وظائف سمسار - جدة السعودية

Company Description MUAF – Military Uniforms & Accessories Factory is a prominent manufacturer based in Al-Kharj , specializing in the production of high-quality uniforms, military gear, and civilian apparel. Our commitment to quality, innovation, and customer satisfaction has made us a trusted partner to a range of sectors, including defense, law enforcement, and private enterprises. We pride ourselves on delivering durable, comfortable, and reliable solutions to our clients.<br>Job Purpose Responsible for the development, maintenance, support, troubleshooting, and continuous improvement of software applications and industrial machine systems within the manufacturing environment. The role combines Software Engineering and Industrial Software Engineering, with responsibility for software applications, databases, system integration, Industrial PCs, machine-related software, HMI/SCADA systems, and IT/OT connectivity. The position works closely with IT, Production, Maintenance, Engineering, and machine vendors to ensure the reliability, availability, security, and effective integration of software and industrial systems supporting manufacturing operations. Key Accountabilities1. Software Engineering & Application Support Develop, maintain, enhance, and support software applications according to business and operational requirements. Analyze business and technical requirements and translate them into effective software solutions. Develop and maintain applications, utilities, and tools required to support manufacturing operations. Perform software testing, debugging, troubleshooting, and issue resolution. Develop and maintain databases and SQL queries required by applications and operational systems. Develop and maintain APIs and system interfaces where required. Manage software versions, configurations, updates, and application dependencies. Maintain appropriate technical documentation, source code, configurations, and system specifications. Identify opportunities to improve application performance, reliability, usability, and maintainability.2. Industrial Software & Machine Systems Support and maintain software applications used for the operation, monitoring, and control of industrial machines and production equipment. Install, configure, maintain, and troubleshoot software running on Industrial PCs and machine operator workstations. Support machine-related applications, including HMI, SCADA, and other industrial software platforms. Troubleshoot software and communication issues between industrial machines, controllers, Industrial PCs, and related systems. Maintain machine software configurations, parameters, licenses, backups, and critical system files. Support machine software installation, commissioning, upgrades, migrations, and replacements. Maintain software compatibility between machine applications, operating systems, hardware, and related industrial components. Coordinate with machine manufacturers and software vendors to resolve complex technical issues.3. IT/OT Integration Support the integration between Information Technology (IT) and Operational Technology (OT) environments. Support the exchange of data between machines, production systems, databases, and enterprise applications. Develop or support solutions for automated collection, processing, and reporting of machine and production data. Support integration with systems such as SAP, MES, databases, BI/reporting platforms, and other enterprise applications where applicable. Support industrial communication technologies and protocols such as OPC/OPC UA where applicable. Work with Network and Infrastructure teams to ensure reliable connectivity between industrial systems and approved IT systems.4. Manufacturing & Production Support Provide technical software support to Production, Maintenance, Engineering, and other manufacturing teams. Respond to software-related incidents that may affect machine availability or production continuity. Analyze recurring issues and implement corrective and preventive solutions. Participate in machine installation, commissioning, testing, and acceptance activities from the software and IT/OT perspective. Support production during critical software incidents and planned maintenance activities. Ensure appropriate change management procedures are followed before implementing changes to production systems.5. Backup, Recovery & Business Continuity Maintain reliable backups of machine software, configurations, databases, applications, and critical system files. Periodically verify the integrity and recoverability of backups. Maintain recovery procedures for critical machine-related software and systems. Support disaster recovery and business continuity activities for critical industrial applications.6. Cybersecurity & Compliance Apply IT and OT cybersecurity requirements to machine-related software and Industrial PCs. Coordinate with the Cybersecurity team to identify and mitigate cybersecurity risks affecting industrial systems. Ensure appropriate controls are applied to software installation, access, updates, remote access, and system changes. Support vulnerability remediation and security