Job description

Job Responsibilities for Executive Secretary -

Document and Contract Management

Preparation of Drafts: Drafting and coordinating legal agreements and contracts related to projects (such as construction contracts, supply agreements, and consultancy service agreements).

Legal Review: Linguistic and legal verification of official correspondence and documents before submission to relevant authorities.

Digital and Paper Filing: Organizing and storing project files, contracts, and banking guarantees in a manner that facilitates retrieval when needed.

Legal Support and Compliance

Monitoring of Legal Cases if any

Legislative Research: Keeping abreast of updates in labor laws, insurance regulations, contracting systems, and providing summaries to management.

Permit Management:

Administrative Organization and Communication

Management of Meetings: Coordinating legal affairs meetings with project managers, documenting meeting minutes, and distributing them.

Essential Skills for Success in this Role

Familiarity with Legal Terminology: Knowledge of legal and engineering terms applicable in construction contracts.

Attention to Detail: Careful consideration of dates, financial amounts, and contractual terms.

Confidentiality: Handling sensitive documents and commercial contracts with utmost discretion.

Skills

Required Qualifications and Certifications

• Academic Qualification: A degree in Business Administration - Law or a diploma specialized in legal secretarial or office management is preferred.
• Previous experience in the legal field is preferred.

Essential Skills

Legal and Research Skills

• Proficiency in Legal Terminology: In-depth knowledge of legal terms,
• Drafting and Review: Ability to draft official correspondence and review contracts and agreements with a keen eye to avoid legal pitfalls.
• Legal Research: Ability to utilize legal resources to research applicable laws and regulations relevant to the company's operations.

Technical Skills

• Microsoft Office: Proficiency in using (Word, Excel, Outlook) for managing correspondence and timelines.
• Digital File Management: Utilizing electronic filing systems to manage contracts and documents.

Personal and Organizational Skills

• Time Management and Pressure Handling
• Confidentiality and Security
• Effective Communication