Job Description

Roles & Responsibilities

Job Title: Administrative Assistant
Department: Administration
Reports to: Department Head

Job Description:
The Administrative Assistant is responsible for performing a wide range of administrative and clerical duties to support daily operations, ensure smooth workflow, and assist teams with essential office functions. This role requires excellent organizational skills, attention to detail, and strong communication abilities in both English and the local language.

Key Responsibilities:

• Manage and organize schedules, calendars, and appointments for managers or departments

• Prepare, format, and edit documents, reports, memos, and presentations

• Handle incoming and outgoing communication, including emails, phone calls, and mail

• Maintain both physical and digital filing systems

• Coordinate meetings, prepare agendas, take minutes, and follow up on action items

• Assist in tracking expenses, preparing reports, and processing invoices

• Manage office supply inventory and coordinate procurement requests

• Greet and assist visitors and ensure professional front-desk support

• Provide administrative assistance to departments such as HR, Finance, or Operations

• Ensure confidentiality of sensitive documents and information

• Perform other related tasks as assigned by management

Requirements:

• Proven experience as an administrative assistant or office administrator

• Proficiency in English (written and spoken) is required

• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Excellent organizational and time-management skills

• Strong communication and interpersonal abilities

• Ability to multitask, prioritize, and work under pressure

• Professional appearance and attitude

• Attention to detail and problem-solving skills

• Bachelor s degree or diploma in Business Administration or a related field is preferred

Working Conditions:

• Office-based role with standard working hours

• May require occasional overtime during peak periods or events

Desired Candidate Profile

Proven experience as an administrative assistant or office administrator

Proficiency in English (written and spoken) is required

Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational and time-management skills

Strong communication and interpersonal abilities

Ability to multitask, prioritize, and work under pressure

Professional appearance and attitude

Attention to detail and problem-solving skills

Bachelor s degree or diploma in Business Administration or a related field is preferred