patching in accordance with approved procedures and production requirements. Ensure compliance with company IT policies, cybersecurity standards, and change management procedures.7. Vendor & Stakeholder Management Coordinate with machine manufacturers, software vendors, system integrators, and external technical support providers. Define and communicate technical requirements to vendors. Follow up on technical issues, software updates, patches, licenses, and support agreements. Participate in technical evaluations and acceptance testing of new machine software and systems. Maintain appropriate technical documentation and vendor information. Technical Skills & Competencies Software Engineering Programming and software development. Application development and maintenance. SQL and database management. API development and system integration. Software testing and debugging. Version control systems such as Git. Windows-based application environments. Industrial Systems Industrial PC configuration and support. HMI and SCADA systems. Basic understanding of PLCs and industrial automation. Machine control and monitoring software. Industrial communication and networking. OPC / OPC UA is an advantage. MES and manufacturing systems is an advantage. IT/OTUnderstanding of IT and OT environments. IT/OT system integration. Industrial networking fundamentals. Cybersecurity principles for industrial environments. Backup and recovery of industrial systems. Qualifications Bachelor's degree in Software Engineering, Computer Science, Information Technology, Computer Engineering, Automation Engineering, or a related field. Professional certifications in software development, industrial automation, networking, cybersecurity, or related technologies are an advantage. Experience3–5 years of relevant experience in software engineering, industrial software, application support, or a similar role. Experience in a manufacturing or industrial environment is preferred. Experience supporting Industrial PCs and machine-related software. Experience with HMI, SCADA, PLC-related systems, databases, or industrial automation is an advantage. Experience in IT/OT integration and manufacturing systems is an advantage. Behavioral & Professional Competencies Strong analytical and problem-solving skills. Excellent troubleshooting and diagnostic abilities. Ability to work under pressure, particularly during production-critical incidents. Strong communication and interpersonal skills. Ability to work effectively with IT, Production, Maintenance, and Engineering teams. Ability to communicate effectively with machine manufacturers and external vendors. Strong documentation and organizational skills. Attention to detail and commitment to system reliability. Ability to learn new technologies and industrial software platforms. Strong sense of responsibility and ownershi

About Lucid<br><br>At Lucid, we are creating exceptional mobility experiences through innovation to drive the world forward. Built on Lucid’s proprietary technology and software-defined vehicle architecture, our award-winning vehicles bring our “Compromise Nothing™” approach to the global automotive market. That means refusing to choose between performance and sustainability, design and engineering, ambition and integrity. In Lucid Air and Lucid Gravity, we have designed and built vehicles that have redefined their segments, combining exceptional range, performance, design, and expansive space in a single experience.<br><br>We achieve this through deep vertical integration, with design, engineering, and production happening in-house across our global offices and manufacturing facilities. Our teams come from industries around the world, united by a shared commitment to excellence. By refusing to settle, you can help redefine what’s possible and shape the future of mobility.<br><br>The QMS Auditor is responsible for executing the AMP-2 Internal Audit Program and conducting process, system, and compliance audits across all business functions. The role evaluates adherence to QMS requirements, identifies process risks and nonconformities, verifies corrective action effectiveness, and provides objective audit results to support continual improvement, and compliance with ISO 9001, automotive requirements, and Lucid standards.<br><br>Key Responsibilities<br><br>Execute the AMP-2 Internal Audit Program covering all Quality Management System processes and support functions. Conduct, and report process audits, system audits, compliance audits, and follow-up audits. Assess the effectiveness, compliance, performance, and maturity of business processes against ISO 9001 requirements, Lucid standards, documented procedures, regulatory requirements, and organizational objectives. Evaluate process interactions, process ownership, and implementation of the Process Approach throughout the organization. Identify process gaps, nonconformities, risks, control weaknesses, and opportunities for improvement, and communicate audit results to process owners and leadership. Evaluate the impact of audit findings on product quality, customer satisfaction, regulatory compliance, operational performance, and business