Job Description

Roles & Responsibilities

I. Role Purpose

The Finance & Admin Officer will support Chemonics Arabia s finance and administration functions. As part of the operational backbone, this role sits at the intersection of financial management and reporting, accounting, procurement support, and office administration, with direct accountability for ensuring that the company s day-to-day financial transactions are accurately recorded, compliant with KSA regulatory requirements, and aligned with Chemonics International s global policies and procedures.

The role covers the full spectrum of Chemonics Arabia s operational finance and admin needs, including accounts payable and receivable, payroll coordination, government portal management, vendor relations, and general administrative support to the Riyadh office.

II. Core Responsibilities

A. Financial Management & Accounting

• Process and record all financial transactions, including accounts payable, accounts receivable, petty cash, and bank reconciliations, in accordance with Chemonics and local regulatory accounting standards.
• Prepare and submit monthly financial reports, expense summaries, and supporting documentation to Chemonics International HQ and local management.
• Support the preparation of annual budgets, quarterly forecasts, and cash flow projections in coordination with the Operations Lead.
• Manage staff expense claims and reimbursements, verifying accuracy, completeness, and compliance with company travel and procurement policies.
• Maintain organized, audit-ready financial records, ensuring all transactions are properly documented and filed.

B. Payroll & HR Administration

• Coordinate monthly payroll preparation and submission, ensuring accurate calculation of salaries, allowances, deductions, and end-of-service benefits (EOSB) in line with KSA Labor Law.
• Administer GOSI (General Organization for Social Insurance) registrations, monthly contributions, and any related compliance filings.
• Support Iqama and work permit processes in coordination with the Government Relations Officer (GRO), tracking renewals and ensuring timely compliance with Muqeem and QIWA requirements.
• Maintain up-to-date staff records including contracts, HR documentation, and benefit entitlements.
• Liaise with GOSI, ZATCA (Zakat, Tax and Customs Authority), and other relevant government agencies on routine compliance matters.

C. Procurement & Vendor Management

• Support the procurement of office supplies, services, and equipment in accordance with Chemonics internal controls and approval procedures.
• Maintain a vendor roster, track purchase orders, and process invoices for timely payment.
• Obtain and evaluate quotations from suppliers, documenting selection rationale and ensuring value for money.
• Track and manage office assets, maintaining an updated asset register and flagging items due for renewal, maintenance, or disposal.

D. Banking & Government Portal Management

• Manage day-to-day banking transactions including payment processing, wire transfers, and bank statement reconciliation.
• Coordinate with the company s corporate bank (currently SAB) on account operations, signatory updates, and required documentation.
• Maintain active access and credentials for key KSA government portals including ZATCA, GOSI, MISA, QIWA, Muqeem, and Nafath, ensuring registrations, renewals, and filings are completed on schedule.
• Administer WPS (Wage Protection System) salary transfers, ensuring timely and compliant processing each payroll cycle.

E. Office Administration

• Manage the day-to-day administrative operations of the Riyadh office, including facilities coordination, supplies management, and vendor relationships.
• Support the onboarding of new staff and consultants, including desk setup, IT coordination, access provisioning, and orientation to office procedures.
• Maintain office filing systems and administrative records, both physical and digital (SharePoint), in alignment with company document management protocols.
• Coordinate logistics for internal meetings, events, and visitor arrangements including travel, accommodation, and scheduling support.
• Provide general administrative support to senior management and cross-functional teams as required.

III. Key Outputs / Deliverables

A. Finance Deliverables

• Monthly financial reports, bank reconciliations, and expense summaries submitted accurately and on schedule
• Payroll processed and documented compliantly each cycle, with GOSI and WPS filings up to date
• Audit-ready financial records with complete documentation for all transactions

B. Compliance & Government Relations Deliverables

• Active and current government portal credentials and registrations (ZATCA, GOSI, MISA, QIWA, Muqeem, Nafath)
• Iqama, Nitaqat/Saudization, and labour compliance records maintained and flagged for renewal in advance
• ZATCA VAT filings and ZAKAT returns submitted on time with full supporting documentation

C. Administrative Deliverables

• Organized and accessible office filing system (physical and digital) maintained at all times
• Asset register kept current with accurate records of company equipment and supplies
• Procurement documentation complete for all purchases above applicable thresholds

Desired Candidate Profile

Introduction

Chemonics Arabia seeks a Finance & Admin Officer to support the financial management, administrative operations, and compliance functions of its Riyadh office. This is a junior-to-mid-level role suited for detail-oriented professionals with foundational experience in corporate finance, accounting, and office administration, ideally within the KSA regulatory environment.