Job Description

Roles & Responsibilities

Responsibilities and Duties

• Manage the CEO’s calendar, meetings, and daily schedule.
• Handle calls, emails, and confidential correspondence professionally.
• Prepare agendas, minutes, reports, and presentations; follow up on action items.
• Coordinate communication with internal departments and external stakeholders (clients, contractors, consultants).
• Maintain organized filing and document control for CEO's office records.

Job Competencies

• Excellent organizational and time-management skills
• Strong coordination and follow-up abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to draft professional documents and formal correspondence
• Professional etiquette, communication, and stakeholder management
• Multitasking and prioritization in a fast-paced environment

Desired Candidate Profile

Job Specifications

• Diploma or bachelor’s degree in business administration, Office Management, or a related field.
• 2–3 years of experience as an Executive Secretary, Executive Assistant, or similar role.
• Experience in the construction, engineering, or contracting industry is highly preferred.
• Strong written and verbal communication skills.
• English language mid-level
• High attention to detail and ability to work under pressure with strict deadlines.
• Professional handling of confidential information and sensitive matters.