Job Responsibilities for Facilities Services Coordinator
- Invoice Management:
- Manage utility invoices for properties.
- Submit and follow up on service invoices, ensuring timely payments.
- Establish a database for utility invoices associated with properties and update it as necessary.
- Supplier Communication:
- Interact with service providers and governmental entities.
- Address any issues or inquiries related to the services provided.
- Organize meetings and visit suppliers to discuss service quality, resolve outstanding issues, and manage complaints.
- Government Liaison:
- Submit and follow up on requests and procedures for services related to properties.
- Prepare necessary applications and ensure compliance with the requirements for new projects.
- Service Coordination:
- Organize maintenance schedules and various services.
- Ensure coordination between the maintenance team, service providers, and tenants to facilitate access.
- Reporting:
- Monitor overall consumption and provide monthly reports to management.
- Inform management and the maintenance team of any sudden discrepancies in consumption.
- Budget Management:
- Assist in developing the budget for services and facilities.
- Monitor expenses and ensure adherence to the approved budget.