Job Summary The Purchasing Clerk provides administrative and operational support to the purchasing department by processing purchase orders, maintaining procurement records, coordinating with suppliers, and assisting in ensuring the timely availability of goods and services.

Key Responsibilities

• Prepare and process purchase orders according to company procedures.
• Review purchase requisitions for accuracy and completeness.
• Maintain purchasing files, records, and supplier documentation.
• Communicate with suppliers regarding quotations, order status, delivery schedules, and invoices.
• Assist in obtaining supplier quotations and comparing prices.
• Follow up on pending orders and ensure timely deliveries.
• Update purchasing systems with order details, supplier information, and delivery status.
• Coordinate with warehouse, finance, and other departments regarding purchasing activities.
• Verify purchase order details, receiving reports, and invoices for accuracy.
• Assist with supplier database management and record updates.
• Prepare purchasing reports and summaries as required.
• Support the Purchasing Officer/Supervisor with daily procurement tasks.

Desired Candidate Profile

Diploma or bachelor s degree in Business Administration, Supply Chain Management, or a related field preferred. Previous experience in purchasing, procurement, or administrative support is an advantage. Basic knowledge of purchasing procedures and documentation. Good communication and coordination skills. Strong attention to detail and accuracy. Ability to organize files and manage multiple tasks. Proficiency in Microsoft Office applications (especially Excel and Word). Experience with ERP or purchasing systems is preferred.