge of document numbering, revision control, transmittals, and audit requirements. Proficiency in Microsoft Office applications, particularly Excel and Share Point‑based platforms. Prior experience on NEOM, region hydrogen, or large Middle East industrial projects. Exposure to cybersecurity‑aware document environments or digital collaboration platforms. Experience working in site‑based, multicultural project teams. Certification in Document Control or Records Management (e.g., ACONEX, Share Point, or equivalent) – preferred. Any relevant information management or digital collaboration certification is an advantage.<br><br>Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what’s possible and generate a cleaner future for our customers, our communities, and the world.