Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
The project:
Mace has been appointed to partner on a new portfolio of work focusing on the events industry in KSA. Our client intends to build cutting-edge venues to host world-class events in the culture, entertainment, and sports sectors.
Provides document management and administrative support across the project team, ensuring organised, accurate, and efficient coordination. Typically supports smaller projects where responsibilities span both disciplines, contributing to smooth project operations and effective delivery.
You’ll be responsible for:
Upholding Mace’s safety first culture by maintaining compliant, accurate, and well‑governed document control processes.
Managing the Unifier and Aconex systems, ensuring accurate records, timely reporting, and accessible project documentation.
Ensuring full adherence to contractual, legislative, and ethical standards.
Share best practices, support process improvements, and help develop team capability in document management tools.
Coordinating meetings, documentation, and office resources and maintaining safe, compliant workplace standards.
Managing the SharePoint, Aconex and system permissions, ensuring accurate quality checks and controlled information flow.
Maintaining work package matrices, supporting contract administration, and ensuring key processes such as RFIs run effectively.
Collaborating on carbon‑reduction goals and contributing to continuous improvement.
You’ll need to have:
Experience delivering document control on large construction or infrastructure projects.
Proficiency in Unifier, Aconex and document workflow management.
Skills in Power BI reporting, version control, and audit compliance.
Strong organisational, communication, and stakeholder management capabilities.
Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience working on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.
Our values
Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
Client focus - Deliver on our promise: We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations.
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
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