Executive Assistant

Job Purpose:-

Provide personalised secretarial and administrative support in a well-organised and timely manner. Work on a one-to-one basis on a variety of tasks related to SAFFIR activities and communications.



Roles and Responsibilities:-


1.Office Management:


  • Answer and direct phone calls, emails, and post letters.
  • Organise and schedule appointments, and board meetings.
  • Plan meetings and take detailed minutes.
  • Write emails, correspondence memos, letters and Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system update and maintain office policies and procedures.
  • Maintain contact lists.
  • Book travel arrangements (in coordination with the relevant department of SAFF).
  • Provide general support to visitors. Act as the point of contact for internal and external persons. Liaise with stakeholders to handle requests and queries from the SAFFIR team.
  • Keep records of all information related to SAFFIR for documentation, clarification and presentation to the director.
  • Be in charge of the Arabic language support of the director in his correspondence and letters.
  • Liaise with the various SAFF departments (finance, HR, Media, legal, international affairs) for the administration of the Centre.
  • Supporting researchers and international visitors daily request.
  • Working from SAFFIR office all days.


2. Researchers Support:


  • Support in organising the calendars of SAFFIR.
  • Assuring to facilitate that all documents and procedures are clearly arranged.
  • Assist to maintain a good feedback with the Saudi academic world and the scientific board of SAFFIR.
  • Assist with research process. • Play an active role and contribute to SAFFIR’s promotion and reputation.
  • Create profile for SAFFIR staff, researchers, and fellow visitors.
  • Deliver lectures in Arabic upon request.



Minimum Qualifications


Diploma in management or equivalent.


Minimum Experience


  • Experience in dealing with university research unit.
  • Minimum 1 year of experience.
  • Competencies.
  • Records of Sport-related workshops and training courses.


Competencies (Knowledge, Skills & Abilit)


  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and others.
  • Proficiency in MS Office (Excel and PowerPoint, in particular) .
  • Excellent time management skills and the ability to prioritise work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills (Arabic & English).
  • Strong organisational skills with the ability to multi-task.
  • Keeping confidentiality is a must.
Post date: 15 Rabi al-awwal 1446 - 18 September 2024
Publisher: LinkedIn
Post date: 15 Rabi al-awwal 1446 - 18 September 2024
Publisher: LinkedIn