objectives. Verify the adequacy of root cause analysis, corrective actions, containment actions, and effectiveness reviews to ensure sustainable resolution of identified issues. Monitor audit findings and action plans, track closure status, and escalate overdue, ineffective, or high-risk actions to appropriate management levels. Conduct risk-based audits by evaluating process risks, opportunities, controls, mitigation measures, and compliance obligation. Perform gap assessments against ISO 9001, applicable automotive requirements, Lucid standards, and internal policies to support continual compliance and certification readiness. Support external certification audits, surveillance audits, customer audits, Conformity of Production (CoP) audits, and regulatory compliance assessments. Review Quality Management System documentation including SOPs, Work Instructions, Forms, and Records to ensure compliance and traceability. Analyze process performance data, KPIs, audit trends, and recurring findings to identify systemic risks and drive continual improvement initiatives. Develop audit reports, dashboards, scorecards, and compliance metrics that provide clear visibility of audit performance, process risks, and improvement opportunities. Support Management Review activities through analysis of audit performance, process effectiveness, compliance status, risks, and improvement actions.. Support Management Review activities through audit performance reporting and compliance analysis. Maintain audit records and evidence in accordance with QMS requirements Support the development of audit methodologies, audit tools, auditor training, and continuous improvement of the AMP-2 audit program.<br><br>Skills<br><br>Strong knowledge of MS Office tools (MS-Project, Word, Excel, Power Point, and Outlook). Creative, energetic, self-motivated, and highly organized. Ability to work in fast-paced and changing environment and scalable organization. Strong written and verbal skills as well as organizational Project management capabilities are a plus. Presentation and communication skills are a must. Ability to coach and train at different levels of the manufacturing organization.<br><br>Minimum Qualifications<br><br>Bachelor's degree in engineering, Industrial Engineering, Manufacturing Engineering, Quality Engineering, or a related technical discipline. Implementing Quality systems in a greenfield plant is a plus. ISO 9001 or IATF 16949 internal Auditor qualification is a must.1-3 years of experience in manufacturing organizations is a must. Experience with implementing, facilitating, or participating in the ISO 9001:2015 and/or IATF 16949. ISO 9001 or IATF 16949 internal auditor qualification is a must. Experience conducting process, system, and compliance audits Working knowledge of ISO 9001 implementation and certification requirements. Knowledge of process mapping, SIPOC methodology, process performance management, and risk assessment techniques. Knowledge of Conformity of Production (CoP) requirements is a plus. Knowledge of dashboard development, data analysis, and performance reporting, with the ability to develop and maintain KPIs, metrics, and management reports is a plus.<br><br>Compensation & Benefits: Lucid offers a comprehensive and competitive benefits package including medical, dental, and vision insurance; life and disability coverage; paid time off; paid holidays, paid sick leave; and a 401(k) retirement plan. Hourly/non-exempt employees accrue up to 120 hours paid time off, and salaried/exempt employee accrue up to 160 hours paid time off. Eligible employees may also participate in Lucid’s equity program and/or a discretionary annual cash incentive program. Incentive and equity awards, if applicable, are determined based on individual performance, role scope, market considerations, and overall company results, in accordance with the terms of the applicable plans.<br><br>Equal Opportunity: At Lucid, we believe diversity strengthens everything we build. Lucid Motors is proud to be an equal opportunity employer and is committed to providing an inclusive workplace for all. We consider all qualified applicants without regard to race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity or expression, marital status, or any other characteristic protected by applicable state or federal laws and regulations.<br><br>Accessibility: Lucid Motors is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need any accommodation to participate in the application process, please contact us at TA-Operations lucidmotors.com. This email address is designated solely for accommodation requests and is not monitored for job applications or resume submissions. To be considered for employment, all applications must be submitted through the Lucid Motors Careers website.<br><br>Candidate Data Privacy: By submitting your application, you understand and agree that your personal data will be processed in accordance with our Candidate Privacy Notice.<br><br>To all recruitment agencies: Lucid Motors does not accept agency resumes. Please do not forward resumes to Lucid Motors. Lucid Motors is not responsible for any fees related to unsolicited resumes.

