Job Purpose:-

Provide personalised secretarial and administrative support in a well-organised and timely manner. Work on a one-to-one basis on a variety of tasks related to SAFFIR activities and communications.

Roles and Responsibilities:-

1.Office Management:

• Answer and direct phone calls, emails, and post letters.
• Organise and schedule appointments, and board meetings.
• Plan meetings and take detailed minutes.
• Write emails, correspondence memos, letters and Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system update and maintain office policies and procedures.
• Maintain contact lists.
• Book travel arrangements (in coordination with the relevant department of SAFF).
• Provide general support to visitors. Act as the point of contact for internal and external persons. Liaise with stakeholders to handle requests and queries from the SAFFIR team.
• Keep records of all information related to SAFFIR for documentation, clarification and presentation to the director.
• Be in charge of the Arabic language support of the director in his correspondence and letters.
• Liaise with the various SAFF departments (finance, HR, Media, legal, international affairs) for the administration of the Centre.
• Supporting researchers and international visitors daily request.
• Working from SAFFIR office all days.

2. Researchers Support:

• Support in organising the calendars of SAFFIR.
• Assuring to facilitate that all documents and procedures are clearly arranged.
• Assist to maintain a good feedback with the Saudi academic world and the scientific board of SAFFIR.
• Assist with research process. • Play an active role and contribute to SAFFIR’s promotion and reputation.
• Create profile for SAFFIR staff, researchers, and fellow visitors.
• Deliver lectures in Arabic upon request.

Minimum Qualifications

Diploma in management or equivalent.

Minimum Experience

• Experience in dealing with university research unit.
• Minimum 1 year of experience.
• Competencies.
• Records of Sport-related workshops and training courses.

Competencies (Knowledge, Skills & Abilit)

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and others.
• Proficiency in MS Office (Excel and PowerPoint, in particular) .
• Excellent time management skills and the ability to prioritise work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills (Arabic & English).
• Strong organisational skills with the ability to multi-task.
• Keeping confidentiality is a must.