Job opportunity - Vertiv is looking for a new Office Administrator to join our dynamic team in Riyadh, Kingdom of Saudi Arabia!
Who are we?
This is an office-based role with occasional support for external events. Provides general office support with a variety of clerical activities and related tasks. The office administrator will be responsible for answering and directing incoming calls, mail distribution, the flow of correspondence, requisition of supplies and office-related items as well as additional clerical duties. Other responsibilities include making travel, meeting arrangements, and supporting the Regional Director as needed.
What kind of work will you be doing?
- Manage all office-related matters such as office stock / kitchen supply/stationery, maintenance, meeting room booking, arrangements for meetings, training sessions, or events.
- Drafting and issuing official letters, office announcements and other communications.
- Negotiate hotel contract agreements and pricing.
- Negotiate with local vendors and suppliers.
- Assisting Stakeholder's / employees requests.
- Making payments for office monthly utility bills.
- Supervise the office helper to ensure the office is tidy and well organized.
- Welcome guests and visitors and ensure required attention is provided.
- Key point of contact for the building management.
- Desk preparation for new hires in collaboration with the IT Team (IT Hardware).
- Answer any inquiry through phone/email and forward to the correct person.
- Sends/Receives all shipments/deliveries from DHL/Aramex/any courier and distributes to respective parties.
- Responsible for ordering food for meetings/trainings/events.
- Ordering & editing the templates for employees’ Business Cards.
- Hotel/Accommodation/Transportation and flight booking as requested for employees who cannot use selfservice or for all external visits as required.
- Responsible for the management of all contracts related to the office operations.
- Responsible for the office compliance with all local rules and regulations.
- Handling medical group insurance; renewal, addition, deletion, preparing employee census information (yearly).
- Handling employees’ Life & Workmen’s Compensation; renewal, addition, deletion, (yearly basis).
- Monitoring daily attendance and preparing weekly/monthly.
What Would Be the Perfect Qualifications?
Graduate in any discipline with 3-4 years of experience in office administration role.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS : Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength
OUR BEHAVIORS
- Own It
- Act With Urgency
- Foster a Customer-First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to confidential If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers.
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