Join Red Sea Global Hospitality and become part of a team leading the change in responsible development and regenerative tourism.<br>Job Title: Assistant IT Manager Department: Information Technology Reporting to: IT Manager / Director of ITProperty: Red Sea Global Hospitality<br>About UsWelcome to the next generation of hospitality excellence. At Red Sea Global Hospitality, we are committed to delivering exceptional guest experiences and creating an extraordinary work environment for our team members. Our ethos is deeply rooted in Respect, Responsibility, Passion, and Collaboration—values that guide us in our pursuit of operational brilliance, innovative guest service, and sustainable practices. Joining us means you will be part of a forward-thinking, pioneering organization, shaping the future of luxury hospitality, and contributing to the elevation of the Red Sea Global brand.<br>The Role As the Assistant IT Manager, you will play a critical role in ensuring the reliability, security, and innovation of Red Sea Global Hospitality’s IT systems. You will support the IT Manager in overseeing network operations, enterprise infrastructure, cloud and endpoint platforms, cybersecurity protocols, and end-user support, while driving technology initiatives that align with our strategic goals. This role demands a proactive problem-solver with strong technical expertise, leadership skills, and a passion for leveraging technology to enhance operational efficiency and guest satisfaction in a dynamic luxury hospitality environment.<br>Key Areas of Responsibilities At Red Sea Global Hospitality, we go beyond expectations to create seamless, innovative, and luxurious experiences for our guests and colleagues. The responsibilities listed below represent the core areas of this role but are not exhaustive. Our team continuously evolves to meet the dynamic needs of luxury hospitality.<br>IT Infrastructure & Operational Excellence Ensure high availability and smooth operation of IT infrastructure across guest-facing and back-of-house environments—including servers, networks, cloud platforms, and hospitality applications. Administer and maintain enterprise network infrastructure—including Forti Gate firewalls and Aruba switching and wireless—ensuring secure segmentation (VLANs), high availability, resilient failover, and consistent performance across guest and corporate networks. Manage the Microsoft cloud and endpoint estate—Microsoft 365, Azure, and Microsoft Entra ID (identity and conditional access), with device provisioning and compliance through Microsoft Intune—enabling secure, seamless access for corporate and property teams. Proactively monitor system performance and resolve outages with minimal disruption to guest experience and hotel operations. Oversee data protection through regular backups, robust disaster recovery protocols, and comprehensive cybersecurity measures tailored to hospitality environments.<br>Guest Technology & Experience Enhancement Elevate the luxury experience through optimized guest-facing technologies such as high-speed Wi-Fi, smart room controls, mobile concierge apps, IPTV, and digital key systems. Partner with front office, housekeeping, F&B, and spa teams to integrate intuitive, efficient technology solutions that enhance service delivery. Troubleshoot AV systems, digital signage, and event/conference room technologies to ensure flawless guest experiences during events and VIP stays.<br>Team Leadership & Service Culture Lead and inspire the IT support team in delivering exceptional service to both internal users and external guests, aligned with the hospitality brand’s service standards. Provide coaching, mentorship, and training on new systems, service protocols, and cybersecurity awareness. Manage the IT helpdesk, ensuring prompt, courteous, and effective resolution of technical requests from staff and guests alike.<br>Technology Projects & Innovation Support the execution of hospitality-specific IT initiatives—Property Management System (PMS) upgrades, Point of Sale (POS) integrations, Internet of Things (IoT) deployments for smart operations, etc. Collaborate cross-functionally with hotel departments, vendors, and consultants to implement solutions that improve guest satisfaction and operational efficiency. Track milestones, costs, and timelines to ensure that projects are delivered on time, within budget, and aligned with brand standards.<br>Governance, Compliance & Cybersecurity Ensure strict adherence to hospitality-relevant regulations such as PCI-DSS (for secure payment systems), GDPR, and PDPA. Leverage Microsoft Defender and the broader Microsoft security suite for threat detection, endpoint protection, and continuous monitoring across the estate. Maintain clear documentation of system architecture, IT policies, vendor contracts, and audit logs. Conduct periodic security reviews and vulnerability assessments to safeguard guest data and business continuity.<br>Sustainability & Responsible ITSupport the implementation of sustainable IT practices—such as low-energy hardware, cloud-based systems to reduce infrastructure footprint, and paperless workflows. Explore and recommend technologies (e.g., AI, automation, smart energy systems) that align with the property’s sustainability goals. Use analytics and reporting tools to identify opportunities for efficiency and resource optimization.