The Executive Technical Assistant PMO provides executive-level technical and operational support to the PMO leadership, ensuring the effective coordination, monitoring, and administration of strategic engineering and construction projects. The role serves as the central coordination point between executive management, project teams, consultants, and stakeholders by preparing technical documentation, monitoring project performance, coordinating meetings, and supporting project governance.

The ideal candidate possesses strong engineering knowledge combined with excellent organizational, analytical, and communication skills, enabling the PMO leadership to make informed and timely decisions.

Key Responsibilities:

• Provide executive and technical support to the PMO Director on strategic projects.
• Coordinate with project managers, engineering teams, consultants, and contractors to ensure timely project delivery.
• Prepare executive reports, presentations, meeting minutes, and technical documentation.
• Monitor project schedules, milestones, risks, and action items using project management tools.
• Track project performance and support the preparation of PMO dashboards and status reports.
• Review engineering and project documents for completeness and accuracy.
• Maintain project documentation, correspondence, and document control systems.
• Follow up on executive decisions and ensure timely closure of assigned actions.
• Support PMO governance, reporting, and continuous process improvement initiatives.

Desired Candidate Profile

Bachelor's Degree in Civil Engineering, Architectural Engineering, Information Technology, or a related discipline.

Minimum 10 years of experience in technical support, project coordination, or PMO within engineering, consultancy, or construction organizations.

Strong understanding of engineering project lifecycles, including planning, design, project controls, and construction supervision.

Proficiency in Primavera P6, MS Project, Smartsheet, or similar project management software.

Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint).

Experience with engineering software such as AutoCAD or Revit is an advantage.

Excellent organizational, communication, and stakeholder management skills.

Ability to manage multiple priorities and work effectively in a fast-paced project environment.