About the Role

The Sama Al-Mawja International Information Technology Company announces its need to hire a full-time Accountant in Jeddah, Mecca. The holder of this role will be responsible for managing invoicing and collections operations and financial records for clients, in addition to performing daily accounting operations and financial and administrative coordination. The role aims to ensure collections are received on time, maintain accuracy of financial data, and comply with the company's policies and applicable laws and regulations in Saudi Arabia. The role requires practical experience ranging from two to five years in the accounting field.

The Accounting and Financial Tasks

• Execute and manage daily accounting processes, including journal entries, invoicing, collections follow-up, and bank account reconciliation.
• Prepare monthly, quarterly, and annual financial reports according to management and regulatory requirements.
• Contribute to preparing budgeting estimates and financial projections and analyze variances to support decision-making.
• Ensure compliance with tax regulations in Saudi Arabia, including Value Added Tax (VAT) and Zakat.
• Coordinate with accounting firms and external auditors to prepare VAT returns, financial statements, and annual budgets.
• Prepare supporting schedules, reconciliations, and documents required for annual audits.
• collaborate with internal departments and external auditors to improve efficiency of accounting processes and accuracy of financial data.

Client Accounts Management and Collections

• Communicate with clients by phone and email to update their data, remind them of outstanding payments, and guide them on payment methods.
• Update client data in the Zoho Books system, including financial contact details, procurement email addresses, and client portal access permissions.
• Upload invoices to clients’ electronic systems (as needed) and follow up on accreditation procedures until payments are received.
• Monitor the company’s main email and respond to client inquiries related to invoices or payments promptly and professionally.
• Send, follow up, and collect advance payments in accordance with contracts and agreements with clients.
• Document all communication and follow-up pertaining to each invoice within the Zoho Books system.
• Follow up on client requests and coordinate with internal departments to ensure any notes or obstacles affecting payment processing are addressed.
• Prepare financial claim letters, and review Letters of Credit (LC) when needed.
• Review issued invoices to ensure they align with purchase orders, contracts, and agreed payment terms.
• Prepare periodic reports showing clients with repeated payment delays or deviations from payment terms.
• Provide administrative and logistical support to team members, ensuring data accuracy and smooth cross-department coordination.

Logistics Coordination and Shipping

• Manage shipping, receiving, and tracking operations for client projects.
• Coordinate with suppliers, shipping companies, and clients to ensure timely delivery of materials or devices.
• Maintain accurate records of all shipping activities, including tracking numbers, delivery proofs, and shipping-related documentation.
• Proactively address any logistical issues to ensure delivery timelines are not affected.
• Provide project managers and clients with shipping updates when needed.

Administrative and Human Resources Support

• Monitor and accurately update attendance records, absences, and leaves.
• Prepare monthly payroll slips and calculations, including deductions, allowances, and overtime hours.
• Contribute to preparing and updating vacation and absence schedules in coordination with management.
• Maintain employee files and payroll and benefits documents.
• Coordinate with management to ensure timely payment of employees’ salaries, entitlements, and benefits.

Qualifications and Experience

• Practical experience ranging from two to five years in accounting.
• Proficiency in using accounting systems, especially Zoho Books.
• Strong knowledge of accounting and tax regulations applicable in Saudi Arabia.
• Excellent written and verbal communication skills.
• Ability to manage time and set priorities effectively.
• High accuracy and attention to detail.

Additional Information

This role is a full-time position in Jeddah, Mecca. Salary is not disclosed.