Job Responsibilities for Facilities Services Coordinator

1. Invoice Management:

• Manage utility invoices for properties.
• Submit and follow up on service invoices, ensuring timely payments.
• Establish a database for utility invoices associated with properties and update it as necessary.

1. Supplier Communication:

• Interact with service providers and governmental entities.
• Address any issues or inquiries related to the services provided.
• Organize meetings and visit suppliers to discuss service quality, resolve outstanding issues, and manage complaints.

1. Government Liaison:

• Submit and follow up on requests and procedures for services related to properties.
• Prepare necessary applications and ensure compliance with the requirements for new projects.

1. Service Coordination:

• Organize maintenance schedules and various services.
• Ensure coordination between the maintenance team, service providers, and tenants to facilitate access.

1. Reporting:

• Monitor overall consumption and provide monthly reports to management.
• Inform management and the maintenance team of any sudden discrepancies in consumption.

1. Budget Management:

• Assist in developing the budget for services and facilities.
• Monitor expenses and ensure adherence to the approved budget.