Role overview

This role is responsible for leading all project controls functions, including budgeting, cost management, planning, scheduling, and change management across the full project lifecycle. The position involves developing and maintaining project budgets and schedules, monitoring performance, and ensuring projects are delivered in line with established processes and standards.

The role also includes overseeing portfolio-level reporting, managing cash flow, reviewing contractor submissions, and ensuring effective implementation of stage gate processes. In addition, it covers document management, testing and commissioning coordination, and supporting contract development.

A key aspect of the role is building team capability through knowledge transfer, improving systems and processes, and ensuring compliance with quality, safety, and organizational requirements.

Key responsibilities

• Manage and monitor budgets, cost, planning/scheduling, and management of change, including managing the development and implementation of budgets and baselines to meet project objectives and ensure adherence to policies and procedures.
• Assess the capability of project control staff and recommend appropriate roles and responsibilities.
• Contribute to the project control department knowledge transfer program, including comprehensive on-the-job learning.
• Develop and ratify section operating structure and department operating processes and procedures based on PMM processes and procedures.
• Control and monitor project schedules from registration to handover.
• Implement the relevant Stage Gate Process on all new and existing projects.
• Ensure all projects provide input to monthly dashboards consistent with project guidelines.
• Undertake cost-related activities.
• Prepare and maintain portfolio cost reports, showing budget for each project, forecast commitments, and actual costs.
• Define cost requirements for contracts and prepare financial input for contracts.
• Prepare consolidated cost reports.
• Establish project invoice registration and update it monthly.
• Monitor project cash flow and available funds.
• Implement PMM standard planning and scheduling processes and procedures.
• Undertake all planning and schedule-related activities.
• Prepare and maintain portfolio level 1 management schedule showing plan, actual, and forecast for each project in a single line highlighting critical projects.
• Prepare and maintain level 1 stage gate schedule for each project.
• Prepare schedules for projects before bidding.
• Define schedule requirements for contracts.
• Evaluate bidder's schedule submittals.
• Prepare milestones and schedule input for contracts.
• Maintain master schedule.
• Prepare consolidated schedule performance reports.
• Review and approve baseline schedules submitted by contractors.
• Review recovery plans and corrective actions proposed by contractors and accepted by supervision consultants.
• Implement an Enterprise Document Management System (EDMS) per relevant retention legislation.
• Develop structure and archive project documents.
• Prepare document management input for contracts.
• Prepare the Document Management department knowledge transfer program, including comprehensive on-the-job learning.
• Monitor and audit clusters’ document management performance, including spot checks and verification of adherence to project record filing requirements.
• Prepare testing and commissioning scope of work for construction RFPs.
• Review testing and commissioning aspects of contractors' proposed Project Execution Plans.
• Prepare testing and commissioning input to contracts.
• Assign testing and commissioning resources to projects.
• Maintain functional responsibility for testing and commissioning resources assigned to projects.
• Maintain overall responsibility for construction contractor/subcontractor testing, commissioning performance, and adherence to contracts.
• Develop and rectify department operating structure including organizational chart, roles, responsibilities, and tools to be deployed such as software applying international best practices.
• Ensure compliance with relevant quality, environmental, safety, and occupational health policies, manuals, and procedures.
• Perform other duties as assigned by the line manager or supervisor.

Qualifications

• Bachelor's degree in engineering from an accredited Western university.
• Minimum 20 years’ experience in planning and scheduling, including working as scheduling manager on large-scale projects.
• Thorough knowledge and demonstrated experience in directing cost engineering, cost estimating, control and analysis, planning and scheduling, schedule development, control, and analysis.
• Experience and skill in establishing criteria and system setup for all project control activities.
• Knowledge of engineering, procurement, contracts, construction, and startup/set-up work processes.
• Involvement in continuous improvement and capacity building/talent development.
• Experience performing, monitoring, and reviewing planning and scheduling functions in both field and home office environments.
• Advanced knowledge of engineering, procurement, contracts, construction, and startup work processes.
• Professional user of scheduling software such as Primavera P6 and EPPM platform.
• Ability to review and analyze project schedules and contractor performance.
• Demonstrated management skills including supervisory and personnel administrative functions.
• Excellent verbal and written communication skills.
• Experience working internationally; preference given to experience in Saudi Arabia.

Additional information

The company is a global provider of program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. The firm is dedicated to protecting client interests and exceeding expectations throughout the entire construction project lifecycle by adapting to the needs of each assignment and developing tailored approaches and solutions.

The company is an equal opportunity employer committed to diversity and inclusion.

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions required for the role. Various other duties may be assigned as necessary.