<br>Key Qualifications<br>Education & Experience Bachelor’s degree in Information Technology, Computer Science, or a related discipline.5+ years in IT roles, with at least 1 year in a supervisory or leadership capacity. Prior experience in the hospitality, tourism, or luxury retail sector is highly preferred.<br>Preferred Qualifications Experience managing IT systems in high-end resorts, multi-property environments, or remote hospitality destinations. Hands-on experience with enterprise networking and security platforms—particularly Forti Gate firewalls and Aruba switching and wireless—covering configuration, segmentation, and performance optimization. Strong working knowledge of the Microsoft ecosystem—Azure, Microsoft Entra ID, Intune, and Microsoft Defender—for identity management, endpoint administration, and cybersecurity. Relevant technical certifications are an advantage (e.g., Fortinet NSE, Aruba ACMA/ACMP, Microsoft AZ-104 or SC-200). Familiarity with hospitality-centric platforms (e.g., Opera PMS, Micros POS, Salesforce for guest CRM). Commitment to eco-conscious IT strategies and innovation.<br>In Return, What We Offer Exciting opportunities for personal and professional development at all levels, featuring targeted development programs aimed at equipping you for your next career move. Competitive compensation package. Access to exclusive perks, complimentary nights, and benefits within Red Sea Global Hospitality. Health Insurance coverage whilst in service. A supportive and inclusive work environment that values diversity and collaboration. Employee Recognition Programmes. Daily meals on duty and uniform dry-cleaning services. Year-round events of social, wellness programs, charity drives, and sports activities.<br>Accessibility and Adjustments We welcome all applicants and are keen to ensure our employees reflect the diversity of the Kingdom of Saudi Arabia and the communities we serve. We are committed to providing reasonable adjustments throughout our recruitment process and we’ll always endeavor to be as accommodating as possible. If you would like to discuss any specific requirements, please get in touch with us.<br>Red Sea Global Hospitality is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

Position Summary In consultation with the Office of General Counsel, the Export Compliance and Research Security Officer (ECRSO) oversees the design, implementation, and maintenance of the University’s export compliance program, with a special focus on U. S. export compliance, including but not limited to, High-Performance Computing (HPC), including Shaheen III supercomputer, artificial intelligence, quantum computing and advanced semiconductors. As part of the Export Control Compliance (ECC) Team in the Office of General Counsel and working closely with the Head of Legal and other Export Compliance and Research Security Officer team member, this position proactively advises on and works to adhere to U. S. Export Administration Regulations (EAR), license conditions, and other applicable export control requirements governing KAUST's operation of controlled technologies or items. <br>Working at the intersection of compliance, technology, and research administration, this role requires detailed knowledge of export control regulations, strong analytical skills, and excellent communication abilities. The ECRSO will partner with the Office of General Counsel to evaluate research activities or university engagements, conduct screening and diligence reviews, review contracts/agreements, maintain compliance documentation for audit recordkeeping, develop and implement general awareness and role-based or targeted trainings, and draft and support policy implementation, as required. <br>The position plays a critical role in enabling compliant access to KAUST's supercomputing resources while ensuring adherence to export control requirements. The ECRSO will work closely with the KAUST Supercomputing Core Lab, Information Technology, Information Security, Research Funding Services, Academic Divisions and Centers, National Transformation Institution, Human Resources, Academic Affairs, Admissions, Educational Partnerships, and other stakeholders to proactively advise and implement processes that enable and scale research, development and innovation, while maintaining strict regulatory compliance. <br>Major Responsibilities <br>Design, implement, and maintain KAUST’s export compliance program, including compliance with applicable U. S. export controls and license conditions, working closely with the Head of Legal and in collaboration with other Export Compliance and Research Security Officer and ECC team members. Develop and execute export compliance processes for Shaheen III supercomputer access, use and operations. Develop and maintain policies, procedures, workflows and desk guides related to export control compliance and license conditions. In consultation with Office of General Counsel, collaborate closely with and academic and research divisions and other partners to conduct export compliance and research security reviews. Advise on complex export control and research security issues related to artificial intelligence, quantum computing, advanced semiconductors, and other areas as required. Conduct export classification and maintain records of research activities and technologies, including international shipments. Determine the availability of export license exceptions for controlled items and information supplied by vendors, contractors, collaborators, and other third parties. Provide technical review and analysis of technologies and items for export compliance and research security, as applicable, to ensure compliance with regulatory and safeguarding requirements.<br>Partner with KAUST Digital Services division, including Information Security and Information Technology departments, to ensure compliance with export controls and export license conditions. Conducts restricted party screening and due diligence reviews for Shaheen III administrative access and users against relevant government lists and license conditions. Review research proposals and user access requests for export compliance considerations. In collaboration with Office of General Counsel, provide export compliance risk assessments for large-scale research collaborations, including multi-million-dollar research programs and sensitive strategic partnerships. Develop, implement, and deliver comprehensive export compliance and research security training. In collaboration with Office of General Counsel, provide advice and guidance to leadership on compliance risk exposure and mitigation strategies. Support preparation of export license applications (e.g., export and re-export license applications for international shipments of controlled goods) in coordination with KAUST’s suppliers and research partners. Implement and audit Technology Control Plans, Research Control Plans, or End User Certifications for mitigation of potential risk measures, as required. In collaboration with Office of General Counsel, prepare for and provide support during assessments, audits, investigations, or regulatory inquiries. Conduct export compliance and research security outreach to faculty and staff, including time sensitive briefings for departments and teams across the university. Develop export compliance and research security training, including in-person and web-based instruction. Maintain KAUST’s Export Control web-based resources. Monitor export control regulatory developments impacting KAUST. Mentor and coach team members on export compliance and research security matters. Participate in export compliance and research security organizations, conferences and training for university export control and research security officers. Serve as a subject matter expert on export compliance and research security. Perform other duties as required or assigned by the Head of Legal or General Counsel. <br>Personal Requirements Competencies Demonstrates strong knowledge of export control laws, regulations, standards and their application. Knowledge of general management principles and practices, skill in dealing with others in work relationships involving mentoring, teamwork, conflict resolutions, and the ability to make difficult decisions. Ability to build collaborative relationships to facilitate research activities and deliver results. Ability to interact with faculty, staff, and students in a diverse, multicultural environment. Strong attention to detail, ability to organize and prioritize projects while effectively managing competing priorities and exercising sound and ethical judgment in assessing compliance requirements and risks. Interest in learning, analyzing, and applying relevant laws and regulations in a university environment. Excellent oral and written communication skills. Ability to work efficiently and effectively under deadline pressures. Effectively explains compliance requirements to diverse stakeholders. Demonstrates discretion with confidential and sensitive information. Ability to manage challenging situations. Shows adaptability in responding to evolving compliance requirements. Strong client service orientation while enforcing compliance requirements. <br>Qualifications Bachelor's degree required; advanced degree preferred in International Relations, Public Policy, Business, Law, or related field or equivalent experience. Export compliance certification (e.g., ECoP) preferred. 10+ years of regulatory compliance experience, including 4+ years of export compliance and research security experience (preferably in an academic or research setting), including experience with U. S. export control laws and regulations (EAR, OFAC, ITAR). Recognized subject matter expert in export/import classifications and restricted party screening, with a strong track record of advising on trade compliance, sanctions risks and regulatory requirements. Strong understanding of export controls related to HPC and export-controlled equipment or items in research environments. <br>Experience Experience with restricted party screening, due diligence review processes and compliance verification/assessments for validation of controls. Experience with export and research compliance documentation, procedures and recordkeeping to satisfy license conditions and audit requirements. Experience with export compliance in academic or research settings preferred. Familiarity with NIST standards for security and access controls and risk assessment frameworks and related compliance matters. Experience with end-user verification processes. Familiarity with research administration processes preferred. Experience with compliance databases and tracking systems. Proven ability to implement and improve compliance procedures in regulated environments with complex requirements.

Work with Us. Change the World.<br><br>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.<br><br>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.<br><br>We're one global team driven by our common purpose to deliver a better world. Join us.<br><br>Job Description<br><br>We're looking for an experienced and detail-oriented Administrative Assistant to join our dynamic team in Makkah, Saudi Arabia. In this role, you'll lead administrative operations and serve as a trusted resource to managers and project teams. You'll have the opportunity to make a meaningful impact by driving operational excellence, managing complex projects, and supporting our team's success through exceptional organizational, communication, and leadership skills. If you're someone who thrives in a collaborative environment, takes ownership of processes, and demonstrates initiative in maintaining efficiency and accuracy, we'd love to hear from you.<br><br>**Administrative & Office Support**<br><br>Provide comprehensive administrative support and mentorship to one or more managers within the office or business unit Lead the preparation, proofreading, and formatting of correspondence, forms, spreadsheets, and documents with meticulous attention to detail Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders Direct office supply inventory management and vendor relationships to optimize efficiency and cost-effectiveness Establish and organize project file systems on shared servers and systems, ensuring accessibility and compliance Lead project meetings, prepare comprehensive minutes, format documentation, and coordinate distribution to relevant stakeholders and clients Develop and format project reports and documentation, ensuring alignment with organizational standards<br><br>**Project & Financial Support**<br><br>Lead project setup initiatives and support financial task development with increased autonomy Independently manage estimate at completion (EAC) updates and change order documentation Conduct thorough project invoice reviews and ensure accurate task coding across multiple projects Take ownership of monthly progress reports and contractor estimates preparation Ensure all project components align with established procedures and standards, identifying opportunities for process improvement Support financial reconciliation and budget tracking activities<br><br>**Procurement & Compliance**<br><br>Lead procurement activities for project-related materials and manage vendor relationships strategically Drive the development and implementation of project documentation and compliance requirements Maintain and update vendor and client information in relevant systems with accuracy and timeliness Conduct qualification reviews for regularly utilized vendors and subcontractors, making recommendations Coordinate with legal and compliance teams on contract-related matters and risk mitigation Manage risk assessment documentation and approval processes independently<br><br>**Proposals & Marketing Support**<br><br>Lead proposal development activities and manage approval workflows to ensure timely delivery Provide strategic marketing assistance for proposals, including document preparation, graphics coordination, and quality assurance Develop and maintain comprehensive proposal schedules and timelines across multiple submissions Lead tender document preparation and coordination efforts Manage documentation uploads, downloads, and vendor registration in procurement systems with attention to compliance Prepare and coordinate required documentation for review and signature, ensuring accuracy and completeness<br><br>**General Responsibilities**<br><br>Utilize Microsoft Office Suite and other business software to accomplish work efficiently and train others as needed Apply professional standards, practices, and procedures in all tasks and mentor team members on best practices Manage multiple complex priorities simultaneously while maintaining accuracy and quality standards Communicate transparently with team members and stakeholders, providing proactive updates and recommendations Demonstrate flexibility and adaptability in a dynamic work environment while driving continuous improvement Contribute to a collaborative and supportive team culture through leadership and initiative Identify process inefficiencies and recommend solutions to enhance operational effectiveness<br><br>Qualifications<br><br>**Minimum Requirements:**<br><br>High School Diploma plus 3 years of relevant administrative experience, ORRelevant administrative or office management diploma plus 2 years of professional experience<br><br>**Required Skills & Competencies:**<br><br>Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) Excellent written and verbal communication skills Strong organizational and time management abilities Exceptional attention to detail and accuracy Ability to multitask and prioritize effectively Professional document preparation and formatting skills Meeting coordination and minute-taking experience Customer service orientation and interpersonal skills Ability to maintain confidentiality and handle sensitive information Problem-solving mindset with a collaborative approach Demonstrated experience supporting project management or consulting environments Familiarity with project financial processes and terminology Experience with procurement systems and vendor management platforms<br><br>**Preferred Qualifications:**<br><br>Knowledge of tender documentation and proposal development processes Advanced proficiency in report writing and data analysis Experience with travel coordination and expense management Familiarity with office management software and systems Background in a corporate, engineering, or professional services environment Certification in administrative management or related field<br><br>**Desired Attributes:**<br><br>Proactive and goal-oriented approach to work Ability to work independently and as part of a team Adaptability to changing priorities and business needs Strong analytical and organizational thinking Commitment to continuous improvement and professional development Resilience and positive attitude in a fast-paced environment<br><br>Additional Information<br><br>At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.<br><br>About AECOM<br><br>AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.<br><br>AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.<br><br>What Makes AECOM a Great Place To Work<br><br>You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.<br><br>As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.