Role overview

This role is responsible for leading all project controls functions, including budgeting, cost management, planning, scheduling, and change management across the full project lifecycle. The position involves developing and maintaining project budgets and schedules, monitoring performance, and ensuring projects are delivered in line with established processes and standards.

The role also includes overseeing portfolio-level reporting, managing cash flow, reviewing contractor submissions, and ensuring effective implementation of stage gate processes. In addition, it covers document management, testing and commissioning coordination, and supporting contract development.

A key aspect of the role is building team capability through knowledge transfer, improving systems and processes, and ensuring compliance with quality, safety, and organizational requirements.

Key responsibilities

• Has overall responsibility for managing and monitoring budgets, cost, planning/scheduling, and management of change, including managing the development and implementation of budgets and baselines to meet the project objectives and ensure adherence to the policies and procedures of the project.
• Assessing the capability of project control staff and recommending appropriate roles and responsibilities.
• Inputting to the project control department knowledge transfer program including comprehensive on-the-job learning.
• Developing and getting ratified section operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Controlling and monitoring project schedules from registration to handover.
• Implementing the relevant Stage Gate Process on all new and existing projects.
• Ensuring that all projects provide input to monthly dashboards, consistent with project guidelines.
• Undertaking cost-related activities.
• Preparing and maintaining portfolio cost reports, showing the budget for each project, forecast commitments, and actual costs.
• Defining cost requirements for contracts.
• Preparing financial input for contracts.
• Preparation of consolidated cost report.
• Establish project invoice registration and update it monthly.
• Monitor the project's cash flow and available funds.
• Implementing PMM standard planning and scheduling processes and procedures.
• Undertaking all planning and schedule-related activities.
• Preparing and maintaining portfolio level 1 management schedule showing plan/actual/forecast for each project in a single line highlighting critical projects.
• Preparing and maintaining a level 1 stage gate schedule for each project.
• Preparing schedules for projects before bidding.
• Defining schedule requirements for contracts.
• Evaluating bidder's schedule submittals.
• Preparing milestones and schedules input for contracts.
• Maintaining master schedule.
• Preparing consolidated schedule performance report.
• Review and approve baseline schedules submitted by the contractor.
• Review the recovery plans and corrective actions proposed by contractors and accepted by the supervision consultant.
• Implementing an Enterprise Documents Management System (EDMS) per relevant retention legislation.
• Developing a structure and archiving project documents.
• Preparing document management input for contracts.
• Preparing the Document Management department knowledge transfer program, which includes comprehensive on-the-job learning.
• Monitoring and auditing of clusters Document Management performance, including spot checks and other verification of adherence to project record filing requirements per project.
• Preparing testing and commissioning scope of work for construction RFPs.
• Reviewing testing and commissioning aspects of contractors' proposed Project Execution Plans.
• Preparing testing and commissioning input to contracts.
• Assigning testing and commissioning resources to projects.
• Maintaining functional responsibility for testing and commissioning resources assigned to projects.
• Maintaining overall responsibility for construction contractor/subcontractor testing, commissioning performance, and adherence to their respective contracts.
• Development and rectification of department operating structure including organizational chart, roles, responsibilities, as well as tools to be deployed such as software applying international best practice.
• Informs themselves of the relevant quality, environmental, safety, and occupational health policies, manuals, and procedures in place, and ensures continued compliance with these requirements while employed.
• Perform other duties as assigned by the line manager or supervisor.

Qualifications

• Bachelor in engineering from an accredited Western university.
• Minimum 20 years’ experience in planning and scheduling, including working as the scheduling manager on large-scale projects.
• Thorough knowledge and demonstrated experience in directing cost engineering, cost estimating, control and analysis, planning and scheduling, schedule development, control, and analysis.
• Experience and demonstrated skill in establishing criteria and system set-up for all project control activities.
• Knowledge of engineering, procurement, contracts, construction, and startup/set-up work processes.
• Involvement in continuous improvement and capacity building/talent development.
• Experience in performing, monitoring, and reviewing planning and scheduling functions, which include schedule development, control, and analysis, in the field and the home office.
• Advanced knowledge of engineering, procurement, contracts, construction, and startup work processes.
• Professional user of scheduling software such as Primavera P6 and EPPM platform.
• Ability to review and analyze project schedules and contractor performance.
• Demonstrated management skill, supervisory and personnel administrative functions.
• Excellent verbal and written communication skills.
• Experience working internationally, with preference for experience in Saudi Arabia.

About the company

The company has more than 4,300 professionals in over 100 offices worldwide and provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors.

It is exclusively a program, project, and construction management provider, meaning it has one focus as a company: protecting client interests. Free of any potential conflicts, the entire business is geared towards helping clients achieve their desired outcomes.

The company is dedicated to exceeding expectations throughout the entire construction project lifecycle and adapts to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Equal opportunity statement

The company is an equal opportunity employer, veteran, and disabled friendly.

Additional information

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role. Various other duties may be required.