The ideal candidate will play a key role in supporting the CEO with executive tasks while also providing essential assistance in managing and coordinating important projects. This hybrid position demands excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

• Assist the CEO with daily activities, including managing schedules, meetings, and communications.
• Prepare and organize reports, presentations, and briefing materials for the CEO.
• Coordinate and manage executive-level meetings and events, including travel arrangements and logistical support.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and timely responses.
• Support project planning and execution by helping to develop project plans, timelines, and budgets.
• Monitor project progress and milestones, ensuring compliance with scope, timelines, and budgets.
• Assist in coordinating project activities, including meetings, documentation, and follow-ups.
• Identify and address project risks and issues, offering recommendations for solutions.
• Maintain and organize project documentation, such as contracts, reports, and meeting notes.
• Facilitate communication and coordination among project team members and stakeholders.
• Prepare and process expense reports, purchase orders, and other administrative tasks as needed.
• Assist in implementing and improving project management tools and processes for greater efficiency.
• Contribute to the development of project management best practices and standards.
• Monitor project performance and prepare status reports for the CEO and other stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration, Management or a related field.
• Previous experience as an executive assistant, in project management, or a similar role is highly desirable.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Capacity to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and the ability to adapt to changing